Rift valley university Ambo campus

Department of accounting and finance level II

Assessment
Unit of competency: Using Business Technology and Equipment
Set by Ayansa Ergiba
Name _____________________________________ ID No_________________ Time allowed 1hr.
Part I: If the statement is correct write True and if the statement is not correct write False on separated answer sheet.
1. All office environments use the same type of technology to carry out their work.
2. Proofread and edit documents on screen before printing is used for to minimize paper wastage.
3. Naming folder and file conventions help to identify and retrieve documents.
4. Environmental factors in the workplace not include light, noise and air quality.
5. When not required switching off lights and equipment are not used to save energy consumption.
Part II: Choose the correct answer and write your choice on separated answer sheet in CAPITAL letter.
1. One of the following software is records and processes accounting transactions within areas such as accounts
payable, accounts receivable, and payroll.
A. Payroll software B. Billing software C. Word processing software D. Spreadsheets software
2. Any electronic system that helps employees to accomplish tasks is known as_____________.
A. Organizational technology B. Business technology C. Computer technology D. All
3. Organizations may select technologies depending on all of the following except one.
A. The size of the business, C. The particular requirements of financial plan
B. The particular needs of the business D. The tasks that need to be automated

4. Which one is not an input device?

A. Keyboard B. Scanner C. Mouse D. monitor
5. Except one all are the result of major losses in non-reported problems of suspicious actives.
A. Computer downtime B. Information corruption C. Transmission of viruses D. hearing impairment
6. Noise is a ________if it disturbs people, distracts them, inhibits communication, causes stress or generally
interferes with their work.
A. Problem B. hazard C. Danger D. All

7. One of the following is not true about E-mail address.

A. The username and the domain name are B. E-mail addresses are not case sensitive
C. Spaces are not allowed in e-mail address
separated by @ symbol
D. E-mail addresses are case sensitive
8. A device that is used to convert hardcopy into softcopy.
A. Photocopy B. printer C. Scanner D. computer

9. Noise is a ________ if it stops you from working productively, comfortably and safely.
A. Problem B. hazard C. Danger D. All

=1=
10. Which one is used in E-mail when we do not want one or more of the recipients to know that someone else
was copied on the message?
A. Black Carbon Copy B. Carbon Copy C. Subject D. Text
11. One is the scientific study of human performance at work.
A. Ergonomics B. Economics C. Workplace adjustment D. Mixing up activities
12. Which one is business technology?

A. Chair B. Desk C. Table D. Photo copy

13. ____________________ is any equipment that allows you to put information into a computer.

A. input device B. output device C. Process D. All

14. One is not consumable technology.
A. CD-ROM B. Printer C. Toner cartridges D. Zip disks
15. Preventive maintenance is used to ____________.

A. Increases the chance of something going wrong. C. Increases the chance of something going right
B. Reduces the chance of something going wrong. D. Fixing something after it is broken.
16. Using a computer for too long without a break has been associated with all the following except one.
A. neck ache B. headaches C. kneecap ache D. Eyestrain
17. computer screen positioned in front of a bright window can cause the lighting hazards:

A. Glare B. Flickering lights C. Reflections D. Shadows

18. One of the following is helps the decision makers for financial analysis of organization.
A. Asset management software B. Database software C. Billing software D. Spreadsheets software

Part III: Match the correct answer from column B to column A.

Column A Column B
1. The device used for to destroy private, confidential or sensitive document. A. Mixing up activities
2. E-mail from unknown sender and have a subject line urging you to open the B. Computer
message. C. Digital camera
3. A portable device allowing employees to accomplish tasks even as they travel. D. Updating
4. Renaming file or inserting new records. E. Hardware
5. An electronic device used for storing and processing information. F. Binder
6. Takes photographs using an electronic imaging sensor. G. Laptop
7. The best way to prevent repetitive actions that cause stress on your body. H. Software
8. The physical and visible components of the system. I. Printer
9. The set of programs which enable the hardware to perform a specific task. J. Laminator
10. The device used for to add plastic coatings to images, cards and paper K. Shredder
documents. L. Suspicious activities

=2=
 Part IV: Writing
1. Write the file management requirements.
a. _______________________________________________________________
b. _______________________________________________________________
c. _______________________________________________________________
2. When managing information, you need to find out
a. _______________________________________________________________
b._________________________________________________________________
c. _______________________________________________________________
d._________________________________________________________________
==================================================================================================
==================================================================================================
Answer sheet for Using Business Technology and Equipment (Group 4, 5, 6 and 7) only.
Name __________________________________ ID No_________ Group ________ Time allowed: 1hr.
Part I. (True Part II Part III:
Part IV: Writing
or False) (choice) Matching
1 1 1 a.
2 2 2 1 b.
3 3 3 c.
4 4 4 a.
5 5 5 2 b.
6 6 c.
7 7 d.
8 8
9 9
10 10
11
12
13
14
15
16
17

=3=
18

=4=