Write down procedure of issue and service of summons to

the parties.
Table of Contents
• Introduction
• Meaning, object and essentials of summons
o Objective of summons
o Essentials of summons
o Contents of summons
• Summons to defendants
o Appearance of defendant
o Exemption from appearance
• Mode of service of summons
o Personal or direct service
o Service by the court
o Service by plaintiff
o Substituted service
o Service by post
o Service of summons in special cases
• Refusal and objections to summons
o Refusal of summons
o Objection to service of summons
• Conclusion
• Frequently Asked Questions (FAQs)
o What is the difference between Order 5 and Order 16 of the code?
o Who is an agent or pleader in a civil suit?
o How does a defendant appear before the court?
o What is the penalty if a person fails to comply with the summons?
• References

Introduction
“Hi. Could you please come here?” This is what I do when I have to call somebody. What do you
do?

Whenever we want to call someone to be present somewhere, we either call them in person or
through another person, or we connect with them over a phone call. This is what every person does.
But have you ever wondered, what a court does when it has to call a person in the court or make
his/her presence. Obviously, it cannot make a phone call directly or go to that person. Then how does
a person get to know that he has to be present in court on a so-and-so date? It’s definitely a good
question to think about, isn’t it?

Wait, you need not think much. The answer lies in the article itself. By the end of this article, you
will be able to clear all your doubts. Well, whenever a court has to make sure of the presence of a
witness or any other person involved in any case in any manner, it sends an official notice to that
particular person. This official notice or document directs a person to be present in the court on a
particular day before a judge is called a summon. The court sends this through a court officer or any
other person entitled by the court to do so.

Now, you may be wondering what is mentioned in that document. What are the requirements for a
summons? What will happen if someone rejects or does not appear after a summons is served? Do
not worry. All of these questions will be answered one by one in this article. The Code of Civil
Procedure, 1908, gives a proper procedure related to summons. This article explains the meaning,
objective, essentials, and modes of service of summons. It further discusses the scenario when a
person refuses or objects to the summons served to him.

Meaning, object and essentials of summons

If we try to understand the legal recourse in the case of a civil suit, then the first step leading to a
civil suit is a dispute over a particular matter or property. This gives rise to a cause of action followed
by identification of the parties, i.e., plaintiff and defendant. This is followed by the identification of
the subject matter over which the dispute has arisen. The jurisdiction of the court is determined along
with the value of the suit/plaint. After considering the jurisdiction and valuation of plaint, a plaintiff
files a suit or plaint in a civil court. The most important step comes after the institution of a suit,
which is the issuance of summons within seven days of the institution of the plaint, after which a
defendant is under an obligation to submit a written statement within 30 days. This is followed by
further proceedings and arguments.

The importance of summons lies in the fact that when a plaintiff files a suit, the defendant must be
informed about the suit that has been filed against him so that he can be heard and the procedure of
fair trial is followed. The document which is sent by the court to the defendant to inform him about
the suit filed against him is known as a summon.

The word ‘summon’ has not been defined anywhere in the code. The definition of summons as given
by the Oxford dictionary states that, “a document which is issued from the court of justice and calls
upon a person to whom it is directed, to be present before a judge or court for a specific reason is
called a summon.” Issue and service of summons are given under Order 5 of the Code.

Objective of summons
The following are the objectives of summons:

• It is important to inform a person about any legal action that has been taken against them.
• It gives an opportunity to the defendant to present his case and side of the story.
• The basis of summons lies in the maxim “Audi Alteram Partem”, which means to hear
both sides.
• It further helps in following the principles of natural justice and ensures fair proceedings
and trial.
 • It helps in ensuring the presence of either a witness or accused or any other person who is
involved directly or indirectly in a suit before the court.
• To produce the necessary documents.

Essentials of summons
The essentials of a summon are given under Order 5, Rules 1 and 2 of the code. These are:

• Every summon must be signed by the judge or any other officer whom he appoints to do
so on his behalf.
• It must be sealed properly.
• The court will not issue any summons to the defendant if he has appeared before the court
at the time of the institution of the plaint.
• After summons are issued, the defendant is required to file written statements within 30
days. If he fails to do so, he has to provide reasons, and if the court is satisfied, it can
extend the time period to file written statements to not more than 90 days.
• Another essential element of summons is that every summon must be accompanied by a
copy of the plaint.
• The format of a summons must be according to the prescribed form given in Appendix B
of the First Schedule under the code.

Contents of summons
Rule 5 to Rule 8 of Order 5 under the code gives the content of summons. A summon must contain:

• Information, whether it is issued for settlement of issues or final disposal of the suit.
According to Rule 5, the court of small causes can only issue a summons for the final
disposal of a suit and nothing else.
• It must contain the date and day fixed for the appearance of the defendant, considering the
factors like the residence of the defendant, time, etc., so that he can get a reasonable time
and opportunity to appear before the court.
• It also contains the list of necessary documents that a defendant is required to produce in
court.
• If the summons is issued for final disposal, it must direct the defendant to produce
witnesses on his behalf to support his side.

Summons to defendants
According to Rule 1 of the Order, whenever a lawsuit is instituted by a plaintiff, the defendant has to
file a written statement within 30 days of the issuance of the summons to him. If he fails to do so and
furnishes an appropriate reason, the court, after consideration, may extend the time up to 90 days.
However, the court will not issue any summons if the defendant was present at the time of the
institution of the plaint and has admitted the claim of the plaintiff. Section 27 of the Code further
provides that a summons must be issued to the defendant when the suit is instituted to appear before
the court and answer the plaint in the form of written statements.

Section 28 mentions the condition where the summons issued to a defendant has to be sent to a
different state or jurisdiction where he resides. In such a situation, the court will send the summons to
the court having jurisdiction in that particular area, and then the said court will perform duties as if
the summons had been issued by it. It will further return the record of its proceedings to the court that
originally issued the summons. If there is any difference in language between the summons issued
and the records, the records will be translated into Hindi or English and then sent along with the
summons.

Appearance of defendant
According to Rule 3, if summons has been issued to the defendant, he may appear before the court in
the following ways:

• He may appear himself in person or,

• Through his pleader, who will answer all the questions on his behalf or,
• by a pleader along with another person to answer all the questions.
The court, however, has the power to call defendants at any time to appear personally before the
court if there are reasons to do so.

Exemption from appearance

The code provides certain provisions that mention the people who are exempted from appearance in
the court on the issuance of a summons and the necessary conditions. These are:

• Section 132 provides that any woman who cannot be compelled to appear in public due to
the customs and other manners followed, will not be asked to appear before the court.
This does not mean that she will not be arrested if required in civil proceedings. This will
only happen if the code provides for any such exemption provision.
• Section 133 further gives the list of particular people who are exempted from appearing
before the court personally. This includes:
o The President of India
o Vice-President
 o Speaker of house
o Union Ministers
o Supreme Court judges
o Governors of states and union territories
o Speakers of state legislative assemblies
o Chairman of the state legislative council
o States’ Ministers
o High Court judges
o Any other person on whom Section 87B is applicable.
• According to Rule 4 of Order 5, a person will be exempt from appearing before the court
if:
o He does not reside within the local limits of the court’s jurisdiction or

o He lives in a place that is more than 50 miles or 200 miles away from the
court.

Mode of service of summons

This is one of the most fundamental and important rules of law that states that a party must be given
a fair chance to represent himself, and this is only possible if he has been served with fair and
reasonable notice of legal proceedings stating the legal action taken against him. This will also give
him the opportunity to defend himself and present his case.

One of the major causes of delay in justice or pendency in cases is the service of summons. The
defendants or people to whom the summons are issued may avoid it or ignore it, which results in a
delay in proceedings, leading to a delay in justice. The Law Commission and the makers of the law
felt a need to make certain amendments with respect to the service of summons and their modes of
service. The code gives several modes of service of summons, which are discussed below in detail.

Personal or direct service

This mode of service of summons is simple. In this mode, a copy of the summons is issued to the
concerned person or his agent or any other person on his behalf, and the person receiving the
summons must acknowledge the same. It is the duty of the officer serving summons to ensure and
make an endorsement with regard to the summons served that states the time and manner of service,
the name and address of the person receiving the summons, and witness to the delivery of the
summons.

Rules 10 to 16 and Rule 18 of the order deal with personal or direct service. While serving summons
through this mode, the following principles must be taken into consideration:
 • The service officer must try to serve the summons to the defendant or his agent.
• If the defendant is not present at his place of residence and there is no agent, then it must
be served on any adult male or female member of the family living with him on his
behalf.
• If a suit is related to the business or work of a person who does not reside within the
territorial jurisdiction of the court, then it may be served to the manager or agent of that
business or work.
• In the case of a suit on immovable property, if the defendant is not found, then the
summons may be served on any person or agent who is in charge of such property.
• If a suit involves two or more defendants, then the summons must be issued to each of
them.

Service by the court

Rule 9 of the Order deals with the service of summons by court. It provides that if a defendant
resides within the jurisdiction of the court, then the summons must be served to him by the court
officer. It can also be served by post, fax, message, email service, approved courier service, etc., but
if the defendant does not live within the jurisdiction, then it must be served by the officer of the court
within whose jurisdiction he resides.

In the case, summons are served by Registered post acknowledgment due (RPAD), the court will
assume the valid service of summons is complete even if there is no acknowledgement slip. If a
person refuses to accept it, the court may treat it as a valid service. The Supreme Court, in the case
of Salem Advocate Bar Association v. Union of India (2005), directed the high courts to make
appropriate rules or guidelines to ensure that the provisions of summons are implemented properly
without any abuse of power or process of law.

Service by plaintiff
According to Rule 9A of the Order, the court may permit the plaintiff, on his application, to serve
summons to the defendants. He has to deliver the copy of the summons which is sealed and signed by
the judge or any other officer appointed by the judge to do so, and also make sure that the defendant
summons acknowledges the service. If the defendant refuses to acknowledge the service or if it
cannot be served personally, the court will re-issue the summons and serve it to the defendant.

Substituted service
Substituted service means a mode of service of summons that is adopted in place of ordinary service
of summons. There are two modes of substituted service as given under Rules 17, 19 and 20 of the
Order. These are:
 • If the defendant or his agent refuses to acknowledge or sign the receipt of the summons,
or if the officer serving the summons reasonably believes that the defendant is not present
at his residence and will not be found within a reasonable time, and moreover if there is
no agent to receive summons on his behalf, he may affix the copy of the summons on the
door or any conspicuous part of his house.
o In this case, the serving officer has to make a report stating the reasons for
affixing the summons, the circumstances, the name and address of the person
who helped him and the witnesses to affixing the summons.
o The court can declare that the summons has been issued if it is satisfied with
the report of the officer.
• If the defendant is deliberately avoiding service and the court has a reason to believe so, it
may affix the summons in some conspicuous place in the court and house of the defendant
where he used to reside, carry on business or work for somebody.
In the case of Yalllawwa v. Shantavva (1997), the Supreme Court held that this mode of service of
summons is not an ordinary mode and must not be used normally. It must only be used in exceptional
cases and treated as the last option.

According to Rule 20, if a court orders to advertise the summons in the newspaper, then it must be
done in a local newspaper where the defendant lived, had a business, or worked. This service is an
effective option to serve summons even if the defendant is not reading the newspaper (Sunil Poddar
v. Union Bank of India, 2008).

Before issuing the summons through this mode of service, the court must give the defendant a
reasonable time to appear before the court. In another case, State of Jammu and Kashmir v. Haji Wali
Mohammad (1972), the Supreme Court held that if a summon does not fulfil the requirements of
Rule 19 of Order 5 under the Code, then such service of summons is not in accordance with the law.

Service by post
The Code earlier provided that the summons could be served through the post as well and was given
under Rule 20A of the Order, but this provision has been repealed by the Amendment Act of 1976.

Service of summons in special cases

Rules 21–30 provide the mode of service of summons in special cases.

• If the defendant resides in another state or outside the jurisdiction of the court issuing the
summons, the court may send the summons to another court in whose jurisdiction the
defendant resides to serve it on him.
 • According to Section 29 of the code, if any foreign summon has to be served, then it must
be sent to the court in the territories where the code applies, and they will further serve the
summons as if it had been issued by them.
• If the summons has to be served in presidency towns like Calcutta, Madras, and Bombay,
then it may be sent to the Small Causes Court of that particular jurisdiction.
• If the defendant does not live in India and has no agent then according to Rule 25, the
court can serve the summons by way of post, fax, email or any other appropriate means.
The other way of serving the summons to such sovereign country where the defendant
resides is either by a political agent or through the court of that country, which has powers
and authority to serve the summons as given under Rule 26 of the order.
• If the defendant is a public officer, a railway officer, or a servant of the local authority,
then the summons can be served through the head of their departments.
• If the defendant is a soldier, airman, or sailor, then the summons can be sent through their
commanding officer.
• If the defendant is a convicted prisoner, then the summons can be served through the
officer in charge of the prison.
• In case, the defendant is a company or a corporation, the summons may be served to the
secretary, director, or principal officer of the company or through post to the address
where such company carries on its business or at its registered office.
• If the defendants are partners in a firm, then it must be served to any one of the partners,
but if the partnership has dissolved before the suit has been instituted, then every partner
must be served the summons.
• The court issuing the summons also has the power to substitute it with a letter of request,
which will contain the same contents and information as the summons. This will be done
for any person depending upon the position or office held by such a person.

Refusal and objections to summons

There are instances where a defendant refuses to accept the summons or accepts it but refuses to sign
the acknowledgment or objects to the summons being issued. This leads to a delay in the proceedings
of the suit. To deal with such situations, the code has provided certain safeguards.

Refusal of summons
According to Rule 9 of the Order, if the defendant refuses to accept the summons, it is deemed that
the summons has been served on him. Similarly, when he or his agent refuses to sign the
acknowledgement, the court will assume that he has refused to take delivery of the summons and
treat such summons as duly served. This was also mentioned in the case of Puwada Venkateswara v.
Chidamana Venkata (1976).
Objection to service of summons
In the case of Bheru lal v. Shanti lal (1984), the court held that if there are any objections to the
summons served, they must be raised as soon as possible and at the earliest. If it is not done at that
stage, then the court assumes that the defendant has waived off this opportunity.

Conclusion
Order 5 of the Code of Civil Procedure, 1908 specifically deals with the issue and service of
summons to the defendant. It provides various rules related to the issuance of summons and their
modes of service. All of these have been discussed in detail in the article. It also provides the
scenario as to what will happen if a person refuses the summons. The defendant has also been given
the opportunity to raise the objections to the summons if any at the earliest or else it will be waived.
But there are many instances where the defendants tend to avoid or ignore the summons. This further
results in delays in court proceedings and the pendency of suit. The law makers and the courts must
look into this issue in order to solve the problem of the pendency of cases in our country.

Frequently Asked Questions (FAQs)

What is the difference between Order 5 and Order 16 of

the code?
Order 5 of the Code particularly deals with the issuance of summons to defendants, while Order 16
deals with summons to witnesses.

Who is an agent or pleader in a civil suit?

An agent is a person who either expressly or impliedly acts on behalf of another person called a
principal. In a civil suit, he is allowed to speak on behalf of another person for whom he is the agent.
While the word ‘pleader’ has been defined under clause 15 of Section 2 of the code. He is the person
who pleads or appears in court on behalf of his client and includes a vakil, an advocate, and an
attorney of the High Court. He acts as counsel for his client and also advises him to make the right
decisions.

Rule 4 of the order provides the procedure for the appointment of a pleader in a civil suit. It
prescribes that a pleader can be appointed by a document in writing, which is known as a
vakalatnama or vakalat patra. This document is signed by the party for whom he is appointed or by
his recognised agent under the code or by any other person who has been authorised by him to do so.
Order 3 of the code deals with agents and pleaders. The following persons are considered as agents
under the code:

• A person with power of attorney,

• A person who carries trade or business for the parties or on their behalf,
• A person appointed by the government to either prosecute or defend on behalf of foreign
rulers,
• A person authorised to act on behalf of the government.

How does a defendant appear before the court?

He may appear before the court in the following ways:

• He may appear himself in person or,

• Through his pleader who will answer all the questions on his behalf or,
• By a pleader along with another person to answer all the questions.

What is the penalty if a person fails to comply with the

summons?
The court under Section 32 of the code can impose a penalty on the person who was served the
summons but failed to comply with it. The court may:

• Issue a warrant of arrest against such person,

• It may attach or sell his property,
• Impose fine,
• Order him to furnish security for default.