NOTARIAL COMMISSION REQUIREMENTS

THE CERTIFICATIONS/DOCUMENTS REQUIRED:

● Certificate of Membership in the Philippine Bar

● IBP National Certificate of Good Standing
● IBP National Certificate of No Pending Case
● Office of the Bar Confidant Certificate of Pending Case and
Clearance
● IBP Local Certificate of Good Standing and No Pending Case
● NBI Clearance
● Profession Tax Receipt for the current year and cedula
● Three Specimen Signature
● Pictures of your office
● Dry Seal Impression
● Three Passport Size photograph with signature
● Affidavit of Publication and Copy of the Official

Publication

1. IDENTIFY THE IBP CHAPTER WHERE YOU WILL HOLD

OFFICE FOR YOUR NOTARIAL COMMISSION

This is important! You have to determine the IBP Chapter where you
will hold office since this will determine the requirements that you
need to comply initially.

There are two scenarios that you may have to face:

1. The first scenario is that you will hold office at your registered
or LOCAL IBP Chapter
2. The second scenario is that you will hold office in an IBP
Chapter different from your LOCAL IBP Chapter.
The FIRST SCENARIO is a lot less complicated than the second
scenario due to lesser number of requirements.

SAME IBP CHAPTER – Here you only need to comply with the
following requirements:
1. FIRST, GO TO IBP NATIONAL OFFICE or EMAIL them and
get your Certification from IBP National Office. (This will take five (5)
to seven (7) days)

1. You need two certifications. One for Good Standing (from

Accounting) and Certification of No Pending Cases. Prepare a letter
requesting for your Certificates. Make this simple and brief. This can
be type written or handwritten. See sample letter below:

“I, Atty. Juana Dela Cruz, would like to request for the following
Certification from your Honorable Office:

1. GOOD STANDING NO PENDING CASE

Sincerely Yours,

Atty. Juana Dela Cruz”

● Prepare Two Hundred Pesos P200-P500 for the Certificates and
shipping fee.
*Take note that in order for you to get the certification, you
need to settle all your outstanding IBP dues. In case, you
have already settled all your dues, make sure you bring with
you a copy of your Official Receipt J.

1. SECOND, GO TO THE OFFICE OF THE BAR CONFIDANT

(OBC) / SUPREME COURT or EMAIL them
at baroffice@sc.judiciary.gov.ph
2. Request for your Certificate of NO PENDING CASE
3. Get your Clearance from the Office of the Bar Confidant
4. You may assign a representative to claim your Certificates

1. THIRD, GO TO YOUR IBP CHAPTER WHERE YOU WILL

HOLD OFFICE or EMAIL them a copy of the following:
1. Submit the Certifications that you got from IBP NATIONAL
(GOOD STANDING and NO PENDING CASE)
2. Submit the photocopy your Official Receipt (Membership
Dues)
3. Prepare and submit a Letter Request Stating the office
address where you will hold office for the notarization and where
you will file your commission. (ORIGINAL). Don’t forget to write your
full name, contact number, office address and roll number.
4. Submit a copy of your Certificate of NO PENDING CASE
from Office of the Bar Confidant (OBC) / Supreme Court.
5. Prepare Payment of Two Hundred Pesos P200 – P500 for
the Certification and shipping fee

The SECOND SCENARIO – You will hold office in a different IBP

Chapter other than your registered / LOCAL IBP Chapter

1. Request for Certification of Good Standing and No Pending Case /

Clearance
from this Chapter. However, in order to get the Certification or Clearance
you will
need to comply first with all the steps above (i to iii)
2. In addition to all the documents enumerated in “iii”, you also need to
submit
the following at the IBP Chapter where you will hold office the following:
1. Certificate of Employment if employed
2. Certificate from your LOCAL IBP Chapter (see “iii”above)
3. Letter addressed to the President of the said IBP Chapter requesting for
Certification / Clearance
● GET YOUR NBI Clearance.
1. You can get your NBI Clearance by registering online. (click
here https://clearance.nbi.gov.ph/transactions)
1. Fill up the application form for online and choose an appointment date.
2. Payment is P130 + P25 online charge. You can make payments thru
Bank online, Payment Centers and Over the Counter. Make sure to pay the
Application Fee before your appointment date.
3. Bring your reference number and two valid ID’s during your
appointment
4. For complete guide please click this link (
http://nbiclearanceonline.com/nbi-clearance/nbi-online-registration-nbi-clear
ance/)

GO TO THE MUNICIPALITY OR CITY WHERE YOU WILL HOLD OFFICE

TO PAY YOUR PROFESSIONAL TAX RECEIPT (PTR)

1. Bring your IBP ID and show it to the Treasury Department of the

Municipality /
City where you will hold office
1. Here, they will assess the professional tax that you need to pay.
2. Usually this may cost you P300 to P500 depending on the location

GO TO THE MUNICIPALITY OR CITY WHERE YOU ARE CURRENTLY

RESIDING AND GET YOUR CEDULA

1. You will need to fill up a small form stating your current

complete address, name and occupation
1. If you are a new lawyer and unemployed, you may state
there that you are unemployed and has just passed the Bar.
2. Cost of Cedula depends on your annual income
PREPARE THE FOLLOWING IN A LONG BOND PAPER
1. Three Specimen Signature
1. Pictures of your office
2. Dry Seal Impression – You may order online your dry seal.
3. Three Passport Size photograph with signature – The
picture must be taken not later than 3months from the submission
of the Petition

SUBMIT YOUR PETITION TO THE OFFICE OF THE CLERK

OF COURT (OCC) WHERE YOU WILL HOLD OFFICE

1. The personnel at the OCC will help you assess the

completeness of your requirements
1. They may also have contacts on Newspapers for local
publication
2. You can also buy from them the Notarial Book that you
can use to record your documents

PUBLICATION

1. Once your documents are complete you can already publish

your Petition in a Newspaper of General Circulation
1. This may cost you P2,000 to P6,000 depending on the
choice of Newspaper and location
2. You can ask the OCC if they know someone who can help
you publish your Petition.

AFTER PUBLICATION, the OCC will schedule your hearing

with the Executive Judge of the area where you will hold
office. (Rules on Notarial Practice)
1. The Executive Judge shall conduct a summary hearing on the
petition and shall grant the same if:
1. The petition is sufficient in form and substance;
2. The petition proves the allegations contained in the
petition; and
3. The petitioner establishes to the satisfaction of the
Executive Judge that he has read and fully understood the Rules on
Notarial Practice
 ONCE approved by the Executive Judge of the area where you will
hold office, the OCC will issue your Notarial
Commission number.

1. A person commissioned as notary public may perform notarial

acts in any place within the territorial jurisdiction of the
commissioning court for a period of two years commencing the first
day of January of the year in which the commissioning is made,
unless revoked or the notary public has resigned under these Rules
and the Rules of Court