HSEP-305

PROCEDURE FOR HOT WORK PERMIT

Date : 30.07.2021 Rev. : 1

HOT WORK PROCEDURE

REV. NO DATE DESCRIPTION PREPARED BY REVIEWED BY APPROVED BY

00 15.09.2015 Issued for Use Mazharul Islam Nizami Aghamaliyev K C Lam

Paragraphs 2.4 and 3.3

01 30.07.2021 Jeyhun Gafarov Nizami Aghamaliyev Imanverdi H
updated

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

CONTENTS
SECTION TITLE PAGE
PURPOSE
1.0 3
- Definition
ROLES AND RESPONSIBILITIES
- Permit applicant
- Workers
2.0 - HSE assessor 3
- HSE personnel
- Project / Ship repair manager
- Fire watchman
CONTROL OF WORK
- Hot work permit
- Monitoring of hot work
3.0 - Fire watch 6
- Control of hot work tools
- Procedure
- Requirements

4.0 HOT WORK SPECIAL REQUIREMENTS 9

5.0 REFERENCES 15

6.0 HSE RECORDS 16

7.0 ATTACHMENT 16

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

1.0 PURPOSE

To define the procedure for the application, assessment, approval, issue, display and daily review and
1.1
endorsement of the hot work permit.

To define also the special requirements regarding hot work.

1.2 NOTE: The procedure for obtaining approval of the hot work permit and the special requirements can also
be found at the back of the Hot Work Permit form.

1.3 DEFINITION

production operations associated with the use of open fire, sparking or

heating parts (structural elements) to temperatures that can cause
ignition of substances, materials and structures

• welding
• cutting
HOT WORK
• soldering using the energy of an electric arc
• gas flame and plasma arc
• heating of structures
• equipment and communications electric heaters
• blowtorches, gas and liquid torches
• mechanical processing of metal with the formation of sparks
• drilling

material that, when heated to 750 ° C, does not burn and does not emits
COMBUSTIBLE MATERIAL flammable gases in an amount sufficient for their spontaneous
combustion

material that, when heated to 750 ° C, does not burn and does not emits
NON-COMBUSTIBLE
MATERIAL
flammable gases in an amount sufficient for their spontaneous
combustion

concentration of hydrocarbon gas in air, below which it is impossible to

maintain and propagate the process combustion (for gas mixtures
LOWER FLAMMABLE
LIMIT (LEL)
resulting from the release of hydrocarbon gas with petroleum products
into the air atmosphere of ship premises, is assumed to be 1% of the
content in air by volume)

ADJACENT ROOMS rooms that have a common limiting surface (bulkheads, decks, bottoms)

the part of the ship in which there are cargo holds, drain tanks and cargo
pump-rooms, including: pump-rooms, cofferdams, ballast rooms and
CARGO AREA
empty spaces adjacent to cargo tanks, as well as sections of the deck along
the entire length and breadth of the ship above the specified premises

a gas or a mixture of gases containing oxygen in an amount insufficient to

INERT GAS
support the combustion of hydrocarbons

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

a state in which the oxygen content in the atmosphere of the tank does not
INERT STATE
exceed 8% by volume

supplying a sufficient amount of fresh air to the room to reduce the level
of flammable, toxic or inert gas and create conditions for entering the
DEGASSING
room and performing work in it in accordance with sanitary standards
and labour protection rules

2.0 ROLES AND RESPONSIBILITIES

2.1 PERMIT APPLICANT

2.1.1 To ensure that the area is safe for workers to enter and carry out hot work operation.

To ensure that the permit applied clearly specify the area to work on and the hot work area
2.1.2
is marked when necessary.

To familiarise himself with the nature of the work to be carried out and the hazards involved
2.1.3
in respect with the work to be carried out.

2.1.4 To conduct risk assessment briefing to workers prior to work commence.

2.1.5 To instruct to the workers on the exact location where the hot work is to be carried out.

2.1.6 To ensure the permit have been endorsed, approved and issued to him prior to start of work.

2.1.7 To ensure that the permit is endorsed daily.

2.1.8 To stop work if there is a change in condition of the work area.

2.1.9 To inform of the completion of the work and returned the hot work permit upon completion.

2.1.10 To inform the workers of the potential hazards.

2.1.11 To inform the workers of the potential hazards.

2.1.12 To ensure fire watchman is stationed with all required hot work emergency equipment.

2.1.13 To ensure fire watchman is stationed with all required hot work emergency equipment.

2.1.14 To mark out the hot work area clearly on site.

Page 4 of 16

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

2.2 WORKERS

To ensure that an approved hot work permit has been applied by the foreman and the permit has
2.2.1
been displayed before carrying out the actual work.

To carry out the hot work at the location as instructed by the Foreman and specified in the hot work
2.2.2
permit.

2.2.3 To stop all work and inform the Foreman if there is a change in the condition of the work area.

2.3 HSE ASSESSOR

On receipt of the application for the hot-work permit from the permit applicant, the safety assessor
2.3.1
shall –

2.3.2 Familiarise himself with the work schedule; and

Together with the permit applicant for the hot-work permit, make a proper inspection and assessment
2.3.3 of the area in which the hot-work is to be carried out and its surroundings, to ensure that there are no
hazards or danger present.

2.3.4 HSE Lead Coordinator attend in coordination in the VSCC meeting

If the Safety Assessor is satisfied with the results of the joint inspection, he shall then endorse the
application for the hot-work permit and forward the endorsed application to the appointed Ship
2.3.5
Repair Manager (SRM) / Ship Repair Engineer for approval. This role is usually fulfilled by the Project
Superintendent.

2.4 HSE PERSONNEL

To familiarise himself with the nature of work, duration and the hazards involved in respect of the
2.4.1
work to be done.

2.4.2 Conduct a physical inspection on the site of the intended work area adjacent surroundings.

2.4.3 Monitor the validity of the hot work permit.

2.4.4 Ensure that trained fire watchman is being deployed for hot work activities.

2.4.5 Ensure the trained Fire Watchman is appropriately deployed by the Engineer / Supervisor.

2.5 PROJECT / SHIP REPAIR MANAGER

2.5.1 To ensure that all safety precautions and measures have been implemented and enforced.

To ensure that the work (for HW AREA) has been discussed and co-ordinated in the VSCC meeting
2.5.2
before approving it.

To ensure that the work is reviewed and assessed daily the need to continue the hot work and revoke
2.5.3
the permit if necessary.

To ensure that if there are other feasible alternative work methods, such methods are used instead of
2.5.4
hot work.

2.5.5 Ensure the deployments of trained fire watchman are co-ordinated in the daily VSCC meeting.

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

3.0 CONTROL OF HOT WORK

3.1 HOT WORK PERMIT

3.1.1 No hot work shall be carried out on board any vessel without a valid Hot Work Permit.

Application for a Hot Work Permit shall be made in the prescribed form: “Permit for Hot Work”, a sample
3.1.2
copy of which is to be found in F-313

Subject to daily review and assessment by the SRM/PJM or SRE/PJE as specified in Para 5.1.5 below, the
3.1.3
validity of a Hot Work Permit is seven (7) days as stated in the Hot Work Permit form.

However, the validity of Hot Work Permit for Designated Hot Work Areas, such as workshops and
fabrication sites, which are not located on board any vessel, shall be for a maximum of one month. As
3.1.4
required, each Hot Work Permit shall be reviewed and assessed daily by the SRM/PJM or SRE/PJE until
the permit expires, is cancelled or the hot work has been completed, whichever is earlier.

An approved copy of the Hot Work Permit shall be displayed in the following manner:-
• next to the Permit-to-Work Chart, and

3.1.5 • FOR HOT WORK INSIDE THE TANK, CONFINED SPACE OR PUMP ROOM at the entrance to the tank,
confined space or pump room
• FOR HOT WORK ON LOCATIONS OTHER THAN TANKS, CONFINED SPACES OR PUMP ROOM at the
locations of hot work, or at a designated display point close to the location of hot work

In addition to the requirements as specified in Para 3.1.1 to 5.1.7 above, HOT WORK ON PIPES is only
permitted when the following requirements have been met:
3.1.6 • The pipes have been checked gas free; and
• The pipe on which hot work is to be carried out is suitably identified.

If there is any change of condition, the hot work shall be immediately stopped and the permit revoked.
3.1.7
The SRM / PJM or SRE / PJE and the Safety Department must be informed about the condition.

After completion of hot work or upon expiry of a Hot Work Permit, the applicant shall sign off Stage IV
3.1.8
and return the Hot Work Permit to the Safety Department.

3.2 MONITORING OF HOT WORK

All hot work shall be recorded on the Daily Work Plan and presented at the daily Vessel Safety Co-
3.2.1
ordination Committee (VSCC) meeting.

3.2.2 A sample copy of the Daily Work Plan is to be found in F-306 of this procedure.

3.3 FIRE WATCH

When hot work is being carried out a trained fire watchman shall be in attendance. Where the activity is
3.3.1 on one side of a bulkhead, a deck head, or deck a trained fire watchman shall also be required in the
adjacent compartment.

3.3.2 A fire extinguisher or firefighting equipment shall be provided.

3.3.3 Fire watchman checklist F-312 to be filled by appointed fire watchman prior the tasks starts.

3.3.4 Fire watchman jacket shall be used to identify the fire watchman.

3.3.5 The fire watchman should be familiar with emergency numbers and report emergencies

3.3.6 The fire watchman shall ensure the area is safe before leaving.

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

3.4 CONTROL OF HOT WORK TOOLS

Only trained personnel are allowed to be in possession of hot work tools such as cutting torches and
3.4.1
welding holders.

Contract workers performing hot work must declare their hot work tools and draw their hot work tools
3.4.2 from the maintenance store. They shall return the hot work tools upon job completion or for re-
certification on or before the expiry date.

For cutting / burning work, on completion of hot work, or when the burner will be absent from the work
3.4.3 area for a prolonged period of time, the burner shall disconnect the oxy-natural gas / propane hoses from
the gas manifolds.

3.4.4 Similarly, on completion of welding, the welder shall remove the welding holder.

3.4.5 Individual burners shall be accountable for the proper layout and hook-up of gas hoses.

3.4.6 Cutting hoses and torches shall be inspected and tested once every 14 days.

3.4.7 Welding cables, holders and welding sets shall be inspected once every 30 days.

3.5 PROCEDURE

The Yard Officer / Engineer or Supervisor shall highlight in the VSCC meeting the intended hot work
activities for the next 24 hours. In the event that the intended hot work arises after the VSCC meeting, the
3.5.1
Project Manager (PJM) / Project Engineer (PJE) shall convene another meeting with the trades involved
before the application is made.

The Yard Officer / Engineer or Supervisor shall be aware of any hazard and risk associated with the job
3.5.2 and takes relevant measures such as ensuring the hot work area and its surroundings are free from
combustible and flammable materials.

He shall raise 3 copies of the “Hot Work” Permit. (1 “Requestor” copy, 1 “Display” copy and 1 “Safety”
3.5.3
copy).

He shall fill in the particulars correctly and legibly in the appropriate boxes such as vessel’s name,
3.5.4
location, description of work and type of hazard involved.

He shall fill in and sign Stage I in all 3 copies and personally hand all 3 copies to the Safety Assessor
3.5.5
together with the sketch of the hot work area.

The Safety Assessor shall inspect the hot work area together with the Yard Officer / Engineer or
3.5.6 Supervisor. He shall sign Stage II in all 3 copies after confirming that the stated conditions and any other
safety measures recommended have been complied with.

The Yard Officer / Engineer or Supervisor shall then hand over all 3 copies to the PJM for his verification
and subsequent approval. The PJM shall sign stage III of the permit if he is satisfied that a thorough
3.5.7
inspection and proper assessment of the hot work area and its surrounding have been made so that the
hot work can be carried out safely. He shall co-ordinate this particular work activity in the VSSC meeting.

3.5.8 He shall then commence the hot work.

The Yard Officer / Engineer or Supervisor is required to display the green copy at the hot work area. He
3.5.9
shall retain the white copy and hand over pink copy to the Safety Assessor.

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

However, if hot work is to be carried out by an appointed contractor, the contractor’s supervisor shall
3.5.10 endorse the hot work permit after the safety briefing conducted by the Yard Officer / Engineer or
Supervisor.

Upon completion of the hot work the Yard Officer / Engineer or Supervisor shall sign Stage IV and
3.5.11
hand over all the three copies to the Safety Assessor.

3.6 REQUIREMENTS

3.6.1 No hot work can commence until the permit is duty completed and signed by the respective personnel.

It shall be the duty of the Yard Officer / Engineer or Supervisor to maintain the safety requirements
3.6.2 throughout the job performance. If condition changes, he shall stop the job and notify the PJM and Safety
Assessor.

The permit is invalidated if conditions change or if any incompatible work process needs to be carried
3.6.3
out due to priority. When these situations occur, the permit must be returned to the Safety Assessor.

3.6.4 All work processes that require permits shall be highlighted in the VSCC meeting.

3.6.5 Request from contractors for the approval of a permit will not be entertained.

If the job is not completed within the stipulated time, a fresh permit shall be raised and the previous
3.6.6
permit shall be handed over to the Safety Assessor.

The Yard Officer/Engineer or Supervisor shall inform the PJM and the Safety Assessor once the job has
3.6.7 been completed. If the hot work permit is not returned to the Safety Assessor, it shall be assumed that the
job has not been completed and any incompatible work process shall not be approved.

It is the responsibility of the Yard Officer / Engineer or Supervisor to remove the display copy once the
3.6.8
job has been completed or when the permit has expired.

3.6.9 Validity of Permit:

LOCATION VALIDITY PERIOD

ENGINE ROOMS, PUMP ROOMS, CARGO OIL TANKS, FUEL OIL

Maximum 7 days.
TANKS.

MAIN DECK, STORES, CARGO HOLDS, ACCOMMODATION AREA. Maximum 7 days.

DOUBLE BOTTOM TANKS, COFFERDAMS, DUCT KEELS,

(a) Maximum 7 days.
BALLAST TANKS AND OTHER SIMILAR COMPARTMENTS.

WORKSHOP PERMIT Maximum 30 days with daily checklist

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

4.0 HOT WORK SPECIAL REQUIREMENTS

Preparatory work includes all types of work related to the preparation of ship premises, equipment,
4.1 systems and pipelines, tanks, structures for hot work, excluding the occurrence of a fire and ensuring
compliance with the norms and rules of labour protection.

When preparing a vessel for hot work, it is necessary:

- determine (if necessary) additional exits from the ship premises and compartments in which hot
work is planned;

- to install indicators of escape routes;

- submit to the fire department / HSE department a drawing of the location of fuels and lubricants,
4.1.1
a plan for the location of premises and exits from them, indicating anticipated emergency cut-
outs;

- identify and mark the places of supposed emergency cut-outs on the vessel with distinctive paint
with the inscription "Emergency cut-out";

- install an information board at the entrance to the ship indicating the hot work locations for the
current day and the names of the performers.

Fire safety of hot work is ensured by:

- removal of combustible materials and combustible structures from the venue hot work to a
safe distance or their protection with non-combustible materials;

- a decrease in the concentration of hydrocarbon gases in the atmosphere of the premises and
4.1.2 containers to a safe level by cleaning and degassing them;

- reducing the oxygen concentration to a safe level by introducing capacity of inert gases
(carbon dioxide, nitrogen, flue gases);

- removal of a mixture of atmospheric gases containing flammable gases and oxygen by filling
containers with water.

To clarify the scope of work, measures and technology for preparing the vessel for hot work on ships,
where preparation for hot work is provided by forces and by means of a shipyard, a commission of
representatives shipyard, HSE department, ship captain (the chief mate) or other person authorized
by the ship-owner should inspect the vessel and determine the scope of work for cleaning and
4.1.3
degassing cargo tanks and fuel tanks, inerting, filling fuel tanks water and issue a certificate-
application indicating the containers to be cleaned and degassing or inerting.

NOTE: The tankers are filled with water by the ship's crew.

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

4.1.4
Preparation of the vessel for hot work includes:

- stopping of working machines, equipment mechanisms, on which there will be hot work is
carried out with the installation of plugs on the pipelines, and starting equipment to prevent
unauthorized starting of machines and mechanisms;

- stripping and degassing or filling with water fuel and oil tanks and tanks in accordance with
the application certificate for preparation of the vessel for hot work;

- marking with distinctive paint on the deck, on the outer side and on the bottom (when
docked) the location of the non-released and non-degassed fuel tanks with the inscription
"Fuel", while deviating from the boundaries of the specified containers of one meter in all
directions;

- connection by two branches of the vessel's water-fire system to the water-fire system of the
dock (when the vessel is docked);

- ensuring readiness for operation of the ship's water-fire system (when mooring of the vessel
to the berth) with the installation, if necessary, of temporary pipelines (hose lines) with a
throughput equivalent to dismantled and using an emergency fire pump;

- provision of emergency lighting;

- installation of temporary fire alarm systems in areas where standard the system is out of
service;

- ensuring the readiness of connection to the shore power grid for the possibility launch of
ship's fire-fighting equipment when the ship is deactivated power plant.

When preparing a ship for hot work, it is not allowed to simultaneously deactivate all ship fire
4.1.5 extinguishing systems from the state of readiness and from operation of more than 50% of standard
and emergency power plants. (operation vessel)

4.2 PREPARATION FOR CONDUCTING HOT WORKS OF THE ROOMS, DECK AND BULKHEAD

Places of hot work inside ship spaces on decks should be cleaned of combustible materials at a
distance of at least 5 m with arc and gas welding and 10 m - for gas cutting. This removes all sludge,
4.2.1 oil-impregnated sediments and other materials capable of releasing hydrocarbon gases. Combustible
structures, which must be removed due to technical reasons not possible, must be reliably protected
non-combustible materials.

If hot work will be carried out on free vertical surfaces, cleaning of the underlying decks and ceilings
4.2.2 from combustible materials is necessary produce at a distance according to table. 1, but not more than
the size of the room, in where the work will be performed.

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

TABLE 1: PERMISSIBLE DISTANCES TO UNPROTECTED BURNABLE CONSTRUCTIONS AND

COMBUSTIBLE MATERIALS, M

WELDING (CUTTING) POINT HOT WORK TYPE

HEIGHT ABOVE DECK LEVEL
CONSUMABLE ELECTRODE ARC NON-CONSUMABLE ELECTRODE GAS AND AIR ARC CUTTING
(METER) WELDING ARC WELDING, GAS WELDING

(METER) (METER) (METER)

0 5 2 10

2 7 5 10

5 9 5 10

10 11 5 10

20 12 5 10

• The distances given in table. 1, taken along the radius in arc and gas welding and in the direction of
the emission of sparks (from the plane on the surface of which work) - for gas cutting. Holes
located within the specified zones, and also combustible structures must be reliably protected from
falling into them welding sparks and ignition of non-combustible materials.

• Underlying decks under the place of welding (cutting) is recommended to be covered with a sheet
of non-combustible material.

In preparation for carrying out hot work on the open decks of ships (except the cargo area of oil
4.2.3 tankers) the distances by which the work sites are cleared from combustible materials listed in clause
4.3.1 increase by 1.5 times.

In preparation for carrying out hot work on the open decks of oil tankers all cargo and slop tanks
located within a radius of at least 30 m from the place of work must be cleaned and degassed, and
4.2.4 those in this cargo area outside 30 m - inerted and closed. Ballast tanks, cofferdams and other dry
compartments and spaces other than cargo ballast, drain or slop, should be checked for the absence
dangerous concentration of hydrocarbon gases and, if necessary, cleaned and degassed.

Places of installation of welding power sources, gas cylinders and tanks with kerosene must be
4.2.5
cleaned of combustible materials within a radius of at least 5 m.

Combustible structures, which must be removed from the indicated places for technical reasons not
4.1.6
possible, must be protected by non-flammable materials.

In preparation for performing arc and gas welding (cutting) on insulated structures, insulation around
4.2.7
the welding (cutting) place must be removed within a radius according to the data specified in table 2.

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

TABLE 2: DIMENSIONS OF INSULATION PARTITION ON STRUCTURES, MM

FLAMMABILITY GROUP OF GLUE
FLAMMABILITY GROUP OF INSULATING MATERIAL COMBUSTIBLE NON-COMBUSTIBLE
MM MM

COMBUSTIBLE 200 150

NON-COMBUSTIBLE 100 0

• Insulation must be cut in the radii indicated in table. 2, on both sides of the welded (cut)
structure.

• If the flammability group of the insulating material or adhesive is not set, then the radius of
groove should be taken equal to 200 mm.

• The remaining edge of the insulation around the weld must be moistened with water and protect
with non-flammable material.

• If the structure has an air gap, then to prevent ingress sparks into this cavity, it must be sealed
along the entire perimeter of the insulation gap non-combustible material with subsequent
coating of seams with plastic non-combustible material.

When preparing technological operations associated with the use of manual abrasive and CBN tools
4.2.8 for cutting welded seams, cutting rolled metal, etc., combustible materials located in the direction of
departure jets of sparks must be protected by screens made of non-combustible materials.

In machine rooms, the surfaces of mechanisms and equipment should be cleaned of deposits of fuels
and lubricants and wiped dry. Everything materials capable of emitting hydrocarbon gases as well as
4.2.9
all other combustible materials should be removed. Platforms, holds, bilges, platforms and decks must
be prepared in accordance with the requirements specified in clause 4.5.1 / 4.5.2

Non-repaired tanks and cisterns located in machinery spaces are not adjacent to tanks and cisterns,
inside of which will be carried out hot work located at a distance of at least 0.5 m from the venue hot
4.3.10 work, it is allowed not to exempt from fuels and lubricants, if they are reliably sealed, the effect of
welding sparks on the combustible is excluded the environment contained in them, as well as the
possibility of accidental depressurization or engagement.

The premises must be ventilated until a safe containment is achieved. Hydrocarbon gas in their
4.2.11
atmosphere and sanitary standards.

Fire and explosion hazardous premises must be cleared of combustible substances and ventilated
4.2.12
until the established fire safety standards are achieved and sanitary standards.

Data from the control of the air atmosphere of all rooms prepared for carrying out hot work, must be
4.2.13
entered in the work permit for their performance.

Preparation for hot work of the premises of ships carrying poisonous and explosives, carried out in
4.2.14
accordance with technological instructions for thorough stripping and flushing twice these premises

Cargo tanks, pipelines to them, cofferdams and other cargo spaces zones of oil tankers, as well as
containers for oil products with a temperature flashes of 60 ° C or less, regardless of the location and
4.2.15
nature of hot work, other tanks, inside which hot work will be carried out, should be cleaned to
remove solid residues and degassed in accordance with current technological instructions.

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 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

Adjacent tanks and tanks, on which hot work will be carried out only on external surfaces, can be
cleaned and degassed or filled with inert gases until the oxygen concentration in the volume decreases
4.2.16 below 8% when inerted with carbon dioxide and up to 6.5% when inerted with nitrogen and flue
gases, or filled with water, provided that its level in the tank will be 0.8 m higher than the hot work
site.

All other (non-repairable) fuel and oil tanks should be closed so as to prevent accidental opening or
4.2.17
engagement. Pipelines connected to fuel and oil tanks, must be insulated with closed valves and plugs.

Preparation of fuel fittings and pipelines must be carried out in complex with their tanks cleaning and
4.2.18 degassing with open valves and plugs or by filling with an inert gas to the standards specified in clause
4.5.16, or water.

Areas of fuel and oil pipelines where it is planned to carry out hot work, it is necessary to disconnect
4.2.19 from the rest of the pipeline, dismantle and completely clean the entire length of the remnants of
flammable liquids and petroleum products.

Inert gas used for inerting fuel tanks and pipelines must contain oxygen no more than 5% by volume
4.2.20
and have temperature no more than 65 ° С.

For inerting, special stations should be used that allow the supply required amount of inert gas and
4.2.21 equipped with gas appliances control. Use for the purpose of inerting the ship's system of carbon
dioxide fire extinguishing is not allowed.

Possibility of using inert gas systems for inerting purposes when performing hot work by a ship repair
4.2.22
company, it must be established by an agreement (contract).

Control over the fire and explosion hazardous state of the atmosphere of cleaned and degassed tanks
4.2.23 and cisterns should be carried out according to the concentration hydrocarbon gases, in inerted tanks
- by oxygen concentration, in tanks filled with water - according to the water level.

The results of the control of stripping, degassing and inertization should be recorded in application
4.2.24
certificate and certified by the signature of an authorized person.

The filling of the tanks with water is certified by the signature of the master of the vessel or a person
4.2.25
authorized by him from among the command staff of the ship.

Preparation of hot work on the outside of the hull of an oil tanker (in including docking), when the
nature of the damage does not require cleaning residues of petroleum products, is made by filling with
inert gases:

4.2.26 - on ships with residual oil products with a flash point of 60 ° C and less - all cargo, ballast and dry
compartments, cofferdams and piping systems;

- on ships with residual oil products with a flash point above 60 ° С - cargo compartments and
adjacent to them, in the area of which it is planned to carry out fire works.

When the vessel is inerted with residual oil products with a flash point of 60 ° C and less when filling
4.2.27 its compartments with inert gases to the required rate it is forbidden to take parts and materials on it,
as well as transfer pipelines, hoses and tools, which, if struck, may cause sparking.

Preparation of hot work on the hull of an oil tanker, which received damage with the ingress of oil
4.2.28 products into the double-bottom and inter-hull space, set on a case-by-case basis technological project
agreed with the ship owner.

Page 13 of 16

This document and the information contained within is confidential and is the sole property of Baku Shipyard LLC and may not be exploited,
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UNCONTROLLED WHEN PRINTED UNLESS STAMPED AS CONTROLLED COPY
 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

Help-application with marks confirming the implementation of preparatory works, serves as the basis
4.2.29
for issuing a work permit for the production of fire work on the ship.

4.3 CONDUCTING HOT WORKS. GENERAL REQUIREMENTS

Before starting hot work, you must:

- fulfill all fire safety requirements (cleaning the workplace from combustible materials, protection
of combustible structures, provision of funds firefighting and other activities specified in the
production permit hot work);

- put up at the place of hot work, and, if necessary, in adjacent premises and on the lower decks of
4.3.1
the fire watchmen from specially trained workers of a shipyard;

- carry out air control before starting also in the process performing hot work on cargo tanks, fuel
tanks and fire and explosion hazardous premises with the entry of the results into the work
permit for hot work.

NOTE: Fire and explosion hazardous premises in the process of hot work must ventilate continuously.

In the event of an increase in the content of hydrocarbon gases in the cleaned cargo tanks, fuel tanks,
and in fire and explosion hazardous premises or increase oxygen content in inerted compartments
4.3.2 and tanks is higher than permissible hot work norms must be stopped immediately. Person in charge
for carrying out hot work, is obliged to establish the reasons for the change in the composition air
environment and take measures to eliminate them.

The resumption of hot work is allowed after the restoration of the required atmosphere, which should
4.3.3
be confirmed by analysis with the recording of the results in a permit for hot work.

If it is impossible to maintain fire and explosion-proof oxygen concentrations in inerted containers,

4.3.4
they must be cleaned and degassed with subsequent analysis of the gas environment.

Simultaneous hot work inside the tank (room) and outside and the simultaneous use of two or more
4.3.5
types at one workplace hot work with various energy sources (arc and gas welding) is not allowed.

When painting the ships premises (performance of work using flammable and combustible liquids) it
4.3.6 is prohibited to produce hot work indoors and on external limiting surfaces, as well as in adjacent and
communicating rooms.

When performing external painting works, hot work inside the vessel or outside is allowed to be
carried out at a distance of at least 30 m (horizontally) from places of painting. In this case, the places
4.3.7
of external hot work should be fenced protective screens, and the boundaries of hot work inside the
vessel are determined by in agreement with the fire department / HSE department.

Hot work on freshly painted structures can be allowed as an exception, only after complete drying of
4.3.8
the paint and analysis of the air environment (in confined and hard-to-reach spaces).

Performing hot work on ships during cargo operations with fire and explosion hazardous cargo,
4.3.9
during bunkering, as well as on tankers in the period of tank washing and degassing is not allowed.

Page 14 of 16

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used, copied, duplicated or reproduced in any form or medium without prior authorization by Baku Shipyard LLC.
UNCONTROLLED WHEN PRINTED UNLESS STAMPED AS CONTROLLED COPY
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PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

When carrying out hot work, it is prohibited:

- start working with faulty welding equipment and accessories;

- use clothing and gloves with traces of oils, fats during hot work, gasoline, kerosene and other
flammable liquids;
4.3.10
- to allow persons who have not been instructed to work, test the knowledge of the
requirements safety and do not have the appropriate qualification certificates;

- carry out welding, cutting, soldering or heating with an open flame of the apparatus and
communications filled with flammable or toxic substances containing liquids, vapors, gases
or pressurized air under electrical tension.

All metal parts of electric welding equipment not under voltage must be reliably grounded. Do not use
4.3.11
the grounding of one apparatus to ground another.

When placing the welding unit on the ship, grounding is allowed. On the metal hull of the ship. When
the ship is docked, its hull must be reliably connected to the dock grounding device at two points.
Minimum cross-section of grounding:
4.3.12
- OF STEEL IS TAKEN EQUAL TO 100 SQ. MM;

- COPPER - 25 SQ. MM.

5.0 REFERENCES

AZƏRBAYCAN RESPUBLİKASINDA YANĞIN TƏHLÜKƏSİZLİK QAYDALARI

1
Azərbaycan Respublikası Fövqəladə Hallar Nazirliyi

YANĞIN TƏHLÜKƏSİZLİYİ HAQQINDA AZƏRBAYCAN RESPUBLİKASININ QANUNU

2
Bakı şəhəri, 10 iyun 1997-ci i,l № 313-IQ

AZƏRBAYCAN RESPUBLİKASI FÖVQƏLADƏ HALLAR NAZİRLİYİ

3
Neft, Qaz Və Neft Kımya Sənayesındə Yanğın Təhlükəsızlıyı Qaydaları

О ПРАВИЛАХ ПОЖАРНОЙ БЕЗОПАСНОСТИ ПРИ ПРОВЕДЕНИИ ОГНЕВЫХ РАБОТ НА СУДАХ,

4 НАХОДЯЩИХСЯ У ПРИЧАЛОВ МОРСКИХ ПОРТОВ И СУДОРЕМОНТНЫХ ПРЕДПРИЯТИЙ
Министерство Транспорта Российской Федерации / Постановление От 12 Февраля 2004 Г. N 12

INTERNATIONAL LABOUR ORGANIZATION

5
Safety and health in shipbuilding and ship repair - ISBN 978-92-2-131710-4

Page 15 of 16

This document and the information contained within is confidential and is the sole property of Baku Shipyard LLC and may not be exploited,
used, copied, duplicated or reproduced in any form or medium without prior authorization by Baku Shipyard LLC.
UNCONTROLLED WHEN PRINTED UNLESS STAMPED AS CONTROLLED COPY
 HSEP-305
PROCEDURE FOR HOT WORK PERMIT
Date : 30.07.2021 Rev. : 1

6.0 HSE RECORDS

NO. RECORD FILING INSTRUCTIONS RETENTION PERIOD CUSTODIAN

Safety copy of the

4.1 By vessel’s name. 1 year HSE Department
permit

7.0 ATTACHMENT

F-312: SAMPLE COPY OF THE FIRE WATCHMAN CHECKLIST.

F-313: SAMPLE COPY OF THE HOT WORK PERMIT.
F-306: SAMPLE COPY OF THE DAILY WORK PLAN OR VSCC MEETING MINUTES
F-314: SAMPLE COPY OF THE DAILY CHECKLIST FOR DESIGNATED HOT WORK AREA.

Page 16 of 16

This document and the information contained within is confidential and is the sole property of Baku Shipyard LLC and may not be exploited,
used, copied, duplicated or reproduced in any form or medium without prior authorization by Baku Shipyard LLC.
UNCONTROLLED WHEN PRINTED UNLESS STAMPED AS CONTROLLED COPY