38% 16%
Emma Lubrino
KRA
KRA-1 Planning, directing, and credits)
organizing all activities
involving administrative
services of the District Office
KRA-2 Implementaton,
monitoring and coordination
of the administrative and
manpower requirments of
the District
KRA -3 Supervising and
coordinating the Prepare Liquidation of Petty Cash Fund of the Distict
administrative and Prepare, Review, and Sign disbursement vouchers and
manpower requirements of facilitate transmittal/transports to Regional Office.
the District
KRA 3- Inspect specification
of purchase order,
storage/safekeeping,
requisition and issuance of
equipment, physical
inventory taking and other
related function
15% 15% 15% 11% 22%
73 28 12 11 11 11 8 16 HOW OFTEN HOW LONG
ADMINISTRATIVE
DRIVER/ DRIVER/ DRIVER/ LIASON/ ADMINISTRATIVE FREQUENCY PER HOURS IN A
ACTIVITIES/TASKS SERVICES OFFICER A SECRETARY A COUNT COMMENT
MECHANIC B MECHANIC B MECHANIC B ADMINSTRATIVE AIDE ASSISTANT A/SG 12 YEAR DAY
1/
Advises HRMD on recruitment and other personnel action
affecting empoyees and benefits. 1 1 12 2 ###
Coordinates with HRMD on recruitment and other
personnel action affecting employees and benefits. 1 1 12 2 ###
Review , Approved and Signs General Payroll of Regular
Employees and Contract of Service Personnel as to 1 1 36 2 ###
services rendered
Signs and approve applications for leave(indicate Leave
1 1 96 1 ###
Signs and approve to dispatch vehicles (for main office,
field office, and other agency ) 1 1 247 1 ###
Signs and approve applications job orders and other
routinary forms of administrative support 1 1 54 1.5 ###
Acts as Chief Custodian of all administrative records, case
records folders, equipments and facilities, supplies and
office furniture and maintains the records of employee
attendance/discipline, performance ratings and other 1 1 12 4 ###
personnel matters.
Accomplishes performance appraisal forms for
subordinates. 1 1 24 1.5 ###
Responsible, operationalizes procedures and guidelines for
the District Office in conformity with established 1 1 24 3 ###
administrative and personnel polices, rules and regulations.
Responsiblefor Manpower Planning/Placements,
Promotions, Recruitments and Renewal of Authority to Hire 1 1 12 8 ###
of Contract of Service Personnel for District Office..
Coordinated with HRMD on recruitment and other
personnel movements affecting the District. 1 1 12 1 ###
Represents the District Manager in administrative related
meetings. 1 1 10 4 ###
Monitors Performance Evaluation Systems (PES) of
employees of the District. 1 1 6 4 ###
Provides adequate supplies, equipment and other logistic
support; formulates and operationalizeds internal controls 1 1 12 2 ###
thereof together with its proper maintenance,
Prepares Annual budget (PPMP) and reports and
monitoring of expenditures and office maintenance required
1 1 2 8 ###
for submission to Regional Office.
Administers the revolving fund of the District . 1 1 24 4 ###
Formulates, direct internal administrative services policies,
guidelines of the District 1 1 12 4 ###
Supervises documentation services for the District. 1 1 40 2 ###
Coordinates with other agencies re: transportation and
communication services of the district. 1 1 48 4 ###
Provide Security Services to District Office and prepare
vouchers for payment on their services rendered. 1 1 24 3
Coordinates with other district,regions requirements related
to administrative services. 1 1 24 3 ###
Performs the duty of the District Property Custudian and
supervises all activities relative thereto. 1 1 24 4 ###
1 1 4 4
1 1 54 4 ###
Prepare, Review, and Sign vouchers for utilities and
facilitate transmittal/transports to Regional Office for
signature and approval of the Finance Unit and Regional 1 1 72 2 ###
Manager
Monitor and Facilitate payments for vouchers and checks
received for payment of utilities to service provider. 1 1 50 4 ###
Encoding Permission to Leave Office Premises (OB) and
application for for leave. 1 1 240 0.5 ###
Monitors and evaluates all administrative services of the
District and recommends changes/revision as a result of 1 1 24 2 ###
these evaluation proceedings.
Preparation and completion of canvass papers, purchase
orders and other supporting purchasing documents. 1 1 48 4 ###
Handles routine as well as emergency purchases as may
be required. 1 1 96 4 ###
Received and Inspect and take custody of all equipments
delivered/purchased. 1 1 12 4 ###
Keep proper storage of all incoming deliveries and returned
equipment for repair and proper issuance of itmes to 1 1 24 4 ###
various requests.
Reports damages, shortages and deficiencies of shop
equipments, hand tools, equipments, repairs of spare parts 1 1 24 2 ###
and shop equipments.
Conduct Physical Inventory and prepare supporting
documents/papers such as Momorandum Receipts
Inventory Reports and Return Slips of properties received 1 1 12 8 ###
and issued.
1
 Prepare Inventorry , Inspection Report and Waste Materials
Report for disposal of unserviceable and idle properties and 1 1 48 8 ###
waste/junk materials.

Prepare and sign Purchase Requisition for the purchase of

Office Supplies for the use of District. 1 1 52 4 ###

Maintain perpetual inventory of records in the review of

requisition slip. 1 1 24 8 ###

Undertakes inventory of supplies and materials.

1 1 48 4 ###
Prepared of pertinent documents for the supplies and
materials received and issued such as receiving Reports
Requisitions and Issued Slips, Waste Material report and 1 1 12 8 ###
KRA-4 Received, Inspect, store Disbursement Voucher.
and issue office supplies for Maintain proper storage and proper issuance of office
the use of District Office. supplies, spare parts, jsnitorial supplies and up-dates its 1 1 48 4 ###
supply ledger cards.

Undertakes the preparation of Monthly Consumption

Reports and Summary of Items issued for submission to 1 1 48 4 ###
Finance Unit of Regional Office.
Formulate and develop of a systematic and responsive
property utiilization, standardization, distribution,
acquisition, maintenance and disposal of supples, materials 1 1 48 4 ###
and equipments.

Pick ups, sorts and records correspondence,

communications and other items to and from different on an average 4 hours, but some more
Units/District/Regional Office or persons within the 1 1 247 4
than
building.
Makes outside pick-up or delivery trips to and from other
government and private establishments or homes. 1 1 150 1 ###

KRA-4 Pick up, deliver and Obtains signed receipts for articles delivered or picked-up
record messages, packages, 1 1 91 1 ###
documents, records,
memoranda and other items Follow-up requisitions, job orders/requests for repairs of
and perform janitorial tasks, for equipments or fixtures for signature of responsible officials. 1 1 110 1 ###
maintaining the District
premises in clean and orderly
condition Assists in recording incoming and outgoing documents.
1 1 247 1 ###
Maintains assigned premises in clean and orderly condition.
1 1 247 1 ###

Attends to request of staff on matters on maintenance. 1 1 246 0.5 ###

Undertakes minor repairs on defective plumbing, faulty
electrical wiring or other parts of the building as the need 1 1 20 1 ###
arises.
Supervise the daily dispatches of vehicles and the
submission of trip tickets by drivers; comfiles such memo 1 1 1 1 4 247 1 ###
for future report to Region,

Iniates plan for improvements of different activities of

Transport Operation 1 1 1 1 4 30 2 ###
Maintain a daily record system (locator) to determine
whereabouts of drivers. 1 1 1 3 247 1 ###

Driver assigned vehicle to transport office personnel on

official business, visitors and cargoes to destination as 1 1 1 3 247 1 ###
directed
Takes financial responsibility for damage to or loss of any
cargo in his custody when damage or loss I due to willful or 1 1 1 3 60 1 ###
KRA-5 Supervise and negligent act.
coordinate all Checks oil, gasoline, water and tires of assigned vehicles in
activities/operation to assure order to prevent delays or damage. 1 1 1 3 247 1 ###
the provision of transport to all
District Employees. Undertakes minor repair such fixing punctures, cleaning
spark plugs and adjusting carburator and brings vehicles to
repair shop for major repairs and routing checks ups as 1 1 1 3 90 1 ###
directed.

Reports accidents, breakdown or other unudual incidents

during trips. 1 1 1 3 37 1 ###

Submits reports on fuel and oil consumptions and distance

traveled and submits accomlished trip tickets after 1 1 1 3 247 1 ###
completion of trip.
Assists in loading and unloading of cargoes as needed. 1 1 1 3 247 2 ###
Perforns emergency preventive maintenance services for
the vehicle/unit and al its accessories. 1 1 1 3 247 1 ###

Preparation of report, memorandum, letters, and forms

Provide total
secretariat/adminstrative
function to the Dsitrcit
Manager
and other related paper works. 1 247 1 ###
1
Receive, record and release documents. 1 247 1 ###
1
Files documents and official papers. 1 247 1 ###
1
Makes and answers telephone calls in the absence of the
Secretary and records and reminds appointments of 1 247 1 ###
1
Supervisor
Performs general clerical work requiring the use of
1 247 1 ###
computer machine. 1
Scheduling of appointment 1 1 247 1 ###
Records incoming documents from main office and other
agencies 1 1 247 1 ###

Dissiminates instruction/incoming calls to concern staff 1 1 247 1 ###

Records updating correspondence/memoranda, etc. 1 1 247 1 ###
Filing (Memoranda, MOA, Contracts, office Orders. Etc) 1 1 247 1 ###
Assistance provided to all units as needed 1 1 247 1 ###
Records all documents received from different units for the 1 1 247 1 ###
signature of the District Manager
Note: 1/ To recommend the re-classification of Administrative Services Officer A item (Salary Grade 16) to Administrative Services Chief B (Salary Grade 19) in order to reaasonably justify
the magnitude of the accountability functions of the said item.

2
 0%
SUBMITTED BY ENGR. WENSON O. REYES 48 0

Senior
KRA SUB KRA (IF APPLICABLE) ACTIVITIES/TASKS
Draftsman

VACANT
KRA 1 - IMPROVE CONDUCT PRE-FEASIBILITY STUDY Conducts Site Evaluation
HOUSING AND AND FEASIBILITY STUDY ON and Prepare Reports
COMMUNITY POSSIBLE PROJECTS, Review Project Feasibility
DEVELOPMENT IDENTIFICATION OF NEW HOUSING Studies
PLANNING TO SITES AND ADOPTION OF
ACHIEVE GROWTH APPROPRIATE TECHNOLOGIES Update Housing Site Maps
IN HOUSING
PRODUCTION Recommends technology to
be used/approach on
proposed projects
Review of General Work
WORK PROGRAMMING BASED ON
Program and Ensure
APPROVED POLICIES AND
Compliance in
GUIDELINES
relation to schedule, budget
and Cash Flow for future
projects
Preparation of plans, design
specifications and contract
costs
Recommends budgetary
cost estimates
Review of final engineering
drawings/standards for
Establish/Attend
housing project LIAC
based on approved Work
Program & Budget
Oversee preparation of
plans, design specifications
and
contract
Formulate costs
KRA 2 - POLICY REVIEW AND programs/trainings to
FORMULATE FORMULATION OF MONITORING improve technical capability
POLICIES AND SYSTEM Formulate
of staff guidelines to
GUIDELINES IN systematize project
HOUSING PROJECT management
Review changes in plans,
PREPARATION AND design specification and
IMPLEMENTATION contract costs
due to unforeseen site
conditions
Review of Technical
Reports
Prepares all necessary
documents related to
contract
Reviews packaging
approved PERT-
CPM schedules of the
contractor and
analyze project
performance
KRA 3 - PROVISON MONITOR COMPLIANCE TO Review of Bidding
OF HOUSING, TARGETS IN THE WORK PROGRAM Contracts
BASIC SERVICES, Reviews contractors
COMMUNITY request for contract claims,
FACILITIES AND time extensions,
OTHER HOUSING
ASSITANCE

3
KRA 3 - PROVISON MONITOR COMPLIANCE TO
OF HOUSING, TARGETS IN THE WORK PROGRAM
BASIC SERVICES,
COMMUNITY
FACILITIES AND
variation orders, price
OTHER HOUSING
escalations
ASSITANCE Checks/reviews survey data
necessary for project
implementation
Exercise over-all technical
supervision of on-going
works
Conducts regular field
inspection and submits
reports of findings
Conducts periodic field
inspection
Prepares weekly
accomplishment reports
Submission of monthly
accomplishment reports
DOCUMENTED INFORMATION ON Records incoming and
PROCESS FLOWS FOR QMS - ISO outgoing documents of unit
REQUIREMENT Maintains centralized record
of newly approved
documents
NON KRA RELATED Accomplishes Performance
ACTIVITIES/TASKS Appraisal System
Assist in transmittal of
correspondences to other
NHA
departments or other
gov't. agencies
Monitor instructions in
emails that require
immediate
response from the unit
Prepares Maintenance and
Operating and Other
Expenses and PPMP
for the Unit
Renders service as Member
of the NHA-Regional Bids
and
Awards Committee
Renders service as Member
of the Technical Working
Group -
CBIA Contracts
Renders service as Member
of the Acceptance
Committee
Renders service as Member
of the Contract Termination
and
Review Committee
Renders service as Member
of the Technical Working
Group -
ROBAC

4
0% 10% 0% 0% 15% 15% 15%
0 5 0 0 7 7 7

Senior Senior Seniot Senior Senior

Senior Senior
Engineer/ Engineer/ Engineer/ Engineer/ Engineer/
Draftsman Draftsman
Architect Architect Architect Architect Architect
VACANT VACANT VACANT VACANT COS* COS*

1 1 1

1 1 1

1 1 1

5
 1 1 1

1 1 1

1 1 1

1 1 1

6
15% 0% 15% 15% 27% 27% 27%
7 0 7 7 13 13 13

Senior
Supervising Supervising Supervising Principal Principal Principal
Engineer/
Engineer A Engineer A Engineer A Engineer C Engineer C Engineer C
Architect
VACANT VACANT VACANT VACANT
1 1 1

1 1 1

1 1 1

1 1 1

1 1 1 1 1

1 1 1 1 1

1 1 1

1 1

1 1 1

1 1 1

1 1 1

1 1 1

7
 1 1

1 1 1

1 1 1

1 1 1 1 1 1

1 1

8
0% 0% 0%
0 0

Principal Principal Principal FREQUENCY HOURS IN A

COUNT
Engineer A Engineer A Engineer A PER YEAR DAY

VACANT VACANT
1 4 12 8

3 12 8

1 4 12 8

1 1 4 8
###
1 1 4 8

###

6 16 8

1 6 16 8

1 6 16 8

1 4 48 4

2 16 8
###
1 1 16 4

1 4 48 8

1 4 48 8

###

1 4 48 8

4 16 8

4 48 4

###

1 1 48 8

3 48 8

9
 ###

2 48 4

4 48 8

4 240 4

1 4 48 8

6 48 4

1 1 12 4

1 240 8

1 96 8

1 10 12 4

1 48 8

###

1 48 8

###

1 48 8

###

1 1 24 4

###

1 1 12 8

###

1 3 4 8

1 1 4 8

###

1 24 4

###

10
ROMEO A. MEDIAVILLO, JR.
KRA SUB-KRA
KRA 1 – EFFICIENT ASSET COLLECTION
MANAGEMENT EFFICIENCY
MANAGEMENT

KRA 2 - PROJECT OPERATION A. BILLING AND

MANAGEMENT COLLECTION SYSTEM
(BCS)
ADMINISTRATION

KRA 2 - PROJECT OPERATION A. BILLING AND

MANAGEMENT COLLECTION SYSTEM (BCS)
ADMINISTRATION

11
KRA 2 - PROJECT OPERATION A. BILLING AND
MANAGEMENT COLLECTION SYSTEM (BCS)
ADMINISTRATION

KRA 2 - PROJECT OPERATION B. PROJECT

MANAGEMENT DISBURSEMENT
FUNDING AND
BUDGET
ADMINISTRATION

12
KRA 2 - PROJECT OPERATION C. PROJECT CASH
MANAGEMENT MANAGEMENT AND
CONTROL

KRA 2 - PROJECT OPERATION C. PROJECT CASH

MANAGEMENT MANAGEMENT AND
CONTROL

13
KRA 2 - PROJECT OPERATION C. PROJECT CASH
MANAGEMENT MANAGEMENT AND
CONTROL

KRA 2 - PROJECT OPERATION D. PROJECT

MANAGEMENT FINANCIAL APPRAISAL
AND ASSESSMENT

14
KRA 2 - PROJECT OPERATION D. PROJECT
MANAGEMENT FINANCIAL APPRAISAL
AND ASSESSMENT

KRA 2 - PROJECT OPERATION D. PROJECT

MANAGEMENT FINANCIAL APPRAISAL
AND ASSESSMENT

15
KRA 2 - PROJECT OPERATION E. PROJECT
MANAGEMENT FORWARD PLANNING
AND EVALUATION

KRA 2 - PROJECT OPERATION E. PROJECT

MANAGEMENT FORWARD PLANNING
AND EVALUATION

16
 14% 18%
71 10 13
Sr. Corp.
ACTIVITIES/TASKS Accountant C
Cashier A
1. Conduct regular supervision and monitoring of the
daily actual collection activities of the assigned collectors 1
to various projects under collection.
2. Conduct regular actual cash collection for all the
monthly lot/unit amortization due of the paying
beneficiaries as evidenced by the issuance of the duly
validated Official Receipts (OR's) of payment for the
various projects under collection.
3. Undertakes through direct promotional advisory of the
incentives and privileges that are ready and available for
availment by the paying lot/unit beneficiaries for the
various projects under collection.

1.Supervises and directs the Accountable Officer to

conduct validation/review of the acknowledged Sales 1
Report of the project if in order prior to accounts creation
in
2. the BCS. the review and evaluation of the duly
Conduct
received approved Sales Report of the Project if in order
prior to accounts creation in the BCS
3. Encodes as directed by the Accountable Officer the
accounts creation in the BCS of the approved Sales
Report of the project as supported by the generated
Beneficiary Accounts Ledger (BAL)
4. Conduct the submission of the corresponding
generated BAL for the new accounts created in the BCS
for the approved Sales Reports of the project to the
Accountable Officer for the final review and checking of
theSubmits
5. BAL. to the responsible staff the duly
checked/reviewed correct BAL for the final entry and
execution in the BCS and also, for those BAL with noted
errors, the latter shall encode the required rectification
and shall subsequently return to the accountable officcer
for final checking and review.
6. Packages and submits to the Accountable Officer all
the finalized generated BAL for new accounts.
7. Prepares the routing slip form duly signed by the
Accountable Officer regarding the compliance on the
submission of the generated BAL for new accounts to
Estate Management Unit.
8.Conduct the daily encoding and posting of the
Accountable Officer's endorsed validated actual Official
Receipts of cash payment made by the lot/unit
beneficiaries for the specific project.

17
9. Conducts the initial review/validation of the generated
payment prooflist reports if in order based on the actual
official receipts of cash payment data for the specific
project and subsequently proceeds with the generation
of other required BCS collection documents reports
necessary to complete the BCS cycle for posting and
recording of daily cash lot/unit amortization payments.
10. Endorses/submits to the Accountable Officer the
noted errors in the generated payment prooflist vis-a-vis
with the actual official receipts cash payment made by
the lot/unit beneficiaries for the specific project.
11. Conduct the required rectification on the noted errors
in the generated payment prooflist in order to reconcile
with the data reflected in the actual official receipt of
cash payment made by the lot/unit beneficiaries for the
specific project.
12. Packages and endorses all the daily BCS generated
collection documents reports for the specific project to
the Accountable Officer based on set deadlines.
13. Conduct the BCS generation of the required monthly
and quarterly reports and consequently packages the
said reports for submission and regular compliance to
Accounting Department based on set deadlines.
14. Conduct the reporting of the BCS computer
breakdown and/or malfunction to the Accountable Officer
for securing the necessary advice and instruction on the
troubleshooting assistance needed from COSD, the
authorized department office handling of the BCS
program
1. Preparesof the
andauthority.
submits the Disbursement Voucher and
pertinent supporting documents to the Accountable
Officer for checking and review for the following items of
Billing:
1. Project Contractors
2. MERALCO
3. MAYNILAD
4. PLDT
5. Other stakeholders with approved contract
agreement
2. Prepares and submits the required Request for
Allotment (RFA) approval for the approved new project
undertakings with corresponding Certification of Budget
Allocation (CBA) to the District Manager for signature
and subsequent endorsement to the Regional Manager
for concurrence.
3. Conducts actual recording (log-in) and transmittal of
all types of documents pertaining to compliance to the
requested action or submission of documents and
reports by other departments and stakeholders as well
as Monitors
4. our clientele.
all the updated status of transmittal of all
types of documents and consequently informed the
accountable officer on the said status for purposes of
records update and follow-up activity.
5. Manages all financial and related records in order to
maintain and facilitate easy retrieval for references and
reproductions for supporting attachments purposes.

18
1. Acknowledges the daily actual cash collection
remittances made by the following Collection Officers

a. NHA District Office- Sr. Collection 1

Representative A
b. Outsourcing Agency - authorized Cashiers
2. Endorses and Packages on a per project basis all the
daily issued Official Receipts of cash payment made by
the lot/unit beneficiaries for the specific project to the 1
responsible staff handling the encoding/posting of
payment to the BCS of the District Office.
3. Conducts preparation of the corresponding daily bank
deposit slips for various NHA depository accounts 1
together with other supporting documents.
4. Conducts daily actual cash collection remittances to
the authorized roving cashiers of the Authority bank and
secures the corresponding acknowledgement receipt of 1
the said cash collection deposits from the said bank
cash collecting cashier.
5. Ensures the regular submission of the authorized
roving cashier of the copies of the duly bank validated
daily cash collection deposits as acknowledged by the
1
latter in order for the District Office to comply with
mandated submission of collection and remittances
documents by Accounting and Treasury Department.
6. Conducts regular monthly cash reconciliation per cash
books and per bank for the specific projects of the 1
District Office.
7. Conducts prompt requisition of the needed Official
Receipts (OR's) booklets whenever the remaining
1
inventory of unused OR's available for utilization
becomes low based on the updated reports on
accountable
8. Packages forms.
and facilitate the transmittal of the regular
submission of the various BCS generated collection
documents reports together with other supporting 1
documents as compliance to the
memorandum/directives of the Treasury and Accounting
department
9. Endorsedand NHA
to the COA Office.
Accountable Officers the various daily
BCS- generated Collection documents reports for the
1
latter signature prior to packaging and transmittal for
submission to Treasury, Accounting and NHA COA
Office.
10. Conducts and implements the necessary internal
cash control measures and any other safeguarding
control system for the custodianship of the accountable
1
forms and documents (i.e. Official Receipts Booklets
inventory, Validated Cash Deposits Slips and Valid
Fidelity Bond Coverage of Collecting Officers)
11. Manages all the financial and other related
records/documents pertinent to the cash collection and
custodianship in order to facilitate the easy retrieval for 1
future references and reproduction of copies for
attachments purposes.

19
12. Ensures and observes prompt proper safeguarding
measures on the daily safekeeping/custodianship of the
actual daily cash collection remittances duly received 1
from authorized accountable collection officers of the
District Office.
13. Performs other related functions as need arises . 1
14. Undertakes daily accomplishment of the Daily Cash
Collection Summary (DCCS) and/or Cash Turn-over
Declaration Slip (CTODS) as supported by the attached
issued validated Official Receipts (OR's) of cash
payments made by the lot/unit beneficiaries for various
projects under collection.
15. Conducts actual daily remittances of all the cash
collection made from the various projects as supported
by the attached issued calidated Official Receipts (OR's)
to the authorized project cashier.
16. Undertakes regular direct supervision and monitoring
of the actual daily cash remittances of collectors and
also, the daily bank cash remittances and deposits by 1
the authorized cashier for all the daily actual collection
received from paying lot/unit beneficiaries for the various
projects.
1.Prepares and submits the required Project proposal
with a corresponding budgetary requirements and 1
source of fund to the Accountable Officer for final review
and
2. comment.
Encodes all submitted draft project proposals and
subsequently return upon completion to the Accountable
Officer for checking and review prior to finalization of the
said proposals.
3. Conducts checking and review of the submitted
drafted project proposals and subsequently return to the 1
responsible staff for finalization and packaging of the
said
4. proposals.
Submits the finalize and packaged project proposals
to the Accountable Officer for signature and
recommending approval to management.
5. Endorses the finalized and packaged project
proposals to the Accountable Officer for signature and 1
recommending approval to management.
6. Supervises and review the annual praparation of the
Collection Target of District Office Projects based on the
1
approved Work Program policies and guidelines by the
Authority for the given year.
7. Conducts the preparation and consolidation of the
annual collection targets of District Office Projects based
on the approved Work Program for the given year
8. Assists in the collation of all the needed BCS
generated financial reports and also, in the initial draft of
computation of the necessary financial data in the
derivation of the annual collection target of the District
Office Projects based on the approved Work Program for
the given.

20
9. Conduct actual review and validation of the BCS
generated Statement of Account (SOA) of the lot/unit
beneficiaries tendency full settlement of their installment
payable account vis-a-vis the verified approved estate
management records of award of the beneficiary.
10. Prepares/Submits the required Financial Accounting
Data assessment of the fully paidlot/unit beneficiaries
based on the verified approved estate management data
and the BCS - generated Beneficiary Accounts Ledger
(BAL) to the Accountable Officer for final checking and
review of the attached records/documenst of lot award
andEndorsed
11. payments./ Submits the duly reviewed and signed
Accounting Data of the lot/unit beneficiaries to the 1
District Manager for the final review and signature.
12. Packages all the BCS-generated monthly billing
register and billing notices and demand notices of the
lot/unit beneficiaries for the various projects under
collection.
13. Undertake the regular issuance of the monthly
billing notices to the lot/unit beneficiaries as supported in
the monthlybilling register duly acknowledged by latter
for the various projects under collection.
14. Undertakes regular monitoring and updating of the
lot/unitbeneficiaries socio-economic profile specifically
for delinquent accounts for the various projects under
collection.
15. Packages and monitors all the monthly billing notices
and demand notices issued to the lot/unit beneficiaries in
order to determines/identify the candidates for issued of
Final Demaned for Settlement of Account (FDSA) and
subsequent endorsement for imposition of sanction as
stipulated under the contract of lot award.
16. Prepares preliminary Project Cost Estimates(PCE)
for the new on-going projectrs based on recorded actual
disbursement of the said projects as duly reconciled with
the issued statement of Actual Cost incurree by Branch
Accounting and Inventory Division, Accounting
Department for the District Office Projects.
17. Endorses and Submits the duly prepared preliminary
PCE for the new on-going projects together with the
supporting documents to the accountable officer for the
latter checking/review and evaluation.
18. Endorses and Submits the draft of PCE for the new
on-going projects to the District Manager for
review/comment prior to finalization of the said PCE
report.
19. Prepares and submitted the routing slip form
pertaining to the recommending for approval by the
Regional Manager of the attached Project Cost Estimate
(PCE) of the new on-going projects and the subsequent
endorsement by latter to the Manager, Accounting
Department
20. Preparesconcurrence.
and Submits the Proposed pricing for new
projects and other old projects to the District Managers 1
for review and comments and eventual finalization.

21
21. Encodes and Submits the draft of the proposed
pricing for new projects and other old projects to the
Accontable Officer for checking and review of the
accuracy of the encoding activity.
1. Prepares and Submits the draft of the Proposed
Financial Feasibility Study for various pipeline projects to 1
the District Manager for review/ comment and eventual
finalization.
2. Encodes and Submits the draft of the Proposed
Financial Feasibility Study for various pipeline rpojects to
the Accountable Officer for checking and review of the
accuracy of the encoding activity.
3. Manages all records/documents pertaining to the
accomplished PCE, finalized Prepared Lot/Unit Pricing
and Project Financial Feasibility Study for pipeline
projects in order to facilitate easy retrieval for future
reference and supporting attachment purposes.

22
14% 0% 35% 6%
10 0 25 4
Sr. Accts. Proc. FREQUENCY
SFPA SFPA Sr. Coll. Rep. COUNT
A PER YEAR

23
 1

24
25
 1

26
1

27
1

28
HOURS IN A
DAY

29
30
31
32
33
34
SUBMITTED BY NORA S. LIM 59

KRA SUB KRA (IF APPLICABLE) ACTIVITIES/TASKS

SALES AND A. RESIDENTIAL LOTS
DISPOSITION
Directs the administration, operation and
management of all developed and
completed projects in MANAVA District
Office focusing on Sales and Disposition.

1. Beneficiary Selection and

lot award
1. Conducts Occupancy Inspection

2. Prepares / issues Notice to Apply

3. Reviews submitted application forms for

completeness and accuracy of documents
and information submitted.

4. Takes note of documents and/or

information determined to be lacking for
notifications of applicants.
5. Initiates line action in the processing and
documentation of application forms prior to
final review by the Estate Management
Specialist.

6. Provides recommendatory action on the

application processed for final action by the
Estate Management Specialist.
7. Interviews applicants and undertakes
preliminary evaluation of applications,
receives and prepares corresponding
appropriate action.

8. Supervises the preparation and

implementation of award of lots and lots
with dwelling units to qualified applicants.
9. Prepares Lease Award / Lease Report or
Group Award/Sales Report
10. Prepares Individual Notice of Award
(INA) or Individual Notice of Legalization of
Award (INLO).

11. Serves INA or INLO to awardees and

issues Order of Payment for first payment.

2. Relocation 1. Assists / attends to community meetings.

2. Accepts / collects of documents /

applications.

35
 3. Reviews / evaluates of documents as to
completeness and correctness of
information.
4. Prepares PQ / Masterlist for qualified
beneficiaries.
5. Accpets and reviews documents
submitted regarding their petition filed in
BSAAC
6. Prepares Masterlist and Matrix for cases
or petitions filed for deliberation by the
Beneficiaries Selection, Awards and
Arbitration Committee (BSAAC).

7. Assists in actual relocation.

8. Sits as head of BSAAC and deliberates

cases filed by ISFs and initial / sign the
Resolution
9. Attends LIAC meetings regularly

3. Tenurial Services 1. Prepares accounting data (EMU portion)

for fully paid accounts
SALES AND 2. Prepares appropriate legal contract for
DISPOSITION signature of awardee such as Conditional
Contract to Sell (CCS), lease agreement,
Deed of Sale, DCRREM, etc.
3. Supervises the promt execution of
contracts

4. Types / encodes all contracts of

MANAVA Projects and transmittal / reply
letters to different agencies , NHA
Departments / Management and awardees.

5. Reviews all contracts executed by NHA

and awardees as to completeness and
correctness of information prior to signature
of the District Manager

6. Requests for titles from Records Division

and releases to fully paid awardees.

7. Processes, evaluates and prepares

appropriate papers or documents on
requests for transfer of rights, permit to
mortgage, cancellation of restrictions /
condition, resubdivision / resurvey and
building permit.

8. Prepares amendatory GA/SR and

confirmatory award
9. Prepares and releases Certification to
awardees

36

4. Conservancy
5. Support to Cost Recovery
Condonation
6. LIS Updating and
Landholdings
7. Reports preparation
8. Attendance to court
hearings and others on
controversies and issues
SALES AND
DISPOSITION
9. Correspondence
10. Records Keeping
37
10. Reviews all the documents / request for
Tenurial Services prior to signature of the
District Manager.
1. Conducts periodic occupancy
check/inspection to determine legal/illegal
occupants and submits corresponding
reports thereto.
2. Issues Notice of Illegal construction /
repair
3. Prepares cancellation notices to erring
beneficiaries and eviction notices to illegal
occupants.
1. Prepares the contract and its
signing/notarization
2. Amends GA / SR
3. Updates LIS
4. Prepares Order of Payment
1. Supervises the conduct / updating of the
Inventory listing of NHA assets and causes
submission of the inventory listing to EMD
Main.
1. Supervises the preparation of monthly,
quarterly and bi-annual and other reports
1. Attends court hearings as witness
representative of NHA pertaining to court
cases on lots under MANAVA Projects
2. Acts in conflict of claims and other
controversies on the awarding of lots / lots
with houses / units and submit appropriate
recommendation to EM Chief and Disrict
Manager prior to issuance of titles.
Prepares reply letters to beneficiaries, NHA
Management and other agencies re:
issues/concers on lot award, transfer of
rights, relocation, etc.
1. Adapts and maintains an efficient and
effective filing system
2. Classifies records and documents for
filing with the central file active, suspense
or dead file and / or records to be retire.
3. Verifies and retrieves requested copies
of records
 4. Performs filing job

5. Supervises the maintenace upkeep of

records room
B. COMMERCIAL,
INDUSTRIAL AND
INSTITUTIONAL lots

1. Beneficiary Selection and 1. Prepares Terms of Reference, Request

lot award for Appraisal, Purchase Request, APP,
PPMP, MOOE, Maps and Technical
Descriptions for submission to ROBAC in
compliance to processing of CII's appraisal
of lots.

2. Prepares / issues Notice to Apply

3. Initiates line action in the processing and
documentation of application forms prior to
final review by the Estate Management
Specialist.

4. Interviews applicants and undertakes

preliminary evaluation of applications,
receives and prepares corresponding
appropriate action.

5. Prepares Group Award and Sales

Report
6. Serves INA to awardees and issues
Order of Payment for first payment.

2. Tenurial Services 7. Processes, evaluates and prepares

appropriate papers or documents on
requests for transfer of rights, permit to
mortgage, cancellation of restrictions /
condition, resubdivision / resurvey and
building permit.

4. Types / encodes all contracts of CII lots

in Dagat-Dagatan Project and transmittal /
reply letters to different agencies , NHA
Departments / Management and awardees.

5. Requests for titles from Records Division

and releases to fully paid awardees.

6. Prepares amendatory GA/SR and

confirmatory award
7. Prepares and releases Certification to
awardees

38
59% 36% 12% 17% 14%
35 21 7 10 8
DISTRICT FREQUENC HOURS IN A
EMA EMS ESB EM CHIEF COUNT
MANAGER Y PER YEAR DAY

1 1 144 2

1 1 144 2

1 1 96 2

1 1 96 2

1 1 96 2

1 1 96 2

1 1 96 3

1 1 2 96 2

1 1 12 2

1 1 12 2

1 1 12 2

1 1 2 6 4

1 1 48 3

39
1 1 48 3

1 1 48 3

1 1 6 4

1 1 6 4

1 1 24 8

1 1 2 6 8

1 1 2 12 4

1 1 12 4

1 1 144 4

1 1 96 2

1 1 2 144 8

1 1 2 144 4

1 1 48 2

1 1 144 4

1 1 48 2

1 1 48 1

40
 1 1 2 144 4

1 1 12 2

1 1 12 2

1 1 1 3 12 2

###

1 1 1 3 12 4

1 1 12 2

1 1 12 2

1 1 12 1

1 1 1 3 4 8

1 1 1 3 12 8

1 1 2 12 8

1 1 1 3 48 2

1 1 1 1 4 96 1

1 1 96 2

1 1 144 8

1 1 96 2

41
1 1 144 4

1 1 48 2

###

1 1 2 1 8

1 1 48 2

1 1 48 2

1 1 48 2

1 1 6 ###

1 1 ###

1 1 96 4

1 1 96 4

1 1 6 2

1 1 6 2

1 1 2 6 2

42
 46% 39% 75% 75% 0% 0% 0%
SUBMITTED BY MARISSA C. BRUCALES 28 13 11 21 21 0 0 0
SENIOR SENIOR
COMMUNITY COMMUNITY COMMUNITY COMMUNITY COMMUNITY
COMMUNITY COMMUNITY
SUPPORT SUPPORT SUPPORT SUPPORT SUPPORT
KRA SUB KRA (IF APPLICABLE) ACTIVITIES/TASKS SUPPORT SUPPORT
SERVICES SEVICES SEVICES SERVICES SERVICES
SERVICES SERVICES
CHIEF OFFICER OFFICER CHIEF OFFICER
OFFICER OFFICER
Formulates general operating plan for the
Section which includes the guidelines for the
operationalization of established frameworks, 1
setting annual objectives, budgeting and
manning.
Coordinates with District Offices in the areas
Work Target and budget setting and 1
personnel requirements.

Provides direct supervision to Supervising

Formulate plans and programs community Support services Officers in the
and supervising, monitoring, review of annual and mid-year targets, 1
and coordinating community projects proposals and assessment reports of
relations work, community various/region/district operations.
partnership and implementation
of community policies,
Monitors and evaluates implementation of
programs, services and system.
community support services pacakage of
programs and services and community 1
partnership in the areas of community
relations and livelihood programs.
Conduct strategy sessions fosr critical
1
concerns.

Coordinates with NGO and private

institutions in areas of resource generations, 1
project implementation and assessment.

Develops with the community relations team

1 1 1 1
its work program for the community
Monitors the implementation of identified
community services in the covered project 1 1 1 1
area

Packages community information

Ensuring the implementation of
requirements of project area, programs
Communtiy relations,
utilization of information tools and monitors 1 1 1
information and social services
the production of community intormation
programs and activities.
materials required by each team.

Provides technical assistance to the Senior

Community Relations Officers/Community
Relations Officers in the planning and 1 1 1 1
conduct of critical community relations
activities.
Coordinates with the other members of the
composite team (government and non-
1 1 1 1
government organizations) on program
implementation.
Organizes and strengthens community based
1 1
structure.
Identifies housing related services to be
1 1
delivered.

Conducts community information/motivation

1 1 1
activities on housing.
Implementation of identified
services for the community Identifies/determines community information
relations programs and 1 1 1
requirements and motivation activities
commun ity information
activities in a specific project
area. Assess feedback reports gathered from
1 1 1
concerned groups and motivations activities.

Prepares project proposals for specific

1 1
community relations activities.
Prepares periodic accomplishment reports 1 1 1 1
Performs other related functions as may be
1 1 1 1
required.
Assists in the implementation and
coordination of administrative policies, 1 1
programs and activities of the unit.
Assist in the preparation of reports. 1 1
Word processes correspondence, forms,
1 1
report and other related papers.
Receives, records all incoming and outgoing
1 1
communications.
Perfoms general clerical work requiring the
Non KRA Related Activities/ use of computer machine and/ or typewriter. 1 1
Administrative Work
Task
Sort, indexes and maintains up-to-date files,
letters, forms, documents, reports, records 1 1
and other related papers.
Maintains the typewriter/ computer machine
in good operations; requests for repair 1 1
service when the need arises.
Answer and makes phone calls. 1 1
Performs other related functions as may be
1 1
required.

43
0% 0%
0 0

COMMUNITY
DATA FREQUE
SUPPORT HOURS
ENCODER/SG COUNT NCY PER
SERVICES IN A DAY
10 YEAR
OFFICER

1 48 1

1 24 0.5

1 96 2

1 48 0.5

1 48 1

1 24 0.5

4 96 2

4 192 4

3 192 4

4 96 2

4 48 0.5

2 96 2

2 96 2

3 192 4

3 96 2

3 48 1

2 48 1
4 48 1
4 48 1

2 24 0.5

2 48 1
2 48 1

2 24 0.5

2 144 3

2 24 0.5

2 24 0.5

2 48 1
2 24 0.5

44
When you associate tasks to a position, reflect the SOULD BE
or IDEAL tasks/activities of each position, NOT the be or
CURRENT tasks each position is doing

Make sure ALL positions have associated tasks – whether

FILLED or VACANT, but especially for positions you want to
ADD. Take out CO, COSP positions and move tasks under them
to the rightful owner of the task (see #1)

For additional positions in the Big Box, highlight or shade them

yellow.

Check the FREQUENCY and HOURS associated to each task

vis-a-vis position, always include travel time

Validate your Wishlist/Annex 2 again and check the

completeness of positions you want to add (NEW), increase in
headcount (ADD), change level (UPGRADE) or leave as is
(RETAIN)

Two weeks to revert with the updated and corrected data

45