Hampshire & Isle of Wight Wing Air Cadets

Newburgh House
Newburgh Street
Winchester
SO23 8UY

Duke of Edinburgh Practice / Qualifying Silver

And Qualifying Bronze Expeditions – 27-29/10/2023

Admin Order

1. Aim: To undertake an unaccompanied, remotely supervised practice and

qualifying Bronze and Silver Duke of Edinburgh expeditions.

2. Activity Overview: Participants will undertake unaccompanied expeditions, in

accordance with D of E rules, following the planned route, with supervision taking
place as required.

3. Location: Bordon, Hampshire

4. Timings:
a. Silver: Team to meet at 0800hrs Fri Morning, collection on Sunday
afternoon at approx. 1630hrs.
b. Bronze: Team to meet at 0800hrs Saturday Morning, collection on Sunday
afternoon at approx. 1630hrs.

5. Transport: Participants to be dropped off and picked up at defined positions.

Group members will make their own way there. Parents/Guardians are not to join
the teams for the start of the expedition, drop off and pick up only, remain with
their vehicles.

Start Point: SU 802 433 – Car Park, Alice Holt, Gravel Hill Road, Farnham.
Nearest postcode: GU10 4LG.

Finish point: SU 891 358 - Car park, Devil’s Punchbowl, London Road,
Hindhead, GU26 6AB.

6. Overnight: Expedition will camp overnight at SU 799 366 – 2412 Sqn HQ, A325,
Bordon, GU35 0NH

7. Safety. The supervision teams will have a vehicle and the supervisors are
trained first aiders and have the appropriate walking qualification. An Emergency
Action Plan can be found at Annexes C & D.

8. Group members: As Cadet Portal/SMS

9. Staff Appointments: See Annex A (All staff to be shown on SMS)

10. Clothing & Equipment: See Annex B

11. Emergency Procedures: An emergency action plan for participants including

details of hospitals to be used can be found at Annex C & D and all cadets will be
 given a copy prior to departing on expedition. In the event of a major incident
taking place with the emergency services being called, the Activity Leader will
establish contact and liaise with the emergency services. All occurrences,
accidents and incidents are to be reported by the expedition leader to the Wing
ExO and Wing DofE Officer who if required will upwardly report.

12. Cooking and Tents:

i. Participants are to bring meals to cook a hot meal on all days of their
expedition. There should be at least one stove per pair or three. One person in
the pair/three will cook.

ii. Participants and staff to supply their own food and drink.

iii. No food or drink is to be shared.

iv. There should be sufficient tents carried in the team for overnight use.

13. Cost: £5

14. Admin:

i. Consent forms (TG forms). All staff and cadets will complete the respective
consent forms for the activity which will be held by the Activity Leader for the
duration of the expedition.

ii. Accidents and incidents. An emergency action plan for participants can be
found at Annex D and all cadets will be given a copy prior to departing on
expedition - All occurrences, accidents and incidents are to be reported by the
expedition leader to the Wing ExO. If required the Wing ExO will upwardly report.

iii. Pre–diagnosed health issues. Staff and cadets will complete a health
questionnaire (TG forms) where allergies, medical conditions and prescriptions
have been declared. All staff and team members to be briefed accordingly.
Routine medical issues are to be brought to the attention of the expedition
supervisor immediately and treated dependant on need.

14. COVID 19:

i. If participants experience any symptoms or feel unwell in any way before the
activity they should not attend and contact the below on the mobile number
provided. Also if a participant feels unwell following the activity they should notify
the staff, they will be isolated and required to be collected immediately.
Government guidance applies.

ii. All participants and staff to clean hands (hand washing with soap & water or
hand sanitizer) on arrival, departure and prior to consuming food.

15. Command and Control

The Activity Leaders are

Wg Cdr Sarah Sturgeon. Contact number 07547141849
Flt Lt Kat Ettridge. Contact number 07912183766

Emergency point of contact: As Activity Leader – event is local

Signature Original Signed

Rank and role Wing Commander Sarah Sturgeon –
2327 Adjutant / SW Region Senior Staff Officer
 Annex A
Team Members:

As detailed on SMS
Annex B Expedition Kit List for Silver
Have
Name Packed Checked
Individual Equipment
Rucksack approx 65 litres capacity
2 Strong large plastic bags or Rucksack liner
Waterproof rucksack cover.
Sleeping bag wrapped in separate strong plastic bag
Sleeping Mat
Waterproof Jacket with hood
Waterproof Trousers
Gloves
Warm Hat/Sun hat
Tent clothes (Track suit or similar)
Changes of socks
Changes of underwear
Mug, plate or bowl, KF&S
Wash kit, Soap, towel, toothbrush and toothpaste
Water Bottle(s) 2 Litres minimum
Matches or lighter in plastic bag
Pen, pencils and notebook
First Aid kit inc. personal medication, blister kit, etc
Compass, Watch & Whistle
Torch (and spare batteries)
Map and Route Cards in map case
Expedition Food
Emergency rations
Han sanitiser and face mask
To wear
Walking trousers (not denim jeans or CS95/DPM)
Fleece
Sweatshirt or jumper - not uniform
Shirt (long sleeve)
T Shirt
Boots
Socks
Team Equipment
Stove and fuel (Type must be checked with staff)
Tent - type approved by staff
Survival bag.
Annex C
D of E EMERGENCY ACTION PLAN – HAMPSHIRE & IOW WING ATC

Introduction. All Cadets, Supervisors and Assessors are to familiarise themselves with
this Emergency Plan and are to carry a copy at all times when conducting D of E
expeditions. When operating remotely refer to the Incident Procedure Flow Chart and
where appropriate initiate a Major Incident Log.

Immediate Action (IA)

(a) All activity is to cease immediately and Cadet group conduct assessment
and administer immediate first aid.

(b) Cadets if possible will notify staff by mobile phone / radio and give details
on the severity of the injury. If required staff will move to the scene and assess
the casualty.

(c) The following procedures will then be adhered to according to the severity
of the casualty.

Minor Casualty. After the IA has been carried out the procedure below is to
be followed:

(a) Wherever possible first aid is to be self-administered under

direction/supervision whilst maintaining 2m social distancing.

(b) Any casualty examination should only occur once PPE is in place. Only
where a situation warrants will social distancing be broken, when both FA and
casualty should wear a face cover and the first aider PPE/wear gloves.

(c)The nominated cadet first aider will assess the casualty and treat if
appropriate. If able to continue the cadet will be allowed to carry on with the
trg event. Staff are to be notified.

(b) If the cadet first aider thinks evacuation is appropriate an adult supervisor
will be called to the scene. Once evacuation is confirmed by staff the casualty
will be moved by either foot or stretcher to the escape point/staff check point.

(c) The casualty will be evacuated to the nearest hospital or to base location
dependant on medical need.

(d) If communications between the cadet party and the supervisor are poor
then the cadet team is to request medical assistance via 999.

Major Casualty. After the IA, the following plan will be carried out:

a) First Aid is to be given on the scene by the cadet group. Safety staff will
be called forward.

b) The expedition supervisor is to immediately contact the emergency

services by dialling 999.
 c) An adult member of staff will be sent to the nearest ambulance access
point with Hi Vis Jacket / Torch to await the arrival of emergency services and
guide it to the casualty.

d) Heli Rescue / Air Ambulance. Team members should anticipate the use
of SAR / Air Ambulance. Suitable HLS should be identified and marshals
detailed. Hi Vis clothing or markers should be used.

e) Welfare of Remaining Group. If possible a member of staff should be

detailed to monitor and support the cadets not involved in the incident. They
should look to reassure and monitor for distress and climatic injuries.

Emergency Services. Emergency services can be summoned by calling

999.
The ambulance service will require the following information:

a. The location of accident and your present location (where ever possible
suitable Emergency Rendevous (ERV) should be recce’d and stored prior to
the activity). The rescue agency will require:

(1) Map Number.

(2) Grid Reference / GPS Co-Ords.

(3) Name of nearest town, prominent feature.

b. Type and time of accident.

c. Number of casualties.

d. Nature and your assessment of the severity of injuries sustained.

e. Any applicable local weather or environmental conditions.

INCIDENT PROCEDURE FLOW CHART (TO BE CARRIED)

INCIDENT
CADET GROUP
ACTIONS
 SECURE SAFETY OF SUPERVISOR
REMAINDER OF GROUP OR ASSESSOR
ACTIONS
MINOR SECURE SAFETY OF CASUALTY MAJOR

FIRST AID TO BE SELF-

ADMINTERD WHERE POSSIBLE CONTACT EMERGENCY
SERVICES RING 999 GIVE FIRST AID
DUE TO COVID RESTRICTIONS

NOTIFY STAFF DECIDE

ON PATCH UP & CARRY START INCIDENT LOG
FIND OUT WHICH HOSPITAL (SEE REVERSE)
ON OR EVACUATION CASUALTY TAKEN TO
(IF POSSIBLE SEND STAFF MEMBER
FURTHER ASSESSMENT ACCOMPANIED)
BY STAFF IF REQ TO RV AT
EVACUATE TO HOSPITAL
DOCTOR/HOSPITAL
(IF NECESSARY) RECOVER REMAINDER OF OIC INITIATES INCIDENT
GROUP BACK TO BASE IF REPORT FORM
APPROPRIATE & INFORMS INSURANCE
INITIATE INCIDENT (IF REQ)
REPORT FORM COMPLETE F492
INFORM HOME POC UNDERTAKE REVIEW
INFORM JCCC & HQAC OF INCIDENT AND
(IF NECESSARY) DOCUMENT OIC TO CONTACT:
HOME POC
JCCC &
CONTINUE ACTIVITY IF REPORT TO HQAC ON HQAC
APPROPRIATE RETURN TO UNIT
CONSIDER-STAFF NUMBERS &
Q’S, ABILITY OF CADETS TO
CONTINUE

ESSENTIAL CONTACT NOS: NEAREST EMERGENCY HOSPITAL IS:

Activity Cdr: Fg Off Kat Ettridge 07912183766 Name:
WATTO: Sqn Ldr Colin Stonestreet Royal Surrey County Hospital, Egerton Road,
Guildford, Surrey, GU2 7XX. 01483 571122
07971271823 Address:
Wg ExO: Phil Swan
07919 111317
Duty HQAC Press Officer: 07880 780 774
RAF Cranwell Duty Officer: 01400 267 232 Contact Number:
Anti-Terrorist hotline: 0800 789 321 023 9228 6000
Police / Fire / Ambulance 999 Potential ERV Locations Are:
HQAC Emergency Number 07833 400 889
Wolfe House, Farnham Rd, Bordon GU35 0NW

EMERGENCY PLAN OF ACTION

Major Incident Log
Date of Call Time Of Call

Details of Incident
Ex Name

Location / Grid

When Happened

What Happened

Number of Personnel Injured

Personnel Involved

Nature Of Injury

Have Emergency Services been

Informed?

Additional Information

Incident Contacts
OIC/Exped Leader Sqn Ldr Sarah Sturgeon 07547141849

UNIT POC Sqn Ldr Colin Stonestreet 07971271823

Hospital Details Southampton General Hospital Emergency Department

N/A
Embassy POC
 EMERGENCY PROCEDURES LOST DRILL
Annex D

Incident occurs: Stop!

STOP, assess situation Look around you, if necessary
Ensure safety of rest of team gain some height
Give first aid as necessary
N
Y Can you match what
Continue but Y Can the casualty
you see with anywhere
inform staff continue the
on the map?
ASAP expedition?

N Y Can you retrace

your steps to a
Is the situation N known location?
life threatening?
Get back N
Y on route
Look for a “boundary” on
Call emergency services the map (road, river, large
as quickly as possible town, valley or ridge etc).
(See box) N Head for the nearest or
most easily accessible
Can you reach your boundary
camp site before dark?
Calling the Emergency Contact supervisor. Wait at Y
Services incident location until Y
If you have a mobile with signal, supervisor arrives Can you get back on
dial the emergency number and Make camp, continue route before dark?
ask for ambulance or police. . with expedition
If no signal, send 2 of team (fit,
N
good navigators) to the nearest Emergency Message
refuge with a written emergency You will be asked for: If lost but well:
message. Wait at the refuge Details of the location of the incident Keep calm
to accompany the rescue party Time of incident Find a place to camp, contact
Go through the process
to the scene. Name(s) of the injured the supervisor if possible. Rise
At dusk find a camp site
The nature of the injuries Don’t call parents or early, reassess the situation
Details of the group emergency services and continue to get back on
What has been done so far. Contact supervisor if planned route
camp site not reached.