Purchase Department Process

All the Colleges, Departments & Administrative offices within SRES should
submit requisition form.

Departmental Works -Requisition signed by HOD, Principal and forwarded to

Management.

Management submits a remark to assigned authority.

The Purchase department floats an enquiry & quotation to the vendors from
approved list.

Purchase department makes the comparative statement amongst the quotation

received. *(To prepare comparative statement there should be at least 3

Management approval for negotiation meeting.

Purchase department schedules a meeting and calls the supplier in presence

with management for final approval.

Purchase department generates Purchase Order (PO) with essential Terms &
Conditions

Department accepts the material and reveal the bill to accounts department
(should be duly signed by Head of the Department and Purchase Head)
Note -
 The requirement can be fulfilled within 20 days of receiving the requisition form.
 Whenever a department submits a requisition form the HOD should check whether the
mentioned materials are needed or not with proper specification and description.