GP MARITIME PRIVATE LIMITED

SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 1 of 3

MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM -6.1 D3
CHIEF OFFICER HAND OVER REPORT PREPARED BY-DPA APPROVED BY- CEO

Vessel: Location:

Date: Time:

Out-going Chief Officer In-coming Chief Officer

Name:

Signature:

I (Name)____________________________, dated _________________, have taken over as Chief Officer

of the above name vessel and confirm that I have received, checked or commented on the following -

Hand Over Checklist

S. Last Availability
Description Remarks
No. Update Yes No
1 Deck Log Book
2 Garbage Log
3 Deck PMS Record
4 Deck VDR and Register of VDR
5 Deck Repairs Service Reports
6 Issuing of VPR
Explain Risk Assessment (RA) and Risk
7 Assessment (RA) Register to on-signer
Explain PTW system and procedure for
8 Office Approval to onsigner
Certificates and Register for Lifting Gear
9 and Chain Register
10 Deck Stores Inventory
11 Paint Store Inventory
12 SOPEP/SMPEP Box Inventory
13 LSA & FFA Inspection/Maintenance
14 Cargo Manifest/List
15 Stowage Plan
Stability & Damage Stability Booklet (Class
16
Approved)
17 Stability Condition – Take over time
18 Stability Software – Manual & Cert.
19 Stability Software – Test Condition
20 Towing Log
21 Charts Correction Log NP 133A*

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 2 of 3
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM -6.1 D3
CHIEF OFFICER HAND OVER REPORT PREPARED BY-DPA APPROVED BY- CEO

22 Medical Inventory *
23 Medical Log *
24 Navigation Equipment Service Reports *
25 Flags Inventory *
Third Party Books & Publications *
26
Inventory (as per Attachment 11.2)
27 ISM Files IS-1 to IS-5
28 ISPS Files IP-1 and IP-2
29 Revision to SOM & SSP
30 Changes to any other Manuals
30 Circulars - Company
31 Circulars - Flag
32 Circulars - 3rd Party
33 Safety Alert - Company
34 Safety Alert – 3rd Party
35 Incident & Near Miss Reporting
Incident & Near Miss Outstanding
36
Corrective Actions
37 Audit (External) Outstanding Observations
38 Audit (Internal) Outstanding Observations
39 OVID Outstanding Observations
Flag State Inspection Outstanding
40
Observations
41 PSC Inspection Outstanding Observations
42 Client Inspection Outstanding Observations
Trading Certificates & Domestic Licenses or
43
Certificate Status
Crew CoC, Flag, STCW, Medical
44
Certificates, Contracts Overdue
Company Reporting Procedures and
45
instructions
46 Client Reporting Procedure and instructions
47 Plans, Drawings & Manuals
48 Deck Machinery & Equipment Status
49 Bridge Equipment Status*
50 LSA & FFA Equipment Status*
51 Ongoing Maintenance
Ongoing Operation and status at the time
52
handover

Remarks (List and explain all the other actions, pending items and/or ongoing work not included in the
above list):

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 3 of 3
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM -6.1 D3
CHIEF OFFICER HAND OVER REPORT PREPARED BY-DPA APPROVED BY- CEO

Note:

1. * These items are under the care of Second Officer, if on board. However, the outgoing Chief Officer is
still required to hand over to the in-coming Chief Officer for verification, and take-over when the
Second Officer is eventually not part of the vessel’s complement.

2. It is the responsibility of the incoming Chief Officer to ensure all the information shared and listed
above are well understood and any discrepancies to be recorded in the presence of outgoing Chief
Officer and reported to Master promptly before taking over the responsibilities.

3. Send electronically (without signature) to TECH & Crewing Department on completion of handing
over and prior sign off of the off-signing Chief Officer.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED