A NARRATIVE REPORT ON THE FIELD PRACTICE CONDUCTED AT

PHILIPPINE CENTER FOR POSTHARVEST DEVELOPMENT AND

MECHANIZATION, CLSU COMPOUND, SCIENCE CITY OF MUÑOZ, NUEVA
ECIJA

ANNIKA KATE C. TAGLE

MONICA T. TAYRAS

A Narrative Report Submitted to the College of Business Administration and

Accountancy, Central Luzon State University, Science City of Muñoz, Nueva Ecija,
Philippines, in partial fulfillment
of the requirements for the degree

BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION

(Human Resource Development Management)

JUNE 2023

i
 APPROVAL SHEET

This Narrative Report entitled A NARRATIVE REPORT ON THE

FIELD PRACTICE CONDUCTED AT PHILIPPINE CENTER FOR
POSTHARVEST DEVELOPMENT AND MECHANIZATION, CLSU
COMPOUND, SCIENCE CITY OF MUÑOZ, NUEVA ECIJA prepared and
submitted by ANNIKA KATE C. TAGLE and MONICA T. TAYRAS in partial
fulfillment of the requirements for the degree of BACHELOR OF SCIENCE IN
BUSINESS ADMINISTRATION major in HUMAN RESOURCE
DEVELOPMENT MANAGEMENT is hereby approved.

MARAH KATHLEEN F. VALIMENTO

Adviser

Date Signed

Accepted in partial fulfillment of the requirements for the degree of

BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION major in

HUMAN RESOURCE DEVELOPMENT MANAGEMENT.

JUNE ANN J. CASIMIRO AILEEN MAE M. PASCUAL

Practicum Coordinator OIC Head, Department of Business Administration

Date Signed Date Signed

KARENINA B. ROMUALDO
Acting Dean

Date Signed
BIOGRAPHICAL SKETCH
ii
Name: Annika Kate C. Tagle
Birthday: August 27, 2000
Home Address: Zone 1, A. Bonifacio, Norte, Llanera,
Nueva Ecija
Name of Parents: Rowena C. Tagle
Melvin P. Tagle
Educational Background: Bettbien Montessori
Primary Education
2007-2013

ELIM School for Values and Excellence

Secondary Education
2013-2017

San Jose City National High School (Senior High

School)
Secondary Education
2017-2019

Central Luzon State University

Special Training:
Academic Activities:
Science City of Muñoz, Nueva Ecija
Bachelor of Science in Business Administration
Major in Human Resource Development
Management
2019-present
On-The-Job Training
Philippine Center for Postharvest
Development and Mechanization
February 2023-June 2023
Career Orientation and Education
Webinar for all College Students:
“Responsive Work Ethics for College
Students”

Owning the Better Normal: A Leadership

Webinar
PESOBILITIES 2021: Advancing success
through Financial Literacy

iii
 Rethink and Re-build: Igniting
breakthrough in the pursuit of an optimal
future (webinar)
Non-Academic Training Program: “Basic Life Support”
Activities: with the Philippine Red Cross (PhilMech)

Honors/Awards Academic Excellence and Special Awards

Received: Bettbien Montessori
S.Y. 2007-2013

With Honor and Special Awards

ELIM School for Values and Excellence
S.Y. 2013-2017

With Honor
San Jose City National High School
S.Y. 2017-2019

College Scholar
Central Luzon State University
1st Semester S.Y. 2019-2020
2nd Semester S.Y. 2020-2021
1st and 2nd S.Y. 2021-2022
1st Semester S.Y. 2022-2023

University Scholar
Central Luzon State University
2nd Semester S.Y. 2019-2020
1st Semester S.Y. 2020-2021

BIOGRAPHICAL SKETCH

iv
Name: Monica T. Tayras
Birthday: May 04, 2001
Home Address: San Jose City, Nueva Ecija
Name of Parents: Leah Rose T. Tayras
Diosdado M. Tayras Sr.
Educational Background: Camanacasacan Elementary
School
Primary Education
S.Y 2007- 2013

San Jose City National High

School
Secondary Education
S.Y 2013-2017

San Jose City National High

School (Senior High School)
S.Y 2017-2019

Central Luzon State University,

Special Training:
Academic Activities:
Science City of Munoz Nueva
Ecija
Bachelor Science in Business
Administration major in Human
Resource Development
Management
February 2023- June 2023
On-The-Job Training
Philippine Center for
Postharvest Development and
Mechanization February 2023 –
May 2023
Career Orientation and
Education Webinar for all
College Students: “Responsive
Work Ethics for College
Students”

Owning the Better Normal: A

Leadership Webinar

v

Non-Academic Activities:
Honors/Awards Received:
vi
PESOBILITIES 2021:
Advancing success through
Financial Literacy
Rethink and Re-build: Igniting
breakthrough in the pursuit of an
optimal future (webinar)
Training Program: “Basic Life
Support” with the Philippine
Red Cross (PhilMech)
With Honor
Camanacsacan Elementrary School
S.Y 2007- 2013
San Jose City National High School
S.Y 2013-2017
Academic Excellence and Special
awards
San Jose City National High School
(SHS)
S.Y 2017-2019
College Scholar
Central Luzon State University
1st Semester S.Y. 2019-2020
1st and 2nd Semester S.Y. 2020-2021
1st and 2nd Semester S.Y. 2021-2022
University Scholar
Central Luzon State University 2nd
Semester S.Y. 2019-2020
1st Semester S.Y. 2022-2023
 ACKNOWLEDGEMENT

The trainee would like to express how thankful she is by showing appreciation to

the following persons who shared their knowledge, give their guidance, patience, loving

support and prayers that greatly helped her all throughout finishing the tasks and

requirements including this paper. Finishing the required tasks is not possible without

their presence that is the reason why all of that has an important part in her journey.

To her Adviser, Ms. MARAH KATHLEEN F. VALIMENTO she is beyond

grateful for the guidance and effort she made during the internship until they finished this

paper. Without all of her knowledge, assistance and help she will not be able to properly

comply with this requirement.

To the CBAA Practicum Coordinators, Ms. JUNE ANN J. CASIMIRO and Mr.

JEREMY S. LUMIBAO for their unconditional support and patience from the start

which is the process before the deployment until the end, the way they handled every

concerns which gave the trainees a chance to be deployed on their chosen company, she

and her co-trainee will be always grateful for that.

To the Philippine Center for Postharvest Mechanization and Development

(PhilMech) especially the Human Resource Management Section (HRMS) for giving her

opportunity to gain and enhance her skills and knowledge during the internship, Ms.

MADEL JOY P. ANGELES the Acting Section Chief, AD – HRMS who mentored and

guide her in every tasks especially in treating her like a member of HR family, Ms. ANA

LARRISA FRANCISCO, Ms. JOYCE LAUREN LAVAPIE, Ms. ELAINE

LIBUNAO, Ms. MA. DOMINIQUE JASMIN RAMOS, Ms. KRYSTEL DIANE

vii
CASIPIT, Ms. QUENNIE SAYSON, Ms. ARJELIKA ESMERALDA, Ms. RIZZA

MAE RAVELA, Ms. DYANE CALICA, Ms. MARY ASHLEY CORTEZ who are

always approachable and willing to help and guide her in tasks assigned to her. She is

more than grateful for trusting her in doing tasks and allowed her to explore and

experience the different types of office work from the light task to the some actual

process of the company’s system, Ms. LOVELLE RAMOS the Head of HRMS who

made her always feel welcome to their good office especially on teaching and exposing

her to the real world of work environment and allowed her to widened her knowledge in

different platforms related to her course.

To her bestfriends, Ms. DIANNE FAITH C. BAASIS and Ms. MONICA T.

TAYRAS including her some classmates who always listening and encouraging her

through the ups and downs of her life which contributed and helped her in so many things

and situations during the internship.

To her parents, Mr. MELVIN P. TAGLE and Ms. ROWENA C. TAGLE who

are always there for her no matter what she face in life especially on guiding, supporting

and loving her unconditionally. They are one of the main reasons on every steps she take

in life including the On-The-Job Training because they are her strength in achieving

success in life.

To our GOD, Who protect and guide her in every little thing she made in the

internship. Also He is the one who gave her enough knowledge and strength that she used

to gain more in the company where she is deployed. Without His presence she will not be

able to complete all the before and after internship requirements. He is her number one

viii
strength that keeps her going in every situation she faced in life. All thanks to GOD in her

overall journey of internship and as Business Student of Central Luzon State University.

Annika Kate C. Tagle

Trainee 1

ix
 AKNOWLEDGEMENT

The trainee would like to express her sincere gratitude to all those who

generously provided their knowledge and expertise to guide her all throughout her

internship journey. Her deepest appreciation to all who, in one way or another,

contributed to the completion of this paper

To her adviser, Ms. MARAH KATHLEEN F. VALIMENTO for her

unwavering support during the writing of this paper as well as for her patience, and

inspiration. She couldn't have succeeded without her leadership, initiatives, and

motivation.

To the CBAA Practicum Coordinator, Ms. JUNE ANN J. CASIMIRO, who

extends her fullest support and invaluable advice to all trainees. For her efforts and

immense knowledge, she has shared with them as well as making this practicum

program a possible one.

To the Philippine Center for Postharvest Development and Mechanization

(PhilMech), for allowing her to render 520 hours of internship to their agency. To her

supervisor, Ms. MADEL JOY P. ANGELES, who encourages her to do better and

provides guidance in every activity she does, and to the other HR staff who served as

her mentors and treated her like a real employee and a part of a family of the Human

Resource Management Section, Ms. ANA LARISSA FRANCISCO, Ms. ARJELIKA

ESMERALDA, Ms. KRYSTEL DIANE CASIPIT, Ms. MA. DOMINIQUE

JASMIN RAMOS, Ms. QUENNIE SAYSON, Ms. JOYCE LAUREN LAVAPIE,

Ms. MARY ASHLEY CORTEZ, Ms. RIZZA MAE RAVELA and Ms. DYANE

CALICA, and she thank them for believing in her skills and capabilities. Deepest

x
gratitude to Ms. ELAINE LIBUNAO, who imparts to her a lot of knowledge,

information, and advice about recruitment and selection. A word of appreciation to Ms.

LOVELLE RAMOS the head of HRMS, for her meaningful advice and words of

encouragement and wisdom that the trainee might use as her stepping stone to pursue

her future career.

To her co-trainee and eventually became her best friend, Ms. ANNIKA KATE

C. TAGLE, who helped her finish the practicum program and narrative report. She

had made a big impact and contribution to her internship journey, especially the

unforgettable experiences they shared together during their on-the-job training in the

company with good work ethics and work-life balance.

To her parents, LEAH ROSE T. TAYRAS and DIOSDADO M. TAYRAS Sr.,

for their understanding and support, both financially and emotionally, that brought her

to the completion of this paper. To her family as a whole, for being with her all

throughout her internship journey.

She would also want to give her warmest thanks to her life partner, ROBIN S.

MASUPIL, who shows his full support all throughout writing this paper. For his

encouragement whenever she feels down, exhausted, inactive to do her narrative report.

Above all, she thanks ALMIGHTY GOD, who is behind this success, for his

endless support and direction throughout her practicum program. For giving her the

wisdom, courage, and guidance, she needed to finish her practicum hours.

Monica T. Tayras

Trainee 2

xi
 TABLE OF CONTENTS
TITLE Page

Cover Page
Title Page i
Approval Sheet ii
Biographical Sketch
Annika Kate C. Tagle iii
Monica T. Tayras v
Acknowledgement of Authors
Annika Kate C. Tagle vii
Monica T. Tayras x
Table of Contents xii
List of Figures xiii
List of Appendices xiv

I. EXECUTIVE SUMMARY 1
II. INTRODUCTION 3
A. Importance of Practicum 3
B. Background of the Firm 6
Company Name 6
Address 6
Industry 6
Year of Operation 7
Brief Description of Products/Services Offered 8
Company Logo 9
Office Layout 10
Location Map 10
Mission Statement 11
Vision Statement 11

III. TRAINING 12
Hours Worked 12
Tasked Performed 13

IV. SKILLS ACQUIRED 17

Conceptual Skills 17
Interpersonal Skills 17
Technical Skills 18

V. CONCLUSION 19

REFERENCES 21
APPENDICES 22
EXHIBITS 30

xii
 LIST OF FIGURES

FIGURE TITLE PAGE

1 PHilMech’s Logo 9
2 Human Resource 10
Management Section Office
Layout
3 Location Map of PHilMech 10

xiii
 LIST OF APPENDICES

APPENDIX TITLE PAGE

1 Recommendation Letter from 23

CLSU
2 Application Form for 24
Internship in PHilMech
3 Approved Letter from 25
PHilMech for Internship
4 Daily Time Record 26
5 Certificate of Completion 29

xiv
 I. EXECUTIVE SUMMARY

The Student Internship Program (SIP) of the Philippines (SIPP) is the name given

to on-the-job training (OJT) by the Commission on Higher Education (CHED) and they

released a memorandum order No. 104 series of 2017 with the subject "Revised

Guidelines for Student Internship Program in the Philippines (SIPP) for all programs”

which covers the improved version of guidelines and compliance of all concerned to do

an internship to their chosen company. The Memo ensures that learning and exposure are

of a high caliber and or to improve a high quality education. For employment, it equips

students with competitive skills and attitudes.

The student-trainees completed 520 hours of internship at PhilMech plus 80 hours

rendered while accomplishing all requirements before deployment as their final

requirement for the course. Prior to deployment, trainees accomplished Memorandum of

Agreement, notarization and attended a seminar about their OJT organized and hosted by

the College of Business Administration and Accountancy discussed what to expect

during their internship. The student-trainees deployed at Philippine Postharvest

Development and Mechanization, and both were assigned to the Human Resource

Management Section under the supervision of Ms. Madel P. Angeles, along with HR

staff's guidance and administration. The tasks they performed during their internship

were: administrative duties; record management system; reprographics; and recruitment.

In these tasks, the student-trainees acquired skills in terms of conceptual, interpersonal,

and technical skills, particularly: data and analysis skills; people and social skills, active

listening and communication skills; and information and communication technology

1
skills. The experience they gained during their internship at their cooperating agency will

serve as a stepping stone towards their future career path. At the end of this paper the

student-trainees showed the following forms such as recommendation letter from CLSU

(see appendix 1), application form for internship (see appendix 2), and approved letter

from PhilMech for internship (see appendix 3), Daily Time Record (see appendix 4),

Certificate of Completion (see appendix 5) serves as evidence of deployment. Lastly, the

following activities conducted at Philmech during their internship listed in exhibits such

as pictures of trainees while performing their tasks (see exhibit 1), fire and earthquake

drill (see exhibit 2), training program: “Basic Life Support” with the Philippine Red

Cross and PhilMech’s Sports Fest (see exhibit 3).

2
 II. INTRODUCTION

a. Importance of the Practicum

The Commission on Higher Education (CHED) is the government organization in

the Philippines tasked with promoting relevant and high-quality higher education,

ensuring access to such higher education, and ensuring and defending academic freedom

for on-going intellectual development, research advancement, the growth of learning and

leadership, the training of highly qualified professionals, and the enrichment of historical

and cultural. CHED shall demand student internships and the creation by Higher

Education Institutions (HEIS) of strong academic links with business, industry, and duly

authorized government and non-government organizations, such as civil society groups in

order to promote and equip students with marketable skills and attitudes for employment.

As per the final requirement for graduating students, the Bachelor of Science in

Business Administration program of the College of Business Administration and

Accountancy requires a practicum program or on-the-job training. It requires the students

to render 520-hours of work for their chosen company. The students were given a list of

company names to choose from, and they are also allowed to look for another one if the

company they would like to work with is not on the list. The college and university

ensure that the students have fully complied with all requirements for their on-the-job

trainings, such as signed Memorandum of Agreements and Contracts for the protection of

both parties.

3
 Practicum program allows students to apply what they have learned in their

course to a real-world setting, and they are able to learn and practice about their chosen

career or future profession during their training. The program gives students a place to

acquire new skills and improve on those they already have. It is also seen as a final exam,

a chance to determine whether the student is prepared for practice outside of the

classroom.

As per CMO-17 S02017 for BSBA, at the end of the program, the students are

expected to perform the basic functions of management such as planning, organizing,

staffing, directing and controlling. They will able to select the proper decision-making

tools to critically, analytically and creatively solve problems and drive results. They will

express themselves clearly and communicate effectively with stakeholders both in oral

and written forms. Apply information and communication technology (ICT) skills as

required by the business environment. They will learned how to work effectively with

other stakeholders and manage conflict in the work place also, they can exercise high

personal moral and ethical standards. The common to a horizontal type as defined in

CMO No. 46 s. 2012 stated that a graduate of a business administration degree should be

able to: demonstrate a service orientation in one’s profession; to participate in various

types of employment, development activities, and public discourses particularly in

response to the needs of the communities one serves; generate new knowledge using

research and development projects.

During an internship or practicum, the student joins a company. A company offers

a learning environment where students can simulate the workplace. The trainees are

4
expected to learn how academic interests relate to potential occupations, acquire valuable

on-the-job experience and training, and link classroom theory to practical application by

seeing and reflecting on what happens in the corporate setting. Students contribute to the

organization by completing important initiatives and tasks that benefit both parties in the

long run.

The practicum program can be beneficial to students, for colleges and

universities; host training establishment. Student-trainees have the chance to gain

practical job skills by working on real job as in real working environments. Student-

trainees' capacity to obtain and maintain employment aids in their maturation and realistic

self-concept development. Students will learn about work and workers, and they grow to

respect them. They will be able to learn high personal moral and ethical standards at their

chosen agency. A university that engages in cooperative on-the-job training is able to

extend educational opportunities beyond the scope of its own material and financial

resources. The training of students includes interaction with training experts like a

supervisor and other professional who outside of the classroom. A practical illustration of

the idea that education is truly a community-wide cooperation is cooperative on-the-job

training. The university can achieve its mission and vision, goals and objective through

the practicum program and able to produce quality graduates as well as to be a great

contributor of innovating business ideas based on emerging industry. Lastly, the host

training establishment could also benefit because they will able to discover new talent

and future leaders. Hiring interns will help the company to reduce the workloads of

employees so they may concentrate on other duties. However, interns are not merely

5
administrative assistants; with the proper training and guidance, they can also take on

other, more serious activities.

b. Background of the Firm

Company Name

Philippine Center for Postharvest and Mechanization

Address

CLSU Compound, Science City of Muñoz, Nueva Ecija

Industry

PhilMech is a government agency under the agriculture and fishing industry.

These industries supply the rest of the economy with food and essential raw materials.

For the goods and services of the non-agricultural sector, it serves as a sizable market.

The sector releases surplus labor to the industry and services sectors as it develops and

modernizes. Maintaining food affordability and purchasing power, especially for the

poor, depends on the sector's increasing productivity and efficiency. Therefore, it is

crucial for the sector to thrive in order to achieve inclusive growth, reduce poverty, and

reach the MDG targets.

The main function of the Philippine Center for Postharvest Development and

Mechanization (PhilMech); generates, extends, and commercializes appropriate post-

production technologies and practices to reduce losses, improve food and feed quality,

ensure food safety, and maximize the benefits that accrue to the various stakeholders.

6
Years of Operation

The Philippine Center for Postharvest Development and Mechanization was

formerly known as the Bureau of Postharvest Research and Extension (BPRE). It is

located at CLSU Compound, Science City of Munoz, Nueva Ecija. It was created on May

24, 1978 by virtue of Presidential Decree 1380 to spearhead the development of the

country’s postharvest industry. It was also known as the National Postharvest Institute for

Research and Extension (NAPHIRE).

As a subsidiary of the National Grains Authority in 1980, the agency’s powers

and functions were expanded in line with the conversion of NAG to the National Food

Authority.

In 1986, the agency became an attached agency of the Department of Agriculture

through Executive Order 116. After six years, the agency was transformed into a bureau

through Executive Order 494.

With Republic Act 8435 or Agriculture and Fishery Modernization Act (AFMA)

of 1997, the agency takes the lead in providing more postharvest interventions to

empower the agriculture, fishery and livestock sectors.

Moreover, through Sec. 13.a of Republic Act 11203, otherwise known as “An Act

Liberalizing the Importation, Exportation and Trading of Rice, Lifting for the Purpose the

Quantitative Import Restriction on Rice, and for Other Purposes,” PHilMech was tasked

with the implementation of the Five Billion Pesos (P5,000,000,000.00) per annum

Mechanization Program of the Rice Competitiveness Enhancement Fund (RCEF) in the

form of grant-in-kind rice farm equipment such as tillers, tractors, seeders, threshers, rice

7
planters, harvesters, irrigation pumps, etc. to eligible farmer associations, registered

farmer cooperatives and local government units for the purpose of improving rice farm

mechanization.

The task, which came to be known as the Rice Competitiveness Enhancement

Fund (RCEF)- Mechanization Program, covers all rice producing areas in the country

consisting of fifty-seven (57) provinces or about 2,700 cities and municipalities. For

years now, PHilMech is engaged in both postharvest research, development and

extension activities according to its mandate. The functions of PHilMech were further

expanded to include mechanization concerns from production to postproduction through

the coordination and execution of research and extension activities and application of

postproduction and agricultural mechanization technologies, in addition to its original

mandate of developing the postharvest industry.

Brief Description of Services Offered

The Philippine Center for Postharvest and Mechanization’s function has been
strengthening. As a center, it is responsible for the conduct of innovative studies, research
and development, acquisition, adaptation and development of strategies for the effective
dissemination and application of technologies. The PHilMech is tasked to empower the
agri-fishery sector through the effective delivery of the following functions:

1. PHilMech takes the lead in the formulation and execution of mechanization and
postharvest systems research and development in the agriculture and fishery
sector;
2. PHilMech adopts comprehensive training, extension and applied communication
approaches and strategies; and

8
 3. PHilMech aggressively builds strategic alliances with RFUs, LGUs, academe,
equipment manufacturers and other relevant local and international institutions in
the conduct of its programs and projects.

Company Logo

Figure 1. Philippine Center for Postharvest Development and Mechanization Company

Logo
Source: PhilMech Website (philmech.gov.ph)

The logo of Philmech is use for a point of identification that people can easily

recognize their brand. The company has as its own name on its logo and it is under the

Department of Agriculture since the Philmech is belonging to agriculture and fishing

industry.

9
Office Layout

Figure 2. Human Resource Management Section Office Layout, PhilMech, CLSU

Compound, Science City of Muñoz, Nueva Ecija
Source: Trainees’ Point of View

Location Map

Milka Krem PCC

Pan Philippine Highway

PhilSCAT

Figure 3. Philippine Center for Postharvest Development and Mechanization (PhilMech)

Location Map, CLSU Compound, Science City of Muñoz, Nueva Ecija
Source: Trainees’ Point of View

10
Mission Statement

“PhilMech is committed to the agriculture and fishery sectors by increasing

resource-use efficiency and productivity, reducing losses and adding value to the produce

through partnership-based R&D, extension, commercialization, mad deployment of

appropriate postharvest and mechanization technologies”

Vision Statement

“PhilMech envisions to become the premier center for postharvest and

mechanization development for a gender-responsive, globally- competitive, and food-

secure Philippine with empowered and prosperous farmers and fisher folks.”

11
 III. TRAINING

Hours Worked

The student-trainees completed a total of 520 hours of practicum. It is equivalent

to 8 hours a day of work for 67 days. They were both assigned to the Human Resource

Management Section under the supervision of Ms. Madel P. Angeles, the Acting Chief of

HRMS. The office hours of the company is 8:00 A.M to 5:00 P.M. The trainees started

their on-the-job training on February 15, 2023, and ended on different dates due to their

absences caused by unwanted sickness. Ms. Annika ended on June 5, 2023, while Ms.

Monica ended on May 31, 2023. The trainees earned the required hours of internship by

extending days of internship and rendered overtime during office hours. The total hours

earned by the trainees are 523.44 for Ms. Annika Tagle while 521.14 for Ms. Monica

Tayras which meet the 520 hours required for internship. The trainees were provided with

a Daily Time Record (DTR) placed in the lobby of the Administrative Division to keep

an eye on their hours acquired on a daily basis. Every month, they give the DTR to the

administrative assistant to compute their accumulated hours.

As per the internship requirements, trainees are required to do their practicum

diary to list their daily accomplished tasks with their 8 hours of work. During their first

day of OJT, the trainees were oriented about the company's history, rules and regulations,

IMS policy, PhilMech CREDO, and introduced to all the heads of each division. They

also brief them on the possible tasks they will perform regarding human resource-related

activities.

12
Tasks Performed

The trainees were under the supervision of Acting Section Chief, Administrative

Division, Human Resource Management Section, Ms. Madel Joy P. Angeles, for the

whole internship period, with acknowledgement to the Head of HRMS, Ms. Lovelle

Ramos. When all the employees under the Human Resource Management Section need

help, both of the student interns will extend their hands to help them. Proper guidance

and supervision are given to interns on every task assigned to them to avoid problems

inside the office. The Human Resource Management Section is under the Administrative

Divison which primarily incharged in employment process such as orienting the new-

employed persons, conducting trainings for employees and accomplishing the payroll

process.

Receiving Phone Calls

Student-trainees are only tasked to receive phone calls whenever there is a chance

that there are no available employees at certain moment in the office. They are receiving

calls from different divisions and writing their concerns in a piece of paper for them to

transfer it to the authorized personnel in the office to answer when they call back

afterwards.

Updating Personal Data Sheet of employees in the system

The trainees were allowed to have access in the company’s system specifically the

Personal Data Sheet of employees when they are tasked to update the personal

information of employees which they saved directly in the system.

13
Filing of Personal Data Sheet (PDS), Individual Performance Commitment and
Review (IPCR), Medical Certificate, Test Results in 201 files

The student-trainees are filing documents in 201 files such as Personal Data Sheet

(PDS), Improvement Performance Commitment and Review (IPCR), Medical Certificate,

Test Results from pre-employment of employees which they arranged alphabetically in

their designated places.

Consolidating Daily Time Record (DTR) and Individual Performance Commitment

and Review (IPCR)

The trainees are consolidating papers such as Daily Time Record (DTR) which is

mostly every before the payroll process and Improvement Performance Commitment and

Review (IPCR) which they always arranged alphabetically based on the surnames of

employees.

Shredding of unnecessary documents

The student-trainees are shredding papers like Commission on Audit documents

and scratch papers with proper supervision of authorized personnel at their office.

Scanning of Individual Performance Commitment and Review (IPCR), Personal

Data Sheet (PDS), Medical Papers, Testing and Application Papers, Certification of

Service Rendered, and Contracts of Service

Prior to filling in the 201 files, student-trainees were tasked with scanning all the

documents after sorting and consolidating them and saving them to the system. The

documents scanned by trainees are Individual Performance Commitment and Review

(IPCR), Personal Data Sheet (PDS), Medical Papers, Testing and Application Papers,

Certification of Service Rendered, and Contracts of Service.

14
Laminating of IDs

Trainees laminate the IDs of newly hired employees or other regular employees who

want to print new IDs. The task includes cutting photo paper and punching the ID after it

is laminated

Routing in system and Physical routing

The student-trainees performed physical routing, which is a process of sending

and receiving files or documents from one division to another handled by certain

employees in every division. Meanwhile, routing in the system is a task performed by the

trainees, where all serial numbers of incoming and outgoing documents are encoded

directly to the system to record the person who received and encoded certain documents

they had received from other divisions. In case the documents are missing, they can track

the records in the record management system. The student-trainees performed the actual

task of both routing process where they sending and receiving different documents

directly in the system and also in physical routing which includes a routing slip for the

date and signature of the receiver of documents in every division.

Recruitment of Applicants

The student-trainees were also assigned in Recruitment headed by Ms. Elaine

Libunao, the Recruiter of HRMS. It is a process of attracting and finding potential

candidates based on company’s standard qualifications which consist of the following

step-by-step process; preparing, sourcing, screening, selecting, hiring, onboarding. It is

only handed over to the authorized employee and the trainees’ are expected to help and

assist in facilitating pre-employment examination of applicants then the trainees were

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tasked to check the test papers right after the examination. Moreover, trainees carry out

informing applicants through phone call to update them for the date, time and location of

their interview.

Facilitated Trainings and Sports Fest

The Human Resource Management Section is usually in charge in facilitating this

kind of activity conducted in the Training Hall of the company. The student-trainees were

assigned to facilitate the training. They were tasked to organize the equipment to be used,

the venue, the date and time, tableware like spoon, fork, plate and paper cups, and also

food supplies during the training including snacks, lunch, coffee and water. The trainees

are expected to help in assisting the employees in the training when in terms of

distributing attendance sheet, snacks, and lunch based on the time given by employees in

the Human Resource Management Section. The trainees were also allowed to listen and

participate during the training program. Moreover, the trainees were facilitated during

sports fest of the company. They were assigned with distributing snacks and attendance

sheet for committees and referees.

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 IV. SKILLS ACQUIRED

Conceptual Skills

The student-trainees were able to acquire new skills in terms of conceptual

skills. They improved their data analysis and analytical skills. Their daily tasks are more

of administrative duties and recruitment activities. The student-trainees had to analyze

data in the system before they encode it. The student-trainees also improved their

analytical skills since they had to analyze what kind of paper they were receiving and

giving outside before they are routed into the record management system. If the papers

are mis-routed, conflict might happen.

Interpersonal Skills

The student-trainees were able to acquire people and social skills when they were

tasked to facilitate trainings of employees. As a facilitator, they aid trainees successfully

learning, applying, and retaining new skills, support the conception and process of

training programs. It boosts their social and people skills since they had to communicate

and voluntarily participate to the program as a facilitator. It enhanced their confidence to

face and interact with different people not only in their daily internship at PhilMech but

also in their day-to-day living.

Active listening also acquired when they had to listen carefully to all instructions

of their supervisor or other HR staffs to the daily tasks or activities assigned to the

trainees. Moreover, when they are politely answering phone calls from other divisions to

listen about their inquiries, questions and concerns, the student-trainees had to be alert

and mindful listening.

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 Communication skills are important to the day-to-day activity of student-trainees.

They were able to exercise and improve these skills whenever they are routing papers to

other divisions. They need to interact with all Administrative Assistant of each division

and tell them about the paper they would receive. The trainees learned to not be afraid of

asking when they are uncertain about their task because they realized how effective and

important communication is. They were able to express themselves clearly with all HR

staffs and work effectively. Eventually, the student-trainees learned to exercise high

personal and moral standard throughout their internship journey.

Technical Skills

PhilMech introduced how the Record Management System works in their

company and what is the purpose of it. The trainees acquired information and

communication technology skills and able to apply it in their daily tasks given to them.

They were able to gain typing skills whenever they are encoding the serial number of all

incoming and outgoing documents. They are reliable and accountable to the documents

they received in the system. Additionally, there are tasks that they had to encode data in a

system like updating personal data sheets of employees and the Individual performance

commitment and review of employees indicated every semester.

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 V. CONCLUSION

Since the pandemic started the trainees are based on online learning and it is only

the time that they returned on face-to-face which is their On-The-Job Training. The

trainees tried their best to put a good start and finished their internship considering of

some adjustments to adapt in a corporate world. The trainees achieved their objectives by

finishing their daily tasks in the office and completing the required hours of internship.

The knowledge and skills they gained from their course serve as their armor in

understanding and exploring the different office work which they also used in widening

their knowledge, work experience and enhance their skills in different areas. The student-

trainees applied what they have learned inside the classroom to real a world-setting. It is

indeed that they acquired new skills in terms of conceptual, interpersonal, and

technological skills during their on-the-job training and they were able to improve and

excel in what they already have. They were able to exercise their learnings in their past

subject such as Human Resource Management, recruitment and selection, and

organizational behavior when they started their on-the-job training at PhilMech.

The trainees were able to perform the following basic functions of management

during their internship: They used planning in terms of setting their objectives or goals

and what strategic actions they could take to achieve them, like how they would quickly

but surely accomplish the tasks given to them in a day. Organizing in terms of building

relationships and productivity, which the trainees used in the division of labor in

accomplishing their tasks, Staffing where the trainees determined their individual

capabilities on tasks given to them and what among those tasks were suitable for each of

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them for better accomplishment. Directing is where the trainees influence and motivate

each other all throughout their internship period to accomplish their daily tasks.

Controlling is where the trainees help each other check their actual performance to see if

it is right for their assigned tasks.

Student-trainees were able to discover their skills and shortcomings in a real-

world job environment through training, which is crucial and important. By giving them

the opportunity to gain practical work experience, OJT aids in their career growth. The

trainees received an intensive learning experience, ethical working ideals and standards,

greater communication skills, increased professional development capabilities, and self-

assurance in their abilities.

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 REFERENCES

Documents

Quiroel, J. (2020). A Narrative Report on the field practice conducted at Bhrillon

Philippines Inc., Mandaluyong City, Metro Manila.

Online Sources

CHED MEMORANDUM ORDER No. 17 SO2017. Retrieved from

https://chedro1.com/wp-content/uploads/2019/07/CMO-17-s-2017.pdf on May 16, 2023
(1:52pm)

About the Commission on Higher Education (CHED). Retrieved from

https://www.britishcouncil.ph/tne/about/ched on May 19, 2023 (2:36pm)

CHED Memorandum Order (CMO) No. 104 series of 2017. Retrieved from
https://ofa.upd.edu.ph/wp-content/uploads/2018/04/CMO-No.104-S.2017.pdf on June 2,
2023 (3:24pm)

Official Website https://www.philmech.gov.ph/?page=about_us-philmech

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APPENDICES

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APPENDIX 1 RECOMMENDATION LETTER FROM CLSU

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APPENDIX 2 APPLICATION FORM FOR INTERNSHIP IN PHILMECH

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APPENDIX 3 APPROVED LETTER FROM PHILMECH FOR INTERNSHIP

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APPENDIX 4 Daily Time Record

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 Annika Kate C. Tagle
Trainee 1

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 Monica T. Tayras
Trainee 2

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APPENDIX 5 Certificate of Completion

Annika Kate C. Tagle

Trainee 1

Monica T. Tayras
Trainee 2

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EXHIBITS

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EXHIBIT 1 THE TRAINEES WHILE PERFORMING THEIR TASKS

Receiving of Office Supplies from PHilMech’s Storage

Routing of incoming and outgoing documents in System

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 Sorting of Daily Time Record and Improvement
Individual Performance Commitment and Review of
employees

Getting the Attendance of Participants during the Basic

Life Support Training of Philippine Red Cross

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Facilitating Pre-employment Test of Applicants

Laminating IDs of newly hired and old employees

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EXHIBIT 2 TRAINING PROGRAM: “BASIC LIFE SUPPORT” WITH THE

PHILIPPINE RED CROSS

Facilitating Basic Life Support Training with the

Philippine Red Cross

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EXHIBIT 3 PHILMECH’S SPORTS FEST

Facilitating Basketball Game

Facilitating Mobile Legend Tournament

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