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SOP for Planned Preventive Maintenance Program

1.0 PURPOSE
The purpose of this SOP is to provide stepwise instructions for the planned preventive maintenance program.

2.0 SCOPE
This SOP is applicable for the preventive maintenance of all the equipment in the production and utility area.

3.0 RESPONSIBILITY
Technicians are responsible to follow the laid down procedure in a sequential manner. Engineers are
responsible for monitoring closely and ensuring that laid down procedures are followed. Finally, the user
department and QA should verify completion of Preventive Maintenance activity.

4.0 ACCOUNTABILITY
Maintenance In charge

5.0 PROCEDURE

5.1 Preparation of the Annual Preventive Maintenance Schedule

The master Annual maintenance schedule shall be prepared for all the critical equipment in the production
& utility system, Air Handling Units, Ventilation, and exhaust unit.

The schedule shall be prepared & checked by the Plant Engineer.

The master Annual Filter Cleaning Schedule must also be prepared.
Also, all the water tanks cleaning schedule shall be prepared for all the water tanks.

The schedule shall be prepared by the Engineer & Checked by Engineering Department Head and approved.

5.2 Check List

Prepare the checklist for all the critical equipment in the
production & utility system, Air Handling Units, Ventilation, and
exhaust unit. The checklist must define all critical assemblies.

As per the preventive maintenance schedule, the activity shall be

carried out as per the Checklist with reference to the respective
SOP.
5.3 Preventive Maintenance Precautions
5.3.1 Open the panel of the machine & clean it properly.

5.3.2 Ensure that the equipment is clean & free from the product.
5.3.3 Switch off the main power supply & isolate all the utilities.
5.3.4 A “UNDER PREVENTIVE MAINTENANCE” board display shall be provided at the main power supply of the
equipment.
5.3.5 Adequate tools & tackles shall be used.
5.3.6 After the preventive maintenance of all the tools, tackles, worn-out spare shall be removed from the area.
5.3.7 Refer to the equipment manufacturer’s manual for identifying the spares, consumable if required.
5.3.8 After the preventive maintenance, take the trial of the equipment.

5.4 Record

5.4.1 The name of the technician shall be indicated in the ‘done by’ column along with the date and the
checker shall put his signature in the ‘Checked by’ column along with the date after completion of the
activity in ‘Preventive maintenance procedure’ format attached with the SOP of preventive maintenance of
respective equipment’s.
5.4.2 A common format shall be maintained for recording the filter cleaning activities for all the prefilters in
the “Filter cleaning area log sheet” however filter cleaning record shall be maintained separately for each
equipment, AHU in “Filter cleaning logbook” as per SOP.
5.4.3 After completion of the activity, the Supervisor & Plant Engineer shall sign the Annual Maintenance
Schedule.