CREATION OF

NOTICE OF AWARD
1. Login to www.philgeps.gov.ph
2. Input assigned user ID and password
3. The Pending Task page is displayed as default. Click Notices submenu
4. From the Notices page, tick “closed” checkbox and click Search button.
5. From the list of closed notices, click the Bid Notice Title link.
6. System displays the Bid Notice Abstract page. Click Bidders List button.

Note: Ensure that all Bidders are included in

the Document Request List (DRL). Otherwise,
add first the Bidder/s in the DRL.
7. If the posted notice has no line item, the system will display an Alert Message. Click OK
button. (Note: If the bid notice has line item/s, proceed to step 12)
8. Click Add Items

6
9. Provide the needed information. Click Save Changes button.
10. Click Close button
11. The created line item will be displayed in the Bid Notice Abstract page. Click
Bidders List button.
12. Click Add from DRL button to display the list of bidders in DRL
13. Click checkbox of the bidders who participated in the bid. Click Submit button
14. Select the Awardee by clicking its respective checkbox. Then, click Create
Award Notice button.
15. Fill‐out the following fields: Award Type, Contract Amount, Award Date, Reason
for Award. Skip the process of adding electronic document.
16. Click Save button
17. System displays the Award Notice List page. Status of the created award notice
is In‐Preparation. Click the award notice title link.

Click the title of

the award notice
18. Award Notice Abstract page is displayed. Click Edit button

Click “Edit” button

19. The system will prompt you to assign UNSPSC code, click Yes button.
20. Click “Select” link.
21. Input the Keyword of the item then click Name radio button then click Search
button.
22. The system will display all UNSPSC Items that match the keyword. Click the UNSPSC Code
then click attach.
23. The system will display the Line Item window. Click Save and Continue button
24. From the Award Notice Abstract page, click Upload Relevant Documents link.
25. From the Relevant Document window click Notice of Award link
26. Click the Add button
27. Click Add File
28. Select the Notice of Award file, then click open button
29. Wait until the Delete link is displayed. Click Submit button.
30. The system will display a Confirmation message, click Yes
31. Click Save button
32. The system will confirm that the Document has been saved successfully, then
click OK
33. Click BAC Resolution link
34. Click Add button
35. Click Add File button
36. Select the file to be uploaded, then click open button
37. Wait until the Delete link is displayed. Click Submit button.
38. The system will display a Confirmation message, then click Yes
39. Click Save button
40. The system will confirm that the Document has been saved successfully. Click
OK
41. Click the checkbox of the documents.
42. Click Accept button. Current server date will be displayed under the Accepted
Column.
43. Click Close button.
44. Click Post Award button
45. The system will display a Confirmation message. Click Yes button
46. The status of the Award Notice will become “Posted”