ANNEX B

PERIODIC REPORTS FLOWCHART

(Statement of Audit Suspensions, Disallowances and Charges)

START

Office of the Action Officer/ Action Officer/ Assistant

Office of the Memorandum and Office of the Action Officer/ Action Officer/ Uploaded Transmittal Action Officer/ Routinary Report
Liaison Officer Memorandum Assistant Commissioner/
Supervising Auditor Consolidated SASDC Cluster Director Received? YES Personnel Personnel (DSS)
Personnel
Commissioner
Received? YES Personnel with printed Action Personnel Chief of Staff
(Transmittal) Attachments
(Releasing-iDTS) Form
(Receiving) (Signed & File Copy) (Receiving) (iDTS Entry) (DSS Upload) (Receiving) (IDTS) (Receiving) (For instructions)

Division Chief/OIC-
Action Officer/ Division Chief/OIC- Director III/OIC- Director IV/OIC- Action Officer/ Action Officer/
Action Officer/
Division Chief – Division Chief – Audit Consolidated Personnel
Personnel
Memorandum and Memorandum and Director III Director IV Personnel Transmittal Memorandum and
Consolidated SASDC Consolidated SASDC No
Transmittal Memorandum and
Adjudication & Division
(Printing of signed
Consolidated SASDC
NO report and Draft (Consolidation of Personnel Routinary Report
(Document Attachments Attachments
Consolidated SASDC
(For Initial – DSS/Hard (For Initial – DSS/ (For Initial – DSS/ Attachments
and Action Form
Attachments
Legal Division document From DSS)
(Signed & File Copy)
Transmittal Report & Preparation (Encoding in
Tracking)
(Signed & File Copy) (Signed & File Copy) (Received Signed Copy)
Copy) Hard Copy) Hard Copy) Memorandum of Transmittal with instructions
(For Review) IDTS)
Memorandum)

Assistant Action Officer/

Action Officer/ Transmittal Action Officer/ Draft Memorandum and Secretary Personnel
Data for SASDC Liaison Officer Memorandum and Personnel Consolidated SASDC Chief of Staff Commissioner
Personnel Consolidated SASDC Attachments
(Review of (Revision of Transmittal
Consolidation
(Releasing)
(Transmittal) Attachments (Consolidation) (For Review) (Review and Memorandum and
(For Signature) Instructions)
(Received File Copy)
Initial Signature) Report Attachments)

Action Officer/
Supervising Auditor/ Division Chief/OIC- Chief of Staff Finalized Routinary
Personnel Assistant Revised Routinary
Action Officer/ Draft Memorandum and Action Officer/ Report and Transmittal (Finalization of Chief of Staff Report and
Personnel
OIC-Supervising Auditor
Needs Action? No Consolidated SASDC
Personnel
Division Chief –
YES Needs Action? (For Initial Routinary Report and Commissioner
(Signature - DSS/Hard Attachments
Audit Division
Memorandum (For Signature) Transmittal
(Consolidation) Copy) (For Review) (For Finalization) Signature) (Stamped) Transmittal (For Signature) Memorandum
(For Review) Memorandum)

Division Chief/OIC-
Action Officer/ Division Chief – Action Officer/Personnel Action Officer/
Draft Memorandum Memorandum and
Scanned Document Transmittal Memorandum & Assistant Finalized Routinary (Preparation of Routinary Routinary Report and
and Consolidated
Consolidated SASDC
YES Personnel Adjudication & NO NO Consolidated SASDC
Report and Transmittal Personnel Transmittal
Attachments Attachments
Commissioner Report and Transmittal FOCAL OFFICE
SASDC Attachments (For Signature) (Scanning & Filing) Legal Division (Received File Copy) Memorandum
Memorandum for (Encoding in the Memorandum
(For Review) (For Initial) (Stamped)
Release) (Signed & File Copy)
IDTS)

Supervising Auditor/ Action Officer/

OIC-Supervising Filed Document Action Officer/ Memorandum and Action Officer/
Auditor
Personnel
(Review) (Finalization) (Physical Location) Personnel For Revision? YES For Revision? Consolidated SASDC
Attachments
Personnel END
(ODMS Upload) (Signed & File Copy) (Scanning & Filing)

Yes For revision? No END Action Officer/

OPCR
NO Personnel YES
ATTACHMENT?
(Photocopy)

Director III/OIC- Director IV/OIC-

Director III Director IV
(For Initial) (For Initial) Document
Photocopy NO

Action Officer/
Personnel Scanned Document
(OPCR
Consolidation)

Action Officer/ Action Officer/

Personnel
(Document Filing –
Personnel
Physical Location) (ODMS Upload)

END