Modern Project Management

-
Approach & Practices
Contents
1. Project - Definition 11. Project - Planning
2. Project - Objectives 12. Project - Scheduling
3. Project - Types 13. Project - Monitoring
4. Project - Scope 14. Project - Controls
5. Project - Phases 15. Project - Programs
6. Project - Disciplines
16. Project - PM Tools (Primavera)
7. Project - Stake Holders
17. Project Controls Department -
8. Project - Departments
Functions / Key Roles / JD
9. Project - Resources
10.Project - Work Break Down
Plan what IN CONSTRUCTION?
• DOOR BED ROOM INTERIORS
•
• FLOORING
• LANDSCAPING
• GROUND FLOOR

• CONCRETE WORKS WALL TOILET

• FIRST FLOOR WOOD WORKS

• PIAINTING
Plan what IN CONSTRUCTION?

“ PROJECT ”
2. Project Objectives

QUALITY

Project

BUDGET TIME
3. Project Types

• RESIDENTIAL - HOUSES / VILLA / APARTMENT / GATED COMMUNITY / HI RISE

• COMMERCIAL - SHOPS / SHOWROOMS / SHOPPING MALLS / MEGA MALLS

HOTELS / RESORTS / EDUCATIONAL INSTITUES / HOSPITALS

• INDUSTRIAL - INUSTRIAL SHEDS/ CEMENT/STEEL/POWER PLANTS / OIL & GAS PLANTS /

OFFSHORE OIL & GAS PLANTS / MANUFACTURING PLANTS

• INFRASTRUCTURE - AIRPORTS / PORTS / BUS STATIONS / RAILWAY STATIONS

- ROADS / BRIDGES / METROS / RAILWAYS / TUNNELS
RESIDENTIAL

MUTLI STOREY HOUSE

SINGLE STOREY HOUSE

VILLA APARTMENT - (4 to 20 STOREYS)

RESIDENTIAL

GATED COMMUNITIES - APARTMENTS

RESIDENTIAL - HIGH RISE

(20 to 140 STOREYS) GATED COMMUNITIES - VILLAS
RESIDENTIAL

GATED COMMUNITIES - MIXED

COMMERCIAL

SHOWROOMS/ HYPER MARKETS

SHOP

SHOPPING MALLS MEGA MALLS

INDUSTRIAL

OIL & GAS

SMALL INDUSTRIAL SHED

CEMENT PLANT OFF SHORE OIL & GAS

INDUSTRIAL

MEGA MANUFACTURING PLANTS

INFRASTRUCTURE - Roads

Double Lane Road

High Ways Express Ways

INFRASTRUCTURE - Bridges

Bridges
Cable Stayed Bridge

Cable Stayed Bridge - Steel Flyovers

INFRASTRUCTURE - Railways

Railways Metros

Under Ground Metro

INFRASTRUCTURE-Stations

Rail Stations
Airports

Bus Stations Ports

INFRASTRUCTURE - Stations

Mutli Modal Transit Hubs

4.Project Scope

Project Scope is defined as the

“The work that needs to be accomplished,

to deliver a product, service, or result with the specified
features and functions.”

BOQ = MList (MQty+MSpec) + MRate

Scope Change - 6 Types
Qty & Spec Changes:
(Affect Time, Budget, Quality)
A. Change in Original Scope:
1. Existing Scope of Work - Qty Addition
2. Existing Scope of Work - Qty Reduction
3. Existing Scope of Work - Spec Change
B. Addition of New Scope (Type of work):
4. Additional Scope of Work - Qty & Spec
C. Deletion of Original Scope:
5. Existing Scope of Work - Qty Deletion.
Time Changes:
(Affect Time, Budget)
D. Change in Project Duration:
1. Project Duration – Increase / No Increase
2. Project Duration – Decrease / No Decrease
E. Addition of New Scope (Type of work):
3. Project Duration - Increase / No Increase
F. Deletion of Original Scope:
4. Project Duration - Decrease / No Decrease
Scope Management

Scope Management:
(Quarterly / Monthly)

1. Track of Scope Change

2. Formalizing Scope Change -
(Contractual Letters / Contract Amendment)
3. Progress Invoicing of Scope
Change
4. Reconciliation of Scope Change Vs
Progress Invoicing
Plan WHAT in Construction?
DOOR BED ROOM INTERIORS

FLOORING
LANDSCAPING
GROUND FLOOR

CONCRETE WORKS WALL TOILET

FIRST FLOOR WOOD WORKS

PIAINTING
Plan what IN CONSTRUCTION?

“ PROJECT ”
5. Project Phases

1. DESIGN PHASE

2. PROCUREMENT PHASE

3. CONSTRUCTION PHASE

4. HANDOVER PHASE

5. MAINTENANCE PHASE
6. Project Disciplines
Project Sub Disciplines
Project Sub Disciplines
7. Project Stake Holders
1. CLIENT

2. CONSULTANTS
i. Design Consultants (One / Different Disciplines)

ii. Engineer (Technical Approval of Design)

iii. Project Management Consultant (Achieve 3 Objectives)

(Master Plan; Approve,Monitor,Control Programme)
(Set, Approve, Monitor, Control Budget)
(Quality Supervision)

iv. Construction Supervision Consultant

(Construction Supervision, Quality Assurance, Quality Control)

iv. Delay/Claims Consultant

Project Stake Holders
3. CONTRACTORs

4. SUB - CONTRACTORs

5. SUPPLIER / VENDORs

6. GOVERNMENT BODIEs
i. Government
ii. Utility Agencies
iii. Other Agencies

7. GENERAL PUBLIC
8. Project Departments

1. PM Office 9. Administration Department

2. Contracts Department i. Time Keeping
3. Project Controls Department ii. Logistics
(Planning Dept)
iii. Resource Mob / Demob
4. Design Department
iv. Stores Management
5. Procurement Department
6. Construction Department
7. Quality Department 10. Finance/Accounts Department
8. Safety Department
 9. Project Resources

MATERIAL | MANPOWER | MACHINARY

• Various Trades(Manpower, Machinary)

• Resource Productivity (Manpower, Machinary)
• Long Lead (Material, Machinary)

• MOBILIZATION HISTOGRAMS (Manpower, Material, Machinary)

• DEMOBILIZATION HISTOGRAMS (Manpower, Machinary, Temp Material)
9. Project Resources
MATERIAL | MANPOWER | MACHINARY

Resource Management - 6 Step Process

1. Resource Breakdown
2. Resource Productivity
3. Resource Planning
4. Resource Allocation
5. Resource Levelling
6. Resource Histograms (Mobilization & Demobilization)
Project Resources

Resource Breakdown
Manpower Material Machinary

Trades Long Lead Trades

Major
Minor
10. Project Work Break Down
• PROJECT PHASE
STATIC BREAKDOWN
• LOCATION – X,Y, Z
DYNAMIC BREAKDOWN
• DISCIPLINE (Primavera - Activity Codes,
Filters, Layouts)
• SUB-DISCIPLINE

• ACTIVITIES
11. Project Planning

INPUT ALSO NEED

• Scope • Construction Work Methods
• Project Duration • Cash Flow Constraints (If any)
• Project Milestones • Resource Productivity Assumptions
• Interim Milestones • Work Break Down Structure (WBS)
• Major Interfaces • Qty Breakdown as per WBS
Activity Level Planning Process
Activity Construction Method

Activity Qty

Resources (Material, Manpower, Machinary)

Resource Productivity

Crew Size Planning

Duration
12. Project Scheduling
Scheduling Tool Mastery
(PRIMAVERA)
13. Project Monitoring
Review | Analysis | Reporting

Review
• S - Curve Review (Plan Vs Actual % Progress)
• KPIs – Key Performance Indicators Review (Plan Vs Actual Qty)

• Resource Mob / Demob Histograms Review

• Project Review Meetings – Weekly / Monthly

• Project Cash flow Review - Monthly Meetings
Project Monitoring
Review | Analysis | Reporting

Analysis
• Trend Analysis
• Data Analysis (Purpose Specific)

Reporting
• Reporting Using Primavera
• Daily / Weekly / Monthly Reports
• Custom Reports (Purpose Specific)
14. Project Controls

• Informed Decision Making – Based on Monitoring,

Analysis of Monitored Data

• Descions To Meet 3 Objectives.

15. Project Programs

• At Project Start
• Project Baseline Program (Level 4 Program)

• During Project Progress

• Progress Updates - Weekly / Monthly.
• Revised Baseline Programmes.
• Recovery Programmes.
15. Project Programs
At Project Start:
• Project Milestone Programme - 5 to 20 Activities
(Level 1 Schedule) - Project Level
• Project Detailed Milestone Schedule - 20 to 100 Activities
(Level 2 Schedule) - Project Level
• Project Master Schedule - 100 to 1000 Activities
(Level 3 Schedule) - Project Level
• Project Baseline Schedule - 1000 to 5000 Activities
(Level 4 Schedule) - Contractor Level
• Project Construction Schedule - 5000 to 50000 Activities
(Level 5 Schedule) - Contractor / Sub Contractor Level
16. PM Tools

• Excel
• MSP
• PRIMAVERA

• Business Intelligence Tools (BI)

• 4D Planning Tools - BIM etc
PM Tools - Primavera
1. INTRODUCTION
2. PRIMAVERA TOOL BARS
3. CREATING ENTERPRISE STRUCTURE
4. CREATING NEW PEOJECT
5. SETTING UP PROJECT CALENDARS
6. UNDERSTANDING YOUR PROJECT
7. PLANNING THE WORK
8. CREATING WORK BREAK DOWN SRUCTURE
9. ADDING ACTIVTIES & VARIOUS ACTIVITY TYPES
10. ACITIVTY LIST FOR VARIOUS PROJECT PHASES
PM Tools - Primavera
11. ACTIVITY SEQUENCING - CONSTRUCTION PHASE
12. ACTIVITY SEQUENCING - DESIGN PHASE
13. ACTIVITY SEQUENCING - PROCUREMENT PHASE
14. CREATING PROJECT MILESTONES
15. USING ACTIVITY CODES
16. SCHEDULE INTEGRITY CHECKS
17. USING FILTERS - DEFAULT & CUSTOMIZED
18. CHECKING CRITICAL PATH
19. CUSTOMIZING BAR CHART & TIMELINE
20. USING GROUP & SORT TOOL
PM Tools - Primavera
21. CUSTOMIZING ACTIVITY TAB
22. CONSTRAINTS
23. LAYOUTS – DEFAULT & CUSTOMISED
24. ANALYZING SCHEDULE LOG
25. DEFINING RESOURCES
26. ALLOCATING RESOURCES
27. OPTIMIZING RESOURCES
28. LEVELLING RESOURCES
29. REVIEWING THE SCHEDULE
30. UPDATING THE SCHEDULE
31. REPORTING USING P6
17. Project Controls Department - Functions

• PLANNING

• SCHEDULING

• MONITORING

• COST CONTROL

• DOCUMENT CONTROL
Project Controls Department – Key Roles

• PLANNING ENGINEER

• SCHEDULING ENGINEER

• PROJECT CONTROL ENGINEER (Monitoring/Analysis)

(Project Controller)
Project Controls Department - JD

Job Description
• JOB TITLE
• REPORTS TO
• DEPARTMENT
• JOB OVERVIEW / SUMMARY
• RESPONSIBILITIES
• QUALIFICATIONS
• SKILLS & KNOWLEDGE REQUIRED
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