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F.13 GRIR Clearing
F.13 GRIR Clearing
In our previous tutorials, we have briefly talked about the clearing process. I posted a couple of tutorials on how you can clear
customer and vendor open items via F-32 and F-44 respectively. As you are already aware that F-32 and F-44 both are part of the
manual clearing process. By manual, I mean you need to select the existing open items manually in the system before clearing
them. Today, I will show you how you can use t-code F.13 to post automatic clearing in SAP.
Similarly, you can use the tcode F-03 to manually clear GL accounts. Now you must be wondering what is the purpose of F-03 in
SAP. There are times when you will have on-account payments in an open-item managed GL account or sometimes business
users post manual reversal adjustments journal entries. All these entries are posted as an open item to a GL account. So, to clear
these open items manually, you need to run F-03.
There is also a concept of automatic clearing in SAP. By automatic, I mean you don’t have to select the open items manually. Rather, the system
will automatically determine the open items for clearing. This process comes in handy for that open-item managed GL accounts that are posted
automatically in the system. For example, Goods Receipt/Invoice Receipt (GR/IR) GL account. Without any further ado, let’s begin!
Table of Contents
F.13 in SAP: Automatic Clearing in SAP
o Step 1: Example of a Purchase Order
o Step 2: Display GL Open Items via FBL3N
o Step 3: Execute F.13 for Automatic Clearing in SAP
o Step 4: View the Cleared Items in FBL3N Report
F.13 in SAP: FAQs
o
What is automatic clearing in SAP?
What is the difference between F-03 and F.13?
What type of accounts can be cleared using F.13?
F.13 in SAP: Automatic Clearing in SAP
Since I’m taking an example of a GR/IR account, I have to link it with a purchase order. As you may already be aware that the
GR/IR account is a clearing account used in the ‘Procure-to-Pay‘ cycle. In other words, whenever you purchase something from a
vendor using a purchase order process, SAP uses this GL account for clearing postings.
Step 1: Example of a Purchase Order
I have created a sample purchase order 9000059804 wherein I’m buying 10 units of some inventory or goods.
Similarly, you have a separate option for vendor clearing and GL clearing. Since I’m clearing GR/IR account, I have selected the
‘Select G/L Accounts‘ checkbox and entered the GL code for clearing.
F.13 Initial Screen
You can also enter the clearing date on which you want to post the clearing in the system. A ‘Test Run‘ option is enabled by default
so that you can check the documents that will be cleared before the actual posting takes place. In the Output Control section, you
can enable all the checkboxes and it will show you the error messages (if any) and also the document numbers that can be cleared
or not cleared.
Joseph Locsin
Permalink
What happens to documents that cannot be cleared? Are they still being cleared using F.13?
o abhishek6259
16 February 2021 at 2:48 pm
Permalink
Hi Joseph,
F.13 uses the combination of both the Amount and the Assignment fields. If the values in both the fields match, then it will clear the
document. Otherwise, the clearing will not happen. If you are not able to clear because of a mismatch in the assignment field values, you can
update or change the values in FB02. Afterwards, execute F.13 to clear it.