Assessment 3 (Project)

Australian Harbour International College
RTO ID: 41338 CRICOS Provider Code: 03449J

ABN: 74 603 036 102
T: 02 9268 0085
E: admissions@ahic.edu.au
W: www.ahic.edu.au
A: Level 4, 114-120 Castlereagh Street
Sydney NSW 2000 Australia
Assessment Details
Qualification Code/Title BSB50820 Diploma of project management
Assessment Type Assessment -03 ( Project) Time allowed
Due Date Location AHIC Term / Year
Student Details
Student Name Student ID
Student Declaration: I declare that the work submitted is Signature: ____________________________

my own, and has not been copied or plagiarised from any Date: _____/______/__________
person or source.
Assessor Details
Assessor’s Name
RESULTS (Please
SATISFACTORY NOT SATISFACTORY
Circle)
Feedback to student:
..................................................................................................................................................................................................
..................................................................................................................................................................................................
...............................................................................................................................................................................................
Student Declaration: I declare that I have been Assessor Declaration: I declare that I have conducted a fair,
assessed in this unit, and I have been advised of my valid, reliable and flexible assessment with this student, and I
result. I am also aware of my appeal rights. have provided appropriate feedback.
Signature: _______________________________ Signature: ________________________________________
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Instructions to the Candidates
 This assessment is to be completed according to the instructions given below in this document.
 Should you not answer the tasks correctly, you will be given feedback on the results and gaps in knowledge.
You will be entitled to one (1) resubmit in showing your competence with this unit.
 If you are not sure about any aspect of this assessment, please ask for clarification from your assessor.
 Please refer to the College re-submission and re-sit policy for more information.
 If you have questions and other concerns that may affect your performance in the Assessment, please
inform the assessor immediately.
 Please read the Tasks carefully then complete all Tasks.
 To be deemed competent for this unit you must achieve a satisfactory result with tasks of this Assessment
along with a satisfactory result for another Assessment.
 This is an Open book assessment which you will do in your own time but complete in the time designated by
your assessor. Remember, that it must be your own work and if you use other sources then you must
reference these appropriately.
 Resources required completing the assessment tasks are Learner guide, PowerPoint presentation, Unit
Assessment Pack (UAP), Access to other learning materials such as textbooks, Access to a computer, the
Internet and word-processing system such as MS Word.
 Submitted document must follow the given criteria. Font must be Times New Roman, Font size need to be
12 and line spacing has to be Single line.
 Once you have completed the assessment, please upload the softcopy of the Assessment into AHIC Moodle.
 Plagiarism is copying someone else’s work and submitting it as your own. Any Plagiarism will result in a mark
of Zero.
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Reasonable adjustments
• Students with carer responsibilities, cultural or religious obligations, English as an additional
language, disability etc. can request for reasonable adjustments.
• Please note, academic standards of the unit/course will not be lowered to accommodate the
needs of any student, but there is a requirement to be flexible about the way in which it is
delivered or assessed.
• The Disability Standards for Education requires institutions to take reasonable steps to enable the
student with a disability to participate in education on the same basis as a student without a
disability.
• Trainer/Assessor must complete the section below “Reasonable Adjustment Strategies Matrix” to
ensure the explanation and correct strategy have been recorded and implemented if applicable.
• Trainer/Assessor must notify the administration/compliance and quality assurance department
for any reasonable adjustments made.
• All evidence and supplementary documentation must be submitted with the assessment pack to
the administration/compliance and quality assurance department.
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Reasonable Adjustment Strategies Matrix (Trainer/Assessor to complete)
Category Possible Issue Reasonable Adjustment Strategy

(select as applicable)
 LLN  Speaking  Verbal assessment
 Reading  Presentations
 Writing  Demonstration of a skill
 Confidence  Use of diagrams
 Use of supporting documents such as wordlists
 Non-English-  Speaking  Discuss with the student and supervisor (if applicable) whether
Speaking  Reading language, literacy and numeracy are likely to impact on the
Background  Writing assessment process
 Cultural  Use methods that do not require a higher level of language or
background literacy than is required to perform the job role
 Confidence  Use short sentences that do not contain large amounts of
information
 Clarify information by rephrasing, confirm understanding
 Read any printed information to the student
 Use graphics, pictures and colour coding instead of, or to support,
text
 Offer to write down, or have someone else write, oral responses
given by the student
 Ensure that the time available to complete the assessment, while
meeting enterprise requirements, takes account of the student’s
needs
 Indigenous  Knowledge and  Culturally appropriate training
understanding  Explore understanding of concepts and practical application
 Flexibility through oral assessment
 Services  Flexible delivery
 Inappropriate  Using group rather than individual assessments
training and  Assessment through completion of practical tasks in the field after
assessment demonstration of skills and knowledge.
 Age  Educational  Make sure font size is not too small
background  Trainer/Assessor should refer to the student’s experience
 Limited study  Ensure that the time available to complete the assessment takes
skills account of the student’s needs
 Provision of information or course materials in accessible format.
 Changes in teaching practices, e.g. wearing an FM microphone to
enable a student to hear lectures
 Supply of specialised equipment or services, e.g. a note-taker for a
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student who cannot write

 Changes in lecture schedules and arrangements, e.g. relocating
classes to an accessible venue
 Changes to course design, e.g. substituting an assessment task
 Modifications to physical environment, e.g. installing lever taps,
building ramps, installing a lift
 Educational  Reading  Discuss with the Student previous learning experience
background  Writing  Ensure learning and assessment methods meet the student’s
 Numeracy individual need
 Limited study
skills and/or learning
strategies
 Disability  Speaking  Identify the issues
 Reading  Create a climate of support
 Writing  Ensure access to support that the student has agreed to
 Numeracy  Appropriately structure the assessment
 Limited study  Provide information or course materials in accessible format, e.g.
skills and/or learning a textbook in braille
strategies  Changes in teaching practices, e.g. wearing an FM microphone to
enable a student to hear lectures
 Supply of specialised equipment or services, e.g. a note- taker for a
student who cannot write
 Changes in lecture schedules and arrangements, e.g. relocating
classes to an accessible venue
 Changes to course design, e.g. substituting an assessment task
 Modifications to physical environment, e.g. installing lever taps,
building ramps, installing a lift
Explanation of reasonable adjustments strategy used (If required)
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What if you disagree on the assessment outcome?
You can appeal against a decision made in regards to your assessment. An appeal should only be made if
you have been assessed as ‘Not Yet Competent’ against a specific unit and you feel you have sufficient
grounds to believe that you are entitled to be assessed as competent. You must be able to adequately
demonstrate that you have the skills and experience to be able to meet the requirements of units you are
appealing the assessment of.
Your trainer will outline the appeals process, which is available to the student. You can request a form to
make an appeal and submit it to your trainer, the course coordinator, or the administration officer. The
AHIC will examine the appeal and you will be advised of the outcome within 14 days. Any additional
information you wish to provide may be attached to the appeal form.
Academic Integrity:
Academic Integrity is about the honest presentation of your academic work. It means acknowledging the
work of others while developing your own insights, knowledge and ideas.
As a student, you are required to:
• Undertake studies and research responsibly and with honesty and integrity
• Ensure that academic work is in no way falsified
• Seek permission to use the work of others, where required
• Acknowledge the work of others appropriately
• Take reasonable steps to ensure other students cannot copy or misuse your work.
Plagiarism:
Plagiarism means to take and use another person's ideas and or manner of expressing them and to pass
them off as your own by failing to give appropriate acknowledgement. This includes material sourced
from the internet, RTO staff, other students, and from published and unpublished work.
Plagiarism occurs when you fail to acknowledge that the ideas or work of others are being used, which
includes:
• Paraphrasing and presenting work or ideas without a reference
• Copying work either in whole or in part
• Presenting designs, codes or images as your own work
• Using phrases and passages verbatim without quotation marks or referencing the author
or web page
• Reproducing lecture notes without proper acknowledgement.
Collusion:
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Collusion means unauthorised collaboration on assessable work (written, oral or practical) with other
people. This occurs when a student presents group work as their own or as the work of someone else.
Collusion may be with another RTO student or with individuals or student’s external to the RTO. This
applies to work assessed by any educational and training body in Australia or overseas.
Collusion occurs when you work without the authorisation of the teaching staff to:
• Work with one or more people to prepare and produce work
• Allow others to copy your work or share your answer to an assessment task
• Allow someone else to write or edit your work (without rto approval)
• Write or edit work for another student
• Offer to complete work or seek payment for completing academic work for other students.
Both collusion and plagiarism can occur in group work. For examples of plagiarism, collusion and
academic misconduct in group work please refer to the RTO’s policy on Academic integrity, plagiarism
and collusion.
Plagiarism and collusion constitute cheating. Disciplinary action will be taken against students who
engage in plagiarism and collusion as outlined in RTO’s policy.
Proven involvement in plagiarism or collusion may be recorded on students’ academic file and could lead
to disciplinary action.
Special Required Software and Hardware to complete the Assessments:

 Computer With Internet Connection
 Microsoft Office Suite
Assessment Formatting and Answer length Guidance:

Your Submitted document must follow the given criteria:
 Font must be Times New Roman, Font size need to be 12 and line spacing has to be Single line.
 Your assessment needs to be submitted as an electronic copy unless requested differently by
your assessor.
 The Assessment file name for electronic copy should follow : Student Id_Assessment_No
( Example AHI000014_Assessment 1
Referencing
Include a reference list at the end of your work on a separate page or as footnotes. You should
reference the sources you have used in your assessments in the Harvard Style.
To access a web-based tool, see Harvard Style online generator http://www.harvardgenerator.com
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Pre-assessment Checklist
Your assessor will go through the assessment for this unit. It is important that you understand this
assessment before taking on the tasks. To confirm that you have been given this overview, we ask you to
complete the following Pre-Assessment Checklist.
You are required to carefully read each checklist item provided below and tick either ‘Y’ to confirm your
understanding or ‘N’ if you disagree. In case you disagree with an item, please provide your reason under
the ‘Comments’ section.
This acknowledges that your Trainer/Assessor has discussed all of the information with you prior to
undertaking this assessment.
Checklist Comments
Y ✘ N I, the student, understand the purpose of the assessment.
I understand when and where the assessment will occur, who will assess
Y ✘ N me, how and in what format the assessment will be submitted.
Y ✘ N I understand the methods of assessment.
I understand what resources are required to successfully complete this

Y ✘ N assessment.
Y ✘ N I understand the performance level required for each assessment event.
I understand that it must be my own work. I have been explained and

Y ✘ N understood the serious consequences in case this work is found
plagiarised.
Y ✘ N I understand the process if I am deemed not yet competent.
Y ✘ N I understand the feedback process and the appeals process.
The assessor has discussed with me if I have any special needs and if so
Y ✘ N what arrangements have been put in place.
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Assessment Task 3: Cost monitoring and control project
Task summary
In this assessment task, you will need to monitor and control project costs by managing a cost change
request and reporting on cost management issues.
This assessment is to be completed in the simulated work environment in the RTO.
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Required
 Access to textbooks/other learning materials
 Computer with Microsoft Office and internet access
 Conference Finances Information
 Conference Finances Report Template
Timing
Your assessor will advise you of the due date of these submissions.
Submit
 Email summarising the project costs analysis and variations
 Email with project change request and analysis and conference finances attached
Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address
all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to
complete further assessment to demonstrate competence.
Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you
have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory
performance. Re-assessment attempt(s) will be arranged at a later time and date.
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You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt
with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand
any part of this task or if you have any learning issues or needs that may hinder you when attempting any
part of the assessment.
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Assessment Task 3 Instructions
Carefully review the following information:
The conference project commenced three months ago.
Budgeted costs for the conference were finalised as:
Expenses
Venue $45,000
Catering $15,000
Speaker fees $10,000
Speakers’ travel and $7,300

accommodation
Publicity $15,800
Courier $2,000
Printing $2,500
You have just received the following information:
 The first choice of venue is unavailable on the day you require. The second-choice venue will
require an additional $5,000.
 One of the speakers has just pulled out. The next best option is another speaker who has advised
that his fees will be $3,500 rather than the allocated $2,000 per speaker.
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Complete the following activities:
1. Monitor project cost

Review the case study information and analyse the costs to identify current project costs and
calculate any cost variations.
As set out in the organisational procedures, you are required to write a short report to your
Senior Management Team on project costs that addresses:
 Project costs to date
 Analysis of variations to projected costs and actions required.
Manager Networks
Conference finances information
Expenses Income
Venue $45,000 Registration fees – $80,000

individuals
Catering $17,000 Registration fees – $70,000

companies
Speaker fees $8,000 Sponsorship: Gold $40,000
Speakers travel $3,520 Sponsorship: Silver $35,000
Publicity $6,250 Sponsorship: Bronze $50,000
Courier $1,295
Entertainers $5,400
Printing $2,500
TOTAL $88,965 TOTAL $2,75,000
From the above table we can easily say that the income is more than the expenses which means
there is profit in the business.
The variation can be calculated by :
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Income-expenses
$2,75,000-$88,965
$186,035
2. Send an email to the Manager (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate
(polite, business-like) style.
The email text should include your review and analysis of the project costs
To
The assessor
Subject; project cost analyses
Dear Sir,
I hope you are doing well. I'm composing to let you know about the cost analysis for the
project. The cost was calculated by creating a table with the spending item on one side and the
income item on the other. We discovered the revenue and costs through the cost computation.
The income exceeds the costs, resulting in a profit. After calculating the expenditures, we
estimated the project variance. It's obviously visible in the table.
Thank you,
Sincerely,
ABC
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Soon after you sent the email in activity 2, you received the following email:
Dear Project Officer
I recently attended a conference that included a comedian and singer. I found this to make the
conference much more interesting and memorable. I would like to incorporate this into our program. I
have made some enquiries and identified two suitable candidates. This would involve an additional cost
of $4,000 which I am hoping can be accommodated.
Regards
Marketing Manager
3. Develop a project change request and analysis

Prepare a change request and analysis in the format that you identified in your project cost
management plan.
Project change request form
This form is to be completed upon a request for a change to a project.
The change must be approved by both the client and the Project Manager.
Client name: ABC
Project title: project change request
Requested by:
Reference/client id:
Contact number:
Date: 11/20/2021
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Description of change
Priority level: High Medium Low (please tick)
will there be a change in the budget?
There would be the sligh increase in budget.
Will there be a change in the timeline?
It might increase the timeline for the completion of project.
Write the impact of the change?
The adjustment in the project helps to reestablish the project and maintain the advantage. It
aids in the growth of a project and the generation of numerous ideas.
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Status
Pending approval Initial approval Final approval Rejected (please tick)
Actions
Update changes recorded in project management file Signed by:
Changes made to the budget Signed by:
Update changes to the project timeline Signed by:
Approved by:
Full name
Signature
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Date 11/25/2021
4. Develop a conference finances report.

Write a short report for the Senior Management Team about project costs from the completed
conference.
Assume that the conference is now completed, and you have been provided with the final
costs. Review the information provided to calculate and report on the success of the
conference assuming that a 50% profit was required.
Assume also that Senior Management has identified that, while the conference had a very
positive outcome, they would like further recommendations on best practice project cost
estimating. Provide at least four recommendations which you consider would improve project
estimating for future projects.
Use the Conference Finances Report Template to guide your work.
Manager Networks
Conference Finances Report
Introduction
The following expenditure details show the overall financial outcomes from the conference.
An analysis of this is as follows:
Total profit/loss: profit
Income: $275,000
Expenses: $88,965
Total profit or loss is: $186,035
Evaluation: income-expenses
Conference expenditure details
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Expenses Income
Venue $45,000 Registration fees: individuals $80,000
Catering $17,000 Registration fees: companies $70,000
Speaker fees $8,000 Sponsorship: Gold $40,000
Speakers travel $3,520 Sponsorship: Silver $35,000
Publicity $6,250 Sponsorship: Bronze $50,000
Courier $1,295
Entertainers $5,400
Printing $2,500
TOTAL $88,965 TOTAL $2,75,000
Recommendations
The following are recommendations for more accurate project estimates, as requested by Senior
Management:
• Break the projects down into smaller chunk
• Take into account the dangers
• Define assumptions.
• Make a list of each task and rate it.
• Work within the constraints of the funding given.
5. Send an email to the Senior Management Team (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate
(polite, business-like) style.
It should introduce and summarise the contents of the attachment and seek their feedback.
Attach your project change request and analysis and conference finances report to the email.
To
The assessor
Subject; content of attachment
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Dear Sir,
I hope you are doing well. I am writing this mail to let you know that we have prepared a report
for our project. The report has shown about the progress of our project. our profit is increasing
and customers are fully satisfied.
I want you to evaluate the report and send us your feedback. It has been attached at the end of
mail.
Thank you.
Sincerely,
ABC
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Australian Harbour International College

RTO ID: 41338 CRICOS Provider Code: 03449J

Assessment Type Assessment -03 ( Project) Time allowed

Due Date Location AHIC Term / Year

Student Declaration: I declare that the work submitted is Signature: ____________________________

Signature: _______________________________ Signature: ________________________________________

AHIC Date Version

Instructions to the Candidates

AHIC Date Version

AHIC Date Version

Reasonable Adjustment Strategies Matrix (Trainer/Assessor to complete)

Category Possible Issue Reasonable Adjustment Strategy

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student who cannot write

Explanation of reasonable adjustments strategy used (If required)

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What if you disagree on the assessment outcome?

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Special Required Software and Hardware to complete the Assessments:

Assessment Formatting and Answer length Guidance:

AHIC Date Version

Y ✘ N I, the student, understand the purpose of the assessment.

Y ✘ N I understand the methods of assessment.

I understand what resources are required to successfully complete this

Y ✘ N I understand the performance level required for each assessment event.

I understand that it must be my own work. I have been explained and

Y ✘ N I understand the process if I am deemed not yet competent.

Y ✘ N I understand the feedback process and the appeals process.

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Assessment Task 3: Cost monitoring and control project

This assessment is to be completed in the simulated work environment in the RTO.

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Assessment Task 3 Instructions

Carefully review the following information:

The conference project commenced three months ago.

Budgeted costs for the conference were finalised as:

Speaker fees $10,000

Speakers’ travel and $7,300

You have just received the following information:

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Complete the following activities:

1. Monitor project cost

Conference finances information

Venue $45,000 Registration fees – $80,000

Catering $17,000 Registration fees – $70,000

Speaker fees $8,000 Sponsorship: Gold $40,000

Speakers travel $3,520 Sponsorship: Silver $35,000

Publicity $6,250 Sponsorship: Bronze $50,000

TOTAL $88,965 TOTAL $2,75,000

The variation can be calculated by :

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2. Send an email to the Manager (your assessor).

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Dear Project Officer

3. Develop a project change request and analysis

Project change request form

This form is to be completed upon a request for a change to a project.

Client name: ABC

Project title: project change request

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Signature: _ Signature: __________