RTO No: 91223

Assessment Task 1

BSBPMG430 Undertake Project Work

Assessment Task 1 Cover Sheet

Student Declaration
To be filled out and submitted with assessment responses

 I declare that this task is all my own work and I have not cheated or plagiarised the work or
colluded with any other student(s).
 I understand that if I am found to have plagiarised, cheated or colluded, action will be taken
against me according to the process explained to me.
 I have correctly referenced all resources and reference texts throughout these assessment
tasks.

Student name

Student ID number

Student signature

Date

Assessor declaration
 I hereby certify that this student has been assessed by me and that the assessment has been
carried out according to the required assessment procedures.

Assessor name

Assessor signature

Date

Assessment outcome S NS DNS Resubmission Y N

Feedback

Student result response

 My performance in this assessment task has been discussed and explained to me.
 I would like to appeal this assessment decision.
Student signature

Date

A copy of this page must be supplied to the office and kept in the student’s file with the evidence.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 Assessment Task 1: Knowledge questions

Information for students

Knowledge questions are designed to help you demonstrate the knowledge which you have
acquired during the learning phase of this unit. Ensure that you:

 review the advice to students regarding answering knowledge questions in the Business
Works Student User Guide

 comply with the due date for assessment which your assessor will provide

 adhere with your RTO’s submission guidelines

 answer all questions completely and correctly

 submit work which is original and, where necessary, properly referenced

 submit a completed cover sheet with your work

 avoid sharing your answers with other students.

i
Assessment information
Information about how you should complete this assessment can be found in Appendix
A of the Business Works Student User Guide. Refer to the appendix for information on:

 where this task should be completed

 the maximum time allowed for completing this assessment task

 whether or not this task is open-book.

Note: You must complete and submit an assessment cover sheet with your work. A
template is provided in Appendix C of the Student User Guide. However, if your RTO
has provided you with an assessment cover sheet, please ensure that you use that.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Questions
Provide answers to all of the questions below:

1. List five project management tools and explain their use in project management.

 Gantt charts: Gantt charts are a visual way to represent a project schedule. They
show the tasks that need to be completed, the order in which they need to be
completed, and the estimated time for each task. Gantt charts are a helpful tool for
planning and tracking projects.

 Kanban boards: Kanban boards are a visual way to represent the workflow of a
project. They show the tasks that need to be completed, their current status, and who
is responsible for each task. Kanban boards are a helpful tool for managing the flow of
work and preventing bottlenecks.

 Work breakdown structures (WBS): WBSs are a hierarchical way to break down a
project into smaller, more manageable tasks. They are a helpful tool for planning and
estimating the cost of a project.

 Critical path method (CPM): CPM is a mathematical technique for determining the
longest path through a project. The critical path is the sequence of tasks that must be
completed on time in order to complete the project on time. CPM is a helpful tool for
identifying and managing risks to the project schedule.

 Issue tracking systems: Issue tracking systems are a way to track and manage the
issues that arise during a project. They typically include a way to track the status of
issues, the assigned owner of each issue, and the resolution of each issue. Issue
tracking systems are a helpful tool for ensuring that issues are addressed in a timely
manner.

2. Outline three types of documents and sources of information that are used to define the
parameters of a project.

 Project charter: The project charter is a formal document that defines the project's
scope, objectives, and deliverables.

 Business case: The business case is a document that justifies the need for the
project.

 Requirements documentation: The requirements documentation describes the

features and functionality that the project must deliver.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 3. Explain the importance of planning for risks in a project and list three processes that can be
used to identify risks as part of a risk assessment process for a project.
The reasons why planning for risks in a project is important:

 To avoid surprises. By identifying and planning for risks, project managers can avoid being caught
off guard by unexpected events.
 To reduce the impact of risks. By planning for risks, project managers can take steps to reduce the
impact of risks if they do occur. This can help to protect the project from failure.
 To improve the chances of success. By identifying and planning for risks, project managers can
improve the chances of the project being successful.

4. Explain the importance of a risk management plan in identifying and managing risks for a
project.
The reasons why a risk management plan is important in identifying and managing risks for a
project:

 A risk management plan helps to ensure that risks are identified and assessed. This is the first step
in managing risks, and it is essential for ensuring that the project is successful.
 A risk management plan helps to develop strategies for mitigating risks. Once risks have been
identified and assessed, the next step is to develop strategies for mitigating them.
 A risk management plan helps to track risks and their impact. As the project progresses, it is
important to track the risks that have been identified and to monitor their impact.
 A risk management plan helps to communicate risks to stakeholders. It is important to
communicate risks to stakeholders so that they are aware of the potential challenges and can
make informed decisions about the project.

5. Explain the process of risk avoidance in project management.

 Identify the risks. The first step is to identify the risks that could impact the project. This can be
done by brainstorming with the project team, reviewing project documentation, or using a risk
assessment tool.

 Assess the risks. Once the risks have been identified, they need to be assessed. This involves
determining the likelihood and impact of each risk.

 Avoid the risks. If the likelihood and impact of a risk are high, then it may be necessary to
avoid the risk altogether. This can be done by changing the project plan, using different tools
or techniques, or choosing a different approach.

 Document the decisions. The decisions made about risk avoidance should be documented in
the project risk management plan. This will help to ensure that everyone is aware of the risks
that have been avoided and the reasons why they were avoided

6. Explain the use of risk mitigation strategies in project management.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 Risk avoidance: This involves taking steps to prevent the risk from occurring in the first place.
For example, if there is a risk of a natural disaster, the project could be moved to a different
location.

 Risk reduction: This involves taking steps to reduce the likelihood or impact of the risk. For
example, if there is a risk of a software defect, the project team could use a more rigorous
testing process.

 Risk transfer: This involves transferring the risk to another party. For example, the project
team could purchase insurance to cover the risk of a natural disaster.

 Risk acceptance: This involves accepting the risk and taking steps to manage it. For
example, the project team could develop a contingency plan in case the risk does occur.

7. Explain the concept of risk acceptance in project management.

Risk acceptance is a risk response strategy whereby the project team decides to acknowledge
the risk and not take any action unless the risk occurs.

8. Explain the importance of quality assurance processes and procedures to guide effective and
efficient project management.

 To ensure that the project meets the requirements of the stakeholders

 To identify and correct defects early in the project lifecycle.
 To improve the quality of the project deliverables.
 To increase customer satisfaction.

9. Explain the importance of human resources processes and procedures to guide effective and
efficient project management.

Human resources processes and procedures help to ensure that the project team has the right
skills and knowledge. This is important because it ensures that the project is completed
successfully. Also, human resources processes and procedures help to create a positive and
productive work environment. This is important because it motivates the project team and helps
them to be more effective.

10. Explain the importance of budgetary/financial processes and procedures to guide effective and
efficient project management.

To ensure that the project stays on budget. Budgetary/financial processes and procedures
help to ensure that the project stays on budget. This is important because it ensures that the
project is completed within the allocated funds. And to track the financial performance of the
project. Budgetary/financial processes and procedures help to track the financial performance
of the project. This is important because it helps to identify any areas where costs are being
incurred unnecessarily.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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11. Explain the importance of record keeping processes and procedures to guide effective and
efficient project management.

Record keeping processes and procedures help to track the progress of the project. This is
important because it helps to identify any areas where the project is falling behind or where there
are potential problems. It help to document the decisions made during the project. This is important
because it helps to ensure that everyone is aware of the decisions that have been made and why
they were made.

12. Explain the importance of reporting in project management.

Reporting helps to track the progress of the project by providing information on the status
of tasks, milestones, and deliverables. This information can be used to identify any areas
where the project is falling behind or where there are potential problems.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Assessment Task 1: Checklist

Student’s name:

Did the student provide a Completed

sufficient and clear answer successfully? Comments
that addresses the
suggested answer for the Yes No
following?

Question 1

Question 2

Question 3

Question 4

Question 5

Question 6

Question 7

Question 8

Question 9

Question 10

Question 11

Question 12

Task outcome:  Satisfactory  Not satisfactory

Assessor signature:

Assessor name:

Date:

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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