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SOP for Preventive Maintenance of Equipment’s and Systems

1.0 OBJECTIVE
To lay down the procedure for Preventive Maintenance of Equipment’s / Machines.

2.0 SCOPE
This SOP shall be applicable for preventive maintenance of all types of equipment and systems.

3.0 RESPONSIBILITY
Technician/Supervisor/Manager

4.0 ACCOUNTABILITY
Maintenance In Charge

5.0 PROCEDURE

5.1 A preventive maintenance plan shall be prepared at the month end of December and June for the next six
months.
5.2 Whenever the new equipment installed, shall be incorporated in the preventive maintenance plan at
end of the month as a supplement to the original preventive maintenance plan.
5.3 Preventive maintenance schedule for every month shall be prepared based on the preventive maintenance
plan.
5.4 Preventive maintenance shall be carried out as per the scheduled date.
5.5 A preventive maintenance schedule for next month shall be issued to concerned department in the last
week of the running month.
5.6 Preventive maintenance checklists shall be prepared based on our experience, maintenance manuals
and manufacturer’s recommendations for every equipment.
5.7 Each checklist shall be approved by head engineering.
5.8 The checklist number is an alphanumeric system comprising of 12 characters such as the first
preventive maintenance checklist prepared for the equipment belongs to production department will be
numbered.
5.9 Take the necessary work permit from the concerned department wherever required.
5.10 Ensure that the right quality of consumables, including oil & grease, is available.
5.11 Ensure the main switch of the machine is turned OFF, the fuses have been removed wherever
available and utilities are isolated whenever required. Tag UNDER MAINTENANCE label to the equipment.
5.12 Preventive maintenance should be carried out as per the preventive maintenance Checklist and tick-mark
the checks.
5.13 In case if the repeated breakdowns observed during operation, corrective actions should be planned during
preventive maintenance.
5.14 After completing the preventive maintenance, take machine trial and remove UNDER MAINTENANCE label.
5.15 If the machine status is satisfactory, handover the machine to the respective department
representative. In case of utility and HVAC equipment, performance to be verified by responsible engineer.
5.16 If the machine’s status is not acceptable take appropriate corrective action.
5.17 Symbolically update preventive maintenance schedule and
plan as indicated below O = Planned
● = Executed
O = Planned but not done
● = Rescheduled & done

5.18 In case of any major part to be replaced, which may affect the machine performance should take place
through a change control procedure.
5.19 In case the machine is not available for preventive maintenance due to production plan, the
preventive maintenance can be rescheduled within + 7 days of the scheduled date.
5.20 If the machine is not put into use or not used in the complete month, preventive maintenance shall
be carried out once in three months to keep the machine in healthy condition.