BM2018

UNIVERSITY
JOB DESCRIPTION

Department: Graduate School Job level: Rank and File

Section: Pay Grade:

1. Position Title: General Clerk

2. Reports To: Faculty Secretary
3. Basic Function: Responsible for assisting students and faculty with equipment and function
rooms and is overall in-charge of the functionality of the equipment of the Graduate School.
4. Specific Duties and Responsibilities:
 Inspects classroom equipment’s condition like lights, chairs, air-conditioning units, LCDs,
laptops
 Inspect other equipment’s condition in the LRU like laptops, projectors, speakers, sound
systems, microphones, and other cables.
 Furnish reports for equipment that are damaged and needs repair.
 Notify office clerks of equipment that needs repair and schedule repairs with suppliers.
 Discuss with Faculty Secretary for preparation of functions rooms for events and for other
errands.
 Assists Faculty and Students with equipment requests and usage.
 Directs and monitors Janitors’ activities daily.
 Manages function rooms’ requests and reservations.
 Prepares function rooms for events and operates equipment during the event proper.
 Submits inventory report to College Secretary.
 Coordinates with other Office Clerks in case of events like forums, seminars, enrolments, etc.
 Run errands for the Faculty Secretary and the Graduate School.
 Performs other duties that may be assigned by the Dean of the Faculty Secretary from time
to time.
5. Working Relationships

Internal Purpose of Contact

 Faculty Secretary -Direct operational report

External Purpose of Contact

 Suppliers -Requests repair of equipment

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6. Job Specifications
Education : At least a graduate of any 4-year course.
Skills and Experience : At least six (6) months to 1-year of experience in the same field.
Working Conditions : Willing to work in the office and in the field.
Understood and Accepted by: Checked and Reviewed by: Concurred by:

Full Name Full Name Full Name

Incumbent Immediate Superior Department Head

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