DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH SAMPLE

OFFICE ORDER

Sample Content of Office Order on

Activating an EOC with functional command and control, coordination and communication
based on Code Alert Level, as needed
(SD 2 KRA 2.1 Organized Province-Wide/City-Wide DRRM-H System)

Republic of the Philippines

__________________
OFFICE OF THE _____

OFFICE ORDER NO ______

Series of 20__

TO : PROVINCE-WIDE/CITY-WIDE HEALTH SYSTEM

FROM : LOCAL CHIEF EXECUTIVE (PROVINCE/CITY)/AUTHORIZED
PROVINCIAL/CITY HEALTH OFFICER
SUBJECT : ESTABLISHMENT/ACTIVATION OF EMERGENCY OPERATION
CENTER FOR PUBLIC HEALTH CONCERNS IN THE
[PROVINCE/CITY] FOR EMERGENCIES OR DISASTERS

[NOTE ON THE DRRMC]

In relation to Republic Act 10121, the Emergency Operation Center is to be established in every
DRRMC, it shall be operated and staffed 24/7. The DRRM-H manager/asst./ authorized staff as a
representative of the Health Sector, can join in the LDRRMC as deemed necessary.

Further, this sample Office Order shall guide the P/CHO in establishing/activating EOC in
emergencies/disasters when necessary or as a support to standing order from the LDRRMC in the
area. This issuance and others alike shall be presented during the Local Health Systems Maturity
Level assessment as one of its Means of Verification of a Functional EOC.

Sample brief background of Emergency/Disaster

The recent increased activity of Taal Volcano leading to its phreatic eruption last January --, -20-- led to
the displacement of the population of towns surrounding the Taal Lake. Forced evacuation has been in
effect within the 14-kilometer danger zone and continuous monitoring for a magmatic eruption has been
raised.

Sample brief statement on raising Code Alert

In relation to the continuous monitoring, coordination and networking due to the[INSERT NAME OF
INCIDENT eg. Taal Volcano Incident], Code ____ was raised effectively on [DATE].

Hence, the Province/City Public Health Emergency Operations Center (EOC) is hereby established and
activated1, pursuant to Administrative Order No. 2010-0029 or Policies and Guidelines on the
Establishment of Operations Center for Emergencies and Disasters and its revisions, with the following

1
Operationalization of EOC depends on the severity of the incident and alert code raised.
DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH SAMPLE
OFFICE ORDER

structure and functions to facilitate the requirements of the Incident Command System (ICS) and lend
support on health operations thus, ensuring the attainment of objectives and efficient use of resources, and
meeting the essential health needs and gaps assessed from the affected population.

[NAME]
EOC Manager

[NAME]
[NAME] [NAME] [NAME]
Finance /
Planning Operations Logistics
Administrative

Public Health Emergency Operations Structure2

(inter and intra critical areas for coordination)

It shall have the following composition and responsibilities:

PUBLIC HEALTH EMERGENCY OPERATIONS MANAGER

a. Oversee the management of EOC
b. Collect, gather and analyze public health data
c. Represent EOC in ICS meetings and other related meeting
d. Approve and disseminate generated reports/information
e. Coordinate all actions related to the health response

While the following are the assigned functions for the following EOC Sections:

PLANNING SECTION
a. Collect and validate data to analyze and plan future activities
b. Prepare/generate necessary reports and/or compile relevant reports
c. Maintain resource status
d. Convene and facilitate EOC Planning Meetings
e. Prepare daily briefing sessions

OPERATIONS SECTION
a. Facilitate coordination activities such as but not limited to the mobilization of resources (human
and non-human) and provide other technical guidance
b. Maintain inventory/list of resources
c. Coordinate operations to support Incident Action Plan

LOGISTICS SECTION
a. Manage and provide resources needed to support EOC through tracking, storing, maintaining and
disposing of material resources required for response
b. Update inventory of resources

2
The above operational structure for the Province/City Public Health EOC on [NAME OF EVENT] may be changed, amended and/or supplemented
as the need arises in order to effectively respond to any emergency situation.
DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH SAMPLE
OFFICE ORDER

FINANCIAL/ ADMINISTRATIVE SECTION

a. Prepare for EOC meetings
b. Facilitate budget preparations and manage cash flows, tracking and monitoring of expenditures
and resource cost (human and non-human)
c. Reproduce materials for EOC meetings

Sample brief statement on support/operation requirement/funding

The Public Health EOC on the [INSERT NAME OF INCIDENT e.g. Taal Volcano Incident] shall be
located in the [INSERT VENUE] and shall be supported/equipped with the necessary resources/logistics
from the Office of [e.g. Health Emergency Management Unit/LDRRMO]. Moreover, its authorized staff
that delivers the necessary functions/services shall receive the proper orientation/training and benefit for
the system’s continued operations until deactivation subject to the usual accounting and auditing
regulations.