PROPOSAL Fairylyn Event Management Inc

Fairylyn Event Management Inc.
Bgy. Bagong Silang, Puerto Princesa City

"Expect Your Event Is Like A Fantasy"
An
Event Management
Proposal for the
@100 Anniversary (week long) of
Palawan National School
Submitted by:
Jonalyn Fronda
Submitted to:
Kenneth E. Roque
INTRODUCTION
Fairylyn Event Services is from the word fairy and lyn, lyn is came from my name
Jonalyn and fairy which means fairy godmother but I pick only the word fairy it’s a
nice name and classy to read. Our company focus only on a Birthday party event but
because of our service to our client they feedback us and suggest us that if we can
handle also any kind of event like a Reunion, Anniversary and wedding. And that’s
our event services now, where not only focus on a Birthday event, we can handle
any event.
Fairylyn Event Management, Inc. Established in 2018 to present, the company is
already 4 years of our services in the industry that’s why our company is known
already and is familiar already of some of the biggest clients that we have and by
them, they introduce us, because of our good services.
Last year 2021, our company won the best event services in handling a birthday
event. We are also one of the event services that have a high rank of having a client
good feedback about what our company do their event. From the start of our
company until now, we already have 100 plus birthday party events that we handle
and successful events.
Our company is located in Rodriquez Compound, Bagong Silang, Puerto Princesa
City, with fifty employees we manage events from different places which gave us
more clients by recommendations, and we maintain the excitement when handling
an event from that day of birthday party until today, which has been out motivation to
make a successful event.
VISION
To be Puerto Princesa City’s leading Event Management Company that delivers
high-quality, value-driven services while focusing on the uniqueness and peculiarities
of our client project.
MISSION
To ensure customer satisfaction and loyalty by consistently providing outstanding
services that create an overall extraordinary event experience by consistently
delivering an intimate and special experience that is beyond expectation and building
long-term relationships with our nearest clients.
Contact: 09301388166
Email: Fairy_lyn@email.com
Jonalyn Fronda
Bagong Silang, Puerto Princesa City, Palawan

Email add: Frondajonalyn@gmail.com
Mobile: 09301388166
PROFESSIONAL SUMMARY
Event Manager with 3 years of experience in the events field. Strong project
management and problem-solving skills allow for superior customer service. Proven
track record of creating fun and elegant events, from venue selection to set up to
break down. Strong writing skills.
WORK EXPERIENCE:
Event Manager
*Manage service staff of 25-50 employees, including servers, bartenders, and
bussers, offering constructive feedback for superior service
*Forge and maintain a relationship with the caterers, and other vendors to ensure
quick and on-time installations and breakdowns of events.
* Strong problem-solving and project management skills kept planning on track
* Mastered contract negotiations and gained a reputation for bringing events to
completion under budget.
Event coordinator
* Fulfilled contractual obligations, including communications, vendor coordination,
and schedule creation.
* Accurately calculated and processed expenses during and after events.
* Maintained constant communication with clients via phone and email.
SKILLS:
*Event sales *Contract negotiations
*Calendar management *Client relations
*Team leadership *Marketing
*Communication *Budget development
Demographic:
Client Name Age Gender Marital Status
Dr. Eduardo G. Santos 60 years old Male Marriage
Mimi Bakuma 57 years old Female Marriage
Mr. Marcelino Parcal 47 years old Male Marriage
250 guest/ attendees 37 -50
Psychographic:
The client wants to have two venues first venue in school at Abueg gym, and the
second venue outside the school so that they have time to celebrate their @100
anniversary, our client plan to have a week long celebrating 6 days spent in school
and 1 day outside the school at A&A Plaza Hotel. For their theme our client want’s
only two colors it’s gold and black and for the attire, all women and men are in formal
attire. On their food, they want Filipino dishes cuisine. The budget is 800,000.00
pesos for the first and second venue.
Definition:
A school anniversary is often a time to learn more about and celebrate the building,
founders and significance that the school has lent to the community and city. If the
school that you attended as a child or teenager, or the institution your child attends,
has such an event coming up, there are several ways to commemorate it with
special school anniversary activities that will create fond memories for present and
former students.
Anniversaries are a very important part of school life, particularly in the arena of the
private school. Memories rekindle the ‘good old days or not-so-good, providing a
platform to celebrate how the school has evolved and grown. Usually, the
anniversary commemorates the positive aspects of the school, remembering
traditions and instilling a sense of pride in current students.
History and origin:

c. 1200, "year-day, annual return of a certain date in the year," originally especially
of the day of a person's death or a saint's martyrdom, from Medieval Latin
anniversarium, noun from Latin anniversarius (adj.) "returning annually," from annus
(genitive anni) "year" (see annual (adj.)) + versus, past participle of vertere "to turn"
(from PIE root *wer- (2) "to turn, bend").
The Importance of Celebrating an Anniversary
Anniversaries remind us of the important events that took place in our lives.
Whether you are marking a wedding, a birthday, the death of a loved one, a civil
partnership or a momentous event, celebrating it reminds you of the importance that
particular occasion. It is an opportunity to forget all the challenges you are
undergoing currently, and reflect on the emotions brought forward by the event.
Similarly, celebrating an anniversary gives you the chance to bond with family,
friends and the community.
Anniversaries help you realize the effects brought forward by the events you are
celebrating. For example, if it is marriage, how has it shaped your lives? The past
plays a significant role in enabling us to understand who we are. So, don’t be afraid
of remembering the good or bad times that defined your life. In most cases
anniversaries elicit mixed emotions, and depending on your current situation you
could either feel bad for your life took a path you never expected and in some cases,
you might feel good that you made the right choice. However, never let the past rule
your future. Instead, use the anniversary to challenge yourself and motivate yourself
to move forward and build a better life.
Reflecting on past events enables us to remember the reasons for our existence.
Therefore, celebrating an anniversary helps you focus on your goals and stay
focused on meeting them. This makes a positive impact in your life since, at times,
you might feel lost, discouraged, worn out and in low spirits. However, when you are
reminded of the reason you exist, your soul is rejuvenated, and you get motivated to
move on.
Anniversaries are not always personal, at times tragedies that shook our society or
events that had a nationwide impact can be marked to be remembered annually.
These events are important in bringing our community together, and they help shape
a nation’s future.
What is school anniversary,
A school anniversary is often a time to learn more about and celebrate the building,
founders and significance that the school has lent to the community and city.
Purpose of school founding anniversary,

Every year, schools and universities celebrate their respective foundation days to
commemorate the day when the school was founded or established.
It is significant not only because of the number of years it has served the
community but also It is a moment to connect to the energy of this moment of
remembrance, it is the chance to remind about the humble beginnings of the
organization or institution.
Importance of school anniversary,
An anniversary puts a pin on the calendar to remind us of something that matters to
us. It’s a chance reflect on a relationship or a cultural identity, to come together, or to
celebrate a joyous event.
Whatever the anniversary, it gives us a chance to look back over the years since the
event we’re marking, and reflect on how it has shaped us. Remembering the past
(but without letting it rule us) can be an important part of understanding who we are.
PROPOSAL LETTER
October 25, 2022
Dr. Eduardo G. Santos

Principal of School
Dear Sir Santos,

One of our clients informed us that you are looking for an event planner for your
School Anniversary Event 2022. I grab this opportunities to let you know how our
company want to be part of your big event and. I want you to know how our company
motivate for this kind of event.
Our company started in 2019 and until now, we already have numerous event
plan that we made and successful and we make sure that your event will be work
successful to.
We were very thankful to present to you our unique ideas for this kind of the event.
We will be glad if you want to have a meeting with us and will discuss our proposal.
Don’t hesitate to contact us if you are interested, at 09301388166 or by sending an
email to our company at Fairy_lyn@email.com.
Have a nice day!

Thank you and we will wait for your response.
Jonalyn Fronda
Manager
Fairlyn Event Management
CLIENT LETTER
October 27, 2022
Jonalyn Fronda
Manager
Fairlyn Event Management
Dear Ms. Fronda,

Good day, I receive your letter and also I already search your company on
the internet and so far so good. I’m sending this letter to let you known that I’m
knowledge your letter and let us meet on October 21, 2022. Monday at the
restaurant, at 2pm in the afternoon.
Thanks you and see you there!
Sincerely,

Principal of School
BID Letter
November 6, 2022
Sir. Eduardo Santos

Principal of School
Dear Sir. Santos,

Good day! Thank you for choosing our company, Fairylyn Event Management,
for managing your School Anniversary Event, with the following details:
Date: February 14 – 19, 2023
Time: 8:00 am onward
Preferred Place: First venue: Palawan National School in Abueg Gym
and Second venue: A&A Plaza Hotel.
After considering your wants and needs to an event and especially your
budget during our meeting, we are content to place are price for a total amount of
Php 800,000.00 pesos/- Details of the price is in the attached costing:
Our payment terms and conditions are:
30% of the amount – upon signing of this contract
20% of the amount – 3 rd month finalization the event
30% of the amount – The day before the event
20% of the amount – The day after the event
If you have clarification on the above, please feel free to contact us at

09301388166 or by sending us an a email at Fairy_lyn@email.com and we will be
glad to serve you.
Thank you and we await for your response.
Jonalyn Fronda
Manager
TIME TABLE
OBJECTIVE Oct. Nov. Nov. Nov. Nov. Nov. Dec. Dec. Dec.
25- 01-05 07-12 14-19 21-26 Dec. 05-10 12-17 19-23
31 28-03
Sending a proposal
letter to client
-Receiving
acknowledgement
letter of client
Meeting the client with
the team (list the needs
,wants and idea of the
client).
Send a Bid Letter to
the client (Our terms
and condition)
-Meeting the client
(MOA/Contract
signing)
Company and client
agreed the date of the
event
Formulate the event
concept with team
Team meeting about
the sub concept that
we done
-Finalize the event
concept
Meeting the client
present event concept
-Client approve the
concept
Meeting the client and

suggest 3 theme and
venue.
Venue picking with the
client (visiting one by
one of the venue)
Send a letter
requesting a meeting
to the manager of A&A
Plaza Hotel for the
second venue
Visit the first venue
which is in school
Meeting the manager
of the second venue
with the client.
Contract Signing of
A&A Hotel for the
second venue
Sending letter to the
SSG President of the
school for meeting
about what they
activities do in the
event
Meeting with the SSG
member/ List all they
wants and needs for
the event at school
Meeting with the client.
Discuss who will be our
supplier for their event.
Client agree for the
supplier that we get for
their event
Team meeting about
contacting our supplier
Send a letter
to a supplier for
Printing for invitation
Meeting with the
supplier for Printing for
invitation
Finalize what we
meeting with the
supplier
Contract signing of
Printing for invitation
Contract signing of
Photo booth supplier
Meeting with the
supplier for Light and
Sound
Finalize what we
meeting with the
supplier
Contract signing for
light and sound
Meeting with the
supplier of
Photography and
videography Studio
Meeting with the

supplier of the printing
the invitation to follow
up the invitation to start
giving to the
participants of the
event.
Finalize the invitation

and arrange for
sending them to the
guest of the event
Sending an invitation
letter to the
guest/participants
for the first venue and
second venue (5
judge, 250
guest(selected
teachers for the
second venue), and 25
stakeholders of the
school and
department)
Finalize what we
meeting with the
supplier

Photography and
videography Studio
Send a letter
to a supplier for
Catering
Jan. Jan. Jan. Jan. Jan. Feb. Feb. Feb. Feb.

OBJECTIVE 02- 09-14 16-21 23-28 Feb. 06-11 13 14 21
07 30-04
Meeting with the
supplier of Catering
Finalize what we
meeting with the
supplier
Catering
Team meeting, Finalize

what we meeting with
all the supplier
Team meeting about

the progress of our
event, and follow-up of
what we done it.
Meeting with the SSG

president (discuss
what we need to do for
the event in school)
My team visiting the

two (2) venue(check
the space, team of
stylist, and technician,)
My team back to the

venue think what they
goanna do for the
venue
Follow up all the

supplier to make sure
no problem before the
event
Participants and guest
confirmation. If some of
the guest not to come
especially the judge so
we can make a backup
plan.
Checking the first and

second venue to make
sure its 100% prepared
to use.
Forwarding a time
frame with a team,
supplier especially the
photography and
videography supplier.
To they know what
goanna happen the
day of the event.
The day of the event.
Triple check the venue,
oversee staff
volunteers, and test
run equipment
Evaluation Day (After
the week-long event)
Time Frame
(School Anniversary Day 1 to Day 7)
Day 1
4:30 am to 5:00 am Arrival to the venue with the team, prepare the venue for the
mass.
5:00 am to 5:30 am Done prepare the technicalities.
5:30 am to 6:00 am Arrival of the teachers, selected students and the team of
the priest.
6:00 am to 6:30 am Priest prepare for starting the mass.
6:30 am to 7:30 am Thanksgiving Mass.
7:30 am to 8:00 am Breakfast time of all guest, participants and our team.
8:00 am to 8:30 am Break Time.
8:30 am to 9:00 am Thanks to the priest and their team for the mass and they go
home.
9:00 am to 10:00 am Opening program National Anthem, song of MIMAROPA and
prayer.
10:00 am to 11:00 am Presenting dance, sing of every grade level.
11:00 am to 12:30 pm Lunch by department and lunch of our team.
12:30 pm to 1:00 pm Break Time.
1:00 pm to 1:30 pm Ribbon- cutting for the campus field.
Presenting the different booths by SSG member (This booth is
1:30 pm to 3:00 pm until the end of celebrates, start now day 1 (Feb. 14) until day 5
(Feb. 18).
3:00 pm to 5:00 pm Mass field Demonstration by grade level and all Mapeh
Teachers.
Ending the program. SSG member thanks announce to all
5:00 pm to 5:30 pm students and teachers per participants for this day and see you
tomorrow.
5:30 pm to 6:00 pm Cleaning the venue and prepare for the next activities tomorrow.
6:00 pm to 6:30 pm Dinner with the team.
6:30 pm to 7:00 pm Rest time!
Day 2
P.S The Booth by SSG member were still ongoing
6:30 am to 7:00 am Arrival to the venue with the team, double check the
Technicalities
7:00 am to 8:00 am Arrival of the participants, judge and all guest
8:00 am to 8:30 am Opening program, National Anthem, MIMAROPA song and
prayer.
Host of the event announce the starting of the event and
8:30 am to 9:00 am activities for today program and the mechanics. Grade level from
grade 7 -12 can participants for the activities.
9:00 am to 9:15 am Host announce the first activities and criteria.

9:15 am to 11:00 am Tiktok dance challenge.
11:00 am to 11:30 am End of the first activities, going home of the participants
for lunch.
11:30 am to 12:00 pm Lunch by department( teachers, judge, And SSG
member) and lunch of our team.
12:00 pm to 12:30 pm Break Time
12:30 pm to 1:00 pm Starting going back of all the participants to the venue.
1:00 pm to 1:30 pm Host starting the program and announce the second
activities and the criteria.
1:30 pm to 3:00 pm Mask art ( Mask design Contest).
3:00 pm to 3:20 pm End of the second activities
3:20 pm to 4:00 pm Advance congrats to the second batch of participants and
patient wait for the awarding winning on the day 5 (Feb. 18)
4:00 pm to 5:00 pm Cleaning the venue and set up for next activity tomorrow
5:00 pm to 5:30 pm Team going home and rest.
Day 3
Technicalities
prayer.
Host of the event announce the starting of the event and
8:30 am to 9:00 am activities for today program and the mechanics. Grade level from
grade 7 -12 can participants for the activities.
9:00 am to 9:15 am Host announce the first activities and criteria.
9:15 am to 11:00 am Tugtog tanghalan (Instrumental Music Contest)
11:00 am to 11:30 am End of the first activities, going home of the participants
for lunch.
activities and the criteria.
1:30 pm to 3:00 pm Awitan Padayun ( Singing contest)
3:20 pm to 4:00 pm Advance congrats to the second batch of participants and
patient wait for the awarding winning on the day 5 (Feb. 18)
Day 4
technicalities
prayer.
Host of the event announce the starting of the event an
8:30 am to 9:00 am activities for today program and the mechanics. Grade level
from grade 7 -12 can participants for the activities.
9:00 am to 9:15 am Host announce the fifth activities and criteria.
9:15 am to 11:00 am Tanghal Makarta (Spoken Poetry)
11:00 am to 11:30 am End of the fifth activities, going home of the participants
for lunch.
activities and the criteria
1:30 pm to 3:00 pm Digital Painting Contests
3:20 pm to 4:00 pm Advance congrats to the third and last batch of participants
and patient wait for the awarding winning on the day 5 (Feb. 18)
Day 5 (half day)
6:00 am to 7:00 am Arrival checking of the venue, technicalities and prepared for the
prices later.
7:00 am to 8:00 am Arrival of the student’s, teachers and guest/participants.
8:00 am to 8:30 am Opening program, National Anthem, song of MIMAROPA and
prayer.
8:30 am to 9:00 am Sir Santos speech thanks to all guest and advance congrats to
all participants.
9:00 am to 9:30 am Host announce a little bit recap of what the participant’s do
day-by -day.
9:30 am to 10:00 am Starting announce the winner in six (6) difference contest’s
activity and giving the certificate.
10:00 am to 10:30 am Time to taking a picture.
Closing, Thank you announce and congrats to all participant’s
and joining the School Anniversary start to day 1 (Feb.14)
10:30 am to 11:30 am until day 6 (Feb. 20). And announce the next activity for
tomorrow. End of the program.
11:30 am to 12:30 pm Lunch by Department and lunch of our team.
12:30 pm to 1:00 pm Break Time.
1:00 pm to 2:30 pm Clean the venue and set up for the next activities for tomorrow.
Day 6
3:00 am to 4:00 am Arrival to school and check all the needed for fun run.
4:00 am to 4:30 am Student’s, teacher’s arrival to the school and ready for fun run.
Position of the SSG members on the road where students pass
4:30 pm to 5:00 pm through the fun run they throw liquid color and powder color
on the student's clothes.
5:00 am to 5:30 am Police Patrol arrive to guide the students way for fun run
5:30 am to 6:30 am Start of Fun run near only in PNS.
6:30 am to 7:00 am Rest, drink water and prepare for color Zumba.
7:00 am to 7:30 am Color fun Zumba/exercise for all student’s and teacher’s
7:30 am to 8:00 am Free breakfast (Aruscaldo and bread)
8:00 am to 9:00 am Rest and change. Some student have time to go home.
9:00 am to 9:30 am Prepare time for the cheer and yell and announce the criteria
9:30 am to 11:00 am Cheer and yell per grade section by Mapeh teacher’s.
11:00 am to 11:30 pm Announce for the winner of cheer and yell.
Thanks to the participants of cheer and yell and lunch time
11:30 pm to 12:00 pm students can go home for lunch and can back for the next
activity.
12:00 pm to 1:00 pm Lunch by department and lunch of our team
1:00 pm to 1:30 pm Rest and prepare for the pageant “Hari at Reyna ng Pns”
1:30 pm to 2:00 pm Arrival of the participants and students.
2:30 am to 4:00 am “Hari at Reyna ng Pns” per grade level of contestant
4:00 pm to 5:30 pm Announcing the winner of “Hari at Reyna ng Pns”
5:30 pm to 5:45 pm Taking pictures and firetruck arrival
5:45 pm to 6:00 pm Change/ get ready for the party called “wet and wild”
6:00 pm to 7:00 pm Wet and wild party-party
Thank you announce and congrats to the contestant of the
7:00 pm to 7:30 pm pageant and thanks to all what happen in whole day. End of the
party and student starting going home.
7:30 pm to 8:00 pm Clean the venue and help to get all the team things because end
of the party in school. Another venue for tomorrow.
8:00 pm to 8:30 pm Dinner with the team.
8:30 pm to 9:00 pm Going home and rest time.
Day 7
(Second venue and last day)
(at A&A Plaza Hotel)
3:00 pm to 4:00 pm Arrival of the team, double check the venue, light, and all
needed for the event.
4:00 pm to 4:20 pm Arrival of all guest. (Event Host)
4:20 pm to 4:30 pm Check the guest’s list
4:00 pm to 4:20 pm Take a picture of all coming guest.
4:20 pm to 4:25 pm Event host starting, while waiting to others to come.
4:25 pm to 4:30 pm Host welcoming Sir Santos to have a speech.
4:30 pm to 4:45 pm Speech of principal Sir Santos, welcome, thanks and
appreciating to all guest.
4:30 pm to 4:35 pm Taking picture of Sir Santos speech.
4:45 pm to 4:55 pm Open program, National Anthem, sing of MIMAROPA and prayer.
4:55 pm to 4:60 pm Host acknowledgement to all guest for coming and take
them sit. Welcome the performance of mapeh teachers
4:60 pm to 5:05 pm PNS Mapeh teacher’s performance
5:05 pm to 5:10 pm Host thank you performing and then welcome for student
performing.
5:10 pm to 5:15 pm PNS student’s performance
Host thank you performing for the students. Next announce
5:15 pm to 5:20 pm he welcome of stake holders message of the @100
anniversary.
5:20 pm to 5:45 pm Stake holders message.
5:20 pm to 5:45 pm Taking a picture of the stake holders while deliver there message.
5:45 pm to 5:50 pm Host thank you to the stake holders message
6:50 pm to 6:55 pm Host welcoming the other message.
6:55 pm to 7:00 pm Message of men and women of department’s (Alumni)
6:55 pm to 7:15 pm Picture taking.
7:15 pm to 7:20 pm Host thank you for the message and now time to eat for dinner.
7:20 pm to 7:45 pm Dinner time of the guest and
Dinner time with my team
7:45 pm to 7:50 pm Host resume the program and announce the recognition.
7:50 pm to 8:15 pm Recognition outstanding teachers and personnel of Jhs and
Shs teacher’s
7:50 pm to 8:15 pm Picture taking
8:15 pm to 8:20 pm Host welcoming again Sir Santos for another speech
8:20 pm to 8:30 pm School Principal speech (again, its about the school)
8:30 pm to 8:35 pm Host thanks for speech and announce the principal awarding
giving by the principal of School.
8:35 pm to 8:55 pm Commendation for work extension of the admin personnel,
guidance services, utility services and other school services.
8:35 pm to 8:55 pm Taking picture
8:55 pm to 8:60 pm Host thanks to the awarding.
8:60 pm to 9:05 pm Host announce the very special awarding to the teachers of
Pns giving by the principal of school.
9:05 pm to 9:25 pm Principal’s awards of the teacher’s of Jhs Department and Shs
Academic track.
9:25 pm to 9:30 pm Host congrats and thanks to the awardees and have some
midnight dinner
9:30 pm to 10:00 pm Midnight Dinner
10:00 pm to 10:05 Host closing acknowledgment, congrats all guest and announce
pm to
have some fun the night.
10:05 pm to 10:30 Some guest going home and some having a party.
pm
10:30 pm to 11:00 All guest going home
am
11:00 am to 12:00 My team start to pack there things and go home.
am Done all happy successful event and rest.
ORGANIZATION CHART
(Company chart)
Event Director
Officials Promotion Programmer Venue Equipment Hospitality

Coordination Coordination Coordination Coordination Coordination
Coordination
Department Department Department Department Department
Department
Official Promotion Event Set- up team Sound Manager Hospital

Coordinator Coordination Coordinator manager Manager
Manager
Musicians
Publicity Programmer Risk Manager Sponsorship
Referees Manager Coordinator Executive
Dancers
Master of Marketing Event Planner Environment Caterer

ceremonies Manager Controller Transport
Manager
Marketing
executive Ceremony Booking
Driver
Manager Manager
Media expert
Volunteer
Cleaning Manager
Manager
Cleaning team Member

CONTRACT AND AGREEMENT
Republic of the Philippines

Province of Palawan
City of Puerto Princesa ) S.S.
MEMORANDUM OF AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:

This Memorandum of Agreement made and entered by and between:
Fairylyn Event Management Inc., represented by Jonalyn T. Fronda, in her
capacity as the Manager, of legal age, Filipino, and a resident of Brgy. Bagong
Silang, Puerto Princesa City, hereinafter referred to as the “FIRST PARTY”;
- And –
Eduardo G. Santos, with principal address at brgy. Manggahan H. Mendoza
Street,Puerto Princesa City, hereinafter referred to as the “SECOND PARTY”;
WITNESSETH THAT:
WHEREAS, the FIRST PARTY is in business of providing, among others,

event management , event planning and subcontracting of related services such as
catering, photography, and venue, etc., for the successful implementation of client’s
events;
WHEREAS, the SECOND PARTY is in need of event management and

coordinator for the @100 Anniversary week-long celebration of Palawan National
School, on 14 Feb to 20 Feb 2023;
WHEREAS, the FIRST PARTY is able and willing to accommodate the

SECOND PARTY as one of its client.
NOW, THEREFORE, in view of the foregoing, the FIRST PARTY hereby

agrees to provide event management and coordination and other related services in
favor of the SECOND PARTY subject to the following terms and conditions, to wit:
A) The FIRST PARTY shall properly plan the event in the following manner
with the primary inputs from the SECOND PARTY:
1st Week after signing of the agreement – Conceptualizing all

needed for the event
st
1 Month - Programmed Planning / Supplier Selection
nd
2 Month - Venue Decoration and Other services
finalization (Lights and Sounds, Tables and
Chairs,
stage design, etc.)
rd
3 Month - Finalization the event
B) Should there be changes with the above, either of the PARTIES should
notify in order to avoid communication breakdown.
C) The FIRST PARTY shall assign a Person In Charge for the disposal of the
SECOND PARTY. Likewise, the SECOND PARTY shall assign a FOCAL
PERSON for the disposal of the FIRST PARTY. Should
miscommunication between both parties, the signatories of this agreement
will be liable.
D) The FIRST PARTY will suggest to the SECOND PARTY trusted suppliers
of services that will be used in the event. Should the SECOND PARTY
get their recommended supplier/s; the SECOND PARTY will inform the
FIRST PARTY and submit the contact of elected supplier for proper
communication.
E) The SECOND PARTY shall approve the supplier/s that the FIRST PARTY
recommends.
F) The FIRST PARTY and the SECOND PARTY shall agree with the price
ceiling for the event and should there be any adjustment or additional
purchases/services, the SECOND PARTY must signify his agreement
through an ADDENDUM of SERVICES.
G) The agreed amount for the services of the FIRST PARTY will be stated in
the BID LETTER together with the attached costing. The SECOND
PARTY signifies his agreement to the stated amount of eight hundred
thousand pesos (800,000.00) by signing both the bid letter and the
costing.
H) Terms of Payment shall be:
30% of the amount – upon signing of this contract

20% of the amount – 3rd month finalization the event
30% of the amount - The day before the event
20% of the amount - The day after the event
I) Should the SECOND PARTY is not satisfied with the outcome of the event
(in which it is clear that the FIRST PARTY under deliver the services); the
remaining 10% shall be retention amount.
J) In the event that the SECOND PARTY cancels this agreement for reasons
without fault on the part of the FIRST PARTY, the FIRST PARTY shall
retain the 30% of the total amount paid.
IN WITNESS WHEREOF, the parties have hereunto affixed their signature this
_____________ at Puerto Princesa City.
Jonalyn Fronda Eduardo Santos
FIRST PARTY SECOND PARTY
Signed in the presence of:
1. Event Planner_____________ 1.Assistant Principal_______

2. Manager Assistant_________ 2.SSG President_________
ACKNOWLEDGMENT
Republic of the Philippines)

City of Puerto Princesa ) S.S.
BEFORE ME, a Notary Public for the province of Palawan and in the City of Puerto
Princesa, this _______________________________, personally appeared the
above, with their respective valid identification card nos. indicated below their
names, who presented themselves to be same person who executed the foregoing
instruments, which they acknowledge before me as their free and voluntary act and
deed.
WITNESS MY HAND AND SEAL on the date and place first above written.
Doc. No. ________

Page No. ________
Book No. ________
Series of ________
Figure 1. Chart of our Team in then event.
EVENT TEAM
Event Head
Technical Team Key Executive Supplier Coordinator
Security Coordinator Event Manager Catering Light and sound
Technical Coordinator Event Planner Photo Booth Videographer/

Photographer
Event Assistant Invitation
Sound Technician Host
Figure 2. Chart of the participant/guest for the event.

Event Chart
Principal
Assistant Principal
JHS Academic Track SSG President Stake Holders SHS Department
Students SSG Member Alumni of PNS Students

Teacher’s Different Men and Woman of Teacher’
Campaign Department
Non Personnel /
Admin Personnel
Guidance Services
Utility Services
Other School Services
Event Concept
(First Venue)
A.Venue (School)
a. Option 1 - PNS (Abueg Gym)
b. Option 2 - Sports Complex
c. Option 3 - PSU
B. Theme/ design
a. Option 1 - "Moving forward, overcoming challenges and aiming
for excellence."
b. Option 2 - “Sustaining passion: Celebrating the past, inspiring
the future”
c. Option 3 -“ Revitalizing the Present Through Excellent Services
for Sustainability.”
C. Certificate /Tarpaulin
a. Option 1
b. Option 2 - Different Certificate / tarpaulin design.
c. Option 3
D. Food / Snacks
a. Option 1 - Jollibee
b. Option 2 - Macdo
c. Option 3 - Homemade bilao
E. Drinks
a. Option 1 - Water and Soft drinks
b. Option 2 - Juice and Water
c. Option 3 -Soft drinks and juice
F. Participant Arrangement c/o Principal and Fairylyn Events
Certification
(Option 2)
(Option 1)
(Option 3)
Event Concept
(Second Venue)
A.Venue
a. Option 1 - A&A Plaza Hotel
b. Option 2 - Hue Hotel
c. Option 3 - Skylight Convention Center
B. Invitation
a. Option 1
b. Option 2 - Different Invitation Design
c. Option 3
C. Souvenir /Design
a. Option 1 - Fordable Fan
b. Option 2 - Ref Magnet
c. Option 3 - Pin
D. Food / Snacks
a. Option 1 - Catering
b. Option 2 - School Cookery Strand
c. Option 3 - Homemade Bilao & Catering Services
E. Drinks
a. Option 1 - Wine
b. Option 2 - Juice, Water, and Soft drinks
c. Option 3 - medium Alcohol ( low percentage of alcohol)
F. Participant Arrangement c/o Principal and Fairylyn Events

INVITATION
(Option 1)
(Option 2)
(Option 3)
SOUVENIR DESIGN
(Option 1)
(Option 2)
(Option 3)
ESTABLISHMENT EVALUATION (First Venue)

ITEMS PNS (Abueg Gym) Sports Complex PSU
Availability on
Scheduled event 5 5 5
Location 5 4 3
Area 5 5 4
Facilities 5 5 5
Environment 5 5 4
Amenities 4 5 5
Cost 5 4 4
Final Ratings 4.85 4.72 4.42
ESTABLISHMENT EVALUATION (Second venue)

Skylight
ITEMS A&A Plaza Hotel Hue Hotel Convention
Center
Availability on
Scheduled event 5 5 5
Location 5 4 5
Area 5 4 4
Facilities 5 5 5
Environment 4 4 4
Amenities 5 5 5
Cost 5 4 4
Final Ratings 4.85 4.65 4.50
Rating:
5 Excellent
4 Very Good
3 Good
2 Not Bad
Event Brief
What @100 Anniversary week- long of Palawan National

School
Who Eduardo G. Santos, PhD – Principal IV

First venue – Feb 14- 19, 2023, 8:00 AM to 4:00 PM
When
Second venue – Feb 20, 2023, 4:00 PM to 12:AM
First venue – Palawan National School At Abueg Gym,
Puerto Princesa, Palawan
Where
Second Venue – A&A Plaza Hotel, Puerto Princesa,
Palawan
Why To celebrate the another year of success of Palawan

National School and challenge done during the
pandemic
How Open to all students, teachers and all being part of

school to join and celebrate
First venue – Auditorium
Venue set up Second venue – Banquet

Budget 800,000.00 pesos
Target Audience 100 pax
Concept Moving forward, overcoming challenges and aiming

for excellence.
To have a reunion of all the Alumni, faculty, staff, and

Objective some of the students for joining to celebrate the @100
Anniversary of Palawan National School
(First Venue)
Protocol -Not allowed the outsider
-Proper P.E uniform with ID required
-Upon entering the venue not allowed to exit/enter to the
venue
-Not allowed the children
-not allowed to use cellphone while ongoing of the event
(Second Venue)
-Strictly No Smoking at the venue
-Always doing safety protocol for covid-19
-Proper attire must be observe
FIRST VENUE LETTER
Fairylyn Event Management Inc

Bagong Silang, Puerto Princesa City
November 28, 2022

Principal IV
Palawan National School
Dear Sir Santos PhD,

Good day! I am Jonalyn Fronda the manager of Fairylyn Event Management Inc. I
am the organizer of the upcoming event of Palawan National School @100
Anniversary. We would like to request your good school to allow us to use the PNS
Abueg Gym as our venue this coming February 14, 2023 to February 19, 2023.
We also requesting for the use of some furniture including 500 chairs and 5 long
tables as well as the available sound system and projector.
We look forward for your consideration and approval. Thank you and have a nice
day.
Sincerely yours,
Jonalyn Fronda
Manager
09301388166
Fairy_lyn@gmail.com
SECOND VENUE LETTER
Fairylyn Event Management

November 28, 2022
Ezikel Dave Apelio

Manager
A&A Plaza Hotel
Dear Sir Apelio,

Good Day, I am Jonalyn Fronda from Fairylyn Event Management Inc. I am
writing this letter to book your venue, the number of people attending the event is
one hundred (100) people and the event is the Anniversary of Palawan National
School. The date for the event is February 20,2023, from 12:00 pm to 12:00 am.
We will be glad if you want to have a meeting with us and will discuss the details
for the event and also please prepare for the booking amount and other expenses.
Also, I assure you, that no harm or damage will be done to the venue by any means.
If done, I will be responsible for the damage.
In case, you have any queries in this regard, you can contact us or email me at
Fairy_lyn@gmail.com. Thank you and have a nice day.
Sincerely,
Jonalyn Fronda
Manager
09301388166
SUPPLIER LETTER
(Photo and Video)

November 28, 2022
Jijon Marcos
Manager
Gideon’s Photography and Studio
Dear Sir Marcos,

Good day, I am Jonalyn Fronda the manager of Fairylyn Event Management Inc.
Our company have a big event this coming February 20, 2023 the Anniversary of
Palawan National School, at A&A Plaza Hotel, and I am sending this request letter
be part of this event as our videograper and photograper for the event.
We will be glad if you want to have a meeting with us and will discuss the details and
the needed materials for the event. Don’t hesitate to contact us to our email
Fairy_lyn@email.com.

Have a nice day!
Jonalyn Fronda
Manager
SUPPLIER LETTER
(For Light and Sounds)

November 28, 2022
Erly Escubin
Owner
Escubin Electronics
light and sounds Rental
Dear Sir Escubin,

Palawan National School, at A&A Plaza Hotel, and I ‘am sending this request letter
that if will you be part of this event as our supplier for light and sound for the event.

Have a nice day!
Jonalyn Fronda
Manager
SUPPLIER LETTER
(For Printing invitation and certificate)

November 28, 2022
Ronald Rodriguez
Manager
Tetchie's Printing Shop
Dear Sir Rodriguez,

that if will you be part of this event as our supplier for printing an invitation and
certification for the event.

Have a nice day!
Jonalyn Fronda
Manager
09301388166
SUPPLIER LETTER
(For Photo booth)

November 28,2022
Jz Deguzman
Manager
Jz Photo booth and services
Dear Sir Deguzman,

that if will you be part of this event as our supplier for photo booth for the event.

Have a nice day!
Jonalyn Fronda
Manager
09301388166
(Letter for the Host of the event)

November 28, 2022
Josh Baste
Event Host
Dear Sir Baste,

that if will you be part of this event as our event host for the event.

Have a nice day!
Jonalyn Fronda
Manager
09301388166
SUPPLIER LETTER
(FOR FOOD)

November 28,2022
Timay De Asis
Timay’s Catering Services
Manager
Dear Madam Asis,

Palawan National School, at A&A Plaza Hotel, and I am sending this request letter
that if will you be part of this event as our provider for catering for the event.

Have a nice day!
Jonalyn Fronda
Manager
09301388166
Event Venue Floor Plan (first Venue) Abueg Gym

Event Venue Floor Plan (second venue) A&A Plaza Hotel

EVENT RUNNING SHEET

Day 1
TIME ACTION / TASK WHO NOTES
Call time Insert action Person in charge Remark
Still waiting for late
6:00 AM Arrival of guest Girls/ boys scouts arrival of participant
Priest Still accepting late

6:30 AM Thanks giving Mass Students participants
Teachers
Assisted by the
7:30 AM Breakfast Departments department
Still accepting the late

9:00 AM Program starts Students but cant leave the
Teachers venue
Assisted by the
11:00 AM Lunch Departments Department
SSG and others All booths open until

1:00 PM Presenting different booths Campaign day 5 of the event
3:00 PM Field demonstration Mapeh teachers Judge by Mapeh

Teachers
5:00 PM Ending the program Sir. Santos Ready for tomorrow

Attendees leaves the venue activity
Day 2
7:00 AM Arrival of participants/guest Still waiting for late
Girls/ boys scouts arrival of participant
8:00 AM Start the program Students Still accepting the late

Teachers but cant leave the
venue
9:00 AM Announce the first competition
and criteria SSG Host Be ready the
contestant
11:30 AM Lunch Departments Assisted by the
Department
12:30 PM Going back of the participant Still waiting for late
at the venue Girls/ boys scouts arrival of participant
1:00 PM Program/second competition Still accepting the late

resume SSG Host but cant leave the
venue
3:00 PM End of two competition Announce the next
SSG Host competition tomorrow
3:30 PM Attendees leave the venue Girls/ boys scout Assist the attendees
by Girls/ boys scout
Cleaning the venue for Girls/ boys scout Cleaning the venue,
4:00 PM tomorrow And preparing for
Our staff and team tomorrow another
competition
Day 3

venue
9:00 AM Announce the third
competition and criteria SSG Host Be ready the
contestant
Department
1:00 PM Program/fourth competition Still accepting the late

venue
3:30 PM Attendees leave the venue Girls/ boys scout Assist the attendees
by Girls/ boys scout
competition
Day 4

venue
9:00 AM Announce the fifth competition
and criteria SSG Host Be ready the
contestant
Department

1:00 PM Program/six competition Still accepting the late

venue

3:30 PM Attendees leave the venue Assist the attendees

Girls/ boys scout by Girls/ boys scout
competition
Day 5
7:00 AM Arrival of participants/ guest Still waiting for late
8:00 AM Start the program Still accepting the late

Students but cant leave the
Teachers venue
9:30 AM Announcing the winner and SSG Host announce

giving certificate SSG Host together with the
judge of competition
10:30 AM Done acknowledge

End of program Sir. Santos every one.
Assisted by the
11:30 AM Lunch Departments Department
1:00 PM Guest leaves the venue Girls/ boys scout Cleaning the venue
And together with our
Our staff and tea staff/team
Day 6
4:00 AM Arrival of the students and Still waiting for late
guest Girls/ boys scouts arrival of participant
5:00 AM Police patrol arrive to guide Giving the guide map

the students SSG students for fun run
5:30 AM Start the fun run Teachers Welcome all wanted

to join
6:30 AM End of fun run complete
7:30 AM Zumba/ exercise for all All student required to
students/ teachers Mapeh Teachers join
8:00 AM Rest / break SSG Host Preparation for next

activity
9:00 AM Start and prepare for cheer Judge by All grade level
and yell Teachers
11:00 AM Announce the winner SSG Host Ready the
certifications
12:00 PM Lunch SSG host Lunch by catering
1:30 PM Arrival of participants and Still waiting for late
students Girls/ boys scouts arrival of participant
2:30 PM Start program of “Hari at Still accepting the late

Reyna ng Pns” contest SSG Host but cant leave the
venue
4:00 PM Announce the winner SSG Host Ready the
certification
5:45 PM Change, get ready for the Preparation for wet
party Host and wild party
6:00 PM Start for the party “wet and All student can join
wild” Mapeh Teachers
7:00 PM Appreciation announce All student need to

End of the program Principal listen the announce
7:30 PM Participant leaves the venue Girls/ boys scouts All student need to go
home.
Day 7
4:00 PM Arrival of all guest Staff Still waiting for the
late arrival of the
guest
4:20 PM Check the guest list Staff One by one to let
know if all guest
arrive
4:45 PM Starting the program Host Still accepting late
guest
7:20 PM Dinner Time Catering Assisted by the staff
7:45 PM Program resume Host Still accepting late

guest
7:50 PM Recognition of teachers Host Staff assist the guest
Commendation for work

extension of the admin
8:35 PM personnel, Host Staff assist the guest
guidance services, utility
services and other school
services.
8:60 PM Principal awards of the very Host Staff assist the guest
special teachers of PNS
9:05 PM Principal awards of the Staff assist the guest
teachers of Jhs and Shs Host
9:25 PM Congrats to all awardees Principal Acknowledgement of
principal
9:30 PM Midnight Dinner Catering Assisted by the staff
10:00 PM End of the program Host Acknowledgement
11:00 AM Attendees leaves the venue Staff Assist the attendees

by staff
EVENT PLANNERS SITE INSPECTION CHECKLIST

Second venue
Event name : @100 Anniversary week- long Site inspection date : January 28, 2023
of Palawan National School
Event date : February 20, 2023
BASIC INFORMATION
Name of venue : A&A Plaza Hotel Address : National Highway Cor. Wescom
Type of venue : Hotel RD, Puerto Princesa
Availability of venue :
EVENT LOGISTIC
✔ ✖
DETAILS REMARKS
✔
Applicable Parking fees No parking fees if you are
attending the event to their hotel
✔
Valet parking availability Have a three valet to assist the
guest
✔
Freeway accessibility Guest can easily go to the location
Directional signage Guest can easily go to the venue

✔
✔
Designated registration areas Good
✔
Accessibility of entrance and exit Wide entrance and exit
pathways
✔
locations to the venue Near at the School of Palawan
National School, 8 minutes away.
FOOD AND BEVARAGE
Availability and / or cost for each of the following
✔
Breakfast (full/continental) Good
✔
Lunch and Dinner Good
✔
Service charges The charges depends to service
✔
Any discount or special packages Good
AUDIO AND VISUAL
✔
Quality of available equipment Good and ready to use anytime
✔
Rent rates, if applicable, for IT/AV Good Rent rates include to rent
equipment some equipment
✔
On-site AV support on the day of the Some equipment is supported
event (speaker, and microphone, etc.)
✔
Equipment provided Good
CONTRACTOR
Caterer Good
✔
Venue Good
✔
Photo Booth Talented and good quality
✔
Light and Sounds Professional
✔
Printing invitation, certification and Good and clear printing
souvenir ✔
Photographer and videographer Professional and talented
✔
Tarpaulin
(option 1)
(Option 2)
(Option 3)
COSTING
REF. PARTICULAR SUPPLIER QUAN UNIT TOTAL
NO TITY PRICE PRICE
Venue A&A Plaza Hotel 100 pax 12,500/- 31,250/-
1 (4hours) (10 hours)
Stage, and Fairylyn Event Management Lumpsum 25,000/- 25,000/-
venue
2 Decoration
(second
venue)
3 Catering Timay’s Catering Services 100pax 70,000/- 70,000/-
4 Letchon Breham’s lechon 1 8,000/- 8,000/-
Food and
5 snacks Jollibee 100 pax 150/- 15,000/-
(day1 to 2)
Food and Department provided

6 Snacks Day 2 to 5 100 pax 200/- 20,000/-
(day 3 to 5)
Food and Timay’s Catering Services

7 snacks 5,000 pax 25/- 125,000
(day 6)
Coloring for Palawan National School 5,000 pax 10/- 50,000

8 fun run
Video and Gideon’s Photography and
9 Photo Studio Lumpsum 45,000/- 45,000/-
Photo Booth Jz Photo booth and service Package1 2,000
10 (2hours) 26,500/-
Venue, and Fairylyn Event Management
11 Stage Lumpsum 25,000/- 25,000/-
Decoration
(first venue)
12 Event Host Sir. Josh Baste Lumpsum 10,000/- 10,000/-
Light and Escubin Electronics Rental Lumpsum 30,000/- 30,000/-
13 sound
Printing Tetchie's Printing Shop 100 50 per
14 Invitation with pieces pieces 5,000/-

program
Souvenir print Tetchie's Printing Shop 125 20 per

15 pieces pieces 2,500/-
16 Certification Tetchie's Printing Shop 140 20 per
pieces pieces 2,800/-
17 Tarpaulin Tetchie's Printing Shop ²×⁴ ft. 300 per
4 pieces pieces 1,200/-
18 Souvenir Anna’s Enterprises 125 20 per
Fordable Fan pieces pieces 2,500/-
19 Van Rental Van Rental Puerto Princesa 3 van 1,000 per 3,000/-
van
20 Police car Mendoza Police Station 1 2,500 2,500/-
rental
21 Fire track Fire Sub - Station 2 3,000 6,000/-
rental
Incidentals 1,000/- 1,000/-
Sub total 507,250
Contingency fee
(10%) 50,725
Management fee
(20%) 101,450
Total (before VAT) 659,425
VAT 14% 92,319.5
Grand Total 751,744.5
Venue pic
First venue
(Entrance )
(Exit)
Venue Pic
Second Venue
STAGE DESIGN
Program pic
SUPPLIER SOURCING
Item Supplier Address Contact #
Venue 1
Stage Set up Fairylyn Event Bagong Silang, Puerto 09301388166
Management Princesa
Entertainment with N/A n/a n/a
Emcee
Food and drinks -Jollibee - Rizal Avenue, Puerto -09284949283
-Department Princesa
Sound System Escubin Electronics Olorga Building, 941
light and sounds Rizal Avenue, Puerto 0949133620
Rental Princesa
Photo and videos Gideon’s Photography Bonifacio St., Puerto
and Studio Princesa 09278619460
Ponce De Leon, Brgy.
Photo booth Jz Photo booth and San Pedro, Puerto 0906864069
service Princesa
Certificates and Tetchie's Printing Shop Rizal Avenue, Puerto
program Princes 09284949274
fire track Fire Sub - Station Palanca street, Puerto 09778551600
(rental) Princesa
Police Car (rental) Mendoza Police H.Mendoza street, 09088201910
Station Puerto Princesa
Venue 2
Fairylyn Event Bagong Silang, Puerto
Stage Set up Management Princesa 09301388166
Valencia, Puerto
Emcee Josh Baste Princesa 09454390333
New Market Road,
Foods/drinks Timay’s Catering Brgy Sta. Monica, 09284592743
Service Puerto Princesa
Escubin Electronics Olorga Building, 941
Sound system light and sounds Rizal Avenue, Puerto 09491336201
Rental Princesa
Ponce De Leon, Brgy.
Photo booth Jz Photo booth and San Pedro, Puerto 09068640695
service Princesa
Photo and videos Gideon’s Photography Bonifacio St., Puerto
and Studio Princesa 09278619460
Invitation,
certification Tetchie's Printing Shop Rizal Avenue, Puerto 09284949274
Souvenir Princes
Rental Van Van Rental Puerto Wescom, Puerto 09673063773
Princesa Princesa
RISK DISCREPANCIES AND CORRECTIVE ACTION
Risk Discrepancies Corrective Action

Running out of food
-stand by caterer
Power interruption
-backup generators
loss of personal belongings
-assign of lose and found space area
Failure of public address sound -Have a back up sound system

systems
-Include people with skills to fix such equipment
in event management team
-Make plans and instruct staff to continue the

event programmed rather than delay it
Failure of VIP's to arrive on time
-Identify and use other people in the event
management team or other guests who can step
into to make a presentation if necessary
-Have a person designated in the event

management team as a "Troubleshooter” whose
job is to continually move about the venue
Event staff who go missing looking for such problems.
-Roster more staff than are actually needed so

that there are a few "spares" that can be
assigned to positions anywhere.
-Organize first aid and/or other qualified medical

personnel to be in attendance throughout the
event
Injuries and accidents
-Roster on more staff than the minimum
required so that if one person requires treatment
it will not impact on the running of the event
-Ensure driveways and entrances are not

blocked to emergency personnel
FACILITIES, EQUIPMENT AND TECHNICAL REQUIRMENTS
Facilities
Cleaning services
Safety and security
Parking area
Internet services
Comfort room
Accessibility
Room amenities
Reception services
Equipment
Tables and chairs
Signs and banners
Lighting
Stage
Sound
Visual
Storage
SOLICITATION LETTER
PERFORMANCE EVALUATION
Assessment checklist: Please rate our team performance from 1 to 5 with 1 as a

lowest and 5 is the highest.
SN ITEMS RATINGS
1 How well organized was the event?
2 How would you rate the entertainment?
3 Did the event meet your expectation?
If yes please rate us!
4 How would you rate the quality of audio at the
event?
5 What is your level of satisfaction with this
event?
6 How would you rate the event location?
7 How likely are you to recommend this event to
a friend?
8 How would you rate the staff of this event?
9 How would you rate the decor of the stage?
10 Overall Rating
Comments and Suggestion : ___________________________

__________________________________________________
__________________________________________________
__________________________________________________

PROPOSAL Fairylyn Event Management Inc

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Fairylyn Event Management Inc.

Bgy. Bagong Silang, Puerto Princesa City

Bagong Silang, Puerto Princesa City, Palawan

Client Name Age Gender Marital Status

Dr. Eduardo G. Santos 60 years old Male Marriage

Mimi Bakuma 57 years old Female Marriage

Mr. Marcelino Parcal 47 years old Male Marriage

250 guest/ attendees 37 -50

History and origin:

Purpose of school founding anniversary,

October 25, 2022

Dr. Eduardo G. Santos

Dear Sir Santos,

Have a nice day!

October 27, 2022

Dear Ms. Fronda,

Dr. Eduardo G. Santos

Sir. Eduardo Santos

Dear Sir. Santos,

If you have clarification on the above, please feel free to contact us at

Meeting the client and

Meeting with the

Finalize the invitation

Contract signing for

Jan. Jan. Jan. Jan. Jan. Feb. Feb. Feb. Feb.

Team meeting, Finalize

Team meeting about

Meeting with the SSG

My team visiting the

My team back to the

Follow up all the

Checking the first and

9:00 am to 9:15 am Host announce the first activities and criteria.

Officials Promotion Programmer Venue Equipment Hospitality

Official Promotion Event Set- up team Sound Manager Hospital

Master of Marketing Event Planner Environment Caterer

Cleaning team Member

CONTRACT AND AGREEMENT

Republic of the Philippines

KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the FIRST PARTY is in business of providing, among others,

WHEREAS, the SECOND PARTY is in need of event management and

WHEREAS, the FIRST PARTY is able and willing to accommodate the

NOW, THEREFORE, in view of the foregoing, the FIRST PARTY hereby

1st Week after signing of the agreement – Conceptualizing all

30% of the amount – upon signing of this contract

Signed in the presence of:

1. Event Planner_____________ 1.Assistant Principal_______

Republic of the Philippines)

Doc. No. ________

Figure 1. Chart of our Team in then event.

Technical Team Key Executive Supplier Coordinator

Security Coordinator Event Manager Catering Light and sound

Technical Coordinator Event Planner Photo Booth Videographer/

Figure 2. Chart of the participant/guest for the event.

JHS Academic Track SSG President Stake Holders SHS Department

Students SSG Member Alumni of PNS Students

Other School Services

F. Participant Arrangement c/o Principal and Fairylyn Events

F. Participant Arrangement c/o Principal and Fairylyn Events

ESTABLISHMENT EVALUATION (First Venue)

ESTABLISHMENT EVALUATION (Second venue)

1. Event Planner_______ 1.Assistant Principal_