Answer Key

AI and You - 8
Chapter 2: Queries, Forms, and Reports in Access
Let’s Review (Pg. 42)
Consider the Query Design Grid below, and answer the questions that follow.
1. 5
2. Teacher’s info
3. Sort
4. Criteria

Exercises (Pgs. 49–51)

A. Tick (✓) the correct answers.
1. c 2. a 3. b 4. c 5. a
B. Fill in the blanks.
1. SQL (This answer may vary.)
2. Report Command, Report Wizard
3. table
4. Design, Format
5. Query
C. Write ‘T’ for True and ‘F’ for False.
1. F 2. F 3. T 4. T 5. T
D. Answer the following questions.
1. The Relationships feature in Access lets a user bring the information stored in different tables
together. Relationships are links that are used to associate a field in one table with the exact
same field in another table.
2. In MS Access, a query is a database object. It is used to retrieve data or information from data
tables based on certain conditions (or criteria). Creating a query using the Query Design option
lets you have more control over the query. This option lets you create a query from the scratch.
3. A form is a database object that facilitates the users to enter, edit, delete, and view data in a
table.
The different formatting features that can be applied to a form are as follows:
³³ Adding a Logo
³³ Adding the Title
³³ Adding Date and Time
³³ Formatting the Text
³³ Adding Background Colour

4. A report is a database object used to display or get an output of the data in a desired format.
It collects the data and generates the reports as per the user’s required format. It is an effective
method to organise, view, and present data.
 The methods used to create report in MS Access are as follows:
³³ Report Command
³³ Report Wizard

5. Database objects, such as queries, reports, and forms make it easier to extract specific
information from a huge database that includes thousands of records with multiple tables in it.