Unit 2: Enhancing Productivity

with Microsoft Office

2.2.10. Page Setup

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Freeze and Unfreeze Rows and
Columns
As more rows are added to the spreadsheet, it will be necessary to scroll down
the page to see the towards the bottom of the list. It would then be helpful to
retain at the top of the screen the column headings from row 2, to make it
immediately clear what is contained in each column.
Similarly, when scrolling to see columns not currently visible on screen, it would
be helpful to retain on screen the names contained in columns A and B. This
can be done by freezing the row and/or column titles.

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Freeze Rows and Columns
• To freeze the top
horizontal pane, select
the row below where
you want the split to
appear.
• To freeze the left
vertical pane, select the
column to the right of
where you want the split
to appear.
• Click View Tab.
• Select Freeze Panes.

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Unfreeze Rows and Columns
To unfreeze
• Click View
Tab.
• Choose
Unfreeze
Panes.

4
Page Setup
• Select Page Layout Tab.
• Use the options under the Page setup group.

Set the Margins

• Select the Margins button (Change the top, bottom, left, and
right margins)
• Select Custom Margins and enter values in the header and
footer fields to indicate how far from the edge of the page
the text should appear.
• Check the boxes for canter aligning horizontally or
vertically on the page.

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Orientation
• Click on Orientation and select the appropriate
orientation as 'Landscape' or 'Portrait’.

Size
• The size of the worksheet on the page can also be
formatted under Scaling.

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Repeat specific rows or columns on every printed page
If a worksheet spans more than one printed page, you can label data by adding row and column headings
that will appear on each print page. These labels are also known as print titles.
• On the worksheet that you want to print, in the Page Layout tab, click Print Titles, in the Page Setup
group).

• On the Sheet tab, under Print titles, do one—or both—of the following:

• In the Rows to repeat at top box, enter the reference of the rows that contain the column labels.

• In the Columns to repeat at left box, enter the reference of the columns that contain the row labels.

For example, if you want to print column labels at the top of every printed page, you could type $1:$1 in
the Rows to repeat at top box.

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PRINT

• Print Settings
1. What to Print
2. Scaling
3. Multiple Copies
4. Print

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1. What to Print
Instead of printing the entire worksheet,
you can also print the current selection.
• First, select the range of cells you want
to print.
• Next, under Settings, select Print
Selection.

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3. Scaling
If you want to fit more data on one
page, you can fit the sheet on one
page. To achieve this, execute the
following steps.
• Select 'Fit Sheet on One Page'
from the Scaling drop-down list.

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2. Multiple Copies
To print multiple copies, execute the
following steps.
Use the arrows next to the Copies box.
If one copy contains multiple pages,
you can switch between Collated and
Uncollated. For example, if you print 6
copies, collated prints the entire first
copy, then the entire second copy, etc.
Uncollated prints 6 copies of page 1, 6
copies of page 2, etc.

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4. Print
• To print the worksheet, click the big Print button

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Lesson Summary

• Freeze Pane

• Page setup

• Print

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