Tamil Nadu Newsprint and Papers Limited https://tnpl.eproc.

in

Welcome to TNPL e-Tendering Portal

https://tnpl.eproc.in
Bid Submission Manual

Log in on the website https://tnpl.eproc.in

Step1: Log In
1. Log in with “User ID”, “Password” and “DSC” (i.e. Digital Signature Certificate)

2. After login “Bidder Dashboard” will be available.

3. Select any tender under “New Tender” section by clicking on Tender Consolidated View under Action
column as referred in the following screen.

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4. If bidder clicks on any tender (available under “New Tender” section), from the next time onwards that
particular tender will be available under “In Process Tenders” as referred in the following screen.

5. Bidder may also access the list of tenders from Tender Activity >> Tender list for sellers.

6. Before start the bidding process, bidder may view details of the tender by clicking on View NIT link and
also can download Tender Document:

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Step2: Payment for Tender Application Fee

1. After clicking on Tender Consolidated View, following page will be available. Click on Proceed.

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2. If Tender Application Fees not applicable to the Tender, then Bidder needs to click on “Proceed”
button to complete this process.

3. If Tender Application Fees is applicable, then Bidder needs to make their payment through uploading
of Scan Copy of Demand Draft.

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4. Once the uploading of payment is done, bidder needs to click on Proceed button to complete this
steps.

5. Once Bidder clicks on OK button Bidder will get option to pay for Online Processing Fees, which will
vary Tender Wise.
6. After paying Online Processing Fees, the Bidder needs to click on Proceed Button and then click on
Dash Board to start uploading of Technical/ Financial Bid.

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Step3: Uploading/Submission of Technical/Price Bid

1. Once the steps for Tender Application Fees or Tender Cost and Processing Fees is completed, go to
dashboard and click on Tender Consolidated View.

2. If Bid Submission is Active you will get a Proceed button. Click on this Button

3. After Clicking on Proceed Button Bidder will get following three sections:
3.1. Add/ Delete Items
3.2. Upload Tender/RFP Documents
3.3. Price Bid
4. In “Add/ Delete Items” Bidder may select/ deselect items if ITEMS are set as “not mandatory”
5. If ITEMS are set as mandatory then Bidder doesn’t need to do anything in this section.

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6. On Upload Tender/RFP Documents tab you will find all the required documents to be submitted.

7. Click on Pencil icon to edit/fill forms. A compact list of forms will appear. Through this page, bidder will get
to whether the form is related to Technical Envelope or not.

8. To fill the form click on the Pencil icon. The two type of forms shown below. However, the form to be filled
can be different for different tenders.
Document Upload Type Form

Text Input Type Form

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9. Click on Save button to save information on the form. After saving the details you can switch between two
forms by clicking the form number provided at bottom of page or by clicking again on Fill Bid Common
Form option.

10. The Bidder must refer to Tender Document and supporting tender documents to understand forms for
particular tender. The document required and forms to be filled may be different (depending on the tender)
from the image provided.
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11. After all the forms are filled the Fill Bid Common Form will show Green Status.

12. “Price Bid” Tab is a section where the bidder can get the details of the Price Bid.
13. Click on Pencil icon to enter into the price bid forms.

14. Fill the required details and then click on Calculate button. The fields shown in grey will
be filled automatically.

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15. Click on Save and once the details get saved the status will become green.

16. In one page maximum 10 items are shown for more item click on page number provided
at the bottom. Repeat the same steps in all the price bid form pages.

17. The Price Bid forms to be filled may be different (depending on the tender) from the image.

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Step4: EMD Payment and Bid Submission

1. Bidder will be redirected to EMD payment page.
2. Click on Radio button to Exemption/pay.

3. On clicking Radio button for Exemption bidder has to upload the certificate/ documentary proof.

4. On selecting Pay bidder can pay from payment options provided. Bidder need to follow Tender
Document for EMD payment to TNPL as instructed in Tender Document, and upload copy of
signed document of the payment under EMD Section

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5. After uploading EMD Instrument Scan Copy, Bidder has to accept “Vendor Undertaking”

6. Then Bidder needs to verify both the envelopes (Technical and Price Bid Envelope).

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7. Then bidder needs to apply their Bid Submission Password.

8. Bidder has to verify and provide “bid submission password” for all the envelopes available in the
tender process.

9. When status for all the envelopes become green, then bidder has to click on Proceed button.

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10. Now bidder is at final stage to submit their bid to tender box. Bidder needs to click on

11. Bidder would get a receipt on final bid submission.

12. Bidders may modify/ withdraw their bids online within the end date and time of bid submission.

13. If Bidder initiate EDIT BID, then has to re-submit their latest bid to Tender Box.

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14. In case Bidder initiates EDIT BID Process but does not re-submit to Tender Box, then
“earlier submitted bid” will be considered as accepted by the system.
15. During Edit Bid Process, before re-submitting the edited bid, bidder must click on
Confirm Revised Offer.

16. No withdrawal/modification is allowed after end date and time of bid submission.

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Bid Submission 15
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