GIA Belgium NV

Hoveniersstraat 51, 1st floor

B-2018 Antwerp
Belgium
T +32 3 202 4370 F +32 3 226 9150
E antwerplab@gia.edu
GIA.edu

PRO FORMA
TO
Name of firm
GIA Belgium
Hoveniersstraat 51, 1st floor
Address
2018 Antwerp
Belgium

FOR CERTIFICATION

Date Total number of stones.

Total weight Total value

Origin

Name Signature

GIA Belgium NV (No. 0451.380.788) is registered at RPR Antwerpen

The World’s Foremost Authority in Gemology™ Ensuring the Public Trust Since 1931

Carlsbad New York Antwerp Bangkok Gaborone Hong Kong Johannesburg London Mumbai Ramat Gan Surat Taipei Tokyo
 GIA Belgium NV
Hoveniersstraat 51, 1st floor
B-2018 Antwerp
Belgium
T +32 3 202 4370 F +32 3 226 9150
E antwerplab@gia.edu
GIA.edu

Shipping Diamonds to GIA’s Laboratory in Antwerp

Required Documents
You’ll need to prepare and submit several documents to GIA before sending your diamonds. Required documents include:

• A
 list or Excel file with specific details of each stone including carat weight, shape, value, stone treatment (Y/N),
reference number (if applicable) and service(s) requested.
• A
 pro forma invoice. Note that the total weight and value must correspond with the total weight and value of the
list or Excel file you submit.
• If you are not an existing client, please create a new account prior to your first submission.
• If you are an existing client, please include your account number on all documents and correspondence.

Note: Each diamond parcel paper should be numbered based on the order of the list or Excel file. The accuracy and
completeness of these documents are essential to avoid any potential loss of time and additional costs incurred
during import and export.

These documents should be sent via email to antwerplab@gia.edu or by fax +32 3 432 84 01

Preparing Your Shipment

Once the required documents have been sent, you can prepare and ship your diamonds to GIA’s laboratory in Antwerp.
Please note that this laboratory location only accepts loose, polished diamonds. Diamonds must be in a clean
condition (deep boiled).

Once the required documents have been sent and your package has been securely prepared, please send the package
of diamonds with a copy of the pro forma invoice to:

GIA Belgium
Hoveniersstraat 51, 1st floor
B-2018 Antwerp
Belgium

Shipping Tips, Additional Fees and Insurance Information

• T
 o avoid any damage in transit, pack each diamond in a separate parcel paper with the exact weight of the stone
noted on the parcel paper.

• C
 heck with your local shipping agent for shipping procedures, as customs regulations may vary from
country to country.

• A
 charge is levied by the Diamond Office for Import/Export formalities (0.035% for Import and 0.0175% for the
Re-Export) based on the pro forma value. GIA will advance this charge, but this charge will appear on your final
invoice for payment.

• If shipments are under- or over-valued or if there is any other misinformation, customs may not accept the pro-
forma and a fine may be imposed by customs at your expense.

• D
 iamonds are insured once they are received at GIA and up and until they leave the laboratory. You must provide
insurance during shipment for both forwarding and return.

GIA Belgium NV (No. 0451.380.788) is registered at RPR Antwerpen

The World’s Foremost Authority in Gemology™ Ensuring the Public Trust Since 1931

Carlsbad New York Antwerp Bangkok Gaborone Hong Kong Johannesburg London Mumbai Ramat Gan Surat Taipei Tokyo
 GIA Belgium NV
Hoveniersstraat 51, 1st floor
B-2018 Antwerp
Belgium
T +32 3 202 4370 F +32 3 226 9150
E antwerplab@gia.edu
GIA.edu

Payment and Return

• GIA Antwerp will only release your stones once we receive the full payment of the invoice.

• A
 copy of the invoice and payment receipt for the services performed on the stones will be included in the
return shipment.

• G
 IA will return the diamonds in the same manner and with the same carrier as the initial forwarding
shipment. It is your responsibility to ensure the shipper of your choice handles diamond shipments as per
official legislative requirements. We are not able to accept instructions to return diamonds under the guise of
documents or other goods.

For more information, please contact the diamond lab at

+32 3 432 84 00 or antwerplab@gia.edu

GIA Belgium NV (No. 0451.380.788) is registered at RPR Antwerpen

The World’s Foremost Authority in Gemology™ Ensuring the Public Trust Since 1931

Carlsbad New York Antwerp Bangkok Gaborone Hong Kong Johannesburg London Mumbai Ramat Gan Surat Taipei Tokyo