Scope 2 Saurabh - Rampal@hplng - in

HPCL LNG Limited
(earlier known as HPCL Shapoorji Energy Pvt. Ltd.)
REQUEST FOR PROPOSAL
FOR
OUTSOURCED MANPOWER SERVICES (NON-TECHNICAL) AT

HPLNG CHHARA LNG TERMINAL & MUMBAI HEAD OFFICE
CONTENTS
Part Section Description Remarks
1 Shall be submitted
Checklist/Documents for
as bid documents.
Technical Bid.
(Additional docs)
2. Tender Document
I Instruction to Bidders
I.I Pre-Qualification criteria
General Terms &
II
Conditions
Scope & Special Terms and
III
conditions.
As per GeM portal
IV Format of Price Bid
formula.
HPLNG/SITE/029
Documents to be submitted as Part of Technical Bid.
The following documents shall be mandatorily uploaded in the same serial wise for
technical evaluation along with this Checklist duly signed and sealed on each page. Failing
which bid is liable for rejection.
Reference
Document
Sr. Page No. of
Description Remarks submitted.
No. the Bid
(YES/NO)
submitted
Bidder’s General
1 Ref: Annexure-03
information
Copy of PF registration with
2
PF Code number.
List of Technical exception & Ref: Annexure-02
Commercial deviation if any
(Format attached as
Proforma A & B.
3 NOTE-:
• The same shall be
submitted even when
NIL deviation is made.
• Conditional bids are
liable for rejection.
Valid document
4 PAN Details needs to be
submitted
Valid document
5 GST Details needs to be
submitted
IT Return of last 3 Attach final
6 consecutive years Acknowledgement
report only.
7 EMD* Ref: Annexure-06
Certificate copy of Labour https://return.

identification number (LIN) shramsuvidha.
generated from SHRAM gov.in/user/login
8
Suvidha platform of
Ministry of Labour &
employment.
Company/
Proprietorship/
Details of Registration of
9 Partnership
firm
Registration
Certificate
Declaration on rate quoted Ref: Annexure-08
10 by vendor on Company
Letter head.
11 Integrity Pact Ref: Annexure-05
PRE-QUALIFICATION
12
CRITERIA
Documents as per
Pre-qualification
12.1 TECHNICAL
criteria along with
Annexure-12
Documents as per
Pre-qualification
12.2 FINANCIAL
criteria along with
Annexure-09
Work completion certificate
for each of the Work order
13 submitted for TECHNICAL
qualification criteria (In-
addition to PO/Work order).
3 level escalation matrix
starting with contact details
14 (Mobile and email) of each
level for attending
Operational issues.
The firm should neither Self-Undertaking to
blacklisted by any be attached.
Central/State/Autonomous
Bodies or Institute/Public
15 Undertaking nor any
criminal case
registered/pending against
the firm or its owner
/partners anywhere in India
Self certification that Bidder Self-Undertaking to
is not be under liquidation, be attached.
16
court receivership or similar
proceedings.
Bidders who wants
to avail privileges
given to MSME
vendors, should
Whether the Bidder is MSE have UAN. Copy of
17 as per MSMED Act the Udyog Aadhar
certification shall be
submitted to
consider such
privileges to
MSMEs.
Confirm that each and every

page of the tender document
including SCOPE, STC,
GTC/SLA, Technical
Specification sheet,
18
corrigendum/addendum (IF
ANY) and its annexures if
any, shall be duly signed,
sealed and scanned copy is
uploaded.
Confirm that all your bid
documents are duly filled
19 with the EACH PAGE duly
Signed and Stamped by
authorised person(s).
Confirm that above checklist
20
is also attached along with
the bid documents along
with necessary documents.
Confirm that all additional
annexures attached are duly
signed, sealed and scanned
21 copy is uploaded.
Eg: Annexure-04,
Annexure-07 etc. as per
applicability.
Note-:
1. Micro and Small Enterprises (MSEs) bidders are exempted from submission of EMD as per provisions given in
General Conditions of Contracts. MSE bidders seeking benefits of MSE as specified in the Bidding Documents,
must submit Attested/Self attested copy of MSE certificate failing which no benefit of MSE shall be extended
along with signed document of Attachment 11.
2. Any change in default format/wordings given in this Tender document other than those data input requested by
HPLNG may cause the bid to be rejected.
3. Submission of Tender documents as such without entering any valid bidders information for respective
Annexures may render the bid to be rejected.
Attachment – 1 (NOT APPLICABLE)
Attachment – 2
EXCEPTION / DEVIATION / CONDITIONS PROFORMA
Exceptions/deviations/conditions to the terms and conditions of Bidding Documents should

be indicated here and submitted along with the technical bid subject to withdrawal of such
exception(s) to be indicated in the priced Bid only. If the Bidder does not intend to take any
exception / deviation then he shall mark “No Exceptions taken” in this proforma. If the
proforma is left blank, then it would be presumed that Bidder has not taken any
exception/deviation/condition to the terms and conditions of the Bidding Document.
Company shall not take cognisance of any exception/deviation/condition (if any) indicated
elsewhere except in this proforma.
Proforma A (Attach to Unpriced Technical Bid)
Bidding Document No. ________________ (Bidder to mention the Bidding Document No.)
Section Description of Reason(s) for Whether Effect on

No, Page exception/ exception/ there is a commencement
No. and deviation/ deviation/ cost impact? date
Clause No. condition condition **
Yes / No
** Please do not indicate the price impact, if any, here.
PROFORMA B (Attach to Unpriced Technical Bid)

Bidding Document No. _________________ (Bidder to mention the Bidding Document No.)
Section Description of Reason(s) for Whether there is Effect on

No., Page exception/ exception/ a cost impact? ** Commenceme
No. and deviation/ deviation/ nt Date
Clause No. condition condition
Yes / No
Attachment – 3
General Information Form
Bidder's Name
Contact Person's Name
Phone / Fax Nubmer
Email ID
Address Line 1
Address Line 2
Address Line 3
Postal Code
Country
Category
Corporate / Non - Corporate
Service / Supply/Composite
Tax Details
Goods and Services Tax Identification Number
(‘GSTIN’)
Note: GSTIN would be required of all the states
from where billing would happen
Permanent Account Number (copy of PAN Card to be provided)
Provident Fund No. (Copy of monthly challan to be provided)
Professional Tax No.(Copy of monthly challan to be provided)
ESIC No. (Copy of monthly challan to be provided)
Workmen Compensation Policy No. (Copy of policy to be provided)
Bank Details
Bank Name
Bank Branch
Bank Code (IFSC)/ Swift Code
MICR Code
Bank Account Number
Bank Account Type

Bank Type
All fields are Mandatory
Verification
I/We, ________________________________________, hereby certify that all the particulars

furnished above are correct and complete.
Place: Signature with Seal
Date: Name and designation

Attachment – 4
FORMAT FOR PERFORMANCE BANK GUARANTEE
(TO BE EXECUTED ON NON-JUDICAL STAMP PAPER OF APPROPRIATE VALUE)
Bank Guarantee Number:
Date:
HPCL LNG Limited

Priyadarshini Building, 5th Floor, A Wing,
Sion-Trombay Road, Eastern Express Highway,
Sion, Mumbai – 400022
Contract/PO No:
IN CONSIDERATION OF THE HPCL LNG LIMITED. a Company registered under the Companies
Act, 1956, having its registered office at HPCL Regional Office, Petroleum House, Behind
Memnagar Fire Station Navrangpura, Ahmedabad – 380 009 Gujarat, India (hereinafter called
"the Company" which expression shall include its successors and assigns) having awarded to
M/s …………………………………………….a partnership firm/sole proprietor business/a company
registered under the Companies Act, 1956 having its office
at…………………………………………………… (hereinafter referred to as "the Supplier" which
expression shall wherever the subject or context so permits includes its successors and
assigns) a supply contract in terms inter alia, of "the Company's" Order No…………………
dated………………. and the General procurement conditions of "the Company" and upon the
condition of "supplier's" furnishing security for the performance of "the Supplier's"
obligations and/or discharge of "the supplier's" liability under and/or in connection with the
said supply contract upto a sum of r……………… (Rupees…………………) amounting to 3% (three
percent) of the total contract value.
We, ………………………………………………(hereinafter called "the Bank" which expression shall

include its successors and assigns) hereby jointly and severally undertake and guarantee to
pay to "the Company" in rupees forthwith on demand in writing and without protest or demur
of any and all moneys anywise payable by "the Supplier" to "the Company" under, in respect
of or in connection with the said supply contract inclusive of all the Company's losses and
damage and costs, (inclusive between attorney and client) charges, and expenses and other
moneys anywise payable in respect of the above as specified in any notice of demand
made by "the Company" to the Bank with reference to this Guarantee upto and aggregate
limit of r ……………….(Rupees ………………) and "the Bank" hereby agrees with "the Company"
that:
1. This Guarantee/Undertaking shall be a continuing Guarantee /Undertaking and shall
remain valid and irrevokable for all claims of "the Company" and liabilities of "the
Supplier" arising upto and until midnight of……………………
2. This Guarantee/Undertaking shall be in addition to any other guarantee or security
whatsoever that "the Company" may now or any time anywise have in relation to "the
Supplier's obligation/liabilities under and/or connection with the said supply contract,
and "the Company" shall have full authority to take recourse to or enforce this security
in preference to the other security(ies) at its sole discretion and no failure on the part
of "the Company" to enforcing or requiring enforcement to any other security shall
have the effect of releasing "the Bank" from its full liability hereunder.
3. “The Company" shall be at liberty without reference to "the Bank" and without
affecting the full liability of "the Bank" hereunder to take any other security in respect
of "the Supplier's" obligation and/or liabilities under or in connection with the said
supply contract and to vary the term vis-a-vis "the supplier" of the said supply contract
or to grant time and/or indulgence to "the Supplier" or to reduce or to increase or
otherwise vary the prices of the total contract value or to release or to forebear from
enforcement of all or any of the obligations of "the supplier" under the said supply
contract and/or the remedies of "the Company" under any other security(ies) now or
hereafter held by "the Company" and no such dealing(s), variation(s) or other
indulgence(s) or agreement(s) with "the supplier" or release of forbearance
whatsoever shall have the effect of releasing "the Bank" from its full liability to "the
Company" hereunder or of prejudicing rights of "the Company" against "the Bank".
4. This Guarantee/Undertaking shall not be determined or affected by the liquidation or
winding up, dissolution or change of constitution or insolvency of "the supplier" but
shall in all respects and for all purposes be binding and operative until payment of all
moneys payable to "the Company" in terms hereof.
5. The Bank" hereby waives all rights at any time inconsistent with the terms of this
Guarantee/Undertaking and the obligations of "the Bank" in terms hereof shall not be
anywise affected or suspended by reason of any dispute having been raised by "the
suppliers" (whether or not pending before any arbitrator, conciliator(s), officer,
tribunal or court) or any denial of liability by "the supplier" or any other order of
communication whatsoever by "the supplier" stopping or preventing or purporting to
stop or prevent any payment by "the Bank" to "the Company" in terms hereof.
6. The amount stated in any notice of demand addressed by "the Company" to "the
Bank" as liable to be paid to "the Company" by "the supplier" or as suffered or incurred
by "the Company" on account of any losses or damages or costs, charges/and/or
expenses shall be as between "the Bank" and "the Company" be conclusive of the
amount soliable to be paid to "the Company" or suffered or incurred by "the
Company", as the case may be, and payable by "the Bank" to "the Company", in terms
hereof.
7. Not withstanding anything contained herein above :
i. Our liability under this guarantee shall not exceed r.............
ii. This Bank Guarantee shall be valid upto and including ................; and
iii. We are liable to pay the guarantee amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or #
before the expiry of 30 days from the date of expiry of this guarantee.
8. "The Bank" has power to issue this guarantee in favour of "the Company" in terms of
the documents and/or the agreement/contract or MOU entered into between "the
supplier" and "the Bank" in this regard.
IN WITNESS Where of Bank, has executed this document at……………………….on

………………..20……. .
………………………………………….Bank
(by its constituted attorney) (signature of a
person authorized to sign on behalf of "the
Bank")
Attachment - 5
INTEGRITY PACT
Between
HPCL LNG Limited (HPLNG) hereinafter referred to as “The Buyer”,
and
………………………………………………. hereinafter referred to as “The Bidder/ Seller/

Contractor”
Preamble
The Buyer intends to award, under laid down organizational procedures, contract for
………………………. …………………………………………. The Buyer values full compliance with all
relevant laws of the land, rules, regulations, economic use of resources and of fairness
/transparency in its relations with its Bidder and / or Seller and / or Contractor.
In order to achieve these goals, the Buyer will appoint Independent External Monitors (IEMs)
who will monitor the tender process and the execution of the contract for compliance with
this Integrity Pact.
In this Integrity Pact:-

a) The term Bidder/ Seller/ Contractor shall mean the party submitting the bid (or, as the case
maybe, who enters into a contract with Buyer);
b) For the purposes of Section 5, the term “transgression” shall mean a wrong, violation or
offence of the nature specified in Section 2 of this Pact.
Section 1 – Commitments of the Buyer
1. The Buyer commits itself to take all measures necessary to prevent corruption and observe
the following principles: -
a) No employee of the Buyer, personally or through family members or intermediaries will,
in connection with the tender or the execution of the contract, demand, take a promise for
or accept, for self or any third person, any material or other benefit, which the person is
not legally entitled to.
b) The Buyer will during the tender process treat all Bidder / Seller / Contractor with equality
and reason. The Buyer will in particular, before and during the tender process, provide to
all Bidders / Sellers / Contractors the same information and will not provide to any Bidder
/ Seller / Contractor confidential / additional information through which any Bidder / Seller
/ Contractor could obtain an advantage in relation to the tender process or the contract
execution.
c) The Buyer will exclude from the process all known prejudiced persons.
2. If the Buyer obtains information on the conduct of any of its employees, which is a criminal
offense under the Indian Penal Code (IPC) or Prevention of Corruption Act (PC Act), or
if there be a substantive suspicion in this regard, the Buyer will inform the Chief Vigilance
Officer and in addition can initiate disciplinary actions.
Section 2 – Commitments of the Bidder/Seller/Contractor
1. The Bidder/Seller/Contractor commit themselves to take all measures necessary to prevent

corruption. The Bidder/Seller/Contractor commit themselves to observe the following
principles during participation in the tender process and during the contract execution.
a) The Bidder/Seller/Contractor will not directly or through any other person or firm, offer,
promise or give to any of the Buyer’s employees involved in the tender process or the
execution of the contract or to any third person any material or other benefit which he/she
is not legally entitled to, in order to obtain in exchange, any advantage of any kind
whatsoever during the tender process or during the execution of the contract.
b) The Bidder/Seller/Contractor will not enter into any undisclosed agreement or
understanding with any other Bidders/Sellers/Contractors, whether formal or informal.
This applies in particular to prices, specifications, subsidiary contracts, submission or non-
submission of bids or any other actions to restrict competitiveness or to introduce
cartelization in the bidding process.
c) The Bidder/Seller/Contractor will not commit any offence under the relevant IPC/PC Act;
further the Bidder/Seller/Contractor will not use improperly, for purposes of competition
or personal gain, or pass on to others, any information or document provided by the Buyer
as part of the business relationship, regarding plans, technical proposals and business
details, including information contained or transmitted electronically.
d) The Bidder/Seller/Contractor of foreign origin shall disclose the name and address of the
agents /representatives in India, if any. Similarly, the Bidder/Seller/Contractor of Indian
Nationality shall furnish the name and the address of the foreign owner/ holding company,
if any. All payments made to Indian agents/ representatives have to be in Indian Rupees
only. If Bidder/Seller/ Contractor is an Agent, then either the Agent or the Principal can
bid, but not both. No Bidder/ Seller/ Contractor shall submit more than one bid. No Agent
is permitted to represent more than one manufacturer either in this
tender/subsequent/parallel tender for the same item.
e) The Bidder/Seller/Contractor will when presenting its bid, disclose any and all payments
made or which is committed to or intended to be made to agents, brokers or any other
intermediaries in connection with the award of the contract.
f) Bidder /Seller / Contractor who have signed IP shall not approach the Courts while
representing the matter before the IEMs and shall await the decision of the IEMs in the
matter.\
2. The Bidder/Seller/Contractor will not instigate any third person to commit offences
outlined above or be an accessory to such offences.
Section 3 –Disqualification from tender process and exclusion from future contracts, etc.
If the Bidder/Seller/Contractor, before award of contract or during its execution, has

committed a transgression through a violation of Section 2, above or in any other form such
as to put their reliability or credibility in question, the Buyer is entitled to take all or any one
of the following actions: -
1. To disqualify the Bidder/ Seller/Contractor from the tender process. However, the tender
process with other Bidders/Sellers/Contractors will continue.
2. To terminate the contract if already signed.
3. To debar the Bidder/Seller/Contractor from participating in other /future tenders of the
buyer for an appropriate period of time as per Buyer’s guidelines.
4. To inform its CVO in case of acts constituting corruption or take any other action.
Section 4 –Compensation for Damages
1. If the Buyer has disqualified the Bidder/Seller/Contractor from the tender process prior to
the award of contract according to Section 3, the Buyer is entitled to forfeit, demand and/or
recover from Bidder/Seller/Contractor, damages equivalent to the Earnest Money
Deposit/Bid Security.
2. If the Buyer has terminated or is entitled to terminate the contract according to Section 3,
the Buyer shall be entitled to demand and recover from the Bidder/Seller/Contractor
liquidated damages equivalent to Performance Bank Guarantee, unless stipulated
otherwise elsewhere in the Contract.
Section 5 – Previous transgression
1. The Bidder / Seller / Contractor declares that no previous transgressions have occurred in
the last three years with any other Company in any country conforming to the anti-
corruption approach or with any Public Sector Enterprise in India or Government of India,
that could justify his exclusion from the tender process.
2. If a previous transgression has occurred or if the Bidder/ Seller/ Contractor makes any
incorrect statement on this subject, he can be disqualified from the tender process or
contract terminated and further action can be taken as per the procedure mentioned in
“Guidelines for Holiday Listing (Banning of business dealing)”. The link for the
Guidelines is given in the tender documents.
Section 6 – Equal treatment of all Bidders / Sellers / Contractors
1. In case of sub-contracting, the Bidder/ Seller/ Contractor shall take the responsibility of
the adoption of the Integrity Pact by the sub-contractor.
2. The Buyer will enter into Integrity Pact with identical conditions as this one with all
Bidders/Sellers/ Contractors.
3. The Buyer will disqualify from the tender process all Bidders / Sellers/ Contractors who
do not sign this Pact or violate its provisions.
Section 7 – Independent External Monitor
1. The Buyer has appointed competent and credible Independent External Monitors (IEMs)
for this Pact after approval by Central Vigilance Commission. The task of the Monitors is
to review independently and objectively, whether and to what extent the parties comply
with the obligations under the Integrity Pact.
2. The Monitors are not subject to instructions by the representatives of the parties and
perform their functions neutrally and independently. The Monitors shall have the right to
access all contract documents whenever required. It will be obligatory for him/ her to treat
the information and documents of the BIDDER/ SELLER/CONTRACTOR, as
confidential.
3. The Bidder/ Seller/ Contractor accepts that the Monitors have the right to access without
restriction to all project documentation of the Buyer including that provided by the Bidder/
Seller/ Contractor. The Bidder/ Seller/Contractor will also grant the Monitors, upon their
request and demonstration of a valid interest, unrestricted and unconditional access to their
project documentation. The same is applicable to sub-contractors.
4. 4. The Monitor is under contractual obligation to treat the information and documents of
the Bidder(s)/ Sellers/ Contractor(s)/ Sub-contractor(s) with confidentiality. The Monitors
shall have no Conflict of Interest while dealing with any case or with any party. If any
conflict arises, then that Monitor shall inform the C&MD of Buyer and recuse himself
from that case/ matter.
5. The Buyer will provide to Monitors sufficient information about all meetings related to
any complaint of violation of Integrity Pact and arrange for necessary facilities for smooth
conduct of the meetings of the Monitors.
6. As soon as the Monitor notices or believes to notice, a violation of this agreement, he/she
will so inform the C&MD of the Buyer and request Management to discontinue or take
corrective action, or take other relevant action. The Monitor can in this regard submit non-
binding recommendations. Beyond this, the Monitor has no right to demand from the
parties that they act in a specific manner, refrain from action or tolerate action.
7. The Monitor will submit a written report to the C&MD of Buyer within 8 weeks from the
date of reference or information to him by the Buyer and should the occasion arise, submit
proposals for correcting problematic situations.
8. If the Monitors have reported to the C&MD of Buyer a substantiated suspicion of an
offence under relevant IPC/ PC Act, and the Buyer has not within a reasonable period of
time taken action to proceed against such offence or report it to its CVO, the Monitor may
also transmit this information directly to the Central Vigilance Commission.
9. The word ‘Monitor’ would include both singular and plural.
Section 8 – Pact Duration
The Integrity Pact shall come into force and be valid from the date it is signed by the BIDDER/
SELLER/ CONTRACTOR and shall remain valid up to 12 months after the last payment to the
contractor. In case any BIDDER / SELLER /CONTRACTOR is unsuccessful, the Integrity Pact for
such Bidder/Seller/Contractor shall expire after 6 months following the date of placement of
Contract/ PO on the successful Bidder/Seller/Contractor.
If any claim of violation of the Integrity Pact is made/ lodged during the validity period, the
same shall be binding and continue to be valid, even after the period stipulated above, unless
discharged/ determined by Buyer.
Section 9 – Other provisions
1. The Integrity Pact is subject to Indian Law. The place of performance and jurisdiction of
courts shall be in India. The Arbitration Clause in the main tender document/ contract shall
not be applicable to any issue/ dispute arising out of or in relation to the Integrity Pact.
2. The actions stipulated in the Integrity Pact are without prejudice to any other legal action
that may be taken in accordance with the provisions of the extant law in force relating to
contracts or any civil or criminal proceedings.
3. If the BIDDER/SELLER/CONTRACTOR is a partnership/consortium, the Integrity Pact
must be signed by all the partners or consortium members.
4. The signatories are duly authorized to sign and bind the Buyer/ Bidder/ Contractor/ Seller.
Any amendment to the Integrity Pact will be made only by a written agreement between
the Parties.
5. Issues like Warranty/ Guarantee etc. shall be outside the purview of the Independent
External Monitors.
6. References to singular includes the plural and vice versa. References to “them” or
“themselves” shall include a reference to “it” or “itself” and vice versa.
7. Should one or several provisions of this agreement turn out to be invalid, the remainder
provisions of this agreement remains valid. In this case, the parties will strive to come to
an agreement as to their original intentions. This Pact shall have precedence over the
Tender/ Contract document with regard to any of the provisions covered under this Pact.
_________________________ __________________________________
For and on behalf of the Buyer For and on behalf of the Bidder/
Seller/Contractor
Date:
Name:
Designation:
Seal/ Stamp
Attachment – 6
BANK GUARANTEE FORMAT FOR BID SECURITY
[To be printed on a non-judicial stamp paper of adequate value or otherwise be

adequately stamped]
(From the Bank providing the security)
Ref............... Bank Guarantee No.....................

Date : ............................................................
To
HPCL LNG Ltd.
Sion, Mumbai – 400022India
Dear Sir(s),
In accordance with the bidding document No [__] ("Bidding Document"), issued by HPCL LNG
Limited, a company incorporated under the (Indian) Companies Act, 1956 and having its
registered office at HPCL Regional Office, Petroleum House, Behind Memnagar Fire Station
Navrangpura, Ahmedabad – 380 009 Gujarat, India ("HPLNG") [..........................], a Bidding
Company ("Bidder"), a company incorporated under [__] and having its registered office at
[..........................], intends to submit a bid for …………………………………………………. ("Bid").
1. As an unconditional and irrevocable bank guarantee as Bid Security for the amount of
………………………………………. is required to be submitted by the Bidder as a condition for
submission of a valid Bid, for the due performance by the Bidder of the terms and
conditions stipulated in Bidding Document, we, the ............... ...............Bank
at..............................having our Head Office ...............(local address) ("Bank") hereby
irrevocably and unconditionally guarantee and undertake to pay immediately upon
receiving the first written demand from HPLNG stating that the Bidder has defaulted
under the Bidding Document, without demur, reservation, contest, recourse or protest
and without any reference or recourse to the Bidder or the Bidding Document in such
manner as HPLNG may direct up to the said amount of …………………………. Any such
demand made by HPLNG shall be conclusive and binding on us irrespective of any
dispute, objection, demur, reservation, contest, protest or difference raised by the
Bidder.
This guarantee shall be irrevocable and unconditional and shall remain valid up to
.............................. ("Expiry Date"). If any further extension of this guarantee is
required, the same shall be extended to such required period on receiving instructions
from the Bidder on whose behalf this guarantee is issued.
2. We, the Bank, further agree that HPLNG shall be the sole judge to decide as to whether
the Bidder is in default of due and faithful fulfilment and compliance with the terms
and conditions contained in the Bidding Document including, inter alia, the failure of
the Bidder to keep its Bid open during the Bid Validity Period, and the decision of
HPLNG that the Bidder is in default as aforesaid shall be final and binding on us,
notwithstanding any differences between HPLNG and the Bidder or any dispute
pending before any court, tribunal or other forum.
3. This guarantee shall not be affected by any change in the constitution or winding up
of the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or
the Bank with any other person.
4. In order to give full effect to this guarantee, HPLNG shall be entitled to treat the Bank
as the principal debtor. HPLNG shall have the fullest liberty without affecting in any
way the liability of the Bank under this guarantee from time to time to vary any of the
terms and conditions contained in the said Bidding Document or to extend time for
submission of the Bids or the Bid Validity Period or the period for fulfilment and
compliance with all or any of the terms and conditions contained in the said Bidding
Document by the said Bidder or to postpone for any time and from time to time any
of the powers exercisable by it against the said Bidder and either to enforce or forbear
from enforcing any of the terms and conditions contained in the said Bidding
Document or the securities available to HPLNG, and the Bank shall not be released
from its liability under this guarantee by any exercise by HPLNG of the liberty with
reference to the matters aforesaid or by reason of time being given to the said Bidder
or any other forbearance, act or omission on the part of HPLNG, or any indulgence by
HPLNG to the said Bidder or by any change in the constitution of HPLNG or its
absorption, merger or amalgamation with any other person or any other matter or
thing whatsoever which under the law relating to sureties would but for this provision
have the effect of so releasing the Bank from its such liability.
5. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail to the
Bank at the address set forth herein.
6. We undertake to make the payment on receipt of your notice of claim on us addressed

to [name of Bank along with branch address] and delivered at our above branch who
shall be deemed to have been duly authorized to receive the said demand. Multiple
drawings not exceeding the aggregate amount above are permitted. The Bank may not
assign any of its rights or obligations hereunder without HPLNG's consent.
7. It shall not be necessary for HPLNG to proceed against the said Bidder before
proceeding against the Bank and this guarantee shall be enforceable against the Bank,
notwithstanding any other security which HPLNG may have obtained from the said
Bidder or any other person and which shall, at the time when proceedings are taken
against the Bank hereunder, be outstanding or unrealised.
8. We, the Bank, further undertake not to revoke this guarantee during its currency
except with the previous express consent of HPLNG in writing.
9. Notwithstanding anything contained herein above, our liability under this guarantee is
limited to ……………………………….. and our guarantee shall remain in force until [_].
10. Any claim under this guarantee must be received by us, the Bank, before the expiry of
this guarantee. If no such claim has been received by us by the said date, the rights of
HPLNG under this guarantee will cease. However, if such a claim has been received by
us by the said date, all the rights of HPLNG under this guarantee shall be valid and shall
not cease until we have satisfied that claim.
11. The Bank declares that it has power to issue this guarantee and discharge the
obligations contemplated herein and the undersigned is duly authorised and has full
power to execute this guarantee for and on behalf of the Bank.
12. Capitalized terms used but not defined in this guarantee shall have the same respective
meanings ascribed thereto in the Bidding Document.
13. This Bid Security shall be governed by and constructed in accordance with the laws of
India and is subject to the exclusive jurisdiction of the courts at Mumbai.
In witness whereof the Bank, through its authorised officer, has set its hand and stamp on
this …………. day of …………. 2017, at ………….
WITNESS:
(SIGNATURE)
(NAME)
(OFFICIAL ADDRESS)
Date: ………….………….………….
(SIGNATURE)
(NAME)
Designation with Bank Stamp

Internal Delegation of Powers dated……………………….
Attachment No.7
FORMAT OF UNDERTAKING BY BIDDERS TOWARDS SUBMISSION OF

AUTHENTIC INFORMATION/DOCUMENTS
(To be typed on the letter head of the bidder)

Ref. No____________ Date ________
Sub: Undertaking of authenticity of information/documents submitted
Ref: Your tender No. ________________ Dated ________________

To,
The Manager (C&P)
HPCL LNG Limited,
Mumbai.
Sir,
With reference to our quotation against your above-referred tender, we hereby
undertake that no fraudulent information/documents have been submitted by us.
We take full responsibility for the submission of authentic information/documents
against the above cited bid.
We also agree that, during any stage of the tender/contract agreement, in case any
of the information/documents submitted by us are found to be
false/forged/fraudulent, HPLNG has right to reject our bid at any stage including
forfeiture of our EMD and/or PBG and/or cancel the award of contract and/or carry
out any other penal action on us, as deemed fit.
Yours faithfully,
For (type name of the firm here)

Signature of Authorised Signatory
Name:
Designation:
Phone No.
Place:
Date:
(Affix Seal of the Organization here)
Annexure-08

DECLARATION
I, _________________________, being proprietor / partner / Director /authorized

representative of M/s ____________________________, do hereby solemnly affirm and
state as under:
1. I, am submitting the tender for “Tender for Outsourced Manpower Services (Non-
Technical) at HPLNG Chhara LNG Terminal & Mumbai Head office” against GeM
Tender Notice Number ______________________________ Dated - DD - MM -2023.
1. That the price bid is unconditional and quoted rate (Service charges quoted in
GeM) is inclusive of the followings which contractor shall take into account while
quoting.
i. Cost of uniforms, and PPE as mentioned in clause 13 of special terms and
conditions.
ii. Cost of half-yearly medical tests as per clause 12 of special terms and conditions
& Clause 13.7 of Scope Document. Medical to be carried out twice in a year,
reports need to be submitted and approved by Location In-charge/Officer In-
charge.
iv. Cost of police verification as mentioned in clause 12.5 of Scope of Job.
v. Contractor’s service charges, profit margins, supervisor’s charges, administration
service cost and any other incidental costs.
vi. Cost of PMSBY for each workman as given in Clause 1.B.w of Special Terms &
Conditions wrto. Labor law compliance.
vii. I understand, Chhara Region is currently not coming under ESI coverage, and the
contractor shall take insurance cover for all his workers, under workers
compensation act. The quoted rates is inclusive of all these requirements.
viii. Any other requirement as given in our Tender including any requirements as per
applicable laws.
2. That I/ we shall comply with all the statutory provisions as laid down under
various Labour Laws/ Acts/ Rules like minimum wages, Provident Fund, ESI,
Bonus, Gratuity, Contract Labour Act and other Labour Laws/ Acts/ Rules in force
from time to time at my/ our own cost.
3. I/We indemnify hereby HPLNG against all repercussions arising out of non-
compliance of the foregoing in any case.
4. All workmen under this contract shall be paid the wages before 7th of every month
through account payment and will submit the proof of payment to concerned HPLNG
officer.
5. That if any information or document submitted is found to be false/ incorrect, the

Company may cancel my/ our tender and action as deemed fit may be taken against
me/ us including termination of the contract, forfeiture of all dues including earnest
money and blacklisting of me/ our firm and all partners of the firm etc as per rules
of HPLNG.
6. If any lapses are observed in above mentioned conditions, I will be fully responsible
and any action taken by HPLNG shall be acceptable to me without any complain.
Signature of Authorised Signatory
Name:
Designation:
Phone No.
Date & Place:
(Affix Seal of the Organization here)
Attachment No.9
CERTIFICATE OF ANNUAL TURNOVER & NET WORTH
TO BE ISSUED BY PRACTISING CHARTERED ACCOUNTANTS’ FIRM ON THEIR LETTER HEAD
This is to certify that the following financial positions extracted from the
audited financial statements of ......................... (Name of the Bidder) for the last
three (3) completed accounting years up to (as the case may be) are correct.
TURN OVER NET WORTH PROFIT

YEAR
In INR (Rs.) In INR (Rs.) In INR (Rs.)
FY 2022-23
FY 2021-22
FY 2020-21
FY 2019-20*
* Only if the balance sheet/Financial Statements for the financial year 2022-23
have actually not been audited as on the Original Bid Closing Date
Average annual financial turnover in the last 3 financial years, ending 31st March
2023 (2020-21, 2021-22 & 2022-23) is…………………………………………(In Rs)
and in Words………………………….
Place:
Date:
Seal:
Membership Number and Firm Registration Number:
Signature:
Unique Document Identification Number (UDIN):
Note: Mention of UDIN (Unique Document Identification Number) is mandatory for

all Certificates issued w.e.f. February 1, 2019 by Chartered Accountant in Practice.
Attachment No.10
PROFORMA FOR UNDERTAKING / AFFIDAVIT IN CASE BALANCE

SHEET/FINANCIAL SHEET FOR THE FINANCIAL YEAR 2022-23 HAVE
ACTUALLY NOT BEEN AUDITED AS ON THE ORIGINAL BID CLOSING DATE
I ………………………………………………………….……. (the authorised signatory) of

M/s………………………………………………………………………………………………….…
(Company or Firm name with Address) do hereby solemnly affirm and
declare/undertake as under
The balance sheet/Financial Statements for the financial year 2022-2023 have not
been audited as on original Bid closing date.
Yours faithfully,
Signature of Authorized Signatory Name:
Designation:
Phone:
Place:
Date:
(Affix Seal of the Organization here, if applicable)
Note: Bidders to take note that this certificate is to be issued only in case the last
financial year closing date is within 9 Months of Bid Due Date and audited annual
report of immediately preceding financial year is not available, bidder has the option
to submit the financial details of the three previous years immediately prior to the
last financial year. Otherwise, it is compulsory to submit the financial details of the
immediate three preceding financial years.
Attachment No.11
DECLARATION FOR BID SECURITY

[ Only for bidders to whom EMD exemption is allowed as per Govt standing
guidelines]
To,
Manager-C&P
M/s HPCL LNG LIMITED
SUB: Tender for Outsourced Manpower Services at HPLNG Chhara LNG Terminal & Mumbai
Head office
Dear Sir,
After examining / reviewing provisions of above referred tender documents (including

all corrigendum/ Addenda), we M/s____________ (Name of Bidder) have submitted
our offer/ bid no.………………….
We, M/s____________ (Name of Bidder) hereby understand that, according to your

conditions, we are submitting this Declaration for Bid Security.
We understand that we will be put on watch list/holiday/ banning list (as per polices
of HPLNG in this regard), if we are in breach of our obligation(s) as per following:
(a) have withdrawn/modified/amended, impairs or derogates from the tender,

my/our Bid during the period of bid validity specified in the form of Bid; or
(b) having been notified of the acceptance of our Bid by the HPLNG during the period
of bid validity:
i. fail or refuse to execute the Contract, if required, or
ii. fail or refuse to furnish the Contract Performance Security, in accordance
provisions of
iii. tender document.
(c) having indulged in corrupt/fraudulent /collusive/coercive practice as per
procedure.
Yours faithfully,

Signature of Authorized Signatory Name:
Designation:
Phone:
Place:
Date:
Note: Bidders to take note that this certificate is to be issued only in case EMD
exemption is requested. Necessary proof of EMD exemption such as MSME certificate
bearing UDYAM number shall be attached. Failing which bid is liable for rejection.
BIDDER’S EXPERIENCE Annexure-12
To,
Manager-C&P
M/s HPCL LNG LIMITED
TENDER NO: (GEM BID NO: ………………………………………… )
Full Postal Address & Value of Date of Scheduled Date of Arbitration/ Reasons for
Sl. Description LOA /WO phone nos. of Client. Contract/Order Commencement Completion Time Actual Legal issues delay in
No of the No. and date Name, designation and (Specify of Services (Months) Completion if any after execution if
Services address of Engineer/ Currency (DD/MM/YY) Completion any
Officer-in-Charge Amount in Rs.) (YES/NO)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
Place: [Signature & Seal of Authorized Signatory of Bidder]

Date: Name:
Designation:
HPCL LNG Limited
(earlier known as HPCL Shapoorji Energy Pvt. Ltd.)
REQUEST FOR PROPOSAL
FOR
OUTSOURCED MANPOWER SERVICES (NON TECHNICAL) AT

HPLNG CHHARA LNG TERMINAL & MUMBAI HEAD OFFICE
RFP NO. HPLNG/SITE/029

RFP DATE As per GeM Portal
BID DUE DATE
As per GeM Portal
(Both Technical Bid & Priced
Commercial Bid)
TENDER NOTICE
Tender for Outsourced Manpower Services (Non-Technical) at HPLNG Chhara LNG Terminal &
Mumbai Head office.
Sr. No. DESCRIPTION
HPCL LNG Limited
1 Company / Owner (Earlier know as HPCL Shapoorji Energy Private
Limited)
2 Tender No. HPLNG/SITE/029
3 Tender Date As per GeM Portal
Outsourced Manpower Services (Non-

4 Description Technical) at HPLNG Chhara LNG Terminal &
Mumbai Head office
INR 4,47,000.00 (Rupees Four Lakh Forty eight

5 E.M.D Thousand only)
6 Delivery Schedule/Contract Period Contract Period: 1 + 1 Year
Last date for raising query/clarification

7 As per GeM Portal.
on the Bidding Document
Last date & time for submission of

Bids, by hand delivery, RPAD,
8 As per GeM Portal.
SPEED POST or Email (password
protected files) only.
9 Date of Opening of Technical Bids As per GeM Portal.
10 Price of Tender Document Nil
11 Type of tender Through GeM Portal.
12 Qualification Criteria Refer Section I.I
120 Days from last date for submission of Tender

13 Validity of Offer/Bids documents as specified above or such other
extended bid submission date agreed by HPLNG.
14 Performance Bank Guarantee 10 (Ten) percent of the Total Contract Value.
Manger - Contracts & Procurement

HPCL LNG Limited
15 Bids to be addressed to: Priyadarshini Building, 5th Floor, A Wing,
Sion, Mumbai – 400022.
In case a Revised priced bid is initiated for this

tender, at a later date during any stage of the
Tender process, it shall be incumbent upon the
bidder to submit revised bids for the specified
items/entire tender. In the absence of revised Bids
from the Bidder within specified time period, the
16 Others original bid submitted by the Bidder shall not be
considered for evaluation.
HPLNG reserves the right to reveal the contents of
the Bids/Offer/any other documents, submitted
by the Bidder/interested parties, during the Bid
opening process.
SECTION I - BIDDING PROCEDURE
Bidding Document for Selection of Contractor for Outsourced Manpower

(Non-Technical) Services at HPLNG Chhara LNG Terminal & Mumbai Head
office.
Page 1 of 26
Page 2 of 26
SECTION – I : BIDDING PROCEDURE...........................................................................................................4
1. INTRODUCTION ...............................................................................................................................................4
2. INVITATION TO BID .......................................................................................................................................4
3. SCOPE OF SUPPLY/SERVICES .....................................................................................................................4
4. BIDDING DOCUMENT PACKAGE RECEIPT ACKNOWLEDGEMENT ...............................................4
5. GENERAL INSTRUCTIONS ............................................................................................................................4
6. TWO BID SYSTEM ...........................................................................................................................................5
7. NO CLAIM FOR THE LACK OF FAMILIARIZATION .............................................................................5
8. FAMILIARIZATION OF LAWS ......................................................................................................................5
9. INSTRUCTIONS FOR FILLING IN THE BID ..............................................................................................5
10. PRICE ..................................................................................................................................................................6
11. CURRENCY OF THE BID ................................................................................................................................6
12. TIME SCHEDULE .............................................................................................................................................6
13. VALIDITY PERIOD OF OFFER .....................................................................................................................6
14. BID BOND ...........................................................................................................................................................6
15. PERFORMANCE BANK GUARANTEE ........................................................................................................6
16. PARENT COMPANY GUARANTEE ..............................................................................................................7
17. BID CLOSING DATE ........................................................................................................................................7
18. RIGHT TO ACCEPT OR REJECT BID ..........................................................................................................7
19. EVALUATION OF BIDS ...................................................................................................................................7
20. AWARD OF CONTRACT .................................................................................................................................8
21. DOCUMENTS TO BE SUBMITTED ALONG WITH THE BIDS ...............................................................8
22. CORRESPONDENCE / INQUIRY ...................................................................................................................8
23. BID RELATED COSTS .....................................................................................................................................8
24. CONFIDENTIALITY .........................................................................................................................................9
25. OWNERSHIP OF BIDS .....................................................................................................................................9
26. GOVERNING LAW ...........................................................................................................................................9
Attachment – 1 to ITB (NOT APPLICABLE) ............................................................................................................ 11
Attachment – 2 to ITB ................................................................................................................................................. 12
Attachment - 5 to ITB .................................................................................................................................................. 18
Attachment - 6 to ITB .................................................................................................................................................. 23
SECTION-I.I : PRE-QUALIFICATION CRITERIA.............................................................................. 26
SECTION – II : GENERAL CONDITIONS OF PURCHASE/SERVICES/WORKS ................................... 26
SECTION – III : SCOPE OF SUPPLY, TECHNICAL SPECIFICATIONS & ANNEXURES ................. 26
Page 3 of 26
SECTION – I : BIDDING PROCEDURE
1. INTRODUCTION
1.1 The Company:
HPCL LNG Limited ("HPLNG" or "Company"), a wholly owned subsidiary of Hindustan

Petroleum Corporation Limited ("HPCL"), propose to set up a 5 MMTPA land-based LNG
Regasification Terminal (as hereinafter defined) at the Chhara port in Gujarat.
1.2 The Project:
HPLNG plans to set up the Chhara LNG Terminal with a capacity of 5 MMTPA at Chhara in
Gujarat on the west coast of India. It will have provision for modular addition of
equipment to enhance the capacity to 10 MMTPA in the future.
2. INVITATION TO BID
HPCL LNG Limited ("Company") invites Bids for Selection of Supplier for Outsourced
Manpower Services (Non-Technical) at HPLNG Chhara LNG Terminal, Kodinar Taluka,
Gujarat & Mumbai Head office.
3. SCOPE OF SUPPLY/SERVICES
This Bidding Document is issued for Supply of Material/Equipment/Services/Works to be

supplied/performed by the Supplier/Contractor, as set out in Section III.
4. BIDDING DOCUMENT PACKAGE RECEIPT ACKNOWLEDGEMENT
NOT APPLICABLE
5. GENERAL INSTRUCTIONS
The General Terms and Conditions in Section-II of this Bidding Document.
For Scope of Supply please refer Section-III of the Bidding Document.
In formulating the Bid, Bidders shall have full regard to the instructions to bidders in this
Section-I, terms and conditions given in Section-II, the requirements and detailed scope
of supply given in Section – III of the Bidding Document. All Bids will be deemed to have
been made after taking into account all the provisions of the Bidding Document.
Page 4 of 26
Bidders may seek clarifications on any part of the Bidding Document. However, it should
be done as per the period mentioned in the Tender Invitation (if any).
Once a Bid is submitted no changes, amendments or variations will be permitted except

where a clarification is sought from Company, or the exceptions of the Bidder as finally
accepted by Company.
6. TWO BID SYSTEM
As per GeM Portal criteria.
7. NO CLAIM FOR THE LACK OF FAMILIARIZATION
Each Bidder shall fully familiarise itself with the Site conditions and all the requisite
statutory provisions for executing the Supply before submitting its Bid.
The Bidder is responsible for checking the accuracy, adequacy and sufficiency of this
Bidding Document for carrying out any additional study(ies) and re-assessment/
verification, if required, at its own cost and risk.
No claim for financial or any other adjustment to the Price Bid shall be entertained on
account of lack of clarity or knowledge of any of the aforesaid factors.
8. FAMILIARIZATION OF LAWS
All Bidders shall be solely responsible to comply with all Applicable Law and regulations
pertaining to the Supply of material/equipment including obtaining and maintaining all
Authorisations to fulfil their obligations under the Biding Document and Contract. Non-
awareness of any Applicable Law shall not be valid ground for any Bidder to request for
any change.
9. INSTRUCTIONS FOR FILLING IN THE BID
9.1 Bids shall be submitted online only at GeM website. Tenderer/Contractor is advised to
follow the instructions provided for online submission of bids. Any bid document
submitted through mail or Hard copy submission shall not be considered in bid evaluation.
9.2 Bidder shall submit the Bid documents in its entirety, complete in all respects together
with all Attachments and Schedule. Any additional information, which the Bidder wishes
to submit, shall be attached as an addendum to Technical bid. If the space in the Bid form
or in the attachments is insufficient, additional pages shall be separately added. When
some of the items are not being bid for, the corresponding space in the statement
showing the schedule of rates should be filled by the words "not quoting".
9.3 The Bids have to be submitted in the same language and format of the Bidding Document
complying with all the requirements, conditions and specifications without any deviations
Page 5 of 26
and exceptions. However, exceptions, if any, taken to the Bidding Document provisions,
affecting the Bid prices or not, must be given clearly in the format given in Attachment -
2 of this Section-I. If no exceptions are taken then Attachment - 2 shall be marked “No
Exceptions Taken”.
9.4 The technical bid shall not contain any price information and the section relating to price
information shall be left blank.
Company shall not take cognisance of any exceptions elsewhere in the Bid including any
unpriced technical bids or priced bids or in any attachments to the Bid.
9.5 The Bidder's offer/Bids and any annotations or accompanying documentation shall be in
English language only.
9.6 The Bidder shall sign each page of the Bid document. The Bidder shall clearly indicate its
legal constitution and ability to bind the Bidder. The power of attorney or authorisation,
or any other document constituting adequate proof of the ability of the signatory to bind
the Bidder, shall be annexed to the Bid. Company may reject any Bid not supported by
adequate proof of the signatory’s authority.
10. PRICE
In GeM portal.
11. CURRENCY OF THE BID
Bidder shall bid in Indian Rupees (INR) only.
12. TIME SCHEDULE
Bidder to follow the delivery schedule detailed in Section III for performance of Scope of
Supply given in Section-III.
13. VALIDITY PERIOD OF OFFER
The Bid shall be kept unconditionally valid for acceptance for a period of one hundred and
twenty (120) Days from the Bid due date or any extended date as communicated by the
Company. During the said period, the Bidder shall not revoke or cancel his Bids or vary
the Bids except and to the extent required by Company in writing.
14. BID BOND
As per GeM portal.

For format please refer checklist attached.
15. PERFORMANCE BANK GUARANTEE
Page 6 of 26
The successful Bidder (herein also referred to as the "Supplier") shall, within Twenty (20)
Days of the date of award of Contract, furnish a performance bank guarantee
(“Performance Bank Guarantee”) from a reputed bank previously approved by Company
and strictly as per the form and language set out in Attachment 4. As part of its Bid, Bidder
shall notify Company the identity and location of the bank which would issue the
Performance Bank Guarantee if its Bid is successful.
The cost of issuing and maintaining the Performance Bank Guarantee shall be borne by
the Contractor. Failure of the Contractor to comply with the requirements of this Section
15 shall constitute sufficient grounds for the cancellation of the Contract.
16. PARENT COMPANY GUARANTEE
Not Used.
17. BID CLOSING DATE
As per GeM Portal.
18. RIGHT TO ACCEPT OR REJECT BID
Company reserves the right to accept or reject any Bid, wholly or in part, and/or cancel
the Tender without assigning any reason for the same. Company will not assume any
liability due to rejection of any Bid, wholly or partially.
Bidder should not be under liquidation, court receivership or similar proceedings. Bidder
shall submit self certificate in this regard. Bidder who is found to be under court
receivership or similar proceeding as per above declaration, then their offer shall not be
considered for further evaluation.
In case, bidder is evaluated L1 bidder and has mentioned deviation to tender terms not
in deviation sheet, but elsewhere and is not withdrawing those deviations, Company
shall reject his bid and forfeit the EMD/Bid security of the bidder in such cases.
19. EVALUATION OF BIDS
1.3 The evaluation of Bids shall be on overall L1 Basis and in its evaluation of Bids, Company
shall give due weight, as determined by Company in its sole discretion to the technical
competency, works schedule, previous performance record, current and anticipated work
load, price, payment terms, expertise, number and nature of any exceptions/deviations
and any other matter that Company considers relevant in its sole discretion. The decision
of Company in relation to the evaluation of Bids shall be final and binding on all Bidders
and shall not be subject to dispute by Bidders under any circumstances.
Page 7 of 26
1.4 Any effort by Bidder (or any local agent or representative) to influence Company, its
advisors or their respective employees during the process of clarification, determination
of responsiveness, evaluation and comparison of Bids, or in decisions concerning the
determination of the successful Bidder, may result in rejection of the Bid.
1.5 PRE-QUALIFICATION CRITERIA: REFER SECTION I.I
20. AWARD OF CONTRACT
The Company reserves to itself the right to accept any bid in part or split the Supply
between two or more bidders. The Bidder shall consider such condition of split of Supply
while submitting the proposal under this Request for Proposal.
The draft Contract/General Terms and Conditions in Section-II of this Bidding Document
may require a few modifications as a result of award of Purchase Order as above. In
addition, Price Schedule will be modified as a result of Bidder’s proposal. The successful
Bidders shall be informed about the changes that are required in the draft Contract
including Price Schedule.
21. DOCUMENTS TO BE SUBMITTED ALONG WITH THE BIDS
21.1 Documents along with Technical Bid:

As per Checklist enclosed in GeM Portal.
21.2 Documents along with Price Bid:

- As per GeM Portal.
22. CORRESPONDENCE / INQUIRY
Any and all inquiries/ clarifications shall be directed only via GeM Portal as per
guidelines in GeM.
Saurabh Rampal – Manager (Contracts and Procurement)

HPCL LNG Limited
Email: procurement@hplng.in
23. BID RELATED COSTS
All costs & expenses incurred by the Bidder towards preparation, submission,
clarifications, negotiation, revision, visit to Company’s office and/or Site etc. of the Bid
will be to Bidder’s account and Company shall in no case be liable to reimburse the Bidder
for any such costs regardless of the conduct or outcome of the bidding process.
Page 8 of 26
24. CONFIDENTIALITY
The Bidder and his employees, agents and sub-contractors and the employees, agents of
the Sub-contractors and all other person/parties who are involved in this bidding process
by the Bidder, shall treat maps, plans, charts, designs, drawings, photographs, data,
reports, tests, specifications, methods, and other information developed or acquired by
the Bidder from or by means of the Bidding document or any facility extended to the
Bidder pursuant thereto or the award of Contract or any of them or otherwise disclose or
make available to the Bidder or any of the aforesaid persons report, as confidential
information. Moreover any such information shall not be disclosed or reproduced or
distributed by the recipient to third parties, other than in confidence to the Bidder's
professional advisors.
The Bidder hereby undertakes and agrees that any confidential information (including the
Bidding Document) provided to the Bidder shall be, at the option of the Company, either
destroyed by the Bidder or alternatively promptly returned to the Company. The
Company may require any Bidder to provide evidence (in a form satisfactory to the
Company) that all requirements in this respect have been fully complied with.
25. OWNERSHIP OF BIDS
Each Bid, including any and all supporting documents submitted therewith and all written
material pursuant to the Bidding Document and/or in connection with bidding process,
once submitted, shall become the property of Company in all respects and the Company
shall not be required destroy or return the same or any part thereof even if such Bid is
rejected. Provided that any intellectual property right contained in such Bid will remain
the property of Bidder (all other person as appropriate) submitting that Bid. Moreover,
upon submission of its Bid, each Bidder is deemed to have licence and authorise the
Company, its officers, employees, advisers, bankers, investors, consultants,
representative and agents to copy, adapt, disclose or to use, as the Company may deemed
fit, all information and material contained in the Bid for the purpose of Project. Such
licences and authority deemed to be given to the Company shall be on royalty free basis,
in perpetuity and without any restriction with respect to territory.
For better clarity, it is hereby expressly clarified that the Company and its officers,
employees, advisers, bankers, investors, consultants, representative and agents may
make as many copies of the Bid and all other written material submitted by the Bidder
pursuant to or in connection with Project as they, in their sole discretion, may require.
26. GOVERNING LAW
Page 9 of 26
This Bidding Document and all the Addenda shall be construed in accordance with Laws
of India and the Parties hereby submit to the exclusive jurisdiction of the courts at
Ahmedabad, India.
Page 10 of 26
Attachment – 1 to ITB (NOT APPLICABLE)
Page 11 of 26
Attachment – 2 to ITB
EXCEPTION / DEVIATION / CONDITIONS PROFORMA
Exceptions/deviations/conditions to the terms and conditions of Bidding Documents should be

indicated here and submitted along with the technical bid subject to withdrawal of such
exception(s) to be indicated in the priced Bid only. If the Bidder does not intend to take any
exception / deviation then he shall mark “No Exceptions taken” in this proforma. If the proforma
is left blank, then it would be presumed that Bidder has not taken any
exception/deviation/condition to the terms and conditions of the Bidding Document. Company
shall not take cognisance of any exception/deviation/condition (if any) indicated elsewhere
except in this proforma.
Proforma A (Attach to Unpriced Technical Bid)
Bidding Document No. ___________________ (Bidder to mention the Bidding Document No.)
Section Description of Reason(s) for Whether Effect on

No, Page exception/ exception/ there is a commencement
No. and deviation/ deviation/ cost impact? date
Clause No. condition condition **
Yes / No
** Please do not indicate the price impact, if any, here.
PROFORMA B (Attach to Unpriced Technical Bid)
Bidding Document No. ___________________ (Bidder to mention the Bidding Document No.)
Section Description of Reason(s) for Whether there is Effect on

No., Page exception/ exception/ a cost impact? ** Commenceme
No. and deviation/ deviation/ nt Date
Clause No. condition condition
Yes / No
Page 12 of 26
General Information Form

Bidder's Name
Contact Person's Name
Phone / Fax Nubmer
Email ID
Address Line 1
Address Line 2
Address Line 3
Postal Code
Country
Category
Corporate / Non - Corporate
Service / Supply/Composite
Tax Details
Goods and Services Tax Identification Number

(‘GSTIN’)
Note: GSTIN would be required of all the states
from where billing would happen
Permanent Account Number (copy of PAN Card to be provided)
Provident Fund No. (Copy of monthly challan to be provided)
Professional Tax No.(Copy of monthly challan to be provided)
Page 13 of 26
ESIC No. (Copy of monthly challan to be provided)
Workmen Compensation Policy No. (Copy of policy to be provided)
Bank Details
Bank Name
Bank Branch
Bank Code (IFSC)/ Swift Code
MICR Code
Bank Account Number
Bank Account Type
Bank Type
All fields are Mandatory
Verification
I/We, ________________________________________, hereby certify that all the particulars

furnished above are correct and complete.
Place: Signature with Seal
Date: Name and designation
Page 14 of 26
FORMAT FOR PERFORMANCE BANK GUARANTEE
(TO BE EXECUTED ON NON-JUDICAL STAMP PAPER OF APPROPRIATE VALUE)
Bank Guarantee Number:
Date:
HPCL LNG Limited
Contract/PO No:
IN CONSIDERATION OF THE HPCL LNG LIMITED. a Company registered under the Companies Act,
1956, having its registered office at HPCL Regional Office, Petroleum House, Behind Memnagar
Fire Station Navrangpura, Ahmedabad – 380 009 Gujarat, India (hereinafter called "the
Company" which expression shall include its successors and assigns) having awarded to M/s
…………………………………………….a partnership firm/sole proprietor business/a company registered
under the Companies Act, 1956 having its office at…………………………………………………… (hereinafter
referred to as "the Supplier" which expression shall wherever the subject or context so permits
includes its successors and assigns) a supply contract in terms inter alia, of "the Company's" Order
No………………… dated………………. and the General procurement conditions of "the Company" and
upon the condition of "supplier's" furnishing security for the performance of "the Supplier's"
obligations and/or discharge of "the supplier's" liability under and/or in connection with the said
supply contract upto a sum of r……………… (Rupees…………………) amounting to 10% (Ten percent)
of the total contract value.
We, ………………………………………………(hereinafter called "the Bank" which expression shall include

its successors and assigns) hereby jointly and severally undertake and guarantee to pay to "the
Company" in rupees forthwith on demand in writing and without protest or demur of any and all
moneys anywise payable by "the Supplier" to "the Company" under, in respect of or in
connection with the said supply contract inclusive of all the Company's losses and damage and
costs, (inclusive between attorney and client) charges, and expenses and other moneys anywise
payable in respect of the above as specified in any notice of demand
made by "the Company" to the Bank with reference to this Guarantee upto and aggregate limit
of r ……………….(Rupees ………………) and "the Bank" hereby agrees with "the Company" that:
Page 15 of 26
1. This Guarantee/Undertaking shall be a continuing Guarantee /Undertaking and shall
remain valid and irrevokable for all claims of "the Company" and liabilities of "the
Supplier" arising upto and until midnight of……………………
2. This Guarantee/Undertaking shall be in addition to any other guarantee or security
whatsoever that "the Company" may now or any time anywise have in relation to "the
Supplier's obligation/liabilities under and/or connection with the said supply contract,
and "the Company" shall have full authority to take recourse to or enforce this security in
preference to the other security(ies) at its sole discretion and no failure on the part of
"the Company" to enforcing or requiring enforcement to any other security shall have the
effect of releasing "the Bank" from its full liability hereunder.
3. “The Company" shall be at liberty without reference to "the Bank" and without affecting
the full liability of "the Bank" hereunder to take any other security in respect of "the
Supplier's" obligation and/or liabilities under or in connection with the said supply
contract and to vary the term vis-a-vis "the supplier" of the said supply contract or to
grant time and/or indulgence to "the Supplier" or to reduce or to increase or otherwise
vary the prices of the total contract value or to release or to forebear from enforcement
of all or any of the obligations of "the supplier" under the said supply contract and/or the
remedies of "the Company" under any other security(ies) now or hereafter held by "the
Company" and no such dealing(s), variation(s) or other indulgence(s) or agreement(s)
with "the supplier" or release of forbearance whatsoever shall have the effect of releasing
"the Bank" from its full liability to "the Company" hereunder or of prejudicing rights of
"the Company" against "the Bank".
4. This Guarantee/Undertaking shall not be determined or affected by the liquidation or
winding up, dissolution or change of constitution or insolvency of "the supplier" but shall
in all respects and for all purposes be binding and operative until payment of all moneys
payable to "the Company" in terms hereof.
5. The Bank" hereby waives all rights at any time inconsistent with the terms of this
Guarantee/Undertaking and the obligations of "the Bank" in terms hereof shall not be
anywise affected or suspended by reason of any dispute having been raised by "the
suppliers" (whether or not pending before any arbitrator, conciliator(s), officer, tribunal
or court) or any denial of liability by "the supplier" or any other order of communication
whatsoever by "the supplier" stopping or preventing or purporting to stop or prevent any
payment by "the Bank" to "the Company" in terms hereof.
6. The amount stated in any notice of demand addressed by "the Company" to "the Bank"
as liable to be paid to "the Company" by "the supplier" or as suffered or incurred by "the
Company" on account of any losses or damages or costs, charges/and/or expenses shall
be as between "the Bank" and "the Company" be conclusive of the amount soliable to be
paid to "the Company" or suffered or incurred by "the Company", as the case may be, and
payable by "the Bank" to "the Company", in terms hereof.
7. Not withstanding anything contained herein above :
i. Our liability under this guarantee shall not exceed r.............
ii. This Bank Guarantee shall be valid upto and including ................; and
Page 16 of 26
iii. We are liable to pay the guarantee amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or # before
the expiry of 30 days from the date of expiry of this guarantee.
8. "The Bank" has power to issue this guarantee in favour of "the Company" in terms of the
documents and/or the agreement/contract or MOU entered into between "the supplier"
and "the Bank" in this regard.
IN WITNESS Where of Bank, has executed this document at……………………….on ………………..20…….

.
………………………………………….Bank
(by its constituted attorney) (signature of a person
authorized to sign on behalf of "the Bank")
Page 17 of 26
Attachment - 5 to ITB
INTEGRITY PACT
Between
HPCL LNG Limited (HPLNG) hereinafter referred to as “The Buyer”,
and
………………………………………………. hereinafter referred to as “The Bidder/ Seller/

Contractor”
Preamble
The Buyer intends to award, under laid down organizational procedures, contract for
………………………. …………………………………………. The Buyer values full
compliance with all relevant laws of the land, rules, regulations, economic use of resources and of
fairness /transparency in its relations with its Bidder and / or Seller and / or Contractor.
In order to achieve these goals, the Buyer will appoint Independent External Monitors (IEMs) who
will monitor the tender process and the execution of the contract for compliance with this Integrity
Pact.
In this Integrity Pact:-

a) The term Bidder/ Seller/ Contractor shall mean the party submitting the bid (or, as the case
maybe, who enters into a contract with Buyer);
b) For the purposes of Section 5, the term “transgression” shall mean a wrong, violation or
offence of the nature specified in Section 2 of this Pact.
Section 1 – Commitments of the Buyer
1. The Buyer commits itself to take all measures necessary to prevent corruption and observe the
following principles: -
a) No employee of the Buyer, personally or through family members or intermediaries will, in
connection with the tender or the execution of the contract, demand, take a promise for or
accept, for self or any third person, any material or other benefit, which the person is not
legally entitled to.
b) The Buyer will during the tender process treat all Bidder / Seller / Contractor with equality
and reason. The Buyer will in particular, before and during the tender process, provide to all
Bidders / Sellers / Contractors the same information and will not provide to any Bidder / Seller
/ Contractor confidential / additional information through which any Bidder / Seller /
Contractor could obtain an advantage in relation to the tender process or the contract
execution.
c) The Buyer will exclude from the process all known prejudiced persons.
Page 18 of 26
2. If the Buyer obtains information on the conduct of any of its employees, which is a criminal
offense under the Indian Penal Code (IPC) or Prevention of Corruption Act (PC Act), or if
there be a substantive suspicion in this regard, the Buyer will inform the Chief Vigilance
Officer and in addition can initiate disciplinary actions.
Section 2 – Commitments of the Bidder/Seller/Contractor
1. The Bidder/Seller/Contractor commit themselves to take all measures necessary to prevent

corruption. The Bidder/Seller/Contractor commit themselves to observe the following
principles during participation in the tender process and during the contract execution.
a) The Bidder/Seller/Contractor will not directly or through any other person or firm, offer,
promise or give to any of the Buyer’s employees involved in the tender process or the
execution of the contract or to any third person any material or other benefit which he/she is
not legally entitled to, in order to obtain in exchange, any advantage of any kind whatsoever
during the tender process or during the execution of the contract.
b) The Bidder/Seller/Contractor will not enter into any undisclosed agreement or understanding
with any other Bidders/Sellers/Contractors, whether formal or informal. This applies in
particular to prices, specifications, subsidiary contracts, submission or non-submission of bids
or any other actions to restrict competitiveness or to introduce cartelization in the bidding
process.
c) The Bidder/Seller/Contractor will not commit any offence under the relevant IPC/PC Act;
further the Bidder/Seller/Contractor will not use improperly, for purposes of competition or
personal gain, or pass on to others, any information or document provided by the Buyer as
part of the business relationship, regarding plans, technical proposals and business details,
including information contained or transmitted electronically.
d) The Bidder/Seller/Contractor of foreign origin shall disclose the name and address of the
agents /representatives in India, if any. Similarly, the Bidder/Seller/Contractor of Indian
Nationality shall furnish the name and the address of the foreign owner/ holding company, if
any. All payments made to Indian agents/ representatives have to be in Indian Rupees only. If
Bidder/Seller/ Contractor is an Agent, then either the Agent or the Principal can bid, but not
both. No Bidder/ Seller/ Contractor shall submit more than one bid. No Agent is permitted to
represent more than one manufacturer either in this tender/subsequent/parallel tender for the
same item.
e) The Bidder/Seller/Contractor will when presenting its bid, disclose any and all payments made
or which is committed to or intended to be made to agents, brokers or any other intermediaries
in connection with the award of the contract.
f) Bidder /Seller / Contractor who have signed IP shall not approach the Courts while
representing the matter before the IEMs and shall await the decision of the IEMs in the matter.\
2. The Bidder/Seller/Contractor will not instigate any third person to commit offences outlined
above or be an accessory to such offences.
Section 3 –Disqualification from tender process and exclusion from future contracts, etc.
Page 19 of 26
If the Bidder/Seller/Contractor, before award of contract or during its execution, has committed a
transgression through a violation of Section 2, above or in any other form such as to put their
reliability or credibility in question, the Buyer is entitled to take all or any one of the following
actions: -
1. To disqualify the Bidder/ Seller/Contractor from the tender process. However, the tender
process with other Bidders/Sellers/Contractors will continue.
2. To terminate the contract if already signed.
3. To debar the Bidder/Seller/Contractor from participating in other /future tenders of the buyer
for an appropriate period of time as per Buyer’s guidelines.
4. To inform its CVO in case of acts constituting corruption or take any other action.
Section 4 –Compensation for Damages
1. If the Buyer has disqualified the Bidder/Seller/Contractor from the tender process prior to the
award of contract according to Section 3, the Buyer is entitled to forfeit, demand and/or
recover from Bidder/Seller/Contractor, damages equivalent to the Earnest Money Deposit/Bid
Security.
2. If the Buyer has terminated or is entitled to terminate the contract according to Section 3, the
Buyer shall be entitled to demand and recover from the Bidder/Seller/Contractor liquidated
damages equivalent to Performance Bank Guarantee, unless stipulated otherwise elsewhere in
the Contract.
Section 5 – Previous transgression
1. The Bidder / Seller / Contractor declares that no previous transgressions have occurred in the
last three years with any other Company in any country conforming to the anti-corruption
approach or with any Public Sector Enterprise in India or Government of India, that could
justify his exclusion from the tender process.
2. If a previous transgression has occurred or if the Bidder/ Seller/ Contractor makes any
incorrect statement on this subject, he can be disqualified from the tender process or contract
terminated and further action can be taken as per the procedure mentioned in “Guidelines for
Holiday Listing (Banning of business dealing)”. The link for the Guidelines is given in the
tender documents.
Section 6 – Equal treatment of all Bidders / Sellers / Contractors
1. In case of sub-contracting, the Bidder/ Seller/ Contractor shall take the responsibility of the
adoption of the Integrity Pact by the sub-contractor.
2. The Buyer will enter into Integrity Pact with identical conditions as this one with all
Bidders/Sellers/ Contractors.
3. The Buyer will disqualify from the tender process all Bidders / Sellers/ Contractors who do
not sign this Pact or violate its provisions.
Section 7 – Independent External Monitor
Page 20 of 26
1. The Buyer has appointed competent and credible Independent External Monitors (IEMs) for
this Pact after approval by Central Vigilance Commission. The task of the Monitors is to
review independently and objectively, whether and to what extent the parties comply with the
obligations under the Integrity Pact.
2. The Monitors are not subject to instructions by the representatives of the parties and perform
their functions neutrally and independently. The Monitors shall have the right to access all
contract documents whenever required. It will be obligatory for him/ her to treat the
information and documents of the BIDDER/ SELLER/CONTRACTOR, as confidential.
3. The Bidder/ Seller/ Contractor accepts that the Monitors have the right to access without
restriction to all project documentation of the Buyer including that provided by the Bidder/
Seller/ Contractor. The Bidder/ Seller/Contractor will also grant the Monitors, upon their
request and demonstration of a valid interest, unrestricted and unconditional access to their
project documentation. The same is applicable to sub-contractors.
4. 4. The Monitor is under contractual obligation to treat the information and documents of the
Bidder(s)/ Sellers/ Contractor(s)/ Sub-contractor(s) with confidentiality. The Monitors shall
have no Conflict of Interest while dealing with any case or with any party. If any conflict
arises, then that Monitor shall inform the C&MD of Buyer and recuse himself from that case/
matter.
5. The Buyer will provide to Monitors sufficient information about all meetings related to any
complaint of violation of Integrity Pact and arrange for necessary facilities for smooth conduct
of the meetings of the Monitors.
6. As soon as the Monitor notices or believes to notice, a violation of this agreement, he/she will
so inform the C&MD of the Buyer and request Management to discontinue or take corrective
action, or take other relevant action. The Monitor can in this regard submit non-binding
recommendations. Beyond this, the Monitor has no right to demand from the parties that they
act in a specific manner, refrain from action or tolerate action.
7. The Monitor will submit a written report to the C&MD of Buyer within 8 weeks from the date
of reference or information to him by the Buyer and should the occasion arise, submit
proposals for correcting problematic situations.
8. If the Monitors have reported to the C&MD of Buyer a substantiated suspicion of an offence
under relevant IPC/ PC Act, and the Buyer has not within a reasonable period of time taken
action to proceed against such offence or report it to its CVO, the Monitor may also transmit
this information directly to the Central Vigilance Commission.
9. The word ‘Monitor’ would include both singular and plural.
Section 8 – Pact Duration
The Integrity Pact shall come into force and be valid from the date it is signed by the BIDDER/
SELLER/ CONTRACTOR and shall remain valid up to 12 months after the last payment to the
contractor. In case any BIDDER / SELLER /CONTRACTOR is unsuccessful, the Integrity Pact
for such Bidder/Seller/Contractor shall expire after 6 months following the date of placement of
Contract/ PO on the successful Bidder/Seller/Contractor.
If any claim of violation of the Integrity Pact is made/ lodged during the validity period, the same
shall be binding and continue to be valid, even after the period stipulated above, unless discharged/
determined by Buyer.
Page 21 of 26
Section 9 – Other provisions
1. The Integrity Pact is subject to Indian Law. The place of performance and jurisdiction of courts
shall be in India. The Arbitration Clause in the main tender document/ contract shall not be
applicable to any issue/ dispute arising out of or in relation to the Integrity Pact.
2. The actions stipulated in the Integrity Pact are without prejudice to any other legal action that
may be taken in accordance with the provisions of the extant law in force relating to contracts
or any civil or criminal proceedings.
3. If the BIDDER/SELLER/CONTRACTOR is a partnership/consortium, the Integrity Pact
must be signed by all the partners or consortium members.
4. The signatories are duly authorized to sign and bind the Buyer/ Bidder/ Contractor/ Seller.
Any amendment to the Integrity Pact will be made only by a written agreement between the
Parties.
5. Issues like Warranty/ Guarantee etc. shall be outside the purview of the Independent External
Monitors.
6. References to singular includes the plural and vice versa. References to “them” or
“themselves” shall include a reference to “it” or “itself” and vice versa.
7. Should one or several provisions of this agreement turn out to be invalid, the remainder
provisions of this agreement remains valid. In this case, the parties will strive to come to an
agreement as to their original intentions. This Pact shall have precedence over the Tender/
Contract document with regard to any of the provisions covered under this Pact.
_________________________ __________________________________
For and on behalf of the Buyer For and on behalf of the Bidder/
Seller/Contractor
Date:
Name:
Designation:
Seal/ Stamp
Page 22 of 26
Attachment - 6 to ITB
BANK GUARANTEE FORMAT FOR BID SECURITY
[To be printed on a non-judicial stamp paper of adequate value or otherwise be adequately

stamped]
(From the Bank providing the security)
Ref............... Bank Guarantee No.....................

Date : ............................................................
To
HPCL LNG Ltd.
India
Dear Sir(s),
In accordance with the bidding document No [__] ("Bidding Document"), issued by HPCL LNG
Limited, a company incorporated under the (Indian) Companies Act, 1956 and having its
registered office at HPCL Regional Office, Petroleum House, Behind Memnagar Fire Station
Navrangpura, Ahmedabad – 380 009 Gujarat, India ("HPLNG") [..........................], a Bidding
Company ("Bidder"), a company incorporated under [__] and having its registered office at
[..........................], intends to submit a bid for …………………………………………………. ("Bid").
1. As an unconditional and irrevocable bank guarantee as Bid Security for the amount of
………………………………………. is required to be submitted by the Bidder as a condition for
submission of a valid Bid, for the due performance by the Bidder of the terms and
conditions stipulated in Bidding Document, we, the ............... ...............Bank
at..............................having our Head Office ...............(local address) ("Bank") hereby
irrevocably and unconditionally guarantee and undertake to pay immediately upon
receiving the first written demand from HPLNG stating that the Bidder has defaulted
under the Bidding Document, without demur, reservation, contest, recourse or protest
and without any reference or recourse to the Bidder or the Bidding Document in such
manner as HPLNG may direct up to the said amount of …………………………. Any such
demand made by HPLNG shall be conclusive and binding on us irrespective of any dispute,
objection, demur, reservation, contest, protest or difference raised by the Bidder.
This guarantee shall be irrevocable and unconditional and shall remain valid up to
.............................. ("Expiry Date"). If any further extension of this guarantee is required,
the same shall be extended to such required period on receiving instructions from the
Bidder on whose behalf this guarantee is issued.
Page 23 of 26
2. We, the Bank, further agree that HPLNG shall be the sole judge to decide as to whether
the Bidder is in default of due and faithful fulfilment and compliance with the terms and
conditions contained in the Bidding Document including, inter alia, the failure of the
Bidder to keep its Bid open during the Bid Validity Period, and the decision of HPLNG that
the Bidder is in default as aforesaid shall be final and binding on us, notwithstanding any
differences between HPLNG and the Bidder or any dispute pending before any court,
tribunal or other forum.
3. This guarantee shall not be affected by any change in the constitution or winding up of
the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the
Bank with any other person.
4. In order to give full effect to this guarantee, HPLNG shall be entitled to treat the Bank as
the principal debtor. HPLNG shall have the fullest liberty without affecting in any way the
liability of the Bank under this guarantee from time to time to vary any of the terms and
conditions contained in the said Bidding Document or to extend time for submission of
the Bids or the Bid Validity Period or the period for fulfilment and compliance with all or
any of the terms and conditions contained in the said Bidding Document by the said
Bidder or to postpone for any time and from time to time any of the powers exercisable
by it against the said Bidder and either to enforce or forbear from enforcing any of the
terms and conditions contained in the said Bidding Document or the securities available
to HPLNG, and the Bank shall not be released from its liability under this guarantee by any
exercise by HPLNG of the liberty with reference to the matters aforesaid or by reason of
time being given to the said Bidder or any other forbearance, act or omission on the part
of HPLNG, or any indulgence by HPLNG to the said Bidder or by any change in the
constitution of HPLNG or its absorption, merger or amalgamation with any other person
or any other matter or thing whatsoever which under the law relating to sureties would
but for this provision have the effect of so releasing the Bank from its such liability.
5. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given
or made if addressed to the Bank and sent by courier or by registered mail to the Bank at
the address set forth herein.
6. We undertake to make the payment on receipt of your notice of claim on us addressed

to [name of Bank along with branch address] and delivered at our above branch who shall
be deemed to have been duly authorized to receive the said demand. Multiple drawings
not exceeding the aggregate amount above are permitted. The Bank may not assign any
of its rights or obligations hereunder without HPLNG's consent.
7. It shall not be necessary for HPLNG to proceed against the said Bidder before proceeding
against the Bank and this guarantee shall be enforceable against the Bank,
notwithstanding any other security which HPLNG may have obtained from the said Bidder
Page 24 of 26
or any other person and which shall, at the time when proceedings are taken against the
Bank hereunder, be outstanding or unrealised.
8. We, the Bank, further undertake not to revoke this guarantee during its currency except
with the previous express consent of HPLNG in writing.
9. Notwithstanding anything contained herein above, our liability under this guarantee is
limited to ……………………………….. and our guarantee shall remain in force until [_].
10. Any claim under this guarantee must be received by us, the Bank, before the expiry of this
guarantee. If no such claim has been received by us by the said date, the rights of HPLNG
under this guarantee will cease. However, if such a claim has been received by us by the
said date, all the rights of HPLNG under this guarantee shall be valid and shall not cease
until we have satisfied that claim.
11. The Bank declares that it has power to issue this guarantee and discharge the obligations
contemplated herein and the undersigned is duly authorised and has full power to execute
this guarantee for and on behalf of the Bank.
12. Capitalized terms used but not defined in this guarantee shall have the same respective
meanings ascribed thereto in the Bidding Document.
13. This Bid Security shall be governed by and constructed in accordance with the laws of India
and is subject to the exclusive jurisdiction of the courts at Mumbai.
In witness whereof the Bank, through its authorised officer, has set its hand and stamp on this
…………. day of …………. 2017, at ………….
WITNESS:
(SIGNATURE)
(NAME)
(OFFICIAL ADDRESS)
Date: ………….………….………….
(SIGNATURE)
(NAME)
Designation with Bank Stamp

Internal Delegation of Powers dated……………………….
Page 25 of 26
SECTION-I.I : PRE-QUALIFICATION CRITERIA
Attached Separately
SECTION – II : GENERAL CONDITIONS OF PURCHASE/SERVICES/WORKS
Attached Separately
SECTION – III : SCOPE OF SUPPLY, STC , TECHNICAL SPECIFICATIONS & ANNEXURES
Attached Separately
Page 26 of 26
SECTION I.I – PRE-QUALIFICATION CRITERIA

office.
SECTION I.I
QUALIFICATION CRITERIA
Brief Scope of work:

HPCL LNG Limited (HPLNG) is a wholly owned subsidiary of Hindustan Petroleum
Corporation Limited (HPCL), a Maharatna Public Sector Undertaking. HPLNG is
developing 5 MMTPA Regasification LNG unit which consists of Jetty, Tankage
and Regasification facilities. The above facilities are coming up in 138.33 acres of
land in Chhara, Gujarat state. The unit has various facilities including Utility
buildings such as Admin building, Canteen Building, OHC among others.
This tender document is for Selection of Contractor for Outsourced Manpower

(Non-Technical) Services at HPLNG Chhara LNG Terminal & Mumbai Head office.
The qualification criteria is given below and vendors has to qualify the same
qualification criteria.
BID QUALIFICATION CRITERIA (BQC):

A. Bidders shall meet BQC -Financial & BQC- Technical criteria values as
specified below
1. Financial:
The Bidder must have an average annual financial turnover of at least Rs. 67
Lakhs in the last 3 financial years, ending 31st March 2023 (2020-21, 2021-22
& 2022-23). Average turnover shall be determined by summing up the annual
turnover of each of the 3 financial years and dividing the sum by three. In the
event a bidder does not have any turnover in any one or two of the years of the
stated Financial years, the turnover for that/those years shall be taken as zero
and the average turnover shall be calculated to determine the conformity to the
turnover criteria.
2. Technical:
Applicants shall have experience of having successfully carried out and completed
similar work during the last 7 years ending last day of the month previous to the
one in which applications are invited, which experience should be any one of the
following:
a) One Similar* completed work costing not less than Rs.179 Lakhs
Or
b) Two Similar* completed works, each costing not less than Rs. 112 Lakhs
Or
c) Three Similar* completed works each costing not less than Rs. 90 Lakhs
For the purpose of this clause Similar work* shall mean supply of
Outsourced Manpower in core or non-core areas of Operation &
Maintenance of LNG/LPG storage or process plants/ Petrochemical plant /
Oil & Gas Industry /power plant.
The bidder should submit documentary evidence to this effect in the form of
Purchase Order/s and Work completion certificate/s or any equivalent document
along with the Bid to establish their experience. The work completion certificate
must clearly mention the following minimum details.
1. Name of Contractor.
2. Name of work clearly specifying the type of works involved.
3. Work order number and Date.
4. Actual date of completion.
5. Value of the Contract executed.
Note:
1. Both the above criteria to be met for qualification of applicants. The vendor
shall submit job completion report as the proof for completed works.
2. Criteria for prior experience and prior turnover (PQC) to be relaxed by
15% for Micro and Small Enterprises subject to meeting the prescribed
quality and technical specification of the tendered items/services.
3. Value of the completed Work orders shall be the basic Value (exclusive of
all the Taxes/Levies).
4. Non-submission of PQC documents may render the bid to be rejected.
B. Information/Documents required along with Technical Bid:
1) Following documents are required to be submitted as proof of meeting pre-

qualification criteria [Clause no. A (1.0) (Financial)]:
Copies of audited Annual Reports / Balance sheet and Profit & Loss
account for the last three financial year ending March 2023.
Note-:
2
In case the last financial year closing date is within 9 Months of Bid Due
Date and audited annual report of immediately preceding financial year is
not available, bidder has the option to submit the financial details of the
three previous years immediately prior to the last financial year. Otherwise,
it is compulsory to submit the financial details of the immediate three
preceding financial years.
Example,
In case, audited annual report of immediate preceding financial year (year

ending 31st March) is not available and where bid closing date is upto 31st
December, the financial details of the three previous years immediately
prior to the last financial year may be submitted. However, in case the bid
closing date is after 31st December, it is compulsory to submit the financial
details of the immediate three preceding financial years only.
2) Following documents are required to be submitted as proof of meeting pre-

qualification criteria [Clause no. A (2.0) (Technical)]
a. Copy or original Purchase/work Order/certified bills (with values) from

client/owner/project consultants along with their completion certificate.
The Purchase/work Order and completion certificate should mention the
details of jobs carried out by the applicant so as to enable us to identify
whether the applicant meets the technical criteria stipulated above or not.
b. Any other document certified by the owner/client (for whom the job has
been executed) specifically having mention of the jobs carried out in
support of meeting the technical criteria stipulated above.
c. Uploading of irrelevant documents may lead to disqualification of bid.
3) Copy of MSME registration. UAM/ Udyam Registration Certificate having

UDYAM registration number shall be attached to avail MSE benefits.
The Applicant shall be in a position to furnish the original documents towards

copies submitted in respect of Clause No. A (1.0) (Financial) & Clause No. A(2.0)
(Technical) as and when required and asked to produce during the process of
evaluation. This also involves Copy of Schedule of Rates (SOR), relevant pages of
Contracts, Copy of relevant pages of final bill certified by OWNER for establishing
requirement of BQC or written letter from Owner specifying the nature of work or
any other document as requested by HPLNG.
Copies of Excise, VAT invoice, GST invoice, Customs document, purchase order,
3
purchase agreement and relevant pages of contract as applicable as supporting
documents to be submitted in support of the above claims and copies submitted
shall be duly notarised.
Please note:
If the documents in respect of Clause No. A (1.0) and A (2.0) submitted by the
bidder for BQC compliance are in foreign currency, then the same will be
evaluated basis the currency conversion rate (RBI reference rate) prevailing as on
that date of the document. e.g. Date of purchase order etc.
C. OTHER INFORMATION
1. Parties who are affiliates of one another can decide which Affiliate will make
a bid. Only one affiliate may submit a bid. Two or more affiliates are not
permitted to make separate bids directly or indirectly. If 2 or more affiliates
submit a bid, then any one or all of them are liable for disqualification.
However up to 3 affiliates may make a joint bid as a consortium, and in
which case the conditions applicable to a consortium shall apply to them.
“Affiliate” of a Party shall mean any company or legal entity which:
a. Controls either directly or indirectly a Party, or

b. Which is controlled directly or indirectly by a Party; or
c. Is directly or indirectly controlled by a company, legal entity or
Partnership which directly or indirectly controls a Party. “Control” means

actual control or ownership of at least a 50% voting or other controlling
interest that gives the power to direct, or cause the direction of, the
management and material business decisions of the controlled entity.
2. Bids may be submitted by:

a. A single person/ entity (called sole bidder);
b. A newly formed incorporated joint venture (JV) which has not completed
3 financial years from the date of commencement of business;
c. A consortium (including an unincorporated JV) having a maximum of 3
(three) members;
d. An Indian arm of a foreign company.
4
3. Fulfilment of Eligibility criteria and certain additional conditions in respect
of each of the above 4 types of bidders are stated below, respectively:
a) The sole bidder (including an incorporated JV which has completed 3

financial years after date of commencement of business) shall fulfil each
eligibility criteria.
b) In case the bidder is a newly formed and incorporated joint venture and
which has not completed three financial years from the date of
commencement of business, then either the said JV shall fulfill each
eligibility criteria or any one constituent member/ promoter of such a JV
shall fulfil each eligibility criteria. If the bid is received with the proposal
that one constituent member/ promoter fulfils each eligibility criteria, then
this member/promoter shall be clearly identified and he/it shall assume
all obligations under the contract and provide such comfort
letter/guarantees as may be required by Owner. The guarantees shall cover
inter alia the commitment of the member/ promoter to complete the entire
work in all respects and in a timely fashion, being bound by all the
obligations under the contract, an undertaking to provide all necessary
technical and financial support to the JV to ensure completion of the
contract when awarded, an undertaking not to withdraw from the JV till
completion of the work, etc.
c) In case the bidder(s) is/are a consortium (including an unincorporated JV),

then the following conditions shall apply:
i. Each member in a consortium may only be a legal entity and not an

individual person;
ii. The Bid shall specifically identify and describe each member of the
consortium;
iii. the consortium member descriptions shall indicate what type of legal
entity the member is and its jurisdiction of incorporation (or of
establishment as a legal entity other than as a corporation) and provide
evidence by a copy of the articles of incorporation (or equivalent
documents);
iv. One participant member of the consortium shall be identified as the
“Prime member” and contracting entity for the consortium;
v. This prime member shall be solely responsible for all aspects of the Bid/
Proposal including the execution of all tasks and performance of all
consortium obligations;
5
vi. The prime member shall fulfill each eligibility criteria;
vii. a commitment shall be given from each of the consortium members in
the form of a letter signed by a duly authorized officer clearly identifying
the role of the member in the Bid and the member’s commitment to
perform all relevant tasks and obligations in support of the Prime/lead
member of the Consortium and a commitment not to withdraw from the
consortium;
viii. No change shall be permitted in the number, nature or share holding
pattern of the Consortium members after pre-qualification, without the
prior written permission of the Owner.
ix. No change in project plans, timetables or pricing will be permitted as a
consequence of any withdrawal or failure to perform by a consortium
member;
x. No consortium member shall hold less than 25% stake in a consortium;
xi. Entities which are affiliates of one another are allowed to bid either as
a sole bidder or as a consortium only;
xii. Any person or entity can bid either singly or as a member of only one
consortium.
d) In case the bidder is an Indian arm (subsidiary, authorized agent, branch

office or affiliate) of a foreign bidder, then the foreign bidder shall have to
full fill each eligibility criteria. If such foreign company desires that the
contract be entered into with the Indian arm, then a proper back to back
continuing (parent company) guarantee shall be provided by the foreign
company clearly stating that in case of any failure of any supply or
performance of the equipment, machinery, material or plant or completion
of the work in all respects and as per the warranties/ guarantees that may
have been given, then the foreign company shall assume all obligations
under the contract. Towards this purpose, it shall provide such comfort
letter/guarantees as may be required by Owner. The guarantees shall cover
inter alia the commitment of the foreign company to complete the entire
work in all respects and in a timely fashion, being bound by all the
obligations under the contract, an undertaking to provide all necessary
technical and financial support to the Indian arm or to render the same
themselves so as to ensure completion of the contract when awarded, an
undertaking not to withdraw from the contract till completion of the work,
etc.
6
SECTION – II
GENERAL TERMS AND CONDITIONS OF WORKS CONTRACT

HPLNG GENERAL TERMS & CONDITIONS OF CONTRACT FOR WORKS CONTRACT
1 PRELIMINARY
1.1 This is a Contract for execution of job as defined in tender document at the specified location
1.2 The tenderer for the abovementioned item of work is the company/ proprietary concern/
individual (as per details & address mentioned in the unpriced bid) and undersigned
(digitally) is authorized to submit the bid on behalf of tenderer.
1.3 The terms and conditions mentioned hereunder are the terms and conditions of the Contract
for the execution of the work mentioned under item 1.1 above.
1.4 It is the clear understanding between HPCL LNG Limited and the tenderer that
in case the bid of tenderer is accepted by HPCL LNG Limited and an intimation to
that effect is so issued and also a Procurement Order is on the tenderer this
document shall form part of the Contract between the parties and terms and conditions
hereunder would govern the parties interest.
1.5 Interpretation of Contract Documents: All documents forming part of the Contract are to
be taken mutually explanatory. Should there be any discrepancy, inconsistency,
error or omission in the contract, the decision of the Owner/Engineer- in-Charge/Site-in-
Charge shall be the final and the contractor shall abide by the decision. The decision
shall not be arbitrable. Works shown upon the drawings but not mentioned in the
specification or described in the specifications without being shown on the drawings shall
nevertheless be deemed to be included in the same manner as if they are shown in
the drawings and described in the specifications.
1.6 Special conditions of Contract: The special conditions of contract, if any provided
and whenever and wherever referred to shall be read in conjunction with General Terms
and Conditions of contract, specifications, drawings, and any other documents forming part
of this contract wherever the context so requires. Notwithstanding the subdivision of the
documents into separate sections, parts volumes, every section, part or volume shall be
deemed to be supplementary or complementary to each other and shall be read in whole.
In case of any misunderstanding arising the same shall be referred to decision of the
Owner/ Engineer-in-Charge/Site-in-Charge and their decision shall be final and binding
and the decision shall not be arbitrable.
It is the clear understanding that wherever it is mentioned that the Contractor shall
do/perform a work and/or provide facilities for the performance of the work, the doing or
the performance or the providing of the facilities is at the cost and expenses of the
Contractor not liable to be paid or reimbursed by the Owner.
1.7 The Order of Precedence of documents shall be as follows with document at level 1 having the
highest precedence (Refer Annexure 22 – Govt. Guideline Sr. No. 12)
1. Contract Agreement
2. Detailed Letter of Acceptance along with its enclosures
3. Letter of Award / Fax of Acceptance
4. Job Specifications (specific to particular job only)
5. Drawings
6. Special Conditions of Contract
7. Technical Specifications
8. Instructions to Bidders
9. General Conditions of Contract
10. Other Documents
Any amendment / change order issued after signing of formal contract shall take precedence
over respective clauses of the formal contract and its annexures
2. DEFINITIONS
In this contract unless otherwise specifically provided or defined and unless a contrary intention
appears from the contract the following words and expressions are used in the following meanings;
2.1 The term "Agreement" wherever appearing in this document shall be read as "Contract".
2.2 The "Authority" for the purpose of this Contract shall be the Chairman or any other person
so appointed or authorised.
2.3 The "Chairman" shall mean the Chairman of HPCL LNG Limited or any person so
appointed, nominated or designated and holding the office of Chairman & Managing
Director.
2.4 The "Change Order" means an order given in writing by the Engineer-in-Charge or by Owner
to effect additions to or deletion from or alterations into the Work.
2.5 The "Construction Equipment" means all appliances and equipment of whatsoever
nature for the use in or for the execution, completion, operation or maintenance of the
work except those intended to form part of the Permanent Work.
2.6 The "Contract" between the Owner and the Contractor shall mean and include all
documents like enquiry, tender submitted by the contractor and the procurement order
issued by the owner and other documents connected with the issue of the procurement
order and orders, instruction, drawings, change orders, directions issued by the
Owner/Engineer-in-Charge/Site-in-Charge for the execution, completion and
commissioning of the works and the period of contract mentioned in the Contract including
such periods of time extensions as may be granted by the owner at the request of the
contractor and such period of time for which the work is continued by the contractor for
purposes of completion of the work.
2.7 "The Contractor" means the person or the persons, firm or Company whose tender has been
accepted by the Owner and includes the Contractor's legal heirs, representative,
successor(s) and permitted assignees.
2.8 The "Drawings" shall include maps, plans and tracings or prints thereof with any
modifications approved in writing by the Engineer-in-Charge and such other drawings
as may, from time to time, be furnished or approved in writing by the Engineer-in-Charge.
2.9 The "Engineer-in-Charge or Site-in-Charge" shall mean the person appointed or
designated as such by the Owner and shall include those who are expressly authorised by
the owner to act for and on its behalf.
2.10 "The Owner" means the HPCL LNG Limited incorporated in India having its Registered
office at HPCL Regional Office, Petroleum House, Behind Memnagar Fire Station
Navrangpura, Ahmedabad and Corporate office at 3rd Floor - West Wing, Forbes Building,
Charanjit Rai Marg, Fort, Mumbai Maharashtra – 400 001 or their successors or assignees.
2.11 The "Permanent Work" means and includes works which form a part of the work to be
handed over to the Owner by the Contractor on completion of the contract.
2.12 The "Project Manager" shall mean the Project Manager of HPCL LNG LIMITED, or any
person so appointed, nominated or designated.
2.13 The "Site" means the land on which the work is to be executed or carried out and such
other place(s) for purpose of performing the Contract.
2.14 The "Specifications" shall mean the various technical and other specifications attached and
referred to in the tender documents. It shall also include the latest editions, including all
addenda/corrigenda or relevant Indian Standard Specifications and Bureau Of Indian
Standards.
2.15 The "Sub-Contractor" means any person or firm or Company (other than the Contractor)
to whom any part of the work has been entrusted by the Contractor with the prior written
consent of the Owner/Engineer-in-Charge/Site-in- Charge and their legal heirs,
representatives, successors and permitted assignees of such person, firm or Company.
2.16 The "Temporary Work" means and includes all such works which are a part of the contract
for execution of the permanent work but does not form part of the permanent work
confirming to practices, procedures applicable rules and regulations relevant in that behalf.
2.17 The "Tender" means the document submitted by a person or authority for carrying out the
work and the Tenderer means a person or authority who submits the tender offering to
carry out the work as per the terms and conditions.
2.18 The "Work" shall mean the works to be executed in accordance with the Contract
or part thereof as the case may be and shall include extra, additional, altered or
substituted works as maybe required for the purposes of completion of the work
contemplated under the Contract.
3. SUBMISSION OF TENDER
3.1 Before submitting the Tender, the Tenderer shall at their own cost and expenses
visit the site, examine and satisfy as to the nature of the existing roads, means of
communications, the character of the soil, state of land and of the excavations, the
correct dimensions of the work facilities for procuring various construction and
other material and their availability, and shall obtain information on all matters and
conditions as they may feel necessary for the execution of the works as intended by the
Owners and shall also satisfy of the availability of suitable water for construction of civil
works and for drinking purpose and power required for fabrication work etc. Tenderer,
whose tender may be accepted and with whom the Contract is entered into shall not be
eligible and be able to make any claim on any of the said counts in what so ever manner
for what so ever reasons at any point of time and such a claim shall not be raised as
a dispute and shall notbe arbitrable.
A pre-bid meeting may be held as per the schedule mentioned in the tender.
Page 4 of 31
3.2 The Tenderer shall be deemed to have satisfied fully before tendering as to the correctness
and sufficiency of his tender for the works and of the rates and prices quoted in the
schedule of quantities which rates and prices shall except as otherwise provided cover
all his obligations under the contract.
3.3 It must be clearly understood that the whole of the conditions and specifications are intended
to be strictly enforced and that no work will be considered as extra work and allowed
and paid for unless they are clearly outside the scope, spirit, meaningof the Contract
and intent of the Owner and have been so ordered in writing by Owner and/or Engineer-
in-Charge/Site-in-Charge, whose decision shall be final and binding.
3.4 Before filling the Tender the Contractor will check and satisfy all drawings and materials
to be procured and the schedule of quantities by obtaining clarification from the Owner
on all the items as may be desired by the Tenderer. No claim for any alleged loss or
compensation will be entertained on this account, after submission of Tender by the
Tenderer/Contractor and such a claim shall not be arbitrable.
3.5 Unless specifically provided for in the tender documents or any Special Conditions, no
escalation in the Tender rates or prices quoted will be permitted throughout the
period of contract or the period of actual completion of the job whichever is later on
account of any variation in prices of materials or cost of labour or due to any other
reasons. Claims on account of escalation shall not be arbitrable.
3.6 The quantities indicated in the Tender are approximate. The approved schedule of rates
of the contract will be applicable for variations upto plus or minus 25% of the contract value.
No revision of schedule of rates will be permitted for such variations in the contract value,
including variations of individual quantities, addition of new items, alterations,
additions/deletions or substitutions of items, as mentioned above. Quantities etc.
mentioned and accepted in the joint measurement sheets shall alone be final and binding
on the parties.
3.7 Owner reserve their right to award the contract to any tenderer and their decision in this
regard shall be final. They also reserve their right to reject any or all
tenders received. No disputes could be raised by any tenderer(s) whose tender has been
rejected.
3.8 The Rates quoted by the Tenderer shall include Costs and expenses on all counts viz. cost
of materials, transportation of machine(s), tools, equipments, labour, power, Administration
charges, price escalations, profits, etc. except to the extent of the cost of material(s),
if any, agreed to be supplied by Owner and mentioned specifically in that regard in
condition of Contract, in which case, the cost of such material if taken for preparation
of the Contractor's Bill(s) shall be deducted before making payment of the Bill(s) of the
Contractor. The description given in the schedule of quantities shall unless otherwise
stated be held to include wastageon materials, carriage and cartage, carrying in and
return of empties, hoisting, setting, fitting and fixing in position and all other expenses
necessary in and for the full and complete execution and completion of works and in
accordance with good practice and recognised principles in that regard.
3.9 Employees of the State and Central Govt. and employees of the Public Sector Undertakings,
including retired employees are covered under their respective service conditions/rules
in regard to their submitting the tender. All such persons should ensure compliance to
the respective/applicable conditions, rules etc. Any person not complying with those
rules etc. but submitting the tender in violationof such rules, after being so noticed
shall be liable for the forfeiture of the Earnest Money Deposit made with the tender,
termination of Contract and sufferance on account of forfeiture of Security Deposit
and sufferance of damages arising as a result of termination of Contract.
3.10 In consideration for having a chance to be considered for entering into a contract
Page 5 of 31
with the Owner, the Tenderer agrees that the Tender submitted by him shall remain
valid for the period prescribed in the tender conditions, from the dateof opening of
the tender. The Tenderer shall not be entitled during the said validity period, to
revoke or cancel the tender without the consent in writing from the Owner.
In case the tenderer revokes or cancels the tender or varies any of terms of the tender
without the Consent of the Owner, in writing, the Tenderer forfeits the right to the refund
of the Earnest Money paid along with the tender.
3.11 The prices quoted by the Tenderer shall be firm during the validity period of the
bid and Tenderer agrees to keep the bid alive and valid during the said period. The
Tenderers shall particularly take note of this factor before submitting their tender(s).
3.12 The works shall be carried out strictly as per approved specifications. Deviations, if any, shall
have to be authorised by the Engineer-in-Charge/Site-in-Charge in writing prior to
implementing deviations. The price benefit, if any, arising out of the accepted deviation shall
be passed on to the Owner. The decision of Engineer- in-Charge shall be final in this
matter.
3.13 The contractor shall make all arrangements at his own cost to transport the required
materials outside and inside the working places and leaving the premises in a neat and tidy
condition after completion of the job to the satisfaction of Owner. All materials except those
agreed to be supplied by the Owner shall be supplied by the contractor at his own cost and
the rates quoted by the Contractor should be inclusive of all royalties, rents, taxes,
duties, statutory levies, if any, etc.
3.14 The Contractor shall not carry on any work other than the work under this Contract within the
Owner’s premises without prior permission in writing from the Engineer- in- Charge/Site-in-
charge.
3.15 The Contractor shall be bound to follow and ensure compliance to all the safety and security
regulations and other statutory rules applicable to the area. In the event of any damage
or loss or sufference caused due to non-observance of such rules and regulations, the
contractor shall be solely responsible for the same and shall keep the Owner indemnified
against all such losses and claims arising from the same.
3.16 At any time after acceptance of tender, the Owner reserves the right to add, amend
or delete any work item, the bill of quantities at a later date or reduce the scope of work
in the overall interest of the work by prior discussion and intimation to the Contractor.
The decision of Owner, with reasons recorded therefor, shall be final and binding on both
the Owner and the Contractor. The Contractor shall not have right to claim compensation
or damage etc. in that regard. The Owner reserves the right to split the work under
this contract between two or more contractors without assigning any reasons.
3.17 Contractor shall not be entitled to sublet, sub contract or assign, the work under
this Contract without the prior consent of the Owner obtained in writing.
3.18 All signatures in tender document shall be dated as well as all the pages of all sections
of the tender documents shall be initialed at the lower position and signed, wherever required
in the tender papers by the Tenderer or by a person holding Power of Attorney
authorising him to sign on behalf of the tenderer before submission of tender.
3.19 The tender should be quoted in English, both in figures as well as in words. The rates and
amounts tendered by the Tenderer in the Schedule of rates for each item and in such a way
that insertion is not possible. The total tendered amount should also be indicated both in
Page 6 of 31
figures and words with the signature of tenderer.
If some discrepancies are found between the rates given in words and figures of the
amount shown in the tender, the following procedure shall be applied:
(a) When there is a difference between the rates in figures and words, the rate which
corresponds to the amount worked out by the tenderer shall be taken as correct.
(b) When the rate quoted by the tenderer in figures and words tallies but the amount is
incorrect, the rate quoted by the tenderer shall be taken as correct.
(c) When it is not possible to ascertain the correct rate in the manner
prescribed above the rate as quoted in words shall be adopted.
3.20 All corrections and alterations in the entries of tender paper will be signed in full by the
tenderer with date. No erasures or over writings are permissible.
3.21 Transfer of tender document by one intending tenderer to the another one is not permissible.
The tenderer on whose name the tender has been sent only can quote.
3.22 The Tender submitted by a tenderer if found to be incomplete in any or all manner
is liable to be rejected. The decision of the Owner in this regard is final and binding.
4. DEPOSITS
a) EARNEST MONEY DEPOSIT (EMD)
The tenderer will be required to pay a sum as specified in the covering letter, as earnest
money deposit along with the tender either thru a crossed demand draft or a non-revokable
Bank Guarantee in favour of HPCL LNG Limited, from a bank from the list of banks whose
bank guarantees are acceptable to the Corporation (list enclosed) payable at Mumbai in
favour of HPCL LNG Limited, Mumbai in the proforma enclosed.
or through e-payment. The earnest money deposit will be refunded after finalisation of the
contract.
Note: Public sector enterprises and small-scale units registered with National Small Industries
Corporation are exempted from payment of Earnest Money Deposit. Small scale units
registered with National Small Industries Corporation should enclose a photocopy of their
registration certificate with their quotation to make their quotation eligible for consideration.
The Registration Certificate should remain valid during the period of the contract that may be
entered into with such successful bidder. Such tenderers should ensure validity of the
Registration Certificate for the purpose. (Refer Gazette notification of the Government of
India , the Ministry of Micro, Small and Medium Enterprises number S.O.2119 (E ),
dated 26th June, 2020 on criteria for classifying the enterprises as micro, small and
medium enterprises & Udyam registration for revised guideline.)
b) SECURITY DEPOSIT:
The tenderer, with whom the contract is decided to be entered into and intimation is so
given will have to make a security deposit of one percent (1%) of the total contract
value in the form of account payee crossed demand draft drawn in favour of the
Owner, within 15 days from the date of intimation of acceptance of their tender, failing
which the Owner reserves the right to cancel the Contract and forfeit the EMD.
1% of PO/Contract value as Security deposit will be acceptable in the form of Demand draft
or through e-payment upto r 50,000/- and in the form of Demand draft / Bank guarantee or
Page 7 of 31
through e-payment beyond r 50,000/-.Demand Draft should be drawn on Scheduled Banks
(other than cooperative banks). Composite Performance Bank Guarantee (CPBG) valid
upto a period of 3 monthsbeyond the expiry of defect liability period. Demand
Draft should be drawn on Scheduled Banks, other than co-operative bank
.
Quantum of Performance Bank Guarantee inclusive of Security Deposit should be
- All items (other than CVR items) : 10% of PO value
- For CVR items: Rs.10.0 lakhs or 5% of the order value whichever is lower. Composite
PBG of above value towards Performance Bank Guarantee inclusive of Security
Deposit shall be accepted (in lieu of deduction of retention money of 10% from each bill);
Such composite PBG shall be valid upto a period of 3 months beyond the expiry of
defect liability period.
5. EXECUTION OF WORK
All the works shall be executed in strict conformity with the provisions of the contract documents
and with such explanatory details, drawings, specifications and instructions as may be
furnished from time to time to the Contractor by the Engineer-in-Charge/ Site- in-Charge,
whether mentioned in the Contract or not. The Contractor shall be responsible for ensuring
that works throughout are executed in the most proper and workman- like manner with the
quality of material and workmanship in strict accordance with the specifications and to the entire
satisfaction of the Engineer-in- Charge/Site-in-Charge.
The completion of work may entail working in monsoon also. The contractor must maintain
the necessary work force as may be required during monsoon and plan to execute the job
in such a way the entire project is completed within the contracted time schedule. No extra
charges shall be payable for such work during monsoon. It shall be the responsibility of
the contractor to keep the construction work site free from water during and off the monsoon
period at his own cost and expenses.
For working on Sundays/Holidays, the contractor shall obtain the necessary permission from
Engineer Incharge/Site Incharge in advance. The contractor shall be permitted to work
beyond the normal hours with prior approval of Engineer-In-Charge/Site-In-Charge and the
contractors quoted rate is inclusive of all such extended hours of working and no extra amount
shall be payable by the owner on this account.
5.a. SETTING OUT OF WORKS AND SITE INSTRUCTIONS
5.a.1. The Engineer-in-Charge/Site-in-Charge shall furnish the Contractor with only the four
corners of the work site and a level bench mark and the Contractor shall set out the
works and shall provide an efficient staff for the purpose and shall be solely responsible
for the accuracy of such setting out.
5.a.2. The Contractor shall provide, fix and be responsible for the maintenance of all
necessary stakes, templates, level marks, profiles and other similar things and shall
take all necessary precautions to prevent their removal or disturbance and shall be
responsible for consequences of such removal or disturbance should the same
take place and for their efficient and timely reinstatement. The Contractor shall also
be responsible for the maintenance of all existing survey marks, either existing or
supplied and fixed by the Contractor. The work shall be set out to the satisfaction
of the Engineer-in-Charge/Site-in-Charge. The approval thereof or joining in setting
out the work shall not relieve the Contractorof his responsibility.
5.a.3. Before beginning the works, the Contractor shall, at his own cost, provide all
necessary reference and level posts, pegs, bamboos, flags ranging rods, strings and
other materials for proper layout of the work in accordance with the scheme, for
bearing marks acceptable to the Engineer-in-Charge/Site-in- Charge. The Centre
longitudinal or face lines and cross lines shall be marked by means of small masonary
Page 8 of 31
pillars. Each pillar shall have distinct marks at the centre to enable theodolite to be
set over it. No work shall be started until all these points are checked and approved
by the Engineer-in-Charge/Site-in- Charge in writing. But such approval shall not
relieve the contractor of any of his responsibilities. The Contractor shall also
provide all labour, materials and other facilities, as necessary, for the proper checking
of layout and inspection of the points during construction.
5.a.4. Pillars bearing geodetic marks located at the sites of units of works under construction
should be protected and fenced by the Contractor.
5.a.5. On completion of works, the contractor shall submit the geodetic documents according
to which the work was carried out.
5.a.6. The Engineer-in-Charge/Site-in-Charge shall communicate or confirm his instructions
to the contractor in respect of the executions of work in a "work site order book"
maintained in the office having duplicate sheet and the authorised representative of
the contractor shall confirm receipt of such instructions by signing the relevant
entries in the book.
5.a.7. All instructions issued by the Engineer-in-Charge/Site-in-Charge shall be in writing.
The Contractor shall be liable to carry out the instructions without fail.
5.a.8. If the Contractor after receipt of written instruction from the Engineer-in-Charge/ Site-
in-Charge requiring compliance within seven days fails to comply with such drawings
or 'instructions' or both as the Engineer-in-Charge/Site-in-Charge may issue, owner
may employ and pay other persons to execute any such work whatsoever that may
be necessary to give effect to such drawings or
`instructions' and all cost and expenses incurred in connection therewith as certified
by the Engineer-in-Charge/ Site-in-Charge shall be borne by the contractor or may be
deducted from amounts due or that may become due to the contractor under the
contract or may be recovered as a debt.
5.a.9. The Contractor shall be entirely and exclusively responsible for the horizontal and
vertical alignment, the levels and correctness of every part of the work and shall
rectify effectually any errors or imperfections therein. Such rectifications shall
be carried out by the Contractor, at his own cost.
5.a.10. In case any doubts arise in the mind of the Contractor in regard to any expressions,
interpretations, statements, calculations of quantities, supply of material rates, etc.
the contractor shall refer the same to the Site-in-Charge/ Engineer-in-Charge for his
clarification, instructions, guidance or clearing of
doubts. The decision of the Engineer-in-Charge/Site-in-Charge shall be final and the
contractor shall be bound by such a decision.
5.a.11. "The Contractor shall take adequate precautions, to ensure that his operationsdo
not create nuisance or misuse of the work space that shall cause unnecessary
disturbance or inconvenience to others at the work site".
5.a.12. "All fossils, coins articles of value of antiquity and structure or other remains of
geological or archaeological discovered on the site of works shall be declared to
be the property of the Owner and Contractor shall take reasonable precautions to
prevent his workmen or any other persons from removing or damaging any such
articles or thing and shall immediately inform the Owner/ Engineer-in-Charge/Site-in-
Charge."
5.a.13. "Contractor will be entirely and exclusively responsible to provide and maintain
at his expenses all lights, guards, fencing, etc. when and where even necessary or/as
required by the Engineer-in-Charge/Site-in-Charge for the protection of works or
safety and convenience to all the members employed at the site or general public."
Page 9 of 31
5.b. COMMENCEMENT OF WORK
The contractor shall after paying the requisite security deposit, commence work within
15 days from the date of receipt of the intimation of intent from the Owner informing that
the contract is being awarded. The date of intimation shall be the date/day for counting
the starting day/date and the ending day/date will be accordingly calculated. Penalty, if any,
for the delay in execution shall be calculated accordingly.
Contractor should prepare detailed fortnightly construction programme for approval

by the Engineer-in-Charge within one month of receipt of Letter Of Intent. The work shall be
executed strictly as per such time schedule. The period of Contract includes the time
required for testing, rectifications, if any, re-testing and completion of work in all respects to
the entire satisfaction of the Engineer-in-Charge.
A Letter of Intent is an acceptance of offer by the Owner and it need not be accepted by the
contractor. But the contractor should acknowledge a receipt of the purchase order within 15
days of mailing of Purchase Order and any delay in acknowledging the receipt will be a
breach of contract and compensation for the loss caused by such breach will be recovered
by the Owner by forfeiting earnest money deposit/bid bond.
5.c. SUBLETTING OF WORK
5.c.1. No part of the contract nor any share or interest thereof shall in any manner or degree
be transferred, assigned or sublet, by the Contractor, directly or indirectly to any
firm or corporation whatsoever, without the prior consent in writing of the Owner.
5.c.2. At the commencement of every month the Contractor shall furnish to the Engineer- in-
charge/Site-in-Charge list of all sub-contractors or other persons or firms engaged
by the Contractor.
5.c.3 The contract agreement will specify major items of supply or services for which the
Contractor proposes to engage sub-Contractor/sub-Vendor. The contractor may
from time to time propose any addition or deletion from any such list and will submit
the proposals in this regard to the Engineer-in-charge/Designated officer-in-
charge for approval well in advance so as not to impede the progress of work. Such
approval of the Engineer-in-charge/Designated officer-in-charge will not relieve the
contractor from any of his obligations, duties and responsibilities under the contract.
5.c.4. Notwithstanding any sub-letting with such approval as resaid and notwithstanding that
the Engineer-in-Charge shall have received copies of any sub-contract, the Contractor
shall be and shall remain solely to be responsible for the quality and proper and
expeditious execution of the works and the performance of all the conditions of the
contract in all respects as if such subletting or sub-contracting had not taken place and
as if such work had been done directly by the Contractor.
5.c.5 Prior approval in writing of the Owner shall be obtained before any change is made
in the constitution of the contractor/Contracting agency otherwise contract shall be
deemed to have been allotted in contravention of clause entitled “sub-letting of works”
and the same action may be taken and the same consequence shall ensueas
provided in the clause of “subletting of works”.
5.d EXTENSION OF TIME
1) If the Contractor anticipates that he will not be able to complete the work within
the contractual delivery/ completion date (CDD), then the Contractor shall make
Page 10 of 31
a request for grant of time extension clearly specifying the reasons for which he
seeks extension of time and demonstrating as to how these reasons were
beyond the control of the contractor or attributable to the Owner. This request
should be made well before the expiry of the Contractual Delivery/ Completion
Date (CDD).
2) If such a request for extension is received with a Bank Guarantee for the full Price
Reduction amount calculated on the Total Contract Value, the concerned CGM
of the Owner shall grant a Provisional extension of time, pending a decision on
the request.
3) The concerned CGM of the Owner shall expeditiously decide upon the request
for time extension and decide the levy of price reduction within a maximum
period of 6 months from the CDD or date of receipt of the request, whichever
is earlier.
4) Grant of any extension of time shall be by means of issuance of a Change Order.
5) In order to avoid any cash crunch to the Contractor, a Bank Guarantee could be
accepted against Price Reduction, as stated above. Once a decision is taken,
the Price Reduction shall be recovered from any pending bills or by encashment
of the BG. Any balance sum of Contractor or the BG (if Price Reduction is fully
recovered from the bills) shall be promptly refunded/returned to the Contractor.
5.e. SUSPENSION OF WORKS
5.e.1. Subject to the provisions of this contract, the contractor shall if ordered in writing
by the Engineer- in-Charge/Site-in-Charge for reasons recorded suspend the works
or any part thereof for such period and such time so ordered and shall not, after
receiving such, proceed with the work therein ordered to suspended until he shall have
received a written order to re-start. The Contractor shall be entitled to claim extension
of time for that period of time the work was ordered to be suspended. Neither the
Owner nor the Contractor shall be entitled to claim compensation or damages on
account of such an extension of time.
5.e.2. In case of suspension of entire work, ordered in writing by Engineer-in- Charge/Site-

in-Charge, for a period of 30 days, the Owner shall have the option to terminate
the Contract as provided under the clause fortermination. The Contractor shall not be
at liberty to remove from the site of the works any plant or materials belonging
to him and the Employer shall have lien upon all such plant and materials.
5.e.3. The contractor shall, in case of suspension have the right to raise a dispute and
have the same arbitrated but however, shall not have the right to have the work
stopped from further progress and completion either by the owner or through other
contractor appointed by the owner.
5.f. OWNER MAY DO PART OF WORK
Not withstanding anything contained elsewhere in this contract, the owner upon failure of the
Contractor to comply with any instructions given in accordance with the provisions of
this contract, may instead of Contract and undertaking charge of entire work, place
additional labour force, tools, equipment and materials on such parts of the work, as the
Owner may decide or engage another Contractor to carryout the balance of work. In such
cases, the Owner shall have the right to deduct from the amounts payable to the Contractor
the difference in cost of such work and materials with ten percent overhead added to cover
all departmental charges. Should the total amount thereof exceed the amount due to the
contractor, the Contractor shall pay the difference to the Owner within 15 days of making
demand for payment failing which the Contractor shall be liable to pay interest at 24% p.a.
on such amounts till the date of payment.
Page 11 of 31
5.g. INSPECTION OF WORKS
5.g.1. The Engineer-in-Charge/Site-in-Charge and Officers from Central or State Government

will have full power and authority to inspect the works at any time wherever in progress,
either on the site or at the Contractor's premises/workshops of any person, firm or
corporation where work in connection with the contract may be in hand or where the
materials are being or are to be supplied, and the Contractor shall afford or procure for
the Engineer-in- Charge/Site-in-Charge every facility and assistance to carryout such
inspection. The Contractor shall, at all times during the usual working hours and at all
other times at which reasonable notice of the intention of the Engineer-in-Charge/Site-
in- Charge or his representative to visit the works shall have been given to the
Contractor, either himself be present to receive orders and instructions, or have
a responsible agent, duly accredited in writing, present for the purpose. Orders given
to the Contractor's agent shall be considered to have the same force as if they had
been given to the Contractor himself. The Contractor shall give not less than seven
days notice in writing to the Engineer-in-Charge/Site-in-Chargebefore covering up
or otherwise placing beyond reach of inspection and measurement any work in
order that the same may be inspected and measured. In the event of breach of
above,the same shall be uncovered at Contractor's expense for carrying out such
measurement and/or inspection.
5.g.2. No material shall be removed and despatched by the Contractor from the site without
the prior approval in writing of the Engineer-in-charge. The contractor isto provide
at all times during the progress of the work and the maintenance period proper means
of access with ladders, gangways, etc. and the necessary attendance to move and
adapt as directed for inspection or measurements of the works by the Engineer-
in-Charge/Site-in-Charge.
5.h. SAMPLES
5.h.1. The contractor shall furnish to the Engineer-in-charge/Site-in-Charge for approval

when requested or required adequate samples of all materials and finishes to be
used in the work.
5.h.2. Samples shall be furnished by the Contractor sufficiently in advance and before
commencement of the work so as the Owner can carry out tests and examinations
thereof and approve or reject the samples for use in the works. All material samples
furnished and finally used/applied in actual work shall fully be of the same quality of
the approved samples.
5.i. TESTS FOR QUALITY OF WORK
5.i.1. All workmanship shall be of the respective kinds described in the contract documents
and in accordance with the instructions of the Engineer-in-Charge / Site-in- Charge and
shall be subjected from time to time to such tests at Contractor's cost as the
Engineer-in-Charge/Site-in-Charge may direct at the place of manufacture or
fabrication or on the site or at all or any such places. The Contractor shall provide
assistance, instruments, labour and materials as are normally required for examining,
measuring and testing any workmanship as may be selected and required by the
Engineer-in-Charge/Site-in-Charge.
5.i.2. All the tests that will be necessary in connection with the execution of the workas
decided by the Engineer-in- charge/Site-in-Charge shall be carried out at the
contractors cost and expenses.
5.i.3. If any tests are required to be carried out in connection with the work or materials
Page 12 of 31
or workmanship to be supplied by the owner, such tests shall be carried out by the
Contractor as per instructions of Engineer-in-Charge/Site-in-Charge and expenses for
such tests, if any, incurred by the contractor shall be reimbursed by the Owner.
The contractor should file his claim with the owner within 15 (fifteen) days of
inspection/test and any claim made beyond that period shall lapse and be not
payable.
5.j. ALTERATIONS AND ADDITIONS TO SPECIFICATIONS, DESIGNS AND

WORKS
5.j.1. The Engineer-in-Charge/Site-in-Charge shall have powers to make any alterations,

additions and/or substitutions to the schedule of quantities, the original specifications,
drawings, designs and instructions that may become necessary or advisable or
during the progress of the work and the Contractor shall be bound to carryout such
altered/extra/new items of work in accordance with instructions which may be given to
him in writing signed by the Engineer-in- Charge/Site- in-Charge. Such alterations,
omissions, additions or substitutions shall not invalidate the contract. The altered,
additional or substituted work which the Contractor may be directed to carryon in the
manner as part of the work shall be carried out by the Contractor on the same
conditions in all respects on which he has agreed to do the work. The time for
completion of such altered added and/or substituted work may be extended for that
part of the particular job. The rates for such additional altered or substituted work
under this Clause shall, be worked out in accordance with the following provisions:
5.j.2. If the rates for the additional, altered or substituted work are specified in the contractfor
similar class of work, the Contractor is bound to carryout the additional, altered
or substituted work at the same rates as are specified in the contract.
5.j.3. If the rates for the additional, altered or substituted work are not specifically provided
in the contract for the work, the rates will be derived from the rates for similar class
of work as are specified in the contract for the work. In the opinion of the Engineer-in-
Charge/Site-in-Charge as to whether or not the rates can be reasonably so derived
from the items in this contract, will be final and binding on the Contractor.
5.j.4. If the rates for the altered, additional or substituted work cannot be determined in the
manner specified above, then the Contractor shall, within seven days of the date of
receipt of order to carry out the work, inform the Engineer-in-Charge/ Site-in-Charge of
the rate at which he intends to charge for such class of work, supported by analysis of
the rate or rates claimed and the Engineer-In-Charge/ Site-in-Charge shall determine
the rates on the basis of the prevailing market rates for both material and labour
plus 10% to cover overhead and profit of labour rates and pay the Contractor
accordingly. The opinion of the Engineer-in- Charge/Site-in-Charge as to current
market rates of materials and the quantum of labour involved per unit of measurement
will be final and binding on the contractor.
5.j.5. In case of any item of work for which there is no specification supplied by the Owner
and is mentioned in the tender documents, such work shall be carried out in
accordance with Indian Standard Specifications and if the Indian Standard
Specifications do not cover the same, the work should be carried out as per standard
Engineering Practice subject to the approval of the Engineer-in-Charge/ Site-in-
Charge.
5.k. PROVISIONAL ACCEPTANCE
Acceptance of sections of the works for purposes of equipment erection, piping, electrical
work and similar usages by the Owner and payment for such work or parts of work shall not
Page 13 of 31
constitute a waiver of any portion of this contract and shall not be construed so as to
prevent the Engineer from requiring replacement of defective work that may become
apparent after the said acceptance and also shall not absolve the Contractor of the
obligations under this contract. It is made clear that such an acceptance does not indicate
or denote or establish to the fact of execution of that work or the Contract until the work
is completed in full in accordance with the provisions of this Contract.
5.l. COMPLETION OF WORK AND COMPLETION CERTIFICATE

As soon as the work is completed in all respects, the contractor shall give notice of such
completion to the site in charge or the Owner and within thirty days of receipt of such notice
the site in charge shall inspect the work and shall furnish the contractor with a certificate of
completion indicating:
a) defects, if any, to be rectified by the contractor
b) items, if any, for which payment shall be made in reduced rates
c) the date of completion.
5.m. USE OF MATERIALS AND RETURN OF SURPLUS MATERIALS

5.m.1. Notwithstanding anything contained to the contrary in any or all of the clauses of this
contract, where any materials for the execution of the contract are procured with
the assistance of Government either by issue from Government stocks or
procurement made under orders or permits or licences issued by Government, the
contractor shall use the said materials economically and solely for the purpose of
the contract and shall not dispose them of without the permission of the Owner.
5.m.2. All surplus(serviceable) or unserviceable materials that may be left over after the
completion of the contract or at its termination for any reason whatsoever, the
Contractor shall deliver the said product to the Owner without any demur. The price
to be paid to the Contractor, if not already paid either in full or in part, however,
shall not exceed the amount mentioned in the Scheduleof Rates for such material
and in cases where such rates are not so mentioned, shall not exceed the CPWD
scheduled rates. In the event of breach of the aforesaid condition the contractor
shall become liable for contravention of the terms of the Contract.
5.m.3. The surplus (serviceable) and unserviceable products shall be determined by joint
measurement. In case where joint measurement has failed to take place, the Owner
may measure the same and determine the quantity.
5.m.4. It is made clear that the Owner shall not be liable to take stock and keep possession
and pay for the surplus and unserviceable stocks and the Owner may direct the
Contractor to take back such material brought by the Contractor and becoming surplus
and which the Owner may decide to keep and not to pay for the same.
5.n. DEFECT LIABILITY PERIOD

The contractor shall guarantee the work executed for a period of 12 months from the date
of completion of the job. Any damage or defect that may arise or lie undiscovered at the
time of completion of the job shall be rectified or replaced by the contractor at his own
cost. The decision of the Engineer In-charge/Site-Incharge/Owner shall be the final in
deciding whether the defect has to be rectified or replaced.
Equipment or spare parts replaced under warranty/guarantees shall have further warranty for
a mutually agreed period from the date of acceptance.
The owner shall intimate the defects noticed in writing by a Registered A.D. letter or
otherwise and the contractor within 15 days of receipt of the intimation shall start the
rectification work and complete within the time specified by the owner failing which the
owner will get the defects rectified by themselves or by any other contractor and the
expenses incurred in getting the same done shall be paid by the Contractor under the
provision of the Contract.
Page 14 of 31
Thus, defect liability is applicable only in case of job/works contract (civil, mechanical,
electrical, maintenance etc. ) where any damage of defect may arise in future (i.e. within
12 months from the date of completion of job) or lie undiscovered at the time of completion of
job.
In other words, in case of service contracts (like car hire etc.) where there is no question
of damage or defect arising in future, the defect liability clause is not applicable.
Equipment or spare parts replaced under warranty/guarantees shall have further warranty
for 12 months from the date of acceptance. However, in no case will the warranty exceed 24
months from the date of start of the original warranty. (Refer Annexure 22 – Govt. Guideline Sr. No.
14)
5.o. DAMAGE TO PROPERTY
5.o.1. Contractor shall be responsible for making good to the satisfaction of the Owner any
loss of and any damage to all structures and properties belonging to the Owner or
being executed or procured by the Owner or of other agencies within the premises
of the work of the Owner, if such loss or damage is due to fault and/or the negligence
or willful acts or omission of the Contractor, his employees, agents, representatives
or sub-contractors.
5.o.2. The Contractors shall indemnify and keep the Owner harmless of all claims for
damage to Owner's property arising under or by reason of this contract.
5.p. LIMITATION OF LIABILITY
Notwithstanding anything contrary contained herein, the aggregate total liability of

Seller, excluding his liability towards infringement of patent, trade mark or industrial
design rights under the contract or otherwise shall be limited to 100% of value of
Purchase order. However, neither party shall be liable to the other party for any indirect
and consequential damages, loss of profits or loss of production. (Refer Annexure 22
– Govt. Guideline Sr. No. 13)
6. DUTIES AND RESPONSIBILITIES OF CONTRACTOR
6.a. EMPLOYMENT LIABILITY TOWARDS WORKERS EMPLOYED BY THE

CONTRACTOR
6.a.1 The Contractor shall be solely and exclusively responsible for engaging or employing
persons for the execution of work. All persons engaged by the contractor shall be
on Contractor's payroll and paid by Contractor. All disputes or differences between
the Contractor and his/their employees shall be settled by Contractor.
6.a.2. Owner has absolutely no liability whatsoever concerning the employees of the
Contractor. The Contractor shall indemnify Owner against any loss or damage or
liability arising out of or in the course of his/their employing persons or relation with
his/their employees. The Contractor shall make regular and full payment of wages and
on any complaint by any employee of the Contractor or his sub contractor regarding
non-payment of wages, salaries or other dues, Owner reserves the right to make
payments directly to such employees or sub- contractor of the Contractor and
recover the amount in full from the bills of the Contractor and the contractor shall
not claim any compensation or reimbursement thereof. The Contractor shall
comply with the Minimum Wages Act applicable to the area of work site with regard
to payment of wages to his employees and also to employees of his sub contractor.
6.a.3. The Contractor shall advise in writing or in such appropriate way to all of his
Page 15 of 31
employees and employees of sub-contractors and any other person engaged by
him that their appointment/employment is not by the Owner but by the
Contractor and that their present appointment is only in connection with the
construction contract with Owner and that therefore, such an
employment/appointment would not enable or make them eligible for any
employment/appointment with the Owner either temporarily or/and permanent
basis.
6.b. NOTICE TO LOCAL BODIES
The contractor shall comply with and give all notices required under any Government
authority, instruction, rule or order made under any act of parliament, state laws or any
regulations or by-laws of any local authority relating to the works.
6.c. FIRST AID AND INDUSTRIAL INJURIES
6.c.1 Contractor shall maintain first aid facility for his employees and those of his
sub-contractors.
6.c.2. Contractor shall make arrangements for ambulance service and for the
treatment of all types of injuries. Names and telephone numbers of those
providing such services shall be furnished to Owner prior to start of
construction and their name board shall be prominently displayed in Contractor's
field office.
6.c.3. All industrial injuries shall be reported promptly to owner and a copy of contractor's
report covering each personal injury requiring the attention of a physician shall be
furnished to the Owner.
6.d. SAFETY CODE
6.d.1. The Contractor shall at his own expenses arrange for the Safety provisions as
may be necessary for the execution of the work or as required by the Engineer-in-
Charge in respect of all labours directly or indirectly employed for performance of
the works and shall provide all facilities in connections therewith. In case the
contractor fails to make arrangements and provide necessary facilities as
aforesaid, the Owner shall be entitled to do so and recover the cost thereof from
the Contractor.
6.d.2. From the commencement to the completion of the works, the contractor shall take
full responsibility for the care thereof and of all the temporary works (defined as
meaning all temporary works of every kind required in or for the execution,
completion or maintenance of the works). In case damage, loss or injury shall
happen to the works or to any part thereof or to temporary works or to any cause
whatsoever repair at his (Contractor's) own cost and make good the same so that
at the time of completion, the works shall be in good order and condition and in
conformity in every respect with the requirement of the contract and Engineer-in-
Charge's instructions.
6.d.3. In respect of all labour, directly or indirectly employed in the work for the
performance of the Contractor's part of this agreement, the contractor shallat
his own expense arrange for all the safety provisions as per relevant Safety Codes
of C.P.W.D Bureau of Indian Standards, the Electricity Act/I.E. Rules. The Mines
Act and such other Acts as applicable.
6.d.4. The Contractor shall observe and abide by all fire and safety regulations of the
Owner. Before starting construction work, the Contractor shall consult with
Page 16 of 31
Owner's Safety Engineer or Engineer-in-Charge/Site-in-Charge and must make
good to the satisfaction of the Owner any loss or damage due to fire to
any portion of the work done or to be done under this agreement or to any of the
Owner's existing property.
6.d.5. The Contractor will be fully responsible for complying with all relevant provisions of
the Contract Labour Act and shall pay rates of Wages and observe hours of
work/conditions of employment according to the rules in force from time to time.
6.d.6. The Contractor will be fully responsible for complying with the provision including
documentation and submission of reports on the above to the concerned
authorities and shall indemnify the Corporation from any such lapse for which
the Government will be taking action against them.
6.d.7. Owner shall on a report having been made by an inspecting Office as defined
in the Contract Labour Regulations have the power to deduct from the money due
to the Contractor any sum required or estimated to be required for making good the
loss suffered by a worker(s) by reasons of non-fulfillment of conditions of contract
for the benefit of workers no-payment of wages or of deductions made from his or
their wages which are not justified by the terms of contract or non observance of the
said contractor's labour Regulation.
6.e. INSURANCE AND LABOUR

Contractor shall at his own expense obtain and maintain an insurance policy with a
Nationalised Insurance Company to the satisfaction of the Owner as provided hereunder.
6.e.1. EMPLOYEES STATE INSURANCE ACT
i. The Contractor agrees to and does hereby accept full and exclusive liability
for the compliance with all obligations imposed by Employees State Insurance
Act, 1948, and the Contractor further agrees to defend indemnify and hold
Owner harmless from any liability or penalty which may be imposed by the
Central, State or local authority by reason of any asserted violation by
Contractor, or sub-contractor of the Employees' State Insurance Act, 1948 and
also from all claims, suits or proceedings that may be brought against the
Owner arising under, growing out of or by reason of the work provided for by
this contract whether brought by employees of the Contractor, by third parties
or by Central or State Government authority or any political sub-division thereof.
ii. The Contractor agrees to file with the Employees State Insurance Corporation,
the Declaration forms and all forms which may be required in respect of
the Contractor's or sub-contractor's employee whose aggregate emuneration
is within the specified limit and who are employed in the work provided or
those covered by ESI Act under any amendment to the Act from time to time.
The Contractor shall deduct and secure the agreement of the sub- contractor
to deduct the employee's contribution as per the first schedule of the Employee's
State Insurance Act from wages and affix the employee's contribution cards at
wages payment intervals. The Contractor shall remit and secure the
agreement of the sub contractor to remit to the State Bank of India, Employee's
State Insurance Corporation Account, the Employee's contribution as required
by the Act.
iii. The Contractor agrees to maintain all records as required under the Act
in respect of employees and payments and the Contractor shall secure the
agreement of the sub contractor to maintain such records. Any expenses
incurred for the contributions, making contribution or maintaining records shall
Page 17 of 31
be to the Contractor's or sub-contractor's account.
iv. The Owner shall retain such sum as may be necessary from the total contract
value until the Contractor shall furnish satisfactory proof that all contributions as
required by the Employees State Insurance Act, 1948, have been paid.
v. WORKMAN'S COMPENSATION AND EMPLOYEE'S LIABILITY INSURANCE

Provide Insurance for all the Contractor's employees engaged in the
performance of this contract. If any of the work is sublet, the Contractor shall
ensure that the sub contractor provides workmen's compensation and
Employer's Liability Insurance for the latter's employees who are not covered
under the Contractor's insurance.
vi. AUTOMOBILE LIABILITY INSURANCE
Contractor shall take out an Insurance to cover all risks to Owner for each
of his vehicles plying on works of this contract and these insurances shall be
valid for the total contract period. No extra payment will be made for this
insurance. Owner shall not be liable for any damage or loss not made good by
the Insurance Company, should such damage or loss result from unauthorised
use of the vehicle. The provisions of the Motor Vehicle Act would apply.
vii. FIRE INSURANCE
Contractor shall within two weeks after award of contract insure the Works,
Plant and Equipment and keep them insured until the final completion of the
Contract against loss or damage by accident, fire or any other cause with
an insurance company to be approved by the Employer/Consultant in the joint
names of the Employer and the Contractor (name of the former being placed
first in the Policy). Such Policy shall cover the property of the Employer only.
6.e.2. ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATION OR BY

i. Contractor shall also provide and maintain any and all other insurance which
may be required under any law or regulations from time to time. He shall also
carry and maintain any other insurance which may be required by the Owner.
ii. The aforesaid insurance policy/policies shall provide that they shall not be
cancelled till the Engineer-in-Charge has agreed to their cancellation.
iii. The Contractor shall satisfy to the Engineer-in-Charge/Site-in-Charge from

time to time that he has taken out all insurance policies referred to above and
has paid the necessary premium for keeping the policies alive till the expiry of
the defects liability period.
iv. The contractor shall ensure that similar insurance policies are taken out by
his sub-contractor (if any) and shall be responsible for any claims or losses to
the Owner resulting from their failure to obtain adequate insurance
protections in connection thereof. The contractor shall produce or cause to be
proceed by his sub-contractor (if any) as the case may be, the relevant policy or
policies and premium receipts as and when required by the Engineer-in-
Charge/Site-in-Charge.
v. Contractor shall at his own expense cover all the workmen engaged under
Page 18 of 31
him under “Pradhan Mantri Surksha Bima Yojana (PMSBY)” andsubmit
proof of the same to HPLNG.
6.e.3. LABOUR AND LABOUR LAWS
i. The contractor shall at his own cost employ persons during the period of contract
and the persons so appointed shall not be construed under any
circumstances to be in the employment of the Owner.
ii. All payments shall be made by the contractor to the labour employed by him
in accordance with the various rules and regulations stated above. The
contractor shall keep the Owner indemnified from any claims whatsoever
inclusive of damages/costs or otherwise arising from injuries or alleged
injuries to or death of a person employed by the contractor or damages or
alleged damages to the property.
iii. No labour below the age of eighteen years shall be employed on the work.
The Contractor shall not pay less than what is provided under the provisions of
the contract labour (Regulations and Abolition) Act, 1970 and the rules made
thereunder and as may be amended from time to time. He shall pay the required
deposit under the Act appropriate to the number of workman to be employed by
him or through sub contractor and get himself registered under the Act. He shall
produce the required Certificates to the Owner before commencement of the
work. The Owner recognises only the Contractor and not his sub contractor
under the provisions of the Act. The Contractor will have to submit daily a list of
his workforce. He will also keep the wage register at the work site or/and
produce the same to the Owner, whenever desired. A deposit may be taken by
the Owner from the Contractor to be refunded only after the Owner is
satisfied that all workmen employed by the Contractor have been fully paid for
the period of work in Owner's premises at rates equal to or better than wages
provided for under the Minimum Wages Act. The contractor shall be responsible
and liable for any complaints that may arise in this regard and the
consequences thereto.
iv. The Contractor will comply with the provisions of the Employee's Provident Fund
Act and the Family Pension Act as may be applicable and as amended from
time to time.
v. The Contractor will comply with the provisions of the payment of GratuityAct,
1972, as may be applicable and as amended from time to time.
vi. IMPLEMENTATION OF APPRENTICES ACT, 1961

The Contractor shall comply with the provisions of the Apprentices Act, 1961 and
the Rules and Orders issued thereunder from time to time. If he fails to do so,
his failure will be a breach of the contract and the Engineer-in- Charge may,
at his discretion, cancel the contract. The Contractor shall also be liable for
any pecuniary liability arising on account of any violation by him of the
provision of the Act.
vii. MODEL RULES FOR LABOUR WELFARE
The Contractor shall at his own expenses comply with or cause be complied with
Model rules for Labour Welfare as appended to those conditions or rules framed
by the Government from time to time for the protection of health and for
Page 19 of 31
making sanitary arrangements for worker employed directly or indirectly on the
works. In case the contractor fails to make arrangements as aforesaid the
Engineer-in-Charge/Site-in-Charge shall be entitled to do so and recover the
cost thereof from the contractor.
6.f. DOCUMENTS CONCERNING WORKS
6.f.1. All documents including drawings, blue prints, tracings, reproducible models, plans,
specifications and copies, thereof furnished by the Owner as well as all drawings,
tracings, reproducibles, plans, specifications design calculations etc. prepared
by the contractor for the purpose of execution of works covered in or connected
with this contract shall be the property of the Owner and shall not be used by the
contractor for any other work but are to be delivered to the Owner at the completion
or otherwise of the contract.
6.f.2. The Contractor shall keep and maintain secrecy of the documents, drawings etc.
issued to him for the execution of this contract and restrict access to such documents,
drawings etc. and further the Contractor shall execute a SECRECY agreement from
each or any person employed by the Contractor having access to such documents,
drawings etc. The Contractor shall not issue drawings and documents to any other
agency or individual without the written approval by the Engineer-in-Charge/Site-
in- Charge.
6.f.3. Contractor will not give any information or document etc. concerning details of the
work to the press or a news disseminating agency without prior written approval
from Engineer-in-charge/Site-in-Charge. Contractor shall not take any pictures
on site without written approval of Engineer-in-Charge/Site-in-Charge.
7. PAYMENT OF CONTRACTOR'S BILLS
7.1. Payments will be made against Running Accounts bills certified by the Owner's
Engineer-in-Charge/Site-in-Charge within 15 days from the date of receipt of the bill..
7.2. Running Account Bills and the final bill shall be submitted by the Contractor together with
the duly signed measurements sheet(s) to the Engineer-in-Charge/ Site-in- Charge of the
Owner in quadruplicate for certification.
The Bills shall also be accompanied by quantity calculations in support of the quantities
contained in the bill along with cement consumption statement, actual/theoretical, wherever
applicable duly certified by the Engineer-in-Charge/ Site-in- Charge of the Owner.
7.3. All running account payments shall be regarded as on account payment(s) to be finally
adjusted against the final bill payment. Payment of Running Account Bill(s) shall not determine
or affect in any way the rights of the Owner under this Contract to make the final
adjustments of the quantities of material, measurements of work and adjustments of
amounts etc. in the final bill.
7.4. The final bill shall be submitted by the Contractor within one month of the date of completion
of the work fully and completely in all respects. If the Contractor fails to submit the final
bill accordingly Engineer-in-Charge/Site-in-Charge may make the measurement and
determine the total amount payable for the work carried out by the Contractor and such a
certification shall be final and binding on the Contractor. The Owner/Engineer- in-
Charge/Site-in-Charge may take the assistance of an outside party for taking the
Page 20 of 31
measurement, the expenses of which shall be payable by the Contractor.
7.5. Payment of final bill shall be made within 30 days from the date of receipt of the certified bill
by the Disbursement Section of the owner.
7.6 Wherever possible, payment shall be tendered to the contractor in electronic mode (e-
payment) through any of the designated banks. The contractor will comply by
furnishing full particulars of Bank account (mandate) to which the payments will be
routed. Owner reserves the right to make payment in any alternate mode also.
7.a. MEASUREMENT OF WORKS

7.a.1. All measurements shall be in metric system. All the works will be jointly measured
by the representative of the Engineer-in-Charge/Site-in-Charge and the Contractor
or their authorised agent progressively. Such measurement will be recorded in the
Measurement Book/Measurement Sheet by the Contractor or his authorised
representative and signed in token of acceptance by the Owner or their
authorised representative.
7.a.2. For the purpose of taking joint measurement, the Contractor/representative shall
be bound to be present whenever required by the Engineer-in-Charge/Site- in-Charge.
If, however, they are absent for any reasons whatsoever, the measurement will be
taken by the Engineer-in-Charge/Site-in-Charge or his representative and the same
would be deemed to be correct and binding on the Contractor.
7.a.3. In case of any dispute as to the mode of measurement for any item of work, the
latest Indian Standard Specifications shall be followed. In case of any further
dispute on the same the same shall be as per the certification of an outside qualified
Engineer/ Consultant. Such a measurement shall be final and binding on the Owner
and the Contractor.
7.b. BILLING OF WORKS EXECUTED

The Contractor will submit a bill in approved proforma in quadruplicate to the Engineer- in-
Charge/Site-in-Charge of the work giving abstract and detailed measurement for the
various items executed during a month, before the expiry of the first week of the succeeding
month. The Engineer-in-Charge/Site-in-Charge shall take or cause to be taken the requisite
measurements for the purpose of having the bill verified and/or checked before forwarding
the same to the disbursement office of the Owner for further action in terms of the Contract
and payment thereafter. The Engineer-in-Charge/Site-in- Charge shall verify the bills
within 7 days of submission of the Bill by the Contractor.
7.c. RETENTION MONEY
10% of the total value of the Running Account and Final Bill will be deducted and retained by
the Owner as retention money on account of any damage/defect liability that may
arise for the period covered under the defect liability period clause of the Contract free of
interest. Any damage or defect that may arise or lie undiscovered at the time of issue of
completion certificate connected in any way with the equipment or materials supplied by
contractor or in workmanship shall be rectified or replaced by the contractor at his own
expense failing which the Owner shall be entitled to rectify the said damage/defect from the
retention money. Any excess of expenditure incurred by the Owner on account of damage
or defect shall be payable by the Contractor. The decision of the Owner in this behalf shall
not be liable to be questioned but shall be final and binding on the Contractor.
Thus, deduction towards retention money is applicable only in case of job/works contracts
Page 21 of 31
(civil, mechanical, electrical, maintenance etc.) where any damage or defect may arise
in future (i.e. within 12 months from the date of completion of job) or lie undiscovered at the
time of issue of completion certificate.
7.d. STATUTORY LEVIES
7.d.1 The Contractor accepts full and exclusive liability for the payment of any and all taxes,
duties, cess, levies and statutory payments payable under all or any of the statutes
etc.
Variations of taxes and duties arising out of the amendments to the Central / State
enactments, in respect of sale of goods / services covered under this bid shall be to
HPLNG’s account, so long as :
• They relate to the period after the opening of the price bid, but before thecontracted
completion period ( excluding permitted extensions due to delay on account of the
contractors, if any) or the actual completion period, whichever is earlier; and
• The vendor furnishes documentary evidence of incurrence of such variations, in
addition to the invoices/documents for claiming Cenvat /Input Tax credit, wherever
applicable.
All contributions and taxes for unemployment compensation, insurance and old age
pensions or annuities now or hereafter imposed by Central or State Governmental
authorities which are imposed with respect to or covered by the wages, salaries
or other compensations paid to the persons employed by the Contractor and the
Contractor shall be responsible for the compliance with all obligations and restrictions
imposed by the Labour Law or any other law affecting employer-employee
relationship and the Contractor further agrees to comply and to secure the
compliance of all sub-contractors with all applicable Central, State, Municipal and
local laws, and regulations and requirements of any Central, State or Local
Government agency or authority.
Contractor further agrees to defend, indemnify and hold harmless from any liability
or penalty which may be imposed by the Central, State or Local authorities by
reason of any violation by Contractor or sub-contractor of such laws, regulations or
requirements and also from all claims, suits or proceedings that may be brought
against the Owner arising under, growing out of, or by reasons of the work provided
for by this contract by third parties, or by Central or State Government authority
or any administrative sub-division thereof. The Contractor further agrees that in case
any such demand is raised against the Owner, and Owner has no way but to pay
and pays/makes payment of the same, the Owner shall have the right to deduct the
same from the amounts due and payable to the Contractor. The Contractor shall
not raise any demand or dispute in respect of the same but may have recourse
to recover/receive from the concerned authorities on the basis of the Certificate of
the Owner issuedin that behalf.
7.d.2. The rates quoted should be inclusive of all taxes. However, wherever a tax
to be deducted at source the same will be deducted from the bills of the
Contractor and paid to the concerned authorities. The proof of such payments
of tax on works contract will be furnished to the contractor.
The vendor shall comply with all the provisions of the GST
Act/Rules/requirements like providing of tax invoices, payment of taxes to the
authorities within the due dates, filing of returns within the due dates etc. to
enable HPLNG to take Input Tax Credit. In case of imports, vendor shall provide
Page 22 of 31
import documents and invoice fulfilling the requirement of Customs Act and
Rules. Vendor will be fully responsible for complying with the Customs
provisions to enable HPLNG to take Input Tax Credit.
In case, HPLNG is not able to take Input Tax Credit due to any
noncompliance/default/negligence of the seller of goods/service provider, the
same shall be recovered from the pending bills/dues (including security
deposit, BG etc.)
Vendor shall be responsible to indemnify the Corporation for any loss, director
implied accrued to the Corporation on account of supplier/service provider
failure to discharge his statutory liabilities like paying taxes on time, filing
appropriate returns within the prescribed time etc.
7.d.3. Income tax will be deducted at source as per rules at prevailing rates, unless
certificate, if any, for deduction at lesser rate or nil deduction is submitted by the
Contractor from appropriate authority.
7.d.4 The contractor shall provide accurate particulars of PAN number as required, under
Section 206AA of Income Tax Act 1961.
7.d.5 The contractors having their ‘tax residency status’ outside India shall provide
Tax Residency Certificate (TRC), issued by Government of the Country or the
specified territory where the Contractor is a Resident. Rule 21AB of the Income
Tax Rules, 1962 has prescribed the contents of a TRC. This would enable the
Corporation to deduct tax at source by duly considering the ‘treaty relief’, if any,
under Double Taxation Avoidance Agreement (DTAA) entered into between GOI
and the respective country/specified territory in which the Contractors’ ‘tax
residency status’ is currently in force.
7.d.6 Anti-Profiteering Clause – GST Act anti-profiteering provisions mandates that

any reduction in tax rates or benefits of input tax credits be passed on to the
consumer by way of commensurate reduction in prices. Vendors to take note of
the same and pass such benefits while quoting their price.
7.e. MATERIALS TO BE SUPPLIED BY CONTRACTOR

7.e.1. The Contractor shall procure and provide the whole of the materials required for
construction including tools, tackles, construction plant and equipment for the
completion and maintenance of the works except the materials viz. steel and
cement which may be agreed to be supplied as provided elsewhere in the contract.
The contractor shall make arrangement for procuring such materials and for the
transport thereof at their own cost and expenses.
7.e.2. The Owner may give necessary recommendation to the respective authority if so
desired by the Contractor but assumes no responsibility of any nature. The
Contractor shall procure materials of ISI stamp/certification and supplied by
reputed suppliers borne on DGS&D list.
7.e.3. All materials procured should meet the specifications given in the tender document.
The Engineer-in-charge may, at his discretion, ask for samples and test certificates
for any batch of any materials procured. Before procuring, the Contractor should get
the approval of Engineer-in-Charge/Site-in-Charge for any materials to be used for
the works.
Page 23 of 31
7.e.4. Manufacturer's certificate shall be submitted for all materials supplied by the
Contractor. If, however, in the opinion of the Engineer-in-Charge/Site-in-Charge any
tests are required to be conducted on the material supplied by the Contractor,
these will be arranged by the Contractor promptly at his own cost.
7.f. MATERIALS TO BE SUPPLIED BY THE OWNER
7.f.1. Steel and Cement maybe supplied by the Owner to the contractor against payment
by Contractor from either godown or from the site or within work premises itself
and the contractor shall arrange for all transport to actual work site at no extra cost.
7.f.2. The contractor shall bear all the costs including loading and unloading, carting from
issue points to work spot storage, unloading, custody and handling and stacking the
same and return the surplus steel and cement to the Owner's storage point after
completion of job.
7.f.3. The contractor will be fully accountable for the steel and cement received from the
Owner and contractor will give acknowledgement/receipt for quantity of steel and
cement received by him each time he uplifts cement from Owner's custody.
7.f.4. For all computation purposes, the theoretical cement consumption shall be considered
as per CPWD standards.
7.f.5. Steel and Cement as received from the manufacturer/stockists will be issued
to the contractor. Theoretical weight of cement in a bag will be considered as 50
Kg. Bags weighing upto 4% less shall be accepted by the contractor and considered
as 50 Kg. per bag. Any shortage in the weight of any cement bag by more than
4% will be to the Owner's account only when pointed out by the Contractor and
verified by Engineer-in-Charge/Site in Charge at the time of Contract or taking
delivery.
7.f.6. The contractor will be required to maintain a stock register for receipt, issuance and
consumption of steel and cement at site. Cement will be stored in a warehouse at
site. Requirement of cement on any day will be taken out of the warehouse. Cement
issued shall be regulated on the basis of FIRST RECEIPT to go as FIRST
ISSUE.
7.f.7. Empty cement bag shall be the property of the Contractor. Contractor shall be
penalised for any excess/under consumption of cement. The penal rate will be
twice the rate of issue of cement for this work.
7.f.8. All the running bills as well as the final bills will be accompanied by cement
consumption statements giving the detailed working of the cement used, cement
received and stock-on-hand.
7.f.9. The Contractor will be fully responsible for safe custody of cement once it is received
by him and during transport. Owner will not entertain any claims of the contractor for
theft, loss or damage to cement while in their custody.
7.f.10. The contractor shall not remove from the site any cement bags at any time.
7.f.11. The Contractor shall advise Engineer-in-charge/Site-in-charge in writing atleast 21

days before exhausting the Cement stocks already held by Contractor to ensure that
such delays do not lead to interruptions in the progress of work.
Page 24 of 31
7.f.12. Cement shall not be supplied by the Owner for manufacturing of mosaic tiles, precast
cement jali and any other bought out items which consume cement and for
temporary works.
7.f.13. Cement in bags and in good usable condition left over after the completion of work
shall be returned by the contractor to the Owner. The Owner shall make payment to
the Contractor at the supply rate for such stocks of cement they accept and receive.
Any refused stock of cement shall be removed by the Contractor from the site at his
cost and expenses within 15 days of completion of the work.
8. PAYMENT OF CLAIMS AND DAMAGES
8.1. Should the Owner have to pay money in respect of claims or demands as aforesaid the
amount so paid and the costs incurred by the Owner shall be charged to and paid by the
Contractor and the Contractor shall not be entitled to dispute or question the right of the
Owner to make such payments notwithstanding the same may have been without his
consent or authority or in law or otherwise to the contrary.
8.2. In every case in which by virtue of the provisions of Workmen's Compensation Act, 1923,
or other Acts, the Owner is obliged to pay Compensation to a Workman
employed by the Contractor in execution of the works, the Owner will recover from the
Contractor the amount of compensation so paid and without prejudice to the rights
of Owner under the said Act. Owner shall be at liberty to recover such amount or any
part thereof by deducting it from the security deposit or from any sum due to the
Contractor whether under this contract or otherwise. The Owner shall not be
bound to contest any claim made under Section 12 sub section (1) of the said Act,
except on the written request of the Contractor and upon his giving to the Owner full
security for all costs for which the owner might become liable in consequence of
contesting such claim.
8.a. ACTION AND COMPENSATION IN CASE OF BAD WORK

If it shall appear to the Engineer-in-Charge/Site-in-Charge that any work has been executed
with bad, imperfect or unskilled workmanship, or with materials, or that any materials or
articles provided by the Contractor for execution of the work are not of standards
specified/inferior quality to that contracted for, or otherwise not in accordance with the
contract, the CONTRACTOR shall on demand in writing from the Engineer-in- Charge/Site-
in-Charge or his authorised representative specifying the work, materials or articles
complained of, notwithstanding that the same may have been inadvertently passed, certified
and paid for, forthwith rectify or remove and reconstruct the work so specified and at his
own charge and cost and expenses and in the event of failure to do so within a period of
15 days of such intimation/ information/knowledge, the Contractor shall be liable to pay
compensation equivalent to the cost of reconstruction by the Owner. On expiry of 15 days
period mentioned above, the Owner may by themselves or otherwise rectify or remove and
re-execute the work or remove and replace with others, the materials or articles
complained of as the case may be at the risk and expenses in all respects of the Contractor.
The decision of the Engineer- in- Charge/ Site-in-Charge as to any question arising under
this clause shall be final and conclusive and shall not be raised as a dispute or shall be
arbitrable.
8.b. INSPECTION AND AUDIT OF CONTRACT AND WORKS
This project is subject to inspection by various Government agencies of Government of

India. The contractor shall extend full cooperation to all the Government and other agencies
in the inspection of the works, audit of the Contract and the documents of Contract Bills,
Page 25 of 31
measurements sheets etc. and examination of the records of works and make enquiries
interrogation as they may deem fit, proper and necessary. Upon inspection etc. by
such agencies if it is pointed out that the contract work has not been carried out according
to the prescribed terms and conditions as laid down in the tender documents and if any
recoveries are recommended, the same shall be recovered from the contractors running
bills/final bill/from ordered/suggested Security Deposit/retention money. The Contractor shall
not rise any dispute on any such account and the same shall not be arbitrable.
9. CONTRACTOR TO INDEMNIFY THE OWNER
The Contractor shall indemnify the Owner and every member, officer and employeeof
the Owner, also the Engineer-in-Charge/Site-in-Charge and his staff against all the actions,
proceedings, claims, demands, costs, expenses, whatsoever arising out of or in connection
with the works and all actions, proceedings, claims, demands, costs, expenses which may
be made against the Owner for or in respect of or arising out of any failure by the
Contractor in the performance of his obligations under the contract. The Contractor shall be
liable for or in respect of or in consequence of any accident or injury to any workmen or other
person in the employment of the Contractor or his sub contractor and Contractor shall
indemnify and keep indemnified the Owner against all such damages, proceedings, costs,
charges and expenses whatsoever in respect thereof or in relation thereto.
10. Price reduction
i) In case of any delay in completion of the work beyond the CDD, the Owner shall be
entitled to be paid Price Reduction by the Contractor. The price reduction shall be initially
at the rate of 0.5% (half percent) of the total contract value for every week of the
delay subject to a maximum of 5% of the total contract value. The price reduction shall
be recovered by the Owner out of the amounts payable to the Contractor or from any
Bank Guarantees or Deposits furnished by the Contractor or the Retention Money
retained from the Bills of the Contractor, either under this contract or any other contract.
ii) The Contractor shall be entitled to give an acceptable unconditional Bank Guarantee in lieu
of such a deduction if Contractor desires any decision on a request for time extension.
iii) Once a final decision is taken on the request of the Contractor or otherwise, the price
reduction shall be applicable only on the basic cost of the contract and on each full
completed week(s) of delay (and for part of the week, a pro-rata price reduction amount
shall be applicable).
iv) This final calculation of price reduction shall be only on the value of the unexecuted
portion/quantity of work as on the CDD.
v) Contractor agrees with the Owner, that the above represents a genuine pre- estimate of
the damages which the Owner will suffer on account of delay in the performance of the
work by Contractor. The Contractor further agrees that the price reduction amount is over
and above any right which owner has to risk purchase under Clause 12.4 and any right to
get the defects in the work rectified at the cost of the contractor.
11. DEFECTS AFTER TAKING OVER OR TERMINATION OF WORK CONTRACT BY

OWNER
The Contractor shall remain responsible and liable to make good all losses or damages that
may occur/appear to the work carried out under this Contract within a period of 12 months
Page 26 of 31
from date of issue of the Completion Certificate and/or the date of Owner taking over
the work, whichever is earlier. The Contractor shall issue a Bank Guarantee to the Owner in
the sum of 10% of the work entrusted in the Contract, from a bank from the list of banks
whose bank guarantees are acceptable to the Owner (list enclosed) and if however, the
Contractor fails to furnish such a Bank Guarantee the Owner shall have right to retain the
Security Deposit and Retention Money to cover the 10% of the Guarantee amount under
this clause and to return/refund the same after the expiry of the period of 12 months without
any interest thereon. (Please refer to clause 4. Deposits)
12. TERMINATION OF CONTRACT
12.1 The owner may terminate the contract at any stage of the construction for reasons tobe
recorded in the letter of termination.
12.2 The Owner inter alia may terminate the Contract for any or all of the following reasons
that the contractor
a) has abandoned the work/Contract.

b) has failed to commence the works, or has without any lawful excuse under these
conditions suspended the work for 15 consecutive days.
c) has failed to remove materials from the site or to pull down and replace the work within
15 days after receiving from the Engineer written notice that the said materials or
work were condemned and/or rejected by the Engineer under specified conditions.
d) has neglected or failed to observe and perform all or any of the terms acts, matters or
things under this Contract to be observed and performed by the Contractor.
e) has to the detriment of good workmanship or in defiance of the Engineer's instructions to
the contrary sub-let any part of the Contract.
f) has acted in any manner to the detrimental interest, reputation, dignity, name or
prestige of the Owner.
g) has stopped attending to work without any prior notice and prior permission for a
period of 15 days.
h) has become untraceable.
i) has without authority acted in violation of the terms and conditions of this contract and
has committed breach of terms of the contract in best judgement of the owner.
j) has been declared insolvent/bankrupt.
k) in the event of sudden death of the Contractor.
12.3 The owner on termination of such contract shall have the right to appropriate the Security
Deposit, Retention Money and invoke the Bank Guarantee furnished by the contractor and to
appropriate the same towards the amounts due and payable by the contractor as per the
conditions of Contract and return to the contractor excess money, if any, left over.
12.4 In case of Termination of the contract, Owner shall have the right to carry out the unexecuted
portion of the work either by themselves or through any other contractor(s) at the risk and
cost of the Contractor. In view of paucity of time, Owner shall have the right to place such
unexecuted portion of the work on any nominated contractor(s). However, the overall liability
of the Contractor shall be restricted to 100 % of the total contract value.
12.5 The contractor within or at the time fixed by the Owner shall depute his authorised representative
for taking joint final measurements of the works executed thus far and submit the final bill
for the work as per joint final measurement within 15 days of the date of joint final
measurement. If the contractor fails to depute their representative for joint measurement, the
owner shall take the measurement with their Engineer-in- Charge/Site-in-Charge or any
other outside representatives. Such a measurement shall be final and binding on the
Parties and shall not be questioned by the Contractor and no dispute can be raised by the
Page 27 of 31
Contractor on the same.
12.6 The Owner may enter upon and take possession of the works and all plant, tools, scaffoldings,
sheds, machinery, power operated tools and steel, cement and other materials of the
Contract at the site or around the site and use or employ the same for completion of the work
or employ any other contractor or other person or persons to complete the works. The
Contractor shall not in any way object or interrupt or do any act, matter or thing to
prevent or hinder such actions, other Contractor or other persons employed for
completing and finishing or using the materials and plant for the works. When the works
shall be completed or as soon thereafter the Engineer shall give a notice in writing to
the Contractor to remove surplus materials and plant, if any, and belonging to the
Contractor except as provided elsewhere in the Contract and should the Contractor fail to
do so within a period of 15 days after receipt thereof the Owner may sell the same by
public auction and shallgive credit to the contractor for the amount realised. The Owner
shall thereafter ascertain and certify in writing under his hand what (if anything) shall be
due or payable to or by the Owner for the value of the plant and materials so taken
possession and the expense or loss which the Owner shall have been put to in procuring
the works, to be so completed, and the amount if any, owing to the Contractor and the
amount which shall be so certified shall thereupon be paid by the Owner to the Contractor or
by the Contractor to the Owner, as the case may, and the Certificate of the Owner shall be
final and conclusive between the parties.
12.7 When the contract is terminated by the Owner for all or any of the reasons mentioned above
the Contractor shall not have any right to claim compensation on account ofsuch
termination.
13. FORCE MAJEURE
Circumstances leading to force majeure
(a) act of terrorism;
(b) riot, war, invasion, act of foreign enemies, hostilities (whether war be declared or
not), civil war, rebellion, revolution, insurrection of military or usurped power;
(c) ionising radiation or contamination, radio activity from any nuclear fuel or from any
nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive or
other hazardous properties of any explosive assembly or nuclear component;
(d) epidemics, earthquakes, flood, fire, hurricanes, typhoons or other physical natural
disaster, but excluding weather conditions regardless of severity; and
(e) freight embargoes, strikes at national or state-wide level or industrial disputes at

a national or state-wide level in any country where Works are performed, and which
affect an essential portion of the Works but excluding any industrial dispute which
is specific to the performance of the Works or the Contract.
For the avoidance of doubt, inclement weather, third party breach, delay in supply of
materials (other than due to a nationwide transporters’ strike) or commercial hardship
shall not constitute a Force Majeure event.
• Notification of Force Majeure
Contractor shall notify within [10(ten)] days of becoming aware of or the date it ought to
Page 28 of 31
have become aware of the occurrence of an event of Force Majeure giving full particulars
of the event of Force Majeure and the reasons for the event of Force Majeure preventing
the Affected Party from, or delaying the Affected Party in performing its obligations under
the Contract.
• Right of either party to terminate
If an event of Force Majeure occurs and its effect continues for a period of 180 (one
hundred eighty days) or more in a continuous period of 365 (three hundred sixty-five) days
after notice has been given under this clause, either Party may terminate the Contract by
issuing a written notice of 30 (thirty) days to the other Party.
• Payment in case of termination due to Force Majeure
The Contract Price attributable to the Works performed as at the date of the
commencement of the relevant event of Force Majeure.
The Contractor has no entitlement and Owner has no liability for:
a) any costs, losses, expenses, damages or the payment of any part of the Contract Price
during an event of Force Majeure; and
b) any delay costs in any way incurred by the Contractor due to an event of Force
Majeure.
Time extension for such cases will be worked out appropriately.
14. DISPUTE RESOLUTION
(A) Discussions and Resolution
i) The parties shall attempt to resolve all dispute and difference arising
out of or relating to this contract through negotiations in good faith. If
any dispute or difference remains unresolved, then all such unresolved
disputes or differences shall be referred to the Executive Director/SBU
Head of HPLNG of the concerned department and the Director/ Owner /
authorized Senior Official of the contractor/supplier for an amicable
solution.
ii) If any dispute or difference remains unsettled within sixty (60) days
from the date on which either Party has served a written notice on the
other Party making claims and for discussions, then the provisions of
Part B (i.e. Conciliation) of this Clause shall apply.
(B) CONCILIATION
(i) All disputes and differences covered under the Conciliation Rules,
2019 arising out of or relating to this contract including its
performance or interpretation, shall be fully and finally settled
through Conciliation as per the Conciliation Rules, 2019 of HPLNG,
as amended from time to time.
Page 29 of 31
(ii) The Conciliation Rules, 2019 of HPLNG and any modification
thereof shall be binding upon the Parties
(iii) The language of the conciliation shall be English;
(iv) The governing law of this contract shall be of India.
(v) In case the Conciliation fails, or if there are any disputes or

differences which are not covered under Conciliation Rules, 2019,
then the parties shall be free to take appropriate legal remedies for
adjudication of their disputes.
(vi) The Courts having jurisdiction over the place where the contract
was performed, except for enforcement of decree/judgment, shall
be the court having jurisdiction to adjudicate the disputes between
the parties.
15. GENERAL
15.1. Materials required for the works whether brought by the or supplied by the Owner shall
be stored by the contractor only at places approved by Engineer-in- Charge/Site-in-
Charge. Storage and safe custody of the material shall be the responsibility of the
Contractor.
15.2. Owner and/or Engineer-in-Charge/Site-in-Charge connected with the contract, shall
be entitled at any time to inspect and examine any materials intended to be used in or
on the works, either on the site or at factory or workshop or at other place(s)
manufactured or at any places where these are laying or from which these are being
obtained and the contractor shall give facilities as may be required for such inspection and
examination.
15.3. In case of any class of work for which there is no such specification supplied by the owner
as is mentioned in the tender documents, such work shall be carried out in accordance
with Indian Standard Specifications and if the Indian Standard Specifications do not cover
the same the work should be carried out as per standard Engineering practice subject to
the approval of the Engineer-in-Charge/Site-in- Charge.
15.4. Should the work be suspended by reason of rain, strike, lockouts or other cause the
contractor shall take all precautions necessary for the protection of the work and at
his own expense shall make good any damages arising from any of these causes.
15.5. The contractor shall cover up and protect from injury from any cause all new work also
for supplying all temporary doors, protection to windows and any other requisite
protection for the whole of the works executed whether by himself or special
tradesmen or sub- contractors and any damage caused must be made good by the
contractors at his own expense.
15.6. If the contractor has quoted the items under the deemed exports, then it will be the
responsibility of the contractor to get all the benefits under deemed exports from the
Government. The Owner’s responsibility shall only be limited to the issuance of required
certificates. The quotation will be unconditional and phrases like “subject to availability of
deemed exports benefit” etc. will not find place in it.
16. Integrity Pact : Effective 1st September, 2007, all tenders and contracts shall comply with the
Page 30 of 31
requirements of the Integrity Pact (IP) if the value of such tenders or contracts is r 1crore &
above. Failure to sign the Integrity Pact shall lead to outright rejection of bid.
17. Grievances of parties participating or intend to participate in the tender shall be addressed
in writing to the officer designate of the Grievance Redressal Cell where the tenders have
to be submitted within the stipulated period. Detailed mechanism of Grievance Redressal
is available on the HPLNG website.
18. The guidelines for Holiday Listing as adopted and available on HPLNG website shall be
applicable to all tenders floated and all Purchase Orders/Contracts placed by HPLNG.
Page 31 of 31
SECTION III – Scope, STC & STC wrto. Labour Law compliance

office.
Scope of the Job / Technical Terms & Conditions – OUTSOURCED MANPOWER NON-TECH
1. Introduction
HPCL LNG Limited (HPLNG) is a wholly owned subsidiary of Hindustan Petroleum Corporation
Limited (HPCL), a Maharatna Public Sector Undertaking. The company is constructing Chhara
LNG Terminal at Chhara Port, Gujarat and will also operate the terminal. Chhara LNG Terminal
having Jetty Facility, Storage Tank Facility and Regasification Facility.
This tender document is for outsourced manpower services (Non-Technical) at Chhara LNG
Terminal & Mumbai Head office for a period of ONE YEAR (extendable by one more year).
2. Purpose, Objective and Scope
Providing of manpower services for Fire Operator, Horticulture Technician, Technician -

Materials, IT Officer, Drivers and Technician-Lab, Helper at Chhara LNG Terminal and
Document controller and Finance executive at Mumbai Head office.
The Contractor has to provide trained Manpower as per the scope of job to be carried out as
mentioned in this document. The scope of job/activities required under the services shall include
but not limited to the jobs as mentioned under Clause 4.0 of this document and the jobs allocated
by the Engineer in Charge (EIC) from time to time.
3. Details of specific facilities at Chhara LNG terminal
3.1. Fire Fighting System
• Fire Water Reservoir (21000 m³) & Fire Pumps

• Fire Jeep (Bolero) – 1 No.
• Fire Tenders - 2 Nos.
• Hydrants (As per Design and Requirement all over the Plant Area)
• Tower Monitors (As per Design and Requirement all over the Plant Area)
• Fire extinguishers.
• Deluge Valve systems.
• DCP
3.2. Technician - Materials
• LNG Terminal Asset

• Workshop
• Warehouse
• Stores
• Battery Operated 3-Wheeler
• Fork Lift
3.3. IT - Officer
• LAN/ Telephone Connections

• IT Server
Page 1 of 15
• Video Conferencing
• Computer/ PC/Printer & its accessories connections
• Security System
• Networking
• Access Control System
• CCTV systems.
3.4. Technician – Horticulture
• Green Belt
• Horticulture
3.5. Technician – Lab
• Laboratory Equipments
• Glassware and Reagents
• Sampling System
4. Scope of Works
4.1. Fire Operators
• Protecting life and property in the event of fire/incident/emergency in HPLNG premises.

• Operating the Fire Hydrants/ Tower Monitors/ Hoses and all fire fighting
Equipments/systems.
• Conducting fire drills to test emergency preparedness and response procedures.
• Operating equipment such as firefighting vehicles and water pumps to control fires.
• Condition Monitoring of Fire Fighting Equipment.
• Inspect/ examine the extinguishers and recharge/ replace if required.
• Fire Fighting Training to HPLNG and/ or other agencies working inside the HPLNG
premises e.g. use of fire extinguishers, tower monitors, hydrants, Fire Tenders, escape in
case of Fire.
• Monitoring centralized Fire Alarm Panel and act in case on emergency.
• Administering first aid to injured individuals, including burns, smoke inhalation, and
other injuries from fires.
• Responding to fire alarms, investigating the cause of the fire, and putting out small fires
using fire extinguishers.
• Responsible for scheduled maintenance/ other maintenance of Fire Tenders/ Jeep.
• Responsible to drive the Fire Tender/ Fire Jeep, as per direction of EIC.
• Licensing with local fire station & industries.
• Knowledge in handling all petroleum products.
• Required to work in rotational shifts.
• Any other works as instructed by HOD/In charge.
4.2. Technician - Materials
• Ensure that materials are available for operational needs. Maintain optimum level of
inventory.
Page 2 of 15
• Reviews, verifies regarding the movement of inventory items.

• Proper locating and retrieving all Rejected material as well as Damage & Overage.
• Manage and monitor the documentation process.
• Responsible for the maintenance and storekeeping of all inventory items kept in the
warehouse.
• Manage and direct the material handling, tagging and stocking according to pre-locator-
controlled system.
• Ensure housekeeping inside warehouse/ stores and workshop.
• Preparing weekly as well as monthly reports.
• Maintaining a clean and orderly warehouse, proper documenting, stocking and tagging
of specialized equipments and machines.
• Issuance of materials, spares/ consumables in-line with HPLNG guidelines.
• Identify the designated place in racks/ warehouse and store the materials/ consumables/
spares.
• Ensure the availability of materials/ spares/ consumables and highlight the requirements
in advance of non-availability.
• Maintain records of stocks.
• Ensure safe keeping both as to quality and quantity of materials/ spares/ consumables.
• Receive and forward all types of materials/ spares/ consumables and deliveries in and out
of the warehouse/ store to the correct point.
• Monitor and take inventory on regular basis to compile orders based on levels or needs.
• Maintain clear and organized records to ensure all reports and invoices are filed and
stored properly.
• Responsible to verify all goods arrived as per the agreed purchase, delivery note and
agreed quantity has been received.
• Responsible for storage of all materials/ spares/ consumables.
• Participate in inventory audits to determine inventory levels and needs whenever
required.
• Work closely with Contract & Procurement and Engineer-Material Handling to order and
receive items and equipment.
• Troubleshoot any vendor delivery issues and oversee/ follow up on the return process.
• Evaluation vendor and make valid vendor list for procurement/ work contracts.
• Procurement of all spares.
• Tendering/ finalization of AMC Contract/ other Contracts as per HPLNG guidelines.
• Responsible for scheduled maintenance/ other maintenance of Fork Lift/ Battery
Operator 3 Wheelers, Lighting equipments, Mobile Crane.
• Shall have experience in safe handling of all material handling Equipments used in
Warehouses like pallets, forklift, hydra etc.
• Knowledge in MS-office, MS-Excel, Basics of Computer & ERP/SAP System preferred.
4.3. IT - Officer
• Providing IT support to all HPLNG staff.

• Install and configure computer & server systems, diagnose hardware and software faults.
• Resolve technical and application problems.
• Monitor and maintain computer systems and networking.
Page 3 of 15
• Troubleshoot system and network problems, diagnosing and solving hardware or

software faults. Replace parts as required.
• Managing Attendance management system, E-Mail services, online document
management system (SharePoint) and all other IT applications/Packages.
• Set up new users accounts and profiles and deal with password issues.
• Conduct electrical safety checks on computer equipment.
• Providing IT supports to Instrumentation department, Security System and Access
Control System.
• Managing and providing services for server/ firewall, VC, Projectors, LAN, Printers,
Telephone system.
• Responsible for Services/ Maintenance of Printers, PC/ Computers, Projectors, Servers
(including server at HO), LAN, Telephone system, Security & Access Control System.
• Coordinate and managing the services with telecom agency for continuous uninterrupted
services of Internet and telecom.
• Maintaining all spares/ consumables of IT related Equipments.
• Ensure latest updated security system.
• Continuous operation of server system.
• Communication and assistance to HPLNG HO and HPCL for all IT related requirements.
• Assistance in trouble shooting of third party softwares/hardwares.
• knowledge of Network Devices like Firewall, CISCO routers, datacenter & VPN
connectivity monitoring desired.
4.4. Technician – Horticulture
• Transport plants, fertile soil, fertilizers, water and other materials as needed.
• Maintaining plantation through walkway of non-plant buildings and open area.
• Plant fertilization and watering.
• General garden maintenance.
• Care for growing plants by watering, pruning, weeding, cultivating, and removing dead
or damaged leaf tissue.
• Spread top soil and lay sod.
• Tree, shrub, and plant examination and treatment.
• Use and operate tools and equipment used in horticulture.
• Maintain the plants through planting, trimming and fertilizing them for proper
maintenance.
• Wear appropriate personal protective equipment at all times.
• Responsible for plantation whenever required e.g. during VIP/ VVIP visit. Arrangement
of plants/ equipments/ watering etc during VIP/ VVIP visit.
• Day to day trimming of plants/ grasses, watering etc.
• Ensure housekeeping of horticulture area.
• Ensure greenbelt development inside the LNG Terminal.
• Responsible for disposal of Tree/ Plant/ Grass waste outside the LNG Terminal premises.
• Check soil quality and selection of trees accordingly.
• Responsible for maintenance of vertical garden.
4.5. Technician - LAB
Page 4 of 15
• Managing and conducting sampling and laboratory analyses for process systems such as
the following:
o LNG analysis by sampling during unloading.
o R-LNG analysis
o Glycol water analysis
o Condensate water analysis
o EDG/ SCV/ WHRU Exhaust Gas analysis
o Drinking water analysis
o STP plant.
• Performs maintenance, calibration, verification, and repeatability tests for the laboratory
equipment.
• Develops laboratory testing methods and procedures in accordance with the Operations
Management System.
• Maintains organized and accurate data documentation for laboratory tests in the logbook
and the electronic Laboratory Information Management System.
• Responsible for collection of samples in coordination with Process operator.
• Responsible for maintaining the cleanliness and hygiene inside the Laboratory Building.
• Responsible to maintain adequate stock of Laboratory Glassware and Reagents.
• Ensure healthiness of Glassware, Reagents and other laboratory equipments. Highlight
the requirements for procurements. Closely works with Contract & procurement
department to procure the materials once expired/ damaged.
• Responsible to operate the Gas Chromatographs and other Laboratory equipments as and
when required.
• Evaluate laboratory data and suggest treatment changes. Present data analysis in
graphical and tabular forms.
• Maintain and update thorough and detailed laboratory procedures records and results.
Ensure conformance with government regulations and policies.
• Collection of LNG sample bomb and store in proper place. Re-conciliation of LNG
analysis of load port and unloading port in presence of custom and/ or supplier.
• Co-ordination with third party laboratory for Lab-instruments certification.
• Licensing with all local hospitals and fire stations.
• Coordinate with HSE/OHC/Fire department as and when needed.
• Required to work in rotational shifts.
4.6. Drivers
• Responsible to drive the Fire Tenders/ Ambulance/ Fire Jeep/ Fork Lift/ Battery Operated
3 Wheelers/ Mobile Cranes/ Lifting Equipment.
• Follow the prescribed routes for driving the vehicles.
• Load and unload the vehicle as needed.
• Inspect, operate and maintain the vehicle and its cleanliness.
• Maintain a log of vehicle movement and related information in logbook and get it
approved from respective department.
• Ensure that the speed of Vehicles should not exceed beyond Km/ hr in normal conditions.
However, during emergency cases drivers (for Ambulance/ Fire Tender/ Fire Jeep only)
should drive the vehicle based on available traffic conditions.
Page 5 of 15
• May be required to work in rotational shifts.
4.7. Document Controller (Position only for Mumbai HO)
• Maintain the Document Management System.

• Manage all flows of documents in electronic form and on paper support.
• Ensure Document Management accordingly to established procedures or standards
(documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents logging and storage.
• Process incoming documentation (Compilation and distribution).
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
• Ensure control and coordination of projects documentation and data.
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
• General document control activities such as photocopying, scanning, analysis of EPC
Contractors’ documents compliance with Project and Engineering standards /
conventions regarding numbering and all others aspect related to document quality.
• Assistance in the preparation collation and issue of reports and registers.
• Maintaining & Managing Invoices of EPC’s and vendor, invoice certification by PMC’s
and payment advice.
• Maintaining & Managing all Purchase Orders / Tenders / Contracts / Agreements.
• Ensuring the use of standardized forms and templates.
4.9 Finance Executive (Position only for Mumbai HO)
• Maintaining and updating Bill Tracking System.

• Follow up for monthly invoices.
• Responsible for Filling of all invoices, vouchers and all related documents.
• Maintaining records of all payments of PMC/EPC Contractors and other vendors.
• Making Payments to Vendors.
• Handling Petty Cash and making entries in system.
• Handling all Tally Entries.
• Support for Monthly, Quarterly and Annual Closing.
• Preparation and Filling of GSTR1 and GSTR3B, reconciliation of GST.
• Uploading all type of GST, Income Tax and TDS returns.
• Maintaining MIS.
4.10 Helper
• General cleanliness and upkeep of the buildings/warehouse/plant.

• Can understand and write basic English as primary or secondary language.
• Cleaning & dusting of Equipments stored in warehouse.
• Carrying files and papers within buildings of HPLNG.
• Loading/Unloading and internal shifting of plant & General Equipments.
• Watch and ward duties.
• Labelling of items at locations.
• Sort and place materials and items according to direction of EIC.
• Ensure work environment is clean, tidy and safe.
• Lifting and walking with weight of 25Kg up to 100m.
Page 6 of 15
• Ability to lift, twist, pull and stand for lengths of time.

• Valid driving license and forklift experience is desired.
• Wrap/unwrap pallets/general Equipments/stores etc.
• Unafraid of heights.
• General maintenance work.
• Any other work assigned by authority.
5. Spare and Consumables
5.1. All the consumables including lubricants, bearings, PVC-Adhesive & non adhesive
insulation tapes, cotton waste, cotton tags, clean cloth & duster, cleaning brush, wire brush,
Emery papers etc. shall be provided by HPLNG. Laboratory equipments, glassware and
reagent shall be provided by HPLNG. Fire Fighting Equipments, Hoses, Hydrants, Fire
Tenders and Fire Extinguishers shall be provided by HPLNG.
5.2. Special equipments e.g. lifting equipments, thermal imaging camera etc. shall be provided
by HPLNG.
5.3. Horticulture equipments shall be provided by Contractor e.g. chopping knife, pruning
secateurs, Chain Saw, Hedge Shear, lopping shear, grass shear, garden sword, flower
scissors, lawn mower etc.
5.4. General medicine, Ambulance equipped with life SOT equipment e.g. stretcher and
Oxygen facility etc shall be provided by HPLNG.
5.5. For the post of Document controller and Finance executive at Mumbai Head office (HO)
the necessary technical infrastructure such as Desktop system, printer and stationeries etc.
will be arranged by HPLNG.
6. HPLNG Scope
6.1. Issue of work permit for carrying out the job.
6.2. Providing Job & material specifications, Drawings etc.
6.3. Power & Water shall be provided free of cost and distribution of the same shall be in
contractor scope.
6.4. Providing firefighting suit.
7. Accommodation / transportation / medical

HPLNG shall not be responsible for providing any Accommodation/ transportation/ medical
assistance to the contractor personnel.
8. Sub-letting of Contract
No part of this contract nor any share or interest therein in any manner or extent, will be transferred
or assigned or sub-let, directly or indirectly to any person / firm or Organization without prior
permission of HPLNG.
Page 7 of 15
9. Contract Duration
The contract shall be valid for a period of 01 (ONE) year form the date of deployment/
commencement of services basis confirmed Work Order/ Purchase order / LOI from HPLNG
whichever is earlier. However, the contract can be extended with same rates, terms & conditions
with sole discretion of HPLNG for another 01 (ONE) year after satisfactory performance of the
Contractor.
Bidder should deploy a supervisor to ensure proper placement of his employees round the clock
basis (Only at Chhara site) or as per instructions of EIC and compliances of safety norms and
statutory requirements for his deployed services.
10. Payment Terms
Monthly running account bills are to be submitted in respect of different category of services
separately by the contractor for certification by Engineer In charge. The bills are to be duly
certified by Engineer In charge or a person authorized by him.
The final bill shall be submitted by the contractor within a month from the date of completion of
the contract and payment of final bill shall be made to the contractor within 45 days of submission
of correct Invoice. The wages as specified in this tender shall be paid to all workman and the same
shall be paid through bank and the proof of the bank statement shall be produced against each
running bill.
Final bill along with No claim & No demand certificate shall be submitted within 30 days of
completion of contract period. In case of any damage to HPLNG property occurs during the
execution of work due to contractor or of his employees, deduction will be made from the total
claims according to the total evaluated cost of the damaged article. The evaluation of the damage
will be done at the sole discretion of HPLNG as decided by the ENGINEER-IN-CHARGE.
No payment of the bills shall be made if the jobs are not certified by the EIC from time to time.
11. Mode of Payment
a. Mode of measurement shall be on Man Day basis. No extra man days shall be
considered/ certified against weekly off or, any public Holidays (as per HPCL LNG
LIMITED holiday calendar).
b. Normal Duty hours will be 8 Hrs/ Day. (Day / Night shift).
c. Rates shall be for 8 hours of work duty (excluding 30 minutes lunch time).
12. Contractor Scope and Services
12.1. Contractor to ensure that the bid shall be in-line with Centre Government guidelines.
12.2. Jobs also to be performed at all heights and locations.
Page 8 of 15
12.3. All the tools & tackles used by the contractor shall be duly tested & certified/ calibrated
by authorized agency.
12.4. Contractor is responsible for Insurance of his/ her manpower, workmen, equipment &
tools & tackles.
12.5. Contractor shall engage only such workers, whose antecedents have been thoroughly
verified, including character and police verification and other formalities. The Contractor
shall be fully responsible for the conduct of his staff.
12.6. Persons to be deployed by the Contractor should be properly trained, have requisite
experience and skills for carrying out a designated work using appropriate materials and
tools/ equipments.
12.7. The Contractor must ensure all the statutory compliance as per Central Government for
the workmen deployed at the Terminal.
12.8. Workmen should be deployed on all days including holidays declared by HPLNG Chhara
and Sundays, suitable payment will be made for working on holidays as per contract
terms. The same will be discussed and informed time to time to the contractor during the
contract period.
12.9. All the employees deputed by the contractor will have to undergo a mandatory safety
training program conducted by a competent agency/ personal engaged by HPLNG and is
required to clear the assessment conducted on completion of training program. Those
who are not clearing the competency and safety assessment will be disqualified and shall
not be permitted to be deployed for job.
12.10. Contractor shall provide copies of qualification certificates of the workman along with
copy to HPLNG EIC. Prior approval and confirmation of HPLNG EIC is required before
the deputation of any personnel. LNG Terminal is a continuous process industry so the
contractor shall depute the manpower on all working days including all Sundays &
holidays as specified by HPLNG management from time to time. Working hours for
General shift personal is 08.30 AM to 05.00 PM for Monday to Saturday. Sunday shall
be weekly OFF-day; however, group shall be deployed on need basis any day any shift.
Mumbai HO is corporate office and working will be 5-days a week however, in case of
exigencies services may be required on Saturdays also.
12.11. Normally Contractor has to provide services for jobs listed above on 8 hours (excluding
lunch hour) a day basis for each employed person. However, if it is required, contract
workmen employed by the contractor has to stay beyond normal working hours, in case
ongoing inevitable works continues. Extra working hours to the contract workmen
employed for above jobs will be allowed strictly on need basis following statutory rules
if any. Engineer-in-charge decision will be final to allow any contract workmen for extra
working hours.
12.12. There will be four (4) shifts (General, A, B, C) for continuous operation of the LNG
Terminal. It is the responsibility of the supervisor to maintain all the data in record
register in each shift. Shift technician/ operator/workman will hand over the charge to be
Page 9 of 15
reliever in each shift. After handover the technicians/ operator/workman will exit the
LNG Terminal. Tentative operation time of the shifts are as under:
• General Shift: 08.30 AM to 05.00 PM

• Shift A: from 06.00 AM to 02.30 PM
• Shift B: from 02.00 PM to 10.30 PM
• Shift C: from 10.00 PM to 06.30 AM
Document controller and Finance executive will be posted at Mumbai Head office
of HPLNG and will have to report in General shift timings of HO i.e., 9:30 AM to
6:00 PM (Including 30 Minutes for Lunch).
12.13. The deployment strategy is bound to change as per the requirement of HPLNG and the
contractor shall redeploy the manpower as per the directions of HPLNG engineer in
charge.
12.14. The contractor to take care General Insurance for workman.
12.15. Dress code to be followed for all Contractor’s personnel.
13. Other Conditions:
13.1. Canteen (Breakfast/ Lunch/ Snacks/ Dinner) facility will be available inside the LNG
Terminal/Head office. However, all canteen facility will be chargeable in-line with
agreement between HPLNG and Canteen/ Mess.
13.2. The contractor shall maintain all the statutory registers, records as required under
provision of applicable labor laws and keep the same available at the work site for
inspection by HPLNG’s representatives, and statutory authorities. Contractor shall
ensure appropriate coverages while providing leaves to employees.
13.3. For safe keeping of documents, tools, office stationaries etc. will be provided by
HPLNG. Electrical power will be provided free of cost near the work place.
13.4. The contractor shall note that they shall have to carry out their work in close & smooth
coordination with other contractors/agencies working in the same premises.
13.5. The contractor should comply with all applicable laws including labour laws,
regulations, ordinances etc of the state/ province pertaining to the work.
13.6. Workmen deployed by the Contractor shall undergo periodical medical examination
either through outside medical practitioner approved by Company’s OHC
(Occupational health Centre) or at Company's OHC and the proof of the same shall be
submitted to appropriate authority of HPLNG.
13.7. Medical clearance / approval will be required to be taken from HPLNG's Head-OHC
on the basis of medical certificate given by the medical practitioner. All gate passes
shall be renewed only after the clearance is given by Head-OHC. This medical check-
up will be required at the commencement of Work under this Work Order and every six
Page 10 of 15
months thereafter for those who are working in LNG Terminal. All cost of medical
fitness test including consultation fee will be borne by the Contractor.
13.8. Execution of job includes execution of all preceding and connected jobs.
13.9. The contractor’s workman shall work as per instructions & priorities given by Engineer-
in-Charge, which will be carried out as per the schedule given by EIC.
13.10. The contractor to provide required manpower as per list with respective qualification
and experience.
13.11. The Contractor shall ensure that all his workforce shall be trained, efficient and
conversant with the nature of Work to be performed by them. Contractor shall provide
adequate skill enhancement training to his employees/ Workmen.
13.12. If the quality of job carried out by Contractor’s workman is not to the satisfaction of
the Engineer in charge, whose decision will be final and binding on the contractor, the
same job will be got done by employing any other contractor and the charges paid to
other agency plus 10% will be recovered from the contractor's bill.
13.13. HPLNG reserves the right to off load part or total quantum of the job depending upon
the exigencies.
13.14. Log book for day-to-day Operation & Maintenance, Duty roster, attendance register to
this effect shall be maintained by the contractor which will be submitted and checked
Engineer in charge on daily/ weekly basis. All registers/ log books & note book will be
supplied by the agency.
13.15. The tenderer has to do the all concerned works directed by the engineer in charge.
13.16. Any damage, repair or loss due to failure to carry out prescheduled maintenance work
shall be to the risk and cost of the agency.
13.17. The contractor on expiry of contract shall handover and returns all equipments and other
items made available by HPLNG in same operational condition after the contractual
period.
13.18. In the event of contractor showing lack of attendance to the work, negligence or unfair
performance in the opinion of HPLNG, then the contract may be terminated at any stage
without prejudice to the right by action under any other relevant clause of the contract.
13.19. The contractor shall follow all safety norms & security rules framed by Govt. norms &
HPLNG from time to time regarding removal of materials from site, issue of identity
cards, control of entry of persons and other similar matters.
13.20. The contractors’ personnel shall not disclose any information or drawings furnished to
him by HPLNG. Any drawings, records and other information prepared by the
contractor or by HPLNG or jointly by both for the execution of the work shall not be
disclosed without the prior approval of the HPLNG. No photograph of the institute or
in and around places within the premises of HPLNG shall be taken.
Page 11 of 15
13.21. The contractor’s workman shall keep his work spot and surroundings neat, clean and
tidy. It should be free from dust, rubbish, scrap, surplus materials and unwanted tools
and equipments. The Engineer in charge or his authorized representative has the right
to stop the work, if the contractor fails to improve upon the work after having been
notified.
13.22. Engineering in charge will have the right to withdraw the work permit for any of the
workmen for reasons of misconduct, incompetence in work, violation of safety and fire
rules, negligence on duty etc.
13.23. Cost of damages caused due to bad workmanship shall be recovered from the
contractor.
13.24. Any other work covered under respective terms and conditions, if required or insisted
by any regulatory body including tests and calibrations, etc., shall be undertaken by the
agency.
13.25. The knowledge/Information of availability of manpower on daily basis shall be the

responsibility of contractor himself and not by HPLNG. Contractor should ensure
availability of his representative throughout the contract period who shall be
responsible for manpower availability and their record keeping.
13.26. The contractor shall make his own arrangements for any outside/ inside
communication. Normal mobile phones are not permitted within LNG Terminal
premises. Walkie Talkie may be provided by HPLNG
14. General
14.1. Contractor to ensure that the bid shall be in-line with Centre Government guidelines.
14.2. The Contractor is required to carry out all services as mentioned in the Scope of services
and Schedule of Rates on all the 365 days including Sunday and all holiday and around
the clock.
14.3. The Contractor shall deploy required number of support services as per scope of work in
terms of the contract. In case required to meet operational requirements, the Contractor
shall augment the same as per direction of Engineer-in-Charge.
14.4. The Contractor shall allow weekly rest and daily working hours to his workmen as per
the relevant Act / Law / and Rule made there under. However, no work shall be left
incomplete / unattended on any holiday / weekly rest.
14.5. Contractor shall provide Authorized representative to co-ordinate the services on daily
basis and to interact with Engineer-in-Charge and deployed workmen.
14.6. Regarding work completion, the decision of the Engineer-in-Charge will be final and
binding.
Page 12 of 15
14.7. All personnel of the Contractor entering on work premises shall be properly and neatly
dressed and shall wear uniform, ID cards, badges while working on premises of the
company including work sites.
14.8. Contractor shall maintain proper record of his working employee's attendance and
payment made to them.
14.9. The services shall be provided in terms of shift pattern on the round the clock basis. The
Contractor is responsible to provide effective and efficient services in all shifts and assure
that there is no disruption in the services for want of any resources.
14.10. Contractor shall deploy manpower as per instructions of EIC as and when required.
Deployment of Manpower shall be purely on the need basis in the period of the contract.
15. Site Visit
The Bidder is advised to visit and examine the Chhara site and its surroundings and
obtain for itself on its own responsibility all information that may be necessary for
preparing the Bid and entering into a Contract for the required job. The costs of visiting
the site shall be borne by the Bidder.
16. Manpower Requirement
SL. No Personnel Deployment Location Total

1 Operator (Fire) Chhara site 14
2 Technician – Horticulture Chhara site 1
3 Technician (Material) Chhara site 2
4 Officer (IT) Chhara site 1
5 Technician (Lab) Chhara site 3
6 Drivers Chhara site 3
7 Document Controller Mumbai H.O 1
8 Finance Executive Mumbai H.O 1
9 Helper Chhara site 5
TOTAL 31
17. Workman Qualification
Experience
SN Designation Qualification Experience
(Years)
Experience in operation &
maintenance of fire-fighting
Full Time Diploma in equipments of Oil & Gas/ HC sector
Operator (Fire) Minimum 3
1 Fire Sub-Officer and handling of emergency
- Skilled years
Course situation. Experience in Driving of
Fire Tenders & Emergency vehicles
with valid License is desired.
Technician – Full Time BSc Experience in developing/
Minimum 2
2 Horticulture – Horticulture / maintenance of Green Belt inside
years
Skilled agriculture. any Industrial establishment.
Page 13 of 15
Experience in handling stores &

Minimum 3
materials including spares of
years for
machineries such as spares of rotary
Technician graduate
Full Time Graduate/ Equipments. Experience in
3 (Materials)
Diploma ERP/SAP system desired.
Skilled Minimum 4
Experience in safe handling of
years for
material handling Equipments
Diploma
desired. Knowledge in MS-Office.
Minimum 3
years for Experience in Trouble shoot of
BE/ B. LAN/ Networks systems, Security
Full Time BE/ BTech
Tech systems, Cyber security, Anti-virus
with Minimum 3
Management etc of reputed industry.
years of experience or
4 IT - Officer Minimum 5 Knowledge of Network devices like
Full Time B.Sc/BCA
years for Firewall, routers, datacentre & VPN
with minimum 5
BCA in connectivity is preferred.
years experience
Computers, Experience in installation of
B. Sc in hardware & softwares.
Computers
Experience in handling analytical
equipments like Gas
Chromatograph, pH/ Conductivity
Technician Full Time B.Sc in
Minimum 3 analyser, Sampling analysis, Gas
5 (Lab) Chemistry with 1st
years calibration etc as per Spec &
Skilled Class
International standards. Working
experience in O&G sector/ HC
sector.
Experience in driving of Heavy
Motor Vehicle and Light Motor
Drivers - Minimum 2 th
6 10 & above. Vehicle e.g. Fire Tender, Fire Jeep,
Skilled years
Ambulance etc. Valid LMV and
HMV licence is mandatory.
Min 2 years’ experience as
Document Controller. Good
Graduate in any communication skills.
Document Minimum 2
7 stream. Proficient in use of computer
Controller years
software (word, excel, power point)
Experience in Oil & Gas industry
will be an added advantage.
Min 1 year of experience in
Finance Minimum 1 Accounts. Good Knowledge of
8 Commerce Graduate
Executive year. Tally, Word, Excel and Power Point.
Good Communication Skills
Experience in Material handling of
plant Equipments & stores along
Helper Minimum 2 8th standard and with experience of
9
Unskilled years above Loading/unloading in any Industry.
Valid driving license and
forklift/material handling
Page 14 of 15
trolleys/pallets etc desired. Shall be

physically fit.
18. DEPLOYMENT SCHEDULE
MANPOWER REQUIRED FOR THE ABOVE-MENTIONED JOBS

Sl. Category of Deployment No. of manpower
Type of Job
No. Manpower Location required
1 Operator (Fire) Skilled Chhara site 14
Technician –
2 Skilled Chhara site 1
Horticulture
3 Technician-Materials Skilled Chhara site 2
4 IT officer Highly Skilled Chhara site 1
5 Technician (Lab) Skilled Chhara site 3
6 Drivers Skilled Chhara site 3
Document
7 Skilled Mumbai H.O 1
Controller*
8 Finance Executive Skilled Mumbai H.O 1
9 Helper** Un-Skilled Chhara site 5
Total Requirements 31
*Requirement of services of Document controller is only for a period of 6 months which may
be extended by another 6 months based on performance & requirement of HPLNG.
The above number of manpower requirement is tentative. Actual deployment of the
manpower will be as per requirement and directions of HPLNG. Payment will be released
based on actual deployment during the month.
Page 15 of 15
Special Terms and Conditions
1. Bidders are advised to understand the Scope of the Job / Technical Terms & Conditions,
Special Terms & Conditions, STC- Labour law compliance etc. and direct their queries, if
any, regarding the same via GeM Portal only.
2. JOB COMMENCEMENT PERIOD / CONTRACT PERIOD:
The contract shall be valid for a period of 01 (ONE) year form the date of deployment/
commencement of services basis confirmed Purchase order / LOI from HPLNG whichever is
issued earlier. However, the contract can be extended with same rates, terms & conditions with
sole discretion of HPLNG for another 01 (ONE) year after satisfactory performance of the
Contractor.
Note:
➢ Contractor should be capable of commencing the work within 15 (fifteen) days from
the date of intimation to start/ deploy manpower or as instructed by HPLNG.
➢ The rates quoted by the vendor shall remain valid for a period of two years from the
date of LOI /PO/written advice.
➢ The Contractor has to provide their confirmation initially to extend the contract for
further one more year based on their performance. The quantities are indicative and
approximate and same may vary as per requirement of HPLNG during tendering, at the
time of placement of PO or after placement of PO. Also, the above services in full or in
part may be sought in phased manner at discretion of HPLNG even after placement of
PO. Payment shall be made for actual certified quantities for a particular month.
➢ Once LOI/PO is issued, successful vendor has to compulsory visit the site within 07
days at own cost to attend Kick of Meeting with HPLNG staffs. Technical &
Operational manager shall mandatorily attend the meeting.
*Requirement of services of Document controller is only for a period of 6 months which

may be extended by another 6 months based on performance & requirement of HPLNG.
3. The scope of jobs/activities required under the services shall include but not limited to the
jobs as mentioned under the "Scope of Job" of the Tender. In addition to the details
contained in the “Scope of Job”, additional works jobs may be assigned by HPLNG from
time to time.
4. PAYMENT OF MINIMUM WAGES:
a. The contractor shall quote his rates (Service Charges in % or as applicable in GeM
Portal) as per GeM Portal formula to cover up all his expenses, incidental expenses,
supervisor cost, PPE, WC policy, administration service cost, cost of site visit, Kick
of meeting visit and other transportation and travel expenditures for two years’ period
of contract and any other as given in this tender document or any statutory rules.
Purchase order will be placed for a period of 01 (ONE) year initially which can be
extended for one more year basis satisfactory performance of contractor. However,
decision of HPLNG will be final in this regard. The quantities given in the price
Page 1 of 7
schedule item are for a period of 02 years. However, the contract shall be initially
valid for a period of 01 year.
b. The following table illustrates category wise, minimum wages to contract

workmen and cost to contractor, effective 03/04/2023, applicable for Chhara,
Kodinar which is “Z” Class city:
Category UnSkilled Semi- Skilled Highly

Skilled Skilled
Wages (Basic + VDA) Per day 494 577 695 816
Total monthly wages (26 days) 12844 15002 18070 21216
Contractors statutory contributions 3356 3920 4722 5544
i.e. (PF @ 13%, Leave with wages @
4.8% & Bonus @ 8.33% of 7000/- or
min. wages whichever is higher)
*Cost Per Head to the contractor 16200 18922 22792 26760
excluding PPE’s cost, Medical,
uniforms etc.
*The service charge quoted by bidder shall be on the above “Cost Per Head to the contractor”.
c. Chhara site Region is currently not coming under ESI provision, the
contractor shall take insurance cover for all his workers, under workers
compensation act. The quoted rates shall be inclusive of all these
requirements.
d. The gross payment for Officer IT shall be Rs. 36,000 per Month and for, Document
Controller & Finance Executive shall be Rs. 30,000 per Month. The breakup of
salary is as below:
Document
Sr.
Item IT Officer Controller* /
No
Finance Executive*
1 Basic plus DA 26,000.00 23,200.00
2 Other Allowances 3,552.00 -
3 Travelling Allowance. 1,820.00 2,218.00
Provident Fund (Employer
Contribution @ 13% of
4 3,380.00 3,016.00
Basic Pay plus DA (as
applicable)
Leave with Wages (As per
shops & Establishment) %
5 of Basic Pay plus DA (4.8% 1,248.00 1,566.00
for Chhara Site and 6.75%
for Mumbai – HO)
**Total Cost to
36,000.00 30,000.00
Contractor in Rs.
Page 2 of 7
* The services required at Mumbai HO is 5 days a week.

**The service charge quoted by bidder in GeM Portal shall be considering the above “Total
Cost to contractor”.
NOTE: The above is excluding contractor margin and GST.
Note:
i) The contractor shall quote his rates (Service Charges) taking into account cost of
supervisor, medical tests, Police verification, uniforms, PPEs, ID cards, Workmen
compensation policy for all , rain protective equipment, etc. as mentioned in clause no. 12
of Special Terms & Conditions.
ii) The contractor shall quote his rates taking into account his service charge, incidental
expenses, supervisor cost, administration service cost, and other transportation/travel
expenditures etc.
iii) The contractor shall quote his rates taking into account the Employers contribution
(Payable twice a year i.e. before 15th day of July and 15th day of January) to respective
State Labour Welfare Fund.
iv) Mumbai HO is corporate office and working will be 5-days a week however, in case of
exigencies services may be required on Saturdays also. Additional payment of one day
wages will be made in case of services on Saturdays.
v) HPLNG may issue separate PO. The total value of PO from HPLNG will be higher
than the contract value awarded on GeM, as the provisional lines are added in
HPLNG PO (For services on Holidays, Travelling allowance, Escalation on minimum
wages etc). Bidder to quote accordingly. Contractor Margin will not be applicable on
any reimbursement like Travelling allowance, differential payment for wage
escalation, Holiday working.
5. TRAVELLING ALLOWANCE: HPLNG would reimburse the concerned contractor(s)

Rs. 70 per day as “Travelling Allowance” payable to the contract workmen engaged under
the respective contractor(s) basis the actual attendance. “Travelling Allowance” for IT
officer, Document Controller and Finance Executive is included in the gross salary,
separate reimbursement not applicable for them.
a. The above travelling allowance would not qualify for PF, ESIC, leave with
wages, bonus or any other statutory payments.
b. The contractor in ‘Wage Sheet’ of respective month should show the amount
disbursed towards ‘Travelling Allowance’ in separate column as ‘Travelling
Allowance’.
c. Contractor margin will not be applicable in case of any reimbursement like

Travelling allowance, differential payment for wage escalation, Holiday
working.
Page 3 of 7
6. PAYMENT OF WORKING ON HOLIDAY
Highly Semi- Un-Skilled

Category Skilled
Skilled Skilled
Wages Per day 816 695 577 494
Working on 1632 1390 1154 988
Holiday
a. Extra duty after 8 hrs (excluding 30 minutes lunch time) and working on
holidays/Weekly-off must be approved by Engineer In charge in advance.
7. PENALTY CLAUSE:
i. During the contract period, if services or part thereof as stipulated are not
received in time, 10% of the monthly bill or the cost of the job carried out by
some other agency at the discretion of HPLNG & at the risk and cost of the
contract whichever is higher will be deducted from the monthly bill of
contractor.
ii. Contractor shall ensure compliance to all applicable statutory regulations and
PO terms. Failure to observe these regulations/terms will attract penalty
minimum to the tune of 30 % of monthly bills. Officer In-Charge will decide
higher penalty due to noncompliance.
iii. Contract labour is found at site without the requisite safety wear/PPEs/Id cards,
a penalty of Rs. 150/- will be levied for each such occurrence.
iv. In case the contractor fails to arrange the standby manpower/unauthorized
absent in any particular day, penalty of Rs. 300/- will be levied for each such
occurrence.
8. The contractor shall also be liable to pay, during entire contract period, any revision in the
minimum wages (after 03.04.2023) as notified by the Govt. Authorities / HPLNG from
time to time. HPLNG will reimburse only the differential amount resulting due to such
revision in the minimum wages based on the submission of proof of payment and no extra
payment shall be made to the contractor apart from the extra payment on account of
revision in minimum wages & its implications like PF, ESIC and applicable Bonus, as per
applicability . No other increase like contractors deemed service charges / profit margins
shall be reimbursed on account of minimum wages revision. Contractor’s claim on any
such increase in minimum wages shall be accompanied by the relevant statutory
circulars/HPLNG circulars. New statutory levies during contract period will also be
reimbursed by HPLNG.
9. EVALUATION CRITERIA:
As per GeM Portal guidelines.
10. HPLNG reserves the right to terminate the contract by serving one month’s notice, in
writing if the services of the contractor are not found satisfactory. The Contractor may also
Page 4 of 7
ask for the same by giving one month’s notice but he has to provide the service till the next
agency is engaged.
11. The Contractor shall be responsible for all materials (tools, tackles & fittings) issued for
carrying out the job. All such material shall be returned to HPLNG after execution of
the job. In case of any loss / damage to the material issued, it shall be replaced by the
contractor. If contractor fails to do so, HPLNG shall recover the cost from his bills.
12. The contractor shall ensure that the contract workmen deployed by them are in excellent
physical fitness. The contractor shall carryout medical examination of all its contract
workmen once in six months at its responsibility & cost and submit the medical reports
from competent authority as per Factories Act to HPLNG.
13. The contractor shall provide to all contract workmen with uniforms, socks, shoes & rain
protective equipment and other PPE as under:
Sr. Items Description Qty. (Pairs/Nos.) Per Annum

No.
1 Uniforms 2 (Note: 1 set of uniform should be distributed
within 10 days from date of commencement of
contract and second set should be distributed
during first week of seventh month of contract.)
in-line with Govt. Guidelines.
2 Safety Shoes 1 (The shoe should be distributed within 10
days from date of commencement of contract.
Shoe should be conforming to IS 15298: 2011,
Brands Bata, Warrior, Allen cooper or
equivalent )
3 Socks 2 (Note: First pair of socks should be
distributed within 10 days from date of
commencement of contract and second pair
should be distributed during first week of
seventh month of contract.)
4 Gum Boots 1 (Note: Gum Boots should be distributed
during first week of June or before onset of
monsoon of every year whichever is earlier.)
5 Rain Coat 1 (Note: Long Rain coat with hood should be
distributed during first week of June or before
onset of monsoon of every year whichever is
earlier.)
6 Helmet 1 with adjustable chin strap per year within 10
days from date of commencement of contract
(conforming to IS 2925:1984, brand Karam or
equivalent)
7 Safety Goggles & 2 Numbers each.
Laboratory Suits (applicable
for Technician-Lab)
Page 5 of 7
For manpower deployed at Mumbai HO PPE will not be mandatory as it is non-Industrial in

nature. Proof of disbursement of uniform and PPEs (Declaration by all the contract workmen)
shall have to be submitted by the contractor to HPLNG.
Note:
i) All the above listed items shall be of approved make & quality and approved by
HPLNG Engineer-In-Charge.
ii) In case of replacement of any contract workmen engaged during execution of the
contract, the contractor shall arrange for their medical examination, provide the necessary
police & antecedent verifications, provide the necessary uniforms, PPE, rain protection
equipment etc.
iii) The contractor shall submit the samples of uniform cloth and all PPE items to HPLNG
in the beginning of the contractual period and obtain the approval from HPLNG before
distribution of the same to the deployed manpower. The decision of HPLNG is final in
this regard.
14. The Contractor shall be fully responsible for timely compliance of all statutory
requirements in respect of their contract employees and HPLNG shall not be responsible
for the payment of any amount to his contract employees because of noncompliance of
statutory provisions applicable to them.
15. The Contractor has to comply with all the terms and conditions mentioned in the “Special
Terms Conditions with regard to Labour Law Compliance” document of the tender.
16. This contract is for providing services only. Either at no point of time the persons under
direct employment of the contractor or engaged for executing this contract be consider as
employee of HPLNG. The person deployed by the contractor will be employee of the
contractor only. They shall have no claim/ rights of employment of HPLNG.
17. The contractor should comply with all labour laws, minimum wages, and statutory
regulations, maintain records pertaining to PF, ESIC, Muster register, etc., and make them
available to HPLNG employee designated for verification. Chhara site Region is
currently not coming under ESI provision, the contractor shall take insurance cover
for all his workers, under workers compensation act. The quoted rates shall be
inclusive of all these requirements.
18. Before submitting the offer, contractor in his own interest shall visit Chhara LNG Terminal
for complete understanding of the scope of work.
19. HPLNG reserves the right to accept / reject the personnel deployed for the above service.
20. The contractor manpower reporting for the job should be replaced by the contractor only
in consultation/approval with and after acceptance from HPLNG.
Page 6 of 7
21. The contractor will provide replacement of personnel in case of annual vacation, protracted
illness, absence, casual sick leave, etc., to ensure full staff compliment.
22. It is also to be indicated therein that on the question of interpretations of any terms and
conditions, the provisions in “Special terms and conditions” and “Special terms &
conditions with regard to labour law compliance” will supersede the corresponding
provisions in “General conditions of contract (GCC)”.
23. Documents if any asked in Tender documents shall be submitted mandatorily along with
Technical bid, failing which bid is liable for rejection. HPLNG may ask query in case
clarification is required for bid submitted and if no response is received within the time
allowed for Technical clarification or any extended duration as per Guidelines of GeM
Portal during technical evaluation, the bid submitted is liable for rejection.
24. Please note that queries related to scope, tender specifications, terms & conditions etc.
should be submitted online only through GeM portal. HPLNG may not entertain the
queries sent by post/ fax/ e-mail or through any other mode of communication.
25. If it is observed that the unit rates quoted by the bidder for any items are unusually high or
unusually low or NIL unit rate, attaching/uploading of unfilled documents as such etc. it
will be sufficient cause for rejection of the tender unless HPLNG is convinced about the
reasonable of the unit rates on scrutiny of the analysis for such unit rate to be furnished by
the bidder on demand.
26. The vendors will have to quote rates for all line items. If a vendor does not quote for all
the items, the same shall not be entertained & rejected.
27. Following documents to be submitted along with other documents as mentioned in Tender
Document.
Please refer Checklist attached in this Tender document, all documents as requested shall
be submitted mandatorily failing which bid is liable for rejection.
28. Salary for Finance executive, Document controller, IT officer, is on fixed remuneration
per month and is all inclusive and the gross payment for Officer IT shall be Rs. 36,000 per
Month and for Document Controller & Finance Executive shall be Rs. 30,000 per Month.
No revision on account of Changes in minimum wages or any will be applicable unless
agreed by HPLNG. In case of specific requirement / job urgency, services will be
sometimes required on holidays / sundays and extended hours on week days also.
Page 7 of 7
SPECIAL TERMS CONDITIONS WITH REGARD TO LABOUR LAW
COMPLIANCE
I. STATUS OF CONTRACT WORKMEN, MANPOWER & STATUTORY

COMPLIANCE
A) MANPOWER
a) The Contractor shall at its own cost deploy suitably qualified

manpower for all the jobs required to be carried out by him under
this contract. The person so appointed by the Contractor for the
execution of the jobs / activities as per specification of jobs under
this Contract, shall not be construed to be the workmen of HPLNG
under any circumstances and they shall have no claim or right
whatsoever to be absorbed in the employment of HPLNG at any
time or under any circumstances or for any reason whatsoever.
b) No contract workmen/manpower deployed by the Contractor for

work at HPLNG premises shall be below the age of 18 (eighteen)
years and above the age of 60 (sixty) years.
c) The Contractor will furnish to HPLNG the particulars viz. Name,

Father’s Name, Age, Photograph, Permanent Address, etc. of the
manpower deployed by him for the purpose as mentioned above
in the premises of the HPLNG. The Contractor will also arrange
antecedent verification its manpower from police within a period
of 30 days from the date of commencement of work and also
ensure that they are fit for conduct for rendering the requisite
services.
d) The Contractor shall provide medically fit manpower & has to

submit the Medical certificate for the manpower from competent
authority before commencement of the job.
e) The Contractor has to ensure that there is no shortage of

manpower at any point of time. Contractor has to provide suitable
relieving manpower in case of absenteeism of any manpower
deployed by him so that there is no hamper in work and also
Contractor should ensure that quality of service is not
compromised.
f) In Case the jobs as mentioned in Job Specifications, are affected /

are not carried out because of failure of the Contractor to provide
sufficient number of manpower at all times, HPLNG will make
suitable alternative arrangement and all the cost to be incurred by
HPLNG in this regard, will be debited to the Contractor. Further,
necessary action will be taken against the Contractor for violation
of terms and condition of the contract.
g) The Contractor shall take all measures for the monitoring /

supervising of the work of its manpower on duty. Contractor has
to deploy supervisor for supervising the job / work of his
manpower. If at any point of time during the validity of the
contract, it is found that services of any manpower deployed by
1
COMPLIANCE
the Contractor are not satisfactory, the Contractor shall provide

suitable replacement of said manpower immediately.
h) The manpower deployed by the Contractor shall be in

employment of the Contractor only and not of HPLNG and the
Contractor shall be solely responsible for all acts of commission
and/or omission of his manpower. Under no Circumstances, the
facilities which are being provided to the regular employees of
HPLNG shall be extended to the manpower of the Contractor.
Subsequent to the expiry/termination of the contract, no claim
from either the Contractor or from his manpower shall be
entertained for continuance of their services and under no
circumstances the manpower deployed by the Contractor, can
claim employment in HPLNG. The Contractor shall be solely liable
for the employment or non-employment of his manpower. In case,
any dispute is raised by manpower deployed by the Contractor,
the Contractor shall personally defend and indemnify HPLNG in
respect of any consequence thereof.
i) The Contractor shall provide at its own cost two sets of neat and
clean uniforms every year to his manpower deployed at HPLNG
premises and shall ensure that such uniforms and other items are
always worn by the manpower so deployed. Washing / Laundry
charges shall be borne by the Contractor.
j) The Contractor shall provide Identity Cards to his manpower as

per the format prescribed by the HPLNG within a period of 10 days
from commencement of work. These Identity Card are valid only
while working within HPLNG’ premises and should not be used
outside the premises for other purposes. All the manpower
deployed by the Contractor entering into HPLNG’s premises shall
be properly identified by uniforms and badges, which must be
worn by them at all time while HPLNG’s Premises.
k) The Contractor and its manpower shall observe and abide by all
fire, safety and security regulations of HPLNG. The Contractor will
ensure that his manpower do not remain in the premises beyond
normal working hours without specific approval of authorized
officer of HPLNG through the supervisor. If any manpower
deployed by the Contractor, is found to be unauthorizedly present
in HPLNG’s premises beyond normal working hours, Contractor
will be informed immediately and upon receipt of the intimation,
the Contractor shall provide suitable replacement of such
manpower.
l) The Contractor shall also indicate, category-wise, total manpower

which will be deployed / engaged by him at the above location for
above referred various services required for the execution of the
job.
B) STATUTORY COMPLIANCE
2
COMPLIANCE
a) The Contractor has to ensure compliance (including

documentation, maintenance of registers and submission of
returns/reports etc.) of all applicable labor laws provisions
including but not limited to as per their applicability:
✓ Contract Labour (Regulation & Abolition) Act, 1970 and

Rules.
✓ Payment of Wages Act, 1936.
✓ Minimum Wages Act, 1948 and Rules.
✓ Employees Provident Funds & Miscellaneous Provisions Act,
1952.
✓ Employees’ State Insurance Act, 1948 / Employees
Compensation Act, 1923 (As applicable).
✓ Labour Welfare Fund Act (Of respective State)
✓ Shops and Establishments Act (Of respective State)
✓ Payment of Bonus Act, 1965 and Rules.
✓ Child Labour (Prohibition and Regulation) Act, 1986
✓ Maternity Benefit Act, 1961
✓ Building & Other Construction Workers Act, 1996.
✓ Equal Remuneration Act, 1976.
✓ The Inter-State Migrant Workmen (Regulation of
Employment and Conditions of Service) Act, 1979.
✓ Sexual Harassment of Women at Workplace (Prevention,
Prohibition & Redressal) Act, 2013 (14 of 2013).
✓ Ease of Compliance to Maintain Registers under various
Labour Law Rules, 2017
Rationalisation of Forms and Reports under Certain Labour
Law Rules, 2017
b) The Contractor shall maintain all books, registers, form & other
related documents which are prescribed under the applicable Acts/
labour laws & the Rules made thereunder. The Contractor shall
maintain the following records and keep the same up-to-date:
I. Employee Register – Form A [Ease of Compliance to Maintain

Registers under various Labour Law Rules 2017].
II. Attendance Register-FORM D [Ease of Compliance to
Maintain Registers under various Labour Law Rules 2017].
III. Wage Register-FORM B [Ease of Compliance to Maintain
Registers under various Labour Law Rules 2017].
IV. Register of Loan/Recoveries – FORM C [Ease of Compliance
to Maintain Registers under various Labour Law Rules 2017].
c) The Contractor shall ensure that all the Registers/Records, required

to be maintained by him, are duly updated and kept in HPLNG’s
premises so as to make them available for inspection by Officials
of HPLNG and / or Statutory Authorities at all times.
d) The Contractor shall arrange to obtain a valid license under the

Provisions of the Contract Labour (R&A) Act, 1970 and Central
Rules, 1971, if applicable and in such case, he shall be issued FORM-
III by HPLNG.
3
COMPLIANCE
e) HPLNG shall not be responsible and liable for any damages/injury

sustained by the Manpower of the Contractor while on duty. In
case of any accident resulting in death and/or injury to any
Manpower deployed by the Contractor while on duty, the liabilities
and all kinds of legal consequences or compensation will be of the
Contractor irrespective of the reasons and circumstances of the
accident. In case of death and/or injury to any workman of the
Contractor, the insurance claim shall be dealt with by the
Contractor. In addition to this, any civil or criminal proceedings
before a court/tribunal of competent jurisdiction shall be
undertaken by the Contractor together with the punitive and/or
pecuniary consequences arising therefrom in such litigations or
judicial proceedings.
f) In case because of any negligence of the Contractor in execution of

the job or because of his failure to ensure the execution of the job,
any accident / incident occurs at the premises of HPLNG or
otherwise, and consequently, any bodily injury or death is caused
to any of the manpower deployed by him or to any other employee
of HPLNG or to any other person, Contractor shall be solely
responsible for the same with regard to all legal / penal action
which may be initiated by the concerned Authorities including but
not limited to the Authorities under Shops and Establishment Act
/ Factories Act, 1948 and rules made thereunder. In such cases, if
statutory authorities more particularly Inspector under Shops and
Establishment Act / Inspector under Factories Act, files any
prosecution against any Director of HPLNG or any other Official of
HPLNG, the Contractor shall produce himself before such Court /
Forum and take the onus of such offence in order to ensure that
the concerned Officer / Director is discharged by the Hon’ble Court
from any liability in respect of such offence.
g) The Contractor shall keep the HPLNG indemnified against all

claims, losses, damages or compensation for breach arising out of
violation of any provision of applicable laws, due the default,
negligence or lapses on the part of the Contractor or any of its
Manpower. The Contractor alone shall be responsible for
liabilities, if any in this regard. Similarly, liability for any
compensation to outsiders on account of any act of omission /
commission by the Manpower deployed by the Contractor shall lie
exclusively with him.
h) The contractor shall ensure that none of its workmen are required
to actually work for more than eight hours (exclusive of break) in a
day and in the event of workmen being deployed for more than 8
hours, they are paid overtime as per the provisions of Factories Act
/ Shops & Establishments Act or Payment of Wages Act or any law
for the time being in force. In any event, such overtime shall not
exceed the maximum prescribed under any law for the time being
in force. It is clarified that if the contractor fails to maintain the
minimum number of contract workmen as required under contract
awarded to him, due to absenteeism / leave etc. of any of his
4
COMPLIANCE
workmen and in case, he asks the contract workmen engaged in

previous shift(s) to continue in next shift(s), the cost towards the
Overtime, so to be paid to the said contract workmen, shall be
borne by the contractor. However, in case, as per the exigencies of
the work, if HPLNG advises the contractor to continue the work
beyond normal working hours, the said cost to be incurred by the
contractor towards payment of Overtime to his workmen, will be
reimbursed by HPLNG to the contractor on actual basis subject to
production of proof of payment thereof.
i) The Contractor shall ensure that each of the Manpower deployed

by him are given weekly offs as per the provisions of Factories Act
/ Shops & Establishment Act or under any other applicable laws.
The Contractor shall ensure that if due to work exigencies or
otherwise, any of his Manpower is called for work on the days of
his weekly off, he shall be given a mandatory off within three
succeeding days.
j) The Contractor shall issue to each of his contract labour, an

“Employment Card” in FORM XII, Rule 76 of the Contract Labour
(Regulation & Abolition) Central Rules, 1971 and shall submit the
duly acknowledged copy of Employment Card to HPLNG.
k) The Contractor shall issue wage slips in FORM XIX, under Rule 78
of the Contract Labour (R&A) Central Rules, 1971 to each of his
Manpower.
l) The Contractor has to ensure payment of wages not less than

applicable minimum wages as declared by Central Government or
state government whichever is higher as per zone / category
classification to the Manpower deployed by him, for the schedule
of ‘Construction of Road and Building operations.
…………………..’. The Contractor is also required to pay the
differential of proportionate increase due to revision in the
minimum wages as notified by the Government Authorities from
time to time during the period of contract and said differential
amount will be reimbursed by HPLNG subject to production of
proof of payment. For reference, effective 01/04/2023, following
minimum wages are applicable for Chhara, Kodinar which is “Z”
Class city:
Category Daily Wages in Rs.

Unskilled 494.00
Semi-Skilled 577.00
Skilled 695.00
Highly Skilled 816
m) The gross payment for Officer IT shall be Rs. 36,000/Month &

Document controller & Finance Executive(FE)
shall be Rs. 30,000/Month respectively. The breakup of salary is
as per the below table.
5
COMPLIANCE
Cost in Rs.
% of Cost in Rs.
Sr. No Item (For Document
Calculation (For IT officer)
Controller & FE)
1 Basic plus DA 25,000.00 20,000.00
2 HRA & Other Allowances 3,950.00 3,840.00
3 Travelling Allowance. 2,600.00 2,600.00
Provident Fund (Employer
Contribution @ 13% of
4 13% 3,250.00 2,600.00
Basic Pay plus DA (as
applicable)
**Leave with Wages (As
per shops & Establishment)
5 4.8% 1,200.00
@ 4.8% of Basic Pay plus 960.00
DA (as applicable)
Total Cost in Rs. 36,000.00 30,000.00
*The above is excluding contractor margin and GST.
n) The Contractor shall pay wages to his Manpower through E-

Payment mode only on or before 7th of month for previous
completed wage month. Irrespective of the settlement of the
Contractor’s monthly bills, the Contractor shall be responsible to
pay monthly salary/wages to their workmen by the 7 th of every
month. No wage payment shall be made in cash or through any
other mode. The Contractor shall ensure that the Register of
Wages maintained by him is signed by an authorized officer of
HPLNG with the following certification:
‘Certified that the amount shown in Column no.______ has been

paid to the workmen concerned in my presence on _______ at
______.’
o) The Contractor shall pay, Contribution (Employer’ share) towards

Provident Fund and pension scheme, Contribution (Employer’
share) towards ESI, Payment of Bonus and payment leave with
wages etc. It is to clarify that Contractor shall pay PF Contribution
on actual wages (Basic + DA) being paid to its Manpower.
p) The Contractor shall arrange to remit EPF and ESI contributions

together with interest/demurrages, if any, on differential wages
upon revision in minimum wages payable to the Manpower
deployed by him.
q) In case the contract workman draws ‘wages’ exceeding ESI ceiling

limit i.e. Rs. 21,000/-,or if the location is under Non-ESIC
implemented district, contractor would be required to obtain
Insurance Policy covering liabilities arising out of Employees’
Compensation Act, 1923. Further, if at the time of commencement
of job, the wages of any contract workman was below ceiling limit,
however, during the period of contract, the wage exceeds Rs.
21,000/-, in such case, as per the provisions of ESI Act, the
6
COMPLIANCE
contractor would continue to deposit ESI contribution during the

contribution period i.e. 1st April to 30th September / 1st October to
31st March, and thereafter, contractor would be required to obtain
Insurance Policy covering liabilities arising out of Employees’
Compensation Act, 1923 in respect of concerned contract
workman.
r) SPECIAL CLAUSE: - PAYMENT OF “TRAVELLING ALLOWANCE”:
➢ With a view to attract contractor(s) who are in a position to

provide better services by engaging experienced and
efficient contract workmen, it has been decided by HPLNG to
pay the concerned contractor(s) the Rs.70/- (For ‘Z’ Class
City) consolidated amount per day as “Travelling
Allowance” payable to the contract workmen engaged &
deployed by the contractor at HPLNG’s premises basis the
actual attendance.
➢ The Contractor would be required to pay “Travelling

Allowance” to all the Manpower deployed by him at HPLNG’s
premises basis the actual attendance. “Travelling
Allowance” for IT officer, Document Controller and Finance
Executive is included in the gross salary, separate
reimbursement not applicable for them.
➢ In view of the extant statutory provisions, (viz. “Wage” as

defined under Section 2(22) of Employees’ State Insurance
Act), the above travelling allowance would not qualify for PF,
ESI, leave with wages, bonus or any other statutory
payments.
➢ The said amount towards ‘Travelling Allowance’ should be

shown by the Contractor in ‘Wage Sheet’ of respective month
in separate column as ‘Travelling Allowance’.
s) The Contractor shall pay minimum bonus to all his workmen @

8.33% of actual wages or Rs. 7,000/- whichever is higher per year
and submit documentary evidence to this effect to the HPLNG at
the time of completion of the year as per the Payment of Bonus
Act, 1965 as amended from time to time.
t) The Contractor shall also pay leave with wages to contract

workmen as per the provisions of Factories Act / Shops &
Establishments Act, as applicable. Accordingly, Contractor shall
attach said payment sheet along with the Final/Last bill.
u) In case the Contractor fails to submit full details of his Manpower

deployed and / or fails to pay the contributions payable, HPLNG
shall recover from the monthly bills of the Contractor the amount
of the shortfall in contribution assessed by the concerned
authorities. The amount so recovered shall be paid to the
7
COMPLIANCE
concerned authorities against the actual contribution payable for

Employees State Insurance or Employees Provident Fund etc.
v) The Contractor shall also ensure the payment of contribution in

Labour Welfare Fund on six monthly basis as per the provisions of
the Labour Welfare Fund Act submit documentary evidence to this
effect to HPLNG.
w) The Contractor shall at his own expense cover all the workmen
engaged by him under “Pradhan Mantri Suraksha Bima Yojna”
and submit proof of the same to HPLNG.
x) Smoking, drinking alcoholic beverages, narcotic drugs, tobacco

chewing and carrying fire arms and / or any kind of inflammable
substances inside HPLNG’s premises is strictly prohibited. Hence
the Contractor has to clearly communicate the same to his
Manpower.
y) The Contractor or any of the Manpower deployed by him, shall, in

no way, create any kind of obstacle or hindrance in the operations
of the Establishment.
z) In case any of the Manpower deployed by the Contractor is found

to be involved in kind of misconduct / misbehavior within HPLNG’s
premises, the Contractor shall have to provide the replacement of
the said Manpower on immediate basis.
aa) It is recommended that the Contractor should not engage Inter-

State Migrant workmen for the performance the jobs as given in
Job Specification. However, in case Contractor engages the Inter-
State Migrant workmen, he shall be responsible for ensuring all
the compliance as provided under the Inter-State Migrant
Workmen (Regulation of Employment And Conditions of Service)
Act, 1979, including the payment of wages in line with the
provisions of the said Act and applicable rules made thereunder.
However, HPLNG shall not make additional payment to the
Contractor towards any such facility / benefits or additional
wages which would be required to be paid / ensured by the
Contractor under the said Act / Rules.
C. Payments:
a) The Contractor shall submit his bills on the 5th day of every month
for the previous month.
b) Payment of bills shall be made to the Contractor thru electronic

mode (e-payment) through any of the designated banks. The
Contractor will comply by furnishing full particulars of Bank
Account (mandate) to which the payments will be routed. HPLNG
reserves the right to make payment in any alternate mode also.
c) The Contractor has to attach following documents along with the

monthly bills:
8
COMPLIANCE
i) Proof of having deposited employee’s as well as employer’s

contribution towards PF & ESI. PF & ESI amounts have to be
deposited by 15th of each month for every completed
previous wage month. The Contractor has to attach online
PF & ESI statement (ECR) also alongwith the Challan
showing individual contribution of each contract labour
engaged by him. Contractor is also required to attach
‘Acknowledgment Slip’ towards proof of online payment of
PF amount to PF Authorities.
ii) Wage Sheet showing the details of payment and deductions

by 7th day of each month for every completed previous
month. Contractor has to attached proof of NEFT payment
showing transfer of wages to concerned contract labourers.
The Contractor is also required to get the wage sheet
certified from the Authorized Officer of HPLNG by showing
him the proof of payment with the following certification
on wage sheet:
‘Certified that the amount shown in Column no.______ has

been paid to the workmen concerned in my presence on
_______ at ______.’
iii) Copy of Attendance sheet of manpower deployed by him.
iv) Copy of proof of payment of applicable Taxes & levies.
v) Further, at the time Final / Last bill as per tenure of PO,

Contractor has to attach following additional documents
towards proof of following payment:
a) Proof of payment of Bonus in accordance with the

provisions of the Payment of Bonus Act.
b) Proof of payment of Leave with Wages in accordance

with the provisions of Factories Act / Shops &
Establishments Act.
II MISCELLNEOUS
A. DEPOSITS
i) The Contractor shall submit a Security Deposit equivalent to 1%

(one Percent) of contract value including Taxes in the form of
irrevocable Bank Guarantee or Demand Draft drawn on any such
Nationalized/Scheduled Bank (other than Co-operative bank) in
favour of M/s. HPCL LNG Limited, Mumbai and to be valid until
returned duly discharged by HPLNG. The Security Deposit shall be
interest free and shall be refunded only on satisfactory completion
of the job on expiry of the Purchase Order / Contract.
The said amount shall be liable to be forfeited wholly or in part at

the sole discretion of HPLNG in cases when the Contractor fails to
9
COMPLIANCE
fulfill any of his contractual obligations or defaults. This shall be

without prejudice to other rights of HPLNG to claim further
compensation towards loss sustained, if any
ii) If any deduction is made due to any violation of terms and

conditions enumerated in this contract, HPLNG may at its
discretion call upon the Contractor to pay an amount equivalent to
such deduction so that at all times HPLNG holds security deposit of
1% of the contract value.
iii) If the contract is terminated due to the reasons other than the
normal completion of the term, it shall be lawful for HPLNG at all
times to deduct from such security deposit the loss/damage
suffered by HPLNG and reimbursable to HPLNG by the Contractor.
In case, the amounts of loss / damage, so suffered by HPLNG, or
the amounts of statutory payments, which the Contractor was
required to make to the Statutory Authorities but has failed to make
such payments or the amounts of wages, which the Contractor was
required to make to his Manpower but failed to make such
payments, are in excess of Security Deposits, Contractor shall be
liable to make the payment of said differential amount between the
security Deposit and actual amount as mentioned. In case
Contractor fails to make the payment of said differential excess
amount, the same shall be recovered from the Contractor as per the
provisions of applicable laws for which the Contractor shall also be
responsible for additional cost to be incurred by HPLNG for doing
so.
B. TAXES
The Contractor shall be wholly responsible for payment of any and all
taxes including but not limited to GST, Cess, Duties under the existing or
future Laws, Acts, Rules, Orders, Notifications etc., issued by the Central
or State Governments or any local authority or body, in respect of or in
connection with the supplies referred herein the contract and that the
Corporation shall not be liable to pay such Taxes, Cess, Duties, etc.
whether existing or future. The Contractor shall also be liable to produce
the proof of registration details under GST etc. and proof of the payment
made under GST and other applicable taxes to respective authorities as
and when demanded by the Corporation.
C. NOTICE CONCERNIG WITHHOLDING OF TAXES:
The Contractor recognizes and understands to receive a tax statement and

will be required to file a corporate return in accordance with all provisions
of laws as applicable. The Contractor hereby agrees to indemnify HPLNG
for any damages or expenses including attorney’s fees and legal expenses
incurred by HPLNG as a result of the Contractor’s failure to make such
required payments
D. TERMINATION:
i) HPLNG can terminate this agreement by giving one month’s written
10
COMPLIANCE
notice to the Contractor without assigning any reason and without

payment of any compensation in lieu thereof. However, HPLNG shall
give only 24 hours’ notice for termination of this Agreement to the
Contractor when there is a major default in compliance of the terms
and conditions of this Agreement or the Contractor has failed to
comply with its statutory obligations.
ii) If the Contractor commits breach of any covenant or any clause of

this Agreement, HPLNG may send a written notice to the Contractor
to rectify such breach within the time limit specified in such notice.
In the event Contractor fails to rectify such breach within the
stipulated time, the agreement shall forthwith stand terminated
and Contractor shall be liable to HPLNG for losses or damages on
account of such breach.
iii) That any loss, theft or damage to the life and / or property of the
employee of the HPLNG and / or property of HPLNG shall be
compensated by the Contractor, if the cause of such loss, theft or
damage is on account of default, negligence and / or lapses of the
Manpower deployed by the Contractor. Further, Contractor shall
also be liable for any penal action for any act of theft by the
Manpower employed by him, including termination of the Contract.
iv) On cessation of this contract either by termination or on expiry of

the specified period, the Contractor will forthwith move out of the
premises of HPLNG its material like fixtures and furniture by
handing over the charge to HPLNG or to the new Contractor as may
be advised by HPLNG. Further, Contractor shall also ensure that all
the Manpower deployed by him for the execution of the jobs under
this Contract, are withdrawn from the premises, forthwith and will
settle their accounts by paying all the legal dues as required under
the provision of various labour laws. In case of any disputes arising
out of on account of any matter related to his Manpower, it shall be
the responsibility of the Contractor to pay his Manpower all the
legal dues as ordered by the Competent Authority.
v) On termination of this contract, or whenever required by HPLNG,

Contractor shall immediately deliver to HPLNG all property in its
possession, or under its care and control, belonging to HPLNG in
good order and condition, including, but not limited to, proprietary
information, computers, equipment, documents, plans, software
etc.
E. NOTICES:
Any notice / correspondence to be given hereunder by any party to the

other may be effected either by personal delivery in writing Or registered
/ certified postage with return receipt requested Or by E-mail Or through
any other digital am Or any other mode of communication which is valid
as per provisions of the existing / prevailing laws. Mailed notices shall be
addressed to the parties at the addresses appearing in the introductory
paragraphs of this agreement, but each party may change its address by
written notice in accordance with this paragraph. Notices delivered
11
COMPLIANCE
personally shall be deemed to be communicated as of actual receipt;

mailed notices shall be deemed to be communicated as of 3rd day after
mailing. The Contractor agrees to keep HPLNG updated as to his business
and mailing addresses, telephone numbers, e-mail IDs, Fax numbers,
Mobile numbers etc.
F. INDEMNIFICATION:
The Contractor shall at its own expense make good any loss or damage
suffered by HPLNG as a result of the acts of omission or commission,
negligently or otherwise of its Manpower while providing the said services
at any of the premises of HPLNG or otherwise.
The Contractor shall at all times indemnify and keep indemnified HPLNG
against any claim on account of disability / death of any of its personnel
caused while providing the service within / outside the site or other
premises of HPLNG which may be made under the Employees’
Compensation Act, 1923 or any other Acts or any other statutory
modifications thereof or otherwise for or in respect of any claim for
damage or compensation payable in consequence of any accident or injury
sustained by any Manpower of the Contractor or in respect of any claim,
damage or compensation under labour laws or any other laws time being
in force or rules made thereunder by any person whether in the
employment of the Contractor or not, who provided or provides the
services at the site or any other premises of HPLNG as provided
hereinbefore.
G. In case of any dispute in the interpretation of the terms and conditions of

the tender, the decision of the HPLNG shall be final and binding.
H. Courts in the city of Mumbai alone shall have Jurisdiction to entertain any
application or other proceedings in respect of anything arising under this
tender either before or after or during the finalization of the tender.
12
SECTION IV – Price Bid

office.
Please refer the Bid formula used in “Service Level Agreement” specific
to service Available in GeM for “Manpower Outsourcing Services
– Minimum Wage Based” & “Manpower Outsourcing Services -
fixed remuneration” and quote accordingly in GeM Portal only.

Scope 2 Saurabh - Rampal@hplng - in

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Scope 2 Saurabh - Rampal@hplng - in

Uploaded by

Copyright:

Available Formats

HPCL LNG Limited

(earlier known as HPCL Shapoorji Energy Pvt. Ltd.)

REQUEST FOR PROPOSAL

OUTSOURCED MANPOWER SERVICES (NON-TECHNICAL) AT

Certificate copy of Labour https://return.

Confirm that each and every

EXCEPTION / DEVIATION / CONDITIONS PROFORMA

Exceptions/deviations/conditions to the terms and conditions of Bidding Documents should

Proforma A (Attach to Unpriced Technical Bid)

Section Description of Reason(s) for Whether Effect on

** Please do not indicate the price impact, if any, here.

PROFORMA B (Attach to Unpriced Technical Bid)

Section Description of Reason(s) for Whether there is Effect on

General Information Form

Contact Person's Name

Phone / Fax Nubmer

Corporate / Non - Corporate

Permanent Account Number (copy of PAN Card to be provided)

Provident Fund No. (Copy of monthly challan to be provided)

Professional Tax No.(Copy of monthly challan to be provided)

ESIC No. (Copy of monthly challan to be provided)

Workmen Compensation Policy No. (Copy of policy to be provided)

Bank Code (IFSC)/ Swift Code

Bank Account Number

Bank Account Type

All fields are Mandatory

I/We, ________________________________________, hereby certify that all the particulars

Place: Signature with Seal

Date: Name and designation

FORMAT FOR PERFORMANCE BANK GUARANTEE

(TO BE EXECUTED ON NON-JUDICAL STAMP PAPER OF APPROPRIATE VALUE)

Bank Guarantee Number:

HPCL LNG Limited

We, ………………………………………………(hereinafter called "the Bank" which expression shall

IN WITNESS Where of Bank, has executed this document at……………………….on

HPCL LNG Limited (HPLNG) hereinafter referred to as “The Buyer”,

………………………………………………. hereinafter referred to as “The Bidder/ Seller/

In this Integrity Pact:-

Section 1 – Commitments of the Buyer

Section 2 – Commitments of the Bidder/Seller/Contractor

1. The Bidder/Seller/Contractor commit themselves to take all measures necessary to prevent

If the Bidder/Seller/Contractor, before award of contract or during its execution, has

Section 4 –Compensation for Damages

Section 5 – Previous transgression

Section 6 – Equal treatment of all Bidders / Sellers / Contractors

Section 7 – Independent External Monitor

Section 8 – Pact Duration

Section 9 – Other provisions

BANK GUARANTEE FORMAT FOR BID SECURITY

[To be printed on a non-judicial stamp paper of adequate value or otherwise be

Ref............... Bank Guarantee No.....................

5. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

6. We undertake to make the payment on receipt of your notice of claim on us addressed

Designation with Bank Stamp

FORMAT OF UNDERTAKING BY BIDDERS TOWARDS SUBMISSION OF

(To be typed on the letter head of the bidder)

Sub: Undertaking of authenticity of information/documents submitted

Ref: Your tender No. ________________ Dated ________________

For (type name of the firm here)

(To be typed on the letter head of the bidder)

I, _________________________, being proprietor / partner / Director /authorized

5. That if any information or document submitted is found to be false/ incorrect, the

Ref: Your tender No. Dated