CONTINGENCY PLANNING

P 211
LEARNING OUTCOMES

AT THE END OF THIS MODULE STUDENTS ARE EXPECTED TO:

Discuss the principles of planning, the types of

planning, and their corresponding examplesrelated
to DRRM.
PLANNING IDENTIFIES
the desired end state and the objectives
to be achieved

how the plan is to be executed

the resources required.

 EFFECTIVE PLANNING IS ESSENTIAL FOR A COMMUNITY TO
SUCCESSFULLY PREPARE FOR, RESPOND TO AND SUBSEQUENTLY
RECOVER FROM A DISASTER EVENT.

PLANNING PROVIDES A MEANS FOR ADDRESSING COMPLEX

PROBLEMS IN A MANAGEABLE WAY. THE MOST EFFECTIVE PLANS
ARE CLEAR, CONCISE AND DIRECT.

GOOD PLANNING INVOLVES PROJECTING FORWARD TO

INFLUENCE EVENTS BEFORE THEY OCCUR RATHER THAN
ATTEMPTING TO RESPOND AS EVENTS UNFOLD.
 CATEGORIES OF
PLANNING

1 2
Deliberate Immediate
planning planning
 DELIBERATE PLANNING
Deliberate planning projects well into the future to influence events
either before they occur

This type of planning is generally:

Broad flexible

scalable risk-based
 Deliberate planning addresses key risks by
describing:
purpose of the plan
roles and responsibilities
coordination of tasks
priorities for the relevant area based on identified risks
trigger and escalation points to enact sub-plans
resources required
communication, consultation and collaboration required
timelines.
IMMEDIATE PLANNING

Event driven and based upon the

development of situation awareness

Immediate planning will identify the most

likely through to credible worst case
scenarios

assessing actual or impending event

characteristics and projecting the potential
impacts and consequences
 PLANNING PROCESS

1 2 3 4
Scoping and Course of Action Disaster Hazard
Framing Development Coordination Identification
Centers
 PLANNING PROCESS

5 6 7 8
Identifying Risk Assessment Communicating Developing Plans
Stakeholder Residual Risk
Groups
 PLANNING PROCESS

9 10 11
Community Training Exercise
Education
SCOPING AND FRAMING
Scoping produces a broad overview of the situation,
the initial identification and estimation of risks and
any specific environmental considerations.

Framing is most important when dealing with large,

geographically dispersed events. In short, it is a
method for focusing on specific issues within a larger
problem space.

the purpose or reason for planning

a broad description of how the problem may be resolved
the desired future or ‘end’ state, often articulated as “what does
‘right’ look like?”
COURSE OF ACTION
DEVELOPMENT
Courses of action should always be critically appraised for:
feasibility, effectiveness and efficiency, acceptability,
timeliness and risk

Developing a plan – a plan is created after selecting

the best option and determining how it can be done in 4
Preparedness Prevention, Preparedness, Response
and Recovery

Approving the plan – once a plan is developed, it must be

approved.
Enacting or executing the plan
DISASTER COORDINATION
CENTERS
Comprehensive approach

Integrated approach – all agency

All hazards focus

Locally led
HAZARD IDENTIFICATION
The hazard analysis identifies most likely and
credible worst case scenarios as well as
hazards specific to the assessed area.

This ensures a realistic and relevant approach

tailored to the characteristics of the specific
area.

Hazard identification is achieved through

evaluating relevant hazard data to the area
being assessed
IDENTIFYING STAKEHOLDER
GROUPS
Inviting and uniting relevant stakeholders to
conduct both risk assessments and planning
activities

It is imperative to creating successful

strategies for responding to identified
vulnerabilities.

All levels of disaster management

arrangements – local, district and state –
should do this.
COMMUNICATING RESIDUAL
RISK

Communicating gaps in capability and capacity

within disaster management arrangements,
enables each level of the arrangements to plan
appropriately in support of the identified risks.
DEVELOPING PLANS

By adopting the risk-based planning

approach,plans become fit-for-purpose and
efficiently and effectively address the
identified issues
COMMUNITY EDUCATION

Effective plans identify community awareness

and resilience programs as part of the risk
assessment. This assists with informing
further planning strategies such as
community education programs relating to
specific hazards or plans
TRAINING

Training is also a key component within the

planning process, particularly for those with
roles and responsibilities in enacting a specific
plan.
EXERCISE

Analysing plan effectiveness – both in times of

exercise and post-incident response –
enhances planning outcomes and enables the
implementation of lessons identified.
PLANS

Accordingly, plans must be adjusted where

necessary. Flexibility and agility in planning,
rather than rigidity, ensures plans remain
relevant, realistic and risk-based
ASSESSMENT

Create a hazard map concerning the ILEGG

building. Write it in a one whole bond paper and
submit it on the next meeting.