File No.

VIG-32022/6/2020-VIGILANCE
4
237377/2020/O/o US(Vig.)

F. No. 32022/6/2020-Vig
Government of India
Ministry of Coal

Shastri Bhawa, New Delhi

Dated thIAlagust, 2020

To,

The CMDs of CIL and NLCIL

Subject: Central Vigilance Commission Instructions on tendering -regarding

Sir,

The undersigned is directed to forward DPE's OM no. DPE/14(5)/2020-Fin. dated

05.08.2020 on the above mentioned subject and to request to ensure compliance of the
directions/ instructions by your CPSE.

2. Further, CVO CIL is requested to circulate the said DPE OM no. DPE/14(5)/2020-Fin.
dated 05.08.2020 to all CVOs of subsidiary companies to ensure compliance of the
directions/ instructions.

Yours f thfully,

\/.
Encl.: as above
(Kishore Kumar)
Under Secretary to the Govt. of India
Tel.: 23380027

Copy to:

1. Shri S.K. Sadangi,CVO, CIL with the request to circulate it to all CVOs of subsidiaries of
CIL.
2. The CVO, NLCIL
3. Shri R.K Agrawal, CVO, CMPFO
 5
237377/2020/O/o US(Vig.)

No. DPE/14(5)/2020-Fin.
Government of India
Ministry of Heavy Industries& Public Enterprises
Department of Public Enterprises
***;.*
Public Enterprises Bhavv an
Block No.14, CG() Complex
New Delhi — 119003

Date:5August, 2020

OFFICE MEMORANDUM

Subject: Central Vigilance Commission Instructions on tendering -regarding

The undersigned is directed to refer to Central Vigilance Commission OM dated 30,6.2020

in which the following measures have been suggested for systemic improvement in tendering
process in (TSB:

j) All tender process to he in line with Contract &Procurement (C&P)Manual of the CPSE
ii) Tendering process is to be reviewed and tendering process/ procedures and C&P Manual to
be in sync with the extant public procurement policies and CVC guidelines
iii) CPS[ may strengthen its project monitoring and quality assurance units and develop
objective procedures/SoPs so that it can take effective and timely action against non-serious
contractors

iv) Outright rejection Of low bids on basis of minimum cap vis-a-vis estimated price is not
recommended. Procuring agency needs to call justification from the bidder making low hid
and to look into its merit.
Cost estimation has to be proper. based upon recommended indices: practice of tweaking
estimates by Director/ MD is not advisable.

All the administrative Ministries! Departments of CPSEs are requested to ensure

ewupliance of the directions/ instruction by CPSEs under their administrative control.

This issues with the approval of competent authority.

(kalyani Mishra)
Director
I c1,24362.061

To
All the Secretaries to the Administrative Ministries/Departments of CPSEs
ii) Chief Executives of CPSEs

Copy for information to

Shri Shiv Ratan Agrawal. Director. Central Vigilance Commission. Satarka 13hawan, GPO
Complex, Block A. INA, New Delhi-I 10023