G Suite™
Gmail
Quick Reference Guide
The Gmail Inbox
Search Field
Compose
button
Navigation
panel
View Your Email
Open an Email: Click an email in the inbox.
Return to the Inbox: While viewing an email, click
the Back to Inbox button on the toolbar.
Open an Email in a Separate Window: Click an
email in the inbox to open it, then click the In new
window button.
Toggle Read Status: While hovering your mouse
over an email in the inbox, click the Mark as Read
or Mark as Unread button. Or, select emails
by checking their checkboxes, then click the Mark
as Read or Mark as Unread button on the
toolbar.
Change Inbox View: Click the list arrow next to the
Inbox label in the Navigation panel, then select
another view from the menu.
• Default sorts emails into categories, then
displays them in chronological order.
• Important First will display emails that Gmail
thinks are important at the top of the inbox.
• Unread First will display unread emails at the
top of the inbox.
• Starred First will show starred emails at the
top of the inbox.
• Priority Inbox will show unread and important
emails first, then starred emails, then the rest
of your emails.
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Toolbar More Actions button
Category
tabs
Thread list
Print an Email: Click an email in the inbox to open
it, then click the Print button.
View Email Categories: While using the Default
inbox view, click a category tab at the top of the
inbox.
Primary displays emails sent directly to you
and other conversations you have with other
people.
Social displays notifications for messages on
social networks.
Promotions displays marketing emails.
Updates displays automatically generated
update emails, such as bills, receipts, and
shipping notifications.
Forums displays messages from discussion
boards and mailing lists.
Enable or Disable Category Tabs: Click the
Settings button in the inbox, select Configure
Inbox, then check and uncheck check boxes for
the categories you want to add or remove.
Search for Help: Click the Support button at
the top of the screen. In the Help window, you can
search for a topic, view select popular topics, or
browse through all the available articles.
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Keyboard Shortcuts
General
Compose new email ................ c
Compose in a new tab ............. d
Search mail ............................. /
Open More Actions menu ........ .
Open Move To menu ............... v
Open Label As menu ............... l
Keyboard shortcut help ............ ?
Navigation
Go to Inbox ............................. g then i
Go to Starred .......................... g then s
Go to Sent............................... g then t
Go to Drafts ............................ g then d
Go to All Mail ........................... g then a
Go to next page....................... g then n
Go to previous page ................ g then p
Back to thread list .................... u
Go to next inbox section .......... `
Go to previous inbox section .... ~
Selection
Move selector newer (up) ........ k
Move selector older (down)...... j
Select a conversation .............. x
Select all conversations ........... * then a
Deselect all conversations........ * then n
Select read conversations ...... * then r
Select unread conversations .. * then u
Select starred conversations .. * then s
Actions
Open conversation .................. o or Enter
Reply ...................................... r
Reply all .................................. a
Reply in a new window ............. Shift + r
Reply All in a new window ........ Shift + a
Forward .................................. f
Archive ................................... e
Delete ..................................... #
Mute conversation ................... m
Report spam ........................... !
Toggle star .............................. s
Mark as read ........................... Shift + i
Mark as unread ....................... Shift + u
Mark as important ................... + or =
© 2021 CustomGuide, Inc.
Compose and Send Email
Compose a New Email: Click the Compose
button at the top of the left pane. Enter the email
addresses for your recipients in the To field.
Enter a subject in the Subject field. Write a
message in the main text field, and then click
Send.
Add Cc and Bcc Recipients: While composing
an email, click the Cc or Bcc link in the To field.
Add recipients’ email addresses to the Cc or
Bcc fields.
• Use Cc (carbon copy) to send a copy of the
email to someone who may be interested in
it but is not a primary recipient.
• Use Bcc (blind carbon copy) to send a copy
to someone without other recipients
knowing, or to send a copy out to many
people while keeping everyone’s email
address private.
Reply to an Email: While viewing the email you
want to reply to, click the Reply button
below the message. Enter a message, then click
Send.
Reply All to an Email: While viewing the email
you want to reply to, click the Reply All
button below the message. Enter a message,
then click Send.
Forward an Email: While viewing the email you
want to forward, click the Forward button
below the message. Enter a message to
accompany the forward if you would like, then
click Send.
Expand the New Message Window: While
composing an email, click the Full-screen
button. Click the Exit Full-screen button to
go back to the small New Message window.
Format Message Text: Expand the New
Message window to full-screen, or click the
Formatting Options button. Select the text
you want to format, then use the options on the
Formatting Options toolbar to format the text.
Attach a File: While composing an email, click
the Attach files button, then select a file from
your computer and click Open.
Attach a File from Google Drive: While
composing an email, click the Insert Files
using Drive button, then select a file from
your Google Drive. Choose whether to send a
link to the file, or to attach the file itself, then
click Insert.
Insert a Link: While composing an email, click
the Insert Link button. Set the text to display
as the link, if necessary, then choose whether to
insert a link to a web address or email address.
Enter the link’s address, then click OK.
Schedule an Email: After composing an email,
click the Send button list arrow and select
Schedule send . Select a suggested date
and time; or click Pick date & time, select a
custom date and time, then click Schedule
Send.
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Organize Your Inbox
Create a Label: Click More at the bottom of the
Navigation panel to expand its options, then
click Create new label . Give the label a
name, then click Create.
Apply a Label to an Email: Select an email, click
the Labels button on the toolbar, check the
check boxes for the labels you want to apply,
then click Apply.
View a Label’s Email: Click a label in the
Navigation panel to view all the email with that
label applied.
Hide a Label: Hover your mouse over a label in
the left pane, click the More Options ⋮ button,
and, under the In label list heading, select
Hide.
Show a Hidden Label: Click More at the bottom
of the left pane to expand its options, then click
Manage labels . Click Show next to a label
you want to show.
Search for an Email: Click in the Search field at
the top of the screen, type a word or phrase,
then press Enter.
Refine a Search: After beginning a search, click
the Show search options ▼ button in the
search field. Enter additional search criteria in
the available fields, then click Search.
Create a Filter: Click the Show search options
▼ button in the search field, set up the search
criteria you want to base the filter on, and then
click Create Filter. Set up what actions you
want to apply to filtered emails, then click
Create Filter.
Manage Filters: Click the Settings button in
the inbox, then select Settings. Click the
Filters and Blocked Addresses tab, then click
a filter’s Edit button to edit it or a filter’s Delete
button to remove it.
Star an Email: Click the empty Star icon on
an email in the inbox; or, select multiple emails
by checking their check boxes, then click the
More Actions ⋮ button on the toolbar and select
Add star.
View Starred Emails: Click the Starred
category link in the Navigation panel, or enter
the search term “is:starred” in the Search field.
Toggle Email Importance: Click an email’s
Importance marker to toggle its
importance. Or, select multiple emails by
checking their check boxes, then click the More
Actions ⋮ button on the toolbar and select either
Mark As Important or Mark As Not
Important.
View Important Emails: Click the Important
category link in the Navigation panel, or enter
the search term “is:important” in the Search
field.
Organize Your Inbox
Archive an Email: Hover your mouse over an
email in the inbox and click the Archive
button; or select emails by checking their
checkboxes, then click the Archive button
on the toolbar.
Delete an Email: Hover your mouse over an
email in the inbox and click the Delete
button; or, select emails by checking their
checkboxes, then click the Delete button on
the toolbar.
View the Trash: Click More at the bottom of the
Navigation panel to expand its options, then
click Trash .
Restore a Deleted Email: While viewing the
trash, select an email, click the Move To
button on the toolbar, and select Inbox.
Empty the Trash: While viewing the trash, click
the Empty Trash now link at the top of the
thread list.
Mute an Email Conversation: Open an email or
select it by checking its checkbox, then click the
More Actions ⋮ button on the toolbar and
select Mute.
View a Muted Conversation: Click the All Mail
category in the left pane, then look for
conversations marked with a Muted label; or,
enter the search term “is:muted” in the Search
field.
Snooze an Email: Hover your mouse over an
email in the inbox and click the Snooze
button, or select emails by checking their check
boxes, then click the Snooze button on the
toolbar. From the menu, select how long you
want to snooze the email for.
Customize Email Settings
View and Modify Settings: From the inbox, click
the Settings button, then select Settings.
Enable Desktop Notifications: From the
General tab of the Settings screen, scroll down
to the Desktop Notifications category. Click
the Click here to enable desktop
notifications for Gmail link. Click Allow in the
browser popup. Select a notification setting,
then click the Save Changes button.
Add a Signature: From the General tab of the
Settings screen, scroll down to the Signature
category. Click the Signature option button to
enable a signature, then enter a signature in the
text field. Click the Save Changes button.
Add a Vacation Response: From the General
tab of the Settings screen, scroll down to the
Vacation Responder category. Click the
Vacation Responder on option, then enter a
start date. If you have an end date, check the
Last day check box and enter an end date.
Enter a subject line and message body for the
response email, then click the Save Changes
button.
© 2021 CustomGuide, Inc.
Contact Us: sales@customguide.com
 G Suite™
Google Drive
Quick Reference Guide
The Google Drive Screen
Folder actions
New files &
folders
Navigation
panel
Shared Starred
content content
Google Drive Views
Priority: Displays files that Google finds most
relevant, based on what has been recently
opened, edited, or shared with you. You can also
view and manage Workspaces from this view. If
you find it useful, you can update your settings to
make Priority view the home page of your Google
Drive.
My Drive: The default view when you log in to
Google Drive. Expand My Drive in the side
navigation pane to see your hierarchy of folders.
The Quick Access section displays files that you’ve
recently viewed or edited so you can quickly return
to them.
Shared with Me: Displays files that have been
shared with you. These files aren’t included in your
My Drive by default but can be added to My Drive
for improved visibility and organization as you see
fit.
Recent: Makes it easy to pick up where you left
off. Files are grouped by when they were last
opened or modified.
Starred: Displays files and folders you’ve
flagged as important.
Trash: Shows content you’ve deleted. This
content can be recovered if needed.
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Keyboard Shortcuts
General
Settings
Search Go to navigation panel .......g then n
options Toolbar Go to Details pane .............g then d
Show/hide Details pane ......d
Show/hide Show/hide Activity pane .....i
Details pane Find...................................Ctrl + f
Search your Drive ............../
Toggle Print ..................................Ctrl + p
Grid view
& List view Selection
More Select/deselect item...........X
Actions Select next item down ........
Select next item up ............
Select next item to left ........
Select next item to right .....→
Expand selection down ......Shift + 
Expand selection up...........Shift + 
Select all ...........................Shift + A
Clear all selections .............Shift + N
Actions
Open a selected item .........Enter
Access Google Drive
Move a selected item .........z
Sign In: Go to drive.google.com in a browser. Add a selected item to
Select your account, or, enter your email and click new location ......................Shift + z
Next. Enter your password and click Next.
Rename a selected item .....n
Find Files Star/unstar item .................s
Remove a selected item .....#
Search for Files: Click in the Search field, type a
Undo .................................Shift + z
search term, and click Search .
Redo .................................Ctrl + Shift + z
Toggle List and Grid View: Click the List
view or Grid view button on the toolbar. Create
Sort Files: Click the Last modified list arrow New document ..................Shift + t
and select Last modified. New spreadsheet ...............Shift + s
Filter Results: Click the Search options arrow New presentation...............Shift + p
in the Search field, set additional search criteria, New folder .........................Shift + f
and click Search.
New form ..........................Shift +o
Show File Location: Select a file and view the path New drawing .....................Shift + d
in the toolbar. Or, right-click a file and select Show
file location . Menus
Open Create menu ............c
Open Files and Folders
Open Settings menu ..........Shift + s
Open a File or Folder: Double-click a file or folder Open Sort menu ................Shift + p
to open it. Or, click the name of a folder in the path
to open it. Open More Actions
menu.................................a
Preview a File: Select a file and click the Preview Open current folder’s
button. When done, click Close. Actions menu ....................f
© 2021 CustomGuide, Inc.
Contact Us: sales@customguide.com
 G Suite™
Google Calendar
Quick Reference Guide
z
The Google Calendar Screen
Show / Hide Forward and
Left Pane Backward
Mini
Calendar
View Your Calendar
Select a Calendar View: Click the View menu
button and select another view.
Navigate in Your Calendar: Use the Forward
and Backward arrow buttons above the
calendar grid to move between days, weeks, or
months (depending on the view you are in).
Use the Mini Calendar: Click the Forward and
Backward arrow buttons to move the mini
calendar from month to month, and double-click a
day to view that day in the full calendar.
Search Your Calendar: Click the Search icon,
enter a search phrase, then press Enter.
Advanced Search Options: Click the Search
icon, click the Search options arrow, fill out any
of the search fields, then click Search.
Create a Calendar Event
Create an Event: Click the Create button (or click
a spot on the calendar), enter an event title, set
the date, set the start and end time, then click
Save.
Create an Event Options: While creating or editing
an event, click the More options button, enter
additional event information, then click Save.
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Search View Menu
Settings
All-Day
Event
Event
Show /
Hide Side
Panel
Edit Calendar Events
Edit an Event: Click the event on the calendar,
then click the Edit button. Change the event’s
information, then click Save.
Reschedule an Event: Click and drag an event on
the calendar grid to a new day or time.
Change an Event’s Color: Right-click an event on
the calendar grid and select a new color.
Duplicate an Event: Select an event on the
calendar grid, click the Options button, and
select Duplicate. Edit the duplicated event’s
options and then click Save.
Delete an Event: Select an event on the calendar
grid, then click the Delete event button on the
event popup.
Restore a Deleted Event: Click the Settings
icon, select Trash, check the checkbox(es) for the
email(s) you want to restore, and then click the
Restore all selected button.
Create Repeating Events
Create a Repeating Event: While creating or
editing an event, click the Repeat menu arrow and
select a recurrence pattern.
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Options and Settings
Event Options
Location sets a physical address that the
event takes place at.
All Day toggles whether the event has a
specific time or takes place all day. All Day
events will not change your availability from
Free, while events with a specific time will
change your availability to Busy.
Time Zone lets you specify a time zone for
the event, and even a separate time zone
for the start and end times.
Notification sets when an alert for the
event should appear. You can also set
multiple notifications at different times.
Event Color lets you change the event’s
color on the calendar.
Visibility sets how the event appears on
your public calendar.
Description lets you write a description.
You can also attach files to an event in the
Description field.
Calendar Settings
Language and Region settings control
your default language, country, date
format, and time format preferences.
Time Zone settings let you set a primary
time zone, as well as set a secondary time
zone that you may also commonly use.
World Clock settings let you display
several different time zones in the left pane.
Event Settings control the default event
duration, guest permissions, and
notifications.
View Options control some basic aspects
of how your calendar and events display,
such as whether weekends appear and
which day the week starts.
Events from Gmail lets you toggle whether
Gmail invitations are automatically added
to your calendar.
Working Hours lets you set your workdays,
and which hours on those days you’re
working.
Main Work Location lets you set a location
that you usually work from.
Keyboard Shortcuts lets you turn shortcuts
on or off.
© 2021 CustomGuide, Inc.
 G Suite™
Google Forms
Quick Reference Guide
z
The Google Forms Screen
Customize
Form Name
Section
Header
Question
Create a Form
Open Google Forms: From the Google home
screen, click the Google Apps button and
select Forms.
Create a New Blank Form: From the Google
Forms start page, click the Blank button.
Create a New Form from a Template: From the
Google Forms start page, click a template’s
button.
Give a Form a Title: Click in a form’s Title field
and enter a new title.
Add a New Question: Click the Add
Question button on the toolbar, type a question
into the text field, click the Question type list
arrow, and select a question type.
Add Question Responses: Click in a response text
field and enter a response. Click the Add option
button to add another response.
Add a Title and Description: Click the Add title
and description button, enter a title in the
Title field, then enter a description in the
Description field.
Duplicate a Question: Click within a question, then
click the Duplicate button at the bottom of the
question cell.
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Settings
Theme
Preview More Options
Google
Account
Toolbar
Edit a Form
Move a Question: Select a question, then click and
drag the grabber edge ( ) of the question cell to a
new spot.
Edit a Question or Response: Click within a
question or response text field, then edit the
question or response.
Delete a Question: Select a question, then click
the Delete button at the bottom of the question
cell.
Add an Image to a Form: Click the Add
image button on the toolbar, select a source for
the image, select an image, then click Open (or
Insert).
Add a Video to a Form: Click the Add video
button on the toolbar, enter a search term or
YouTube URL, select the video you want to insert,
and click Select.
Add an Image to a Question: Select a question,
click the Add image button next to the question
text field, select a source for the image, select an
image, then click Open (or Insert).
Add an Image to a Response: Select a question,
click the Add image button next to a response
text field, select a source for the image, select an
image, then click Open (or Insert).
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Question Types
Type an Answer
Short Answer: The user can enter text into
a small text field. You can use data
validation to set some rules for what can be
entered.
Paragraph: The user can enter text into a
larger text field. You can use data
validation to set some rules for what can be
entered.
Choose from a List
Multiple Choice: The user can choose one
option from a list. You can include an Other
option, where the user can type a short
answer.
Checkboxes: The user can choose any
number of options from a list. You can
include an Other option, where the user
can type a short answer.
Dropdown: The user can choose one
option from a dropdown menu.
Upload Files
File Upload: The user can upload a file to
answer the question. You can specify a file
type, and maximum file size. The user must
be signed in to their Google account, and
uploaded files will count against the Google
Drive storage space for the survey owner.
Choose from a Grid
Linear Scale: The user chooses a number
along a linear scale. You can set the scale
to start at either 0 or 1, and end on a whole
number between 2 and 10.
Multiple Choice Grid: You can create
several rows of multiple choice responses,
and the user chooses one response per
row. You can also change it to one choice
per column.
Checkbox Grid: You can create several
rows of checkbox responses, and the user
chooses any number of responses per row.
Date and Time
Date: The user selects a date. You can
specify whether or not the year is included
as well.
Time: The user can select a time. You can
instead specify for the user to select a
duration.
© 2021 CustomGuide, Inc.
Edit a Form
Align an Image or Video: Select an image or
video, click the More button, and select an
alignment option.
Change an Image: Select an image or video,
click the More button, and select Change .
Select a source for the image, select an image,
then click Open (or Insert).
Delete an Image or Video: Select an image or
video, click the More button, and select
Remove .
Customize Theme
Change the Header Image: Click the
Customize theme button at the top of the
window, click the Choose image button (or
the Image uploaded label), select a new
header image, and click Insert.
Change the Theme Color: Click the Customize
theme button at the top of the window, then
click a theme color or background color
thumbnail.
Change the Theme Font: Click the Customize
theme button at the top of the window, click
the Font style menu arrow, and select a font
style.
Use Form Sections
Add a Form Section: Click the Add
section button on the toolbar, then enter a
section name and description in the text fields.
Collapse a Section: Click a section’s
Collapse button.
Expand a Section: Click a collapsed section’s
Expand button.
Move a Question Into a Section: Select a
question, then click and drag the grabber edge
( ) of the question cell below the section’s
header.
Move a Section: Click a section’s More
button, select Move section, click the Up and
Down arrow buttons to reorder the form’s
sections, then click Save.
Merge Sections: Click the second section’s
More button, then select Merge with above.
Delete a Section: Click a section’s More
button, then select Delete section.
Change Form Navigation Based on Selected
Responses: Select a question, click the More
button, then select Go to section based on
answer. Click the menu arrow for a question
response, select a section to go to if that
response is chosen, then repeat as necessary.
Change Navigation Between Sections: Click
the menu arrow at the end of a section and
select a section to navigate to next (or to submit
the form).
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Create and Grade a Quiz
Create a Quiz: Click the Settings icon, click
the Quizzes tab, then click the Make this a
quiz toggle button. Configure the quiz options,
then click Save.
• Choose whether to release grades
immediately after the respondent submits
it, or after you review them.
• Choose whether the people receiving their
results will be able to see which questions
they missed, which answers are correct,
and how many points each question was
worth.
Specify Correct Answers: Select a quiz
question, click the Answer key button, click
the correct response, specify the point value,
then click Done. Optionally, click Add answer
feedback to provide an explanation for
incorrect or correct answers.
Preview a Quiz or Form: Click the Preview
button in the top right.
Grade Quiz Questions: Click the Responses
tab, click the Individual tab, then select a user
either from the menu or by using the arrows.
Review the responses, assign points to the
responses as necessary, then click Save.
Repeat for each individual who has responded.
Return a Quiz: Click the Responses tab, click
the Summary tab, click the Release scores
button, add a message, then click Send emails
and release.
Send a Form
Send a Form by Email: Click the Send button in
the top right, click the Email tab, enter email
addresses in the To field, edit the Subject and
Body fields, and then click Send.
Share a Link to a Form: Click the Send button
in the top right, click the Link tab, click
Copy, then paste the link where you want to
share it.
Embed a Form in a Web Page: Click the Send
button in the top right, click the Embed HTML
tab, specify the width and height of the form,
click Copy, then paste the code into your web
page.
View a Form’s Responses: Click the
Responses tab at the top of the form.
• Click the Summary tab to see a summary
of all responses, including charts showing
how common each response was and
which email addresses have responded.
• Click the Question tab to view all
responses by question. Use the dropdown
menu or the arrows to move through the
questions in the form.
• Click the Individual tab to view responses
by respondent. Use the dropdown menu or
the arrows to move through the individual’s
responses to the form.
Send a Form
Stop Accepting Responses: Click the
Responses tab at the top of the form, then click
the Accepting responses toggle switch to turn
it off.
Collect Email Addresses from Responses:
Click the Settings icon, click the General
tab, check the Collect email addresses
checkbox, then click Save.
Limit Responses Per Respondent: Click the
Settings icon, click the General tab, check
the Limit to 1 response checkbox, then click
Save.
View and Analyze Responses
Print a Form as a Handout: While on the
Questions tab, click the More button in the
top right, select Print , set up print settings in
the browser’s dialog box, then click Print.
Print a Summary of Responses: Click the
Responses tab, click the Summary tab, click
the More button, select Print , then use
your browser’s print command to print the
resulting page.
Print an Individual Response: Click the
Responses tab, click the Individual tab, and
view the response you want to print using the
menu or the arrows. Click the Print response
button, set up print settings in the browser’s
dialog box, then click Print.
Print All Responses: Click the Responses tab,
click either the Questions tab or the Individual
tab, click the More button, and select Print all
responses. Set up print settings in the
browser’s dialog box and click Print.
Export Responses to a New Spreadsheet:
Click the Responses tab, click the Create
spreadsheet button, click the Create a new
spreadsheet option, then click Create.
Export Responses to an Existing Spreadsheet:
Click the Responses tab, click the Create
spreadsheet button, and click the Select
existing spreadsheet option. Click Select,
select a spreadsheet in your Google Drive, then
click Select.
Unlink a Spreadsheet: Click the Responses
tab, click the More button, and select Unlink
form.
Download Responses: Click the Responses
tab, click the More button, and select
Download responses (.csv).
Delete a Single Response: Click the
Responses tab, click the Individual tab, and
select a response using the dropdown menu or
the arrows. Click the Delete response
button then click Yes to confirm.
Clear a Form’s Responses: Click the
Responses tab, click the More button, select
Delete all responses, then click OK to
confirm.
© 2021 CustomGuide, Inc.
Contact Us: sales@customguide.com
 G Suite™
Google Meet
Quick Reference Guide
The Meet Screen
Video thumbnails
Meeting
Details
Turn Off Leave
Microphone Call
Meeting Fundamentals
Sign In: Visit meet.google.com, click Sign In, enter
the email address associated with your Google
account, click Next, enter your password, then
click Next.
Join a Meeting: Click the Join or start a meeting
link, enter the meeting code that you’ve been
given, and click Continue. Allow the browser to
access your camera and microphone, if necessary,
toggle your camera and microphone as you need,
then click Join now.
Host a Meeting: Click the Join or start a meeting
link, give the meeting a nickname (optional), and
click Continue. Allow the browser to access your
camera and microphone, if necessary, toggle your
camera and microphone as you need, then click
Join now.
Copy Meeting Information: Click the Meeting
Details button in the bottom left, then click
Copy joining info.
Invite People at the Start of a Meeting: When first
starting a meeting, click Add people, enter
email addresses or select from suggested
contacts, then click Send email.
Invite People Later: Click the People button,
click Add people, enter email addresses or
select from suggested contacts, then click Send
email.
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Meeting Controls
People Chat
More
Options
Turn Off Present
Camera Screen
Admit People: When someone attempts to join a
meeting, a popup will appear for everyone with the
ability to admit them. Click the Admit button that
appears in that popup.
Pin a Video: You can pin a video to the screen so
that it’s always visible, no matter who the active
speaker is. Hover your mouse over a video
thumbnail and click the Pin button, or click a
person’s name in the People pane and click the
Pin button.
Mute Another Person: You can mute another
person if their audio is distracting. Hover your
mouse over their video thumbnail and click the
Mute button, or click a person’s name in the
People pane and click the Mute button. For
privacy reasons, you cannot unmute another
person, so they will have to unmute themselves.
Remove Another Person: Hover your mouse over
their video thumbnail and click the
Remove button, or click a person’s name in the
People pane and click the Remove button.
When asked to confirm, click Remove.
In order to remove another person from a meeting,
you must be a member of the organization that
organized the meeting (for meetings started by G
Suite users) or the person that organized it (for
meetings started with a personal Google account.)
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Meeting Details: Click this button to
display the meeting’s details, including
the join URL and the dial-in telephone
number and PIN. You can also
automatically copy the joining info to
share and view any files that have
been attached to the corresponding
Google Calendar event.
Turn Off / On Microphone: Toggle
your microphone off or on. If you’re
not talking, keep your microphone
muted so that background noise does
not disrupt the meeting. To change
the microphone that you’re using,
click More Options and select
Settings.
Leave Call: Leave the current
meeting. Remember that even if the
person that started the meeting
leaves, you’ll remain in it until you
leave the meeting or close the
browser window.
Turn Off / On Camera: Toggle your
camera off or on. Depending on the
etiquette of the group, you may turn
off your camera when not actively
participating to reduce distractions.
To change the microphone that you’re
using, click More Options and
select Settings.
Turn On / Off Captions: Toggle
automatic captions for the speaker.
Captions are provided by Google’s
automated speech recognition, and
while they’re fairly accurate, they are
not perfect. Captions are only
available in English.
Present Now: You can present your
entire screen, a single window, or a
single Chrome browser tab to the rest
of the meeting.
More Options: Expand this menu to
access a few more meeting options.
You can change the layout of the
video thumbnails, toggle full-screen
mode for the meeting, adjust your
audio and video settings, or choose to
use a phone for audio instead of your
computer.
People: Expand the People pane,
which will list everyone in the meeting.
If you started the meeting, you can
also add and remove people from
here.
Chat: Expand the Chat pane, where
you can send text messages to
everyone in the meeting without
disrupting the speaker.
© 2021 CustomGuide, Inc.
Meeting Tips Meeting Views
Prepare Your Space: Connect to a meeting from a quiet space with few distractions. If you’re going Toggle Meeting Captions: Click the Turn
to be sharing your camera, check your background to make sure that there’s nothing that would captions on button to turn them on, and
distract others, and make sure that you’re in a well-lit location with the light in front of you, not behind click the Turn captions off button to turn
you. If you’ll be sharing your screen, don’t have unnecessary windows or browser tabs open. them off. You can also click the More Options
button, then select Turn captions on or
Mute Your Microphone: When you’re not talking, mute your own microphone so that any Turn captions off to toggle them.
unexpected noises from your end don’t disrupt the meeting.
View a Meeting Full Screen: Click the More
Use Headphones: When you hear an echo during a meeting, it’s because someone’s microphone is Options button, then select Full screen,
picking up the audio from their speakers and repeating it. Using headphones will prevent this or double-click anywhere on the video. Press
feedback. the Esc key to exit full screen.
Test Your Camera and Microphone Ahead of Time: You can test both your camera and Change Meeting Video Resolution: Click the
microphone before joining a meeting to make sure that both are working properly. This prevents you More Options button, select Settings,
from delaying a meeting by troubleshooting your camera and microphone after joining. click the Video tab, click the Send resolution
(maximum) or Receive resolution
Wires Over Wireless: Wired connections, for both your computer and audio devices, tend to be (maximum) menu arrow, and select another
more reliable than wireless connections. Connect your computer via ethernet instead of Wi-Fi when resolution. Click Done.
possible, and use a headset that connects by USB or audio jack instead of Bluetooth.
Change Meeting Layout: Click the More
Audio and Video Share Your Screen Options button, select Change layout,
then click a layout from the dialog box.
Mute Your Microphone: Click the Turn Off Share Your Entire Screen: Click Present now
Microphone button. Click the button again to , select Your entire screen, select a
turn your microphone back on. screen, then click Share.

Turn Off Your Camera: Click the Turn Off
Camera button. Click the button again to
turn your camera back on.
Change Audio Devices: Click the More
Options button, select Settings, click the
Microphone or Speakers menu arrow, and
select another microphone or speaker. Click
Done.
Change Video Devices: Click the More
Options button, select Settings, click the
Video tab, click the Camera menu arrow, and
select another camera. Click Done.
Share a Single Window: Click Present now ,
select A window, select an application Auto will automatically change the layout,
window, then click Share. depending on how many people are in the
meeting, who is speaking, and who is sharing
Share a Chrome Browse Tab: Click Present
their screen.
now , select A Chrome tab, select a tab,
then click Share.
Stop Sharing: While presenting your screen or a
single window, click the Stop sharing button
that appears at the bottom of the screen. While
sharing a Chrome browser tab, click the Stop
button that appears at the top of the Chrome
window.

Create a Meeting Using Gmail and Google Calendar Sidebar view shows the active speaker in a
large video or screen share, with everyone
else’s video as smaller thumbnails on the
side.

You can start and join meetings directly from

your Gmail inbox by clicking the Chat button at
the bottom of the left pane, then clicking the
Start a meeting or Join a meeting links.

Spotlight view shows only the active

speaker’s video or screen share, hiding the
video for everyone else in the meeting.

You can schedule a meeting through Google

Meet when creating a new event in your Google
Calendar. Just click the Add Google Meet
video conferencing link when creating a new
event to generate a meeting code that will be
shared with everyone invited to the meeting.

Tiled view shows everyone’s video as an

equally sized thumbnail arranged in a grid.

© 2021 CustomGuide, Inc.

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 G Suite™
Google Sheets
Quick Reference Guide
z
The Google Sheets Screen
Spreadsheet name
Menu bar
Formatting
toolbar
Formula
bar
Rows
Add sheet Sheet tabs
Sheets Fundamentals
Create a Spreadsheet from Google Drive: In
Google Drive, click the New button and select
Google Sheets.
Open a Spreadsheet: Click File on the menu bar,
select Open, then navigate to the file you want to
open. Select the spreadsheet and click Open.
Rename a Spreadsheet: Click in the spreadsheet
name field at the top of an open spreadsheet. Type
a name and press Enter.
Star a Spreadsheet: Click the Star button next
to the spreadsheet name. The file appears in the
Starred section of Google Drive.
Copy a Spreadsheet: Click File on the menu bar
and select Make a copy. Enter a name for the
copied sheet and specify the folder where you want
to save it. Click OK.
Move a Spreadsheet: Click File on the menu bar
and select Move to. Navigate to the folder where
you want to move the spreadsheet and click Move
here.
Delete a Spreadsheet: Click File on the menu bar
and select Move to trash.
Print: Click File on the menu bar, select Print,
specify the print settings, and click Print.
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Comment history
Activity Share settings
dashboard
Google
account
Columns
Show
side
Explore panel
Sheets Fundamentals
Search Help Topics: Click Help on the menu bar
and select Sheets Help. Type a keyword or
phrase in the Search Help field and press Enter.
Select the desired help topic.
Edit Spreadsheets
Select Cells: Click a cell to select it. Click a row or
column heading to select the entire row or column.
Edit Cell Data: Click the cell where you want to
modify data, type the data, and press Enter.
Copy and Paste: Select the cell(s) you want to
copy, click Edit on the menu bar, and select Copy.
Click where you want to paste the data, click Edit
on the menu bar, and select Paste.
Cut and Paste: Select the cell(s) you want to cut,
click Edit on the menu bar, and select Cut. Click
the cell(s) where you want to paste the data, then
click Edit on the menu bar, and select Paste.
Insert Rows or Columns: Select the column or row
where you want to insert new cells. Click Insert on
the menu bar and select either Column left / Row
above or Column right / Row below.
Move Cells: Select the cell(s) you want to move.
Hover over the outline of the selected cells, then
click and drag the cells to a new location.
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Keyboard Shortcuts
General
Open................................. Ctrl + O
Print .................................. Ctrl + P
Select column.................... Ctrl + Space
Select row ......................... Shift + Space
Select all ........................... Ctrl + A
Insert rows or columns ....... Ctrl + Alt + =
Delete rows or columns...... Ctrl + Alt + -
Hide row............................ Ctrl + Alt + 9
Hide column ...................... Ctrl + Alt + 0
Unhide row ........................ Ctrl + Shift + 9
Unhide column .................. Ctrl + Shift + 0
Fill down ............................ Ctrl + D
Insert new sheet ................ Shift + F11
Editing
Cut ................................... Ctrl + X
Copy ................................. Ctrl + C
Paste ................................ Ctrl + V
Paste values only ............... Ctrl + Shift + V
Undo ................................. Ctrl + Z
Redo ................................. Ctrl + Y
Find and replace ................ Ctrl + H
Insert or edit a link ............. Ctrl + K
Formatting
Bold .................................. Ctrl + B
Italics ................................ Ctrl + I
Underline .......................... Ctrl + U
Align left ............................ Ctrl + Shift + L
Align center ....................... Ctrl + Shift + E
Align right .......................... Ctrl + Shift + R
Apply cell border................ Alt + Shift + 7
Format as decimal ............. Ctrl + Shift + 1
Format as time .................. Ctrl + Shift + 2
Format as date .................. Ctrl + Shift + 3
Format as currency............ Ctrl + Shift + 4
Clear formatting ................. Ctrl + \
Navigating
Move to beginning of row ... Home
Move to end of row ............ End
Move to cell A1.................. Ctrl + Home
Move to end of sheet ......... Ctrl + End
Move to next sheet ............ Alt + 
Move to previous sheet ...... Alt + 
© 2021 CustomGuide, Inc.
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Edit Spreadsheets
Delete Cells: Select the cell or cell range you
want to delete, click Edit on the menu bar, and
select a delete option.
Hide a Row or Column: Right-click a row or
column header and select Hide Row or Hide
Column.
Find Text: Click Edit on the menu bar and select
Find and replace. Enter a word or phrase in
the Find field and click Find to jump to the first
occurrence in the sheet.
Replace Text: Click Edit on the menu bar and
select Find and replace. Enter a word or
phrase in the Find field, then enter the text that
will replace it in the Replace with field. Click
Replace or Replace all.
Check Spelling: Click Tools on the menu bar,
select Spelling, and select Spell check. Click
Ignore to ignore instances of the misspelled
word, or click Change to replace the
misspelling with the selected word.
Format Spreadsheets
Change the Font: Select the cell(s) you want to
format, click the Font list arrow on the
formatting toolbar, and select a new font.
Change the Font Size: Select the cell(s) you
want to format, click the Font size list arrow on
the formatting toolbar, and select a new font
size.
Change the Text Color: Select the cell(s) you
want to format, click the Text color button on
the formatting toolbar, and select a new color.
Change Cell Alignment: Select a cell or cell
range, click the Horizontal align or Vertical
align button on the formatting toolbar, then
select an alignment option.
Merge Cells: Select a cell range and click the
Merge cells button on the formatting
toolbar.
Wrap Text: Select a cell or cell range, click the
Text wrapping button on the formatting
toolbar, and select a text wrapping option.
Add a Cell Border: Select a cell or cell range,
click the Borders button on the formatting
toolbar, and select a border option.
Apply Number Formatting: Select a cell or cell
range, click Format on the menu bar, select
Number, and select a number format.
Freeze a Row or Column: Click View on the
menu bar, select Freeze, and select a freeze
option.
Copy Formatting: Select a cell or cell range with
formatting that you want to copy. Click the
Paint format button on the formatting
toolbar, then select the cell or cell range you
want to apply the formatting to.
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Format Spreadsheets
Create a Conditional Formatting Rule: Select a
cell range, click Format on the menu bar, and
select Conditional formatting. Select the
conditions for the formatting to appear,
customize the formatting that will appear when
the conditions are met, and click Done.
Formulas and Functions
Create a Formula: Select the cell where you
want to enter a formula. Press =, then enter the
formula using numbers, cell references, and/or
mathematical operators. Press Enter.
Insert a Function: Click in the cell where you
want to add a function. Click Insert on the menu
bar, select Function, select a category, then
select a function. Enter the function's arguments
and press Enter.
The Sum Function: Click the cell where you
want to add the SUM function. Click Insert on
the menu bar, select Function, and select
SUM. Select the cells you want to find the sum
for and press Enter.
The Min and Max Functions: Click the cell
where you want to place a minimum or
maximum value for a given range. Click Insert
on the menu bar, select Function, and select
MIN or MAX. Select the range of cells you want
to analyze and press Enter.
The Count Function: Click the cell where you
want to place a count of the number of cells in a
range that contain numbers. Click Insert on the
menu bar, select Function, and select COUNT.
Select the range of cells you want to analyze
and press Enter.
Complete a Series Using AutoFill: Select the
cells that define the pattern, i.e. a series of
months or years. Click and drag the fill handle to
adjacent blank cells to complete the series.
Name a Cell Range: Select a cell range you
want to name, click Data on the menu bar, and
select Named ranges. Click Add a range,
enter a name for the cell range, and click Done.
Manage Sheets and Data
Insert a Sheet: Click + to the left of the sheet
tabs.
Rename a Sheet: Click the sheet tab you want
to rename and click the sheet tab's arrow.
Select Rename in the menu, then enter a new
name and press Enter.
Delete a Sheet: Click the sheet tab you want to
delete. Click the sheet tab's arrow, select
Delete, and click OK.
Hide a Sheet: Click the sheet tab you want to
hide. Click the sheet tab's arrow and select
Hide sheet.
Manage Sheets and Data
Move a Sheet: Click and drag the sheet tab to
the desired location.
Sort a Column: Select a cell in the column you
want to sort, click Data on the menu bar, and
select a sort order.
Filter Data: Select a cell in a data range. Click
Data on the menu bar and select Create a
filter. Click the filter arrow for a column, specify
the items you want to filter, and click OK.
Insert Objects
Insert a Chart: Select a cell range containing
data for a chart. Click Insert on the menu bar
and select Chart. Click the Chart type list
arrow in the Chart editor pane and select a
chart type.
Modify a Chart: Select a chart, click the
More icon, and select Edit chart. Modify the
options in the Chart editor pane.
Insert an Image: Click the cell where you want
to insert the picture, click Insert on the menu
bar, select Image, and select where you want
to insert the image. Select the location from
which you want to add an image, then double-
click an image to insert it.
Insert a Link: Select the cell or object you want
to use to create the link. Click Insert on the
menu bar and select Link. Specify what you
want to Link to, then click Apply.
Share, Collaborate, and Convert
Download a Spreadsheet: Click File on the
menu bar, select Download as, and select a file
format.
Email a Spreadsheet: Click File on the menu
bar and select Email as attachment. Select an
attachment type, add your email recipient(s),
and type a personalized message, then click
Send.
Share a Spreadsheet: Click the Share button
and enter the email address(es) for the people
you want to share the spreadsheet with. Set a
permissions level, then click Send.
Add a Comment: Click the cell where you want
to add the comment, click Insert on the menu
bar, and select Comment. Type a comment
into the text field and click Comment.
Reply to a Comment: Select a comment. Click in
the Reply field, type a reply, and click Reply.
View Version History: Click File on the menu
bar, select Version history, and select See
version history.
Restore a Version: In the version history pane,
select the version you want to restore. Click the
Restore this version button, then click
Restore to confirm.
© 2021 CustomGuide, Inc.
Contact Us: sales@customguide.com
 G Suite™
Google Slides
Quick Reference Guide
The Google Slides Screen
Presentation name
Menu bar
Formatting
toolbar
Slide
navigation
pane
Filmstrip Grid
view view
Slides Fundamentals
Create a Presentation from Google Drive: In
Google Drive, click the New button and select
Google Slides.
Open a Presentation: Click File on the menu bar,
select Open, then navigate to the file you want to
open. Select the presentation and click Open.
Rename a Presentation: Click in the presentation
name field at the top of an open presentation.
Type a name and press Enter.
Star a Presentation: Click the Star button next
to the presentation name. The file appears in the
Starred section of Google Drive.
Copy a Presentation: Click File on the menu bar
and select Make a copy. Enter a name for the
copied presentation and specify the folder where
you want to save it. Click OK.
Move a Presentation: Click File on the menu bar
and select Move to. Navigate to the folder where
you want to move the presentation and click Move
here.
Delete a Presentation: Click File on the menu bar
and select Move to trash.
Print: Click File on the menu bar, select Print,
specify the print settings, and click Print.
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Comment history
Start
Activity Share settings
dashboard presentation
Google
account
Active
slide
Show
side
Slide notes Explore panel
Slides Fundamentals
Search Help Topics: Click Help on the menu bar
and select Slides Help. Type a keyword or phrase
in the Search Help field and press Enter. Select
the desired help topic.
Edit and Organize a Presentation
Insert a New Slide: Click the New slide button
on the formatting toolbar. Or, click the New slide
list arrow and select a specific slide layout.
Change the Slide Layout: Click the Layout button
on the formatting toolbar and select a slide layout.
Copy and Paste: Select the slide, text, or object
you want to copy, click Edit on the menu bar, and
select Copy. Click where you want to paste the
element, then click Edit on the menu bar, and
select Paste.
Cut and Paste: Select the slide, text, or object you
want to cut, click Edit on the menu bar, and select
Cut. Click where you want to paste the element,
then click Edit on the menu bar, and select Paste.
View and Edit Speaker Notes: Click View on the
menu bar and select Show speaker notes. Add
or edit the notes in the pane at the bottom of the
window.
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Keyboard Shortcuts
General
Open ................................ Ctrl + O
New slide .......................... Ctrl + M
Duplicate slide ................... Ctrl + D
Jump to first slide............... Home
Jump to last slide ............... End
Zoom in............................. Ctrl + Alt + +
Zoom out .......................... Ctrl + Alt + -
Print .................................. Ctrl + P
Search the menus ............. Alt + /
Editing
Cut ................................... Ctrl + X
Copy ................................. Ctrl + C
Paste ................................ Ctrl + V
Paste without formatting .... Ctrl + Shift + V
Undo................................. Ctrl + Z
Redo ................................. Ctrl + Y
Group ............................... Ctrl + Alt + G
Find and replace ................ Ctrl + H
Select all ........................... Ctrl + A
Insert or edit a link ............. Ctrl + K
Formatting
Bold .................................. Ctrl + B
Italics ................................ Ctrl + I
Underline .......................... Ctrl + U
Align left ............................ Ctrl + Shift + L
Align center ....................... Ctrl + Shift + E
Align right .......................... Ctrl + Shift + R
Justify ............................... Ctrl + Shift + J
Increase font size............... Ctrl + Shift + >
Decrease font size ............. Ctrl + Shift + <
Copy formatting ................. Ctrl + Alt + C
Paste formatting ................ Ctrl + Alt + V
Clear formatting................. Ctrl + \
Slideshow Delivery
Start presenting ................. Ctrl + F5
Stop presenting ................. Esc
Next slide .......................... →
Previous slide .................... 
First slide........................... Home
Last slide........................... End
Open speaker notes .......... S
Open audience tools .......... A
Toggle laser pointer ........... L
© 2021 CustomGuide, Inc.
Edit and Organize a Presentation
Find Text: Click Edit on the menu bar and select
Find and replace. Enter a word or phrase in
the Find field and click Next to jump to the first
occurrence in the presentation.
Replace Text: Click Edit on the menu bar and
select Find and replace. Enter a word or
phrase in the Find field, then enter the text that
will replace it in the Replace with field. Click
Replace or Replace all.
Add Slide Numbers: Click Insert on the menu
bar and select Slide numbers. Click the On
radio button and click Apply or Apply to
selected.
Move a Slide: Click and drag a slide to a new
location in the thumbnail pane.
Skip a Slide: Select a slide, click Slide on the
menu bar, and select Skip slide.
Duplicate a Slide: Select the slide you want to
duplicate, click Slide on the menu bar, and
select Duplicate slide.
Formatting and Themes
Change the Font: Select the text you want to
format, click the Font list arrow on the
formatting toolbar, and select a new font.
Change the Font Size: Select the text you want
to format, click the Font size list arrow on the
formatting toolbar, and then select a new font
size.
Change the Text Color: Select the text you want
to format, click the Text color button on the
formatting toolbar, and select a new color.
Create a Bulleted or Numbered List: Select the
text you want to make into a list, and then click
the Bulleted list or Numbered list button
on the formatting toolbar.
Change the List Style: Select a list, click the
Bulleted list or Numbered list button list
arrow, and select a different list style.
Insert a Link: Select the text or object you want
to link and click the Insert link button on the
formatting toolbar. Enter a web address or
select a slide in the presentation, then click
Apply.
Copy Formatting: Select the formatted text you
want to copy, click the Paint format button
on the formatting toolbar, then select the text
you want to apply the formatting to.
Apply a Theme: Select a slide, click the Theme
button on the formatting toolbar, and select a
theme in the pane at the right.
Edit a Master Layout: Click View on the menu
bar and select Master. Select a slide layout,
modify the formatting for the selected layout,
and close the Master view.
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Graphics and Animations
Insert a Shape: Click the Shape button on the
formatting toolbar, select a shape category, and
select a shape. Click and drag to place the
shape on the slide.
Insert a Picture: Click the Image button on
the formatting toolbar and select the location
from which you want to add an image. Select an
image and click Insert or Open.
Adjust Size and Position: Select an object and
click Format options on the formatting toolbar.
Expand the Size & Position heading and
customize the size and position options.
Group Objects: Select two or more objects, click
Arrange on the menu bar, and then select
Group.
Apply a Slide Transition: Select a slide and click
Transition on the formatting toolbar. Click the
Transition type list arrow and select a
transition.
Modify a Slide Transition: Select a slide with a
transition and click Transition on the formatting
toolbar. Change the transition type or adjust its
duration in the Transitions pane.
Add an Animation: Select an object, click Insert
on the menu bar, and select Animation. Select
an animation type and animation start condition
in the Transitions pane.
Remove an Animation: Click Slide on the menu
bar and select Change transition. Click an
animation's header in the Transitions pane, then
click the Delete button next to the animation's
header.
Insert Objects
Insert a Text Box: Click the Text box button
on the formatting toolbar. Click and drag to draw
the text box, then type to enter text.
Insert a Chart: Select the slide you want to add a
chart to. Click Insert on the menu bar, select
Chart, and select a chart type.
Insert a Table: Select the slide you want to add a
table to. Click Insert on the menu bar, select
Table, and click to specify the number of
columns and rows.
Insert a Diagram: Select the slide you want to
add a diagram to. Click Insert on the menu bar
and select Diagram. In the Diagrams pane,
select a category, how many steps to include, a
color scheme, and a diagram style. Replace the
text in the diagram placeholder text boxes.
Insert Word Art: Select the slide you want to add
word art to. Click Insert on the menu bar and
select Word art. Then enter the text and press
Enter.
Insert a Video: Select the slide you want to add a
video to. Click Insert on the menu bar and
select Video. Specify the video's web or Google
Drive location, then click Select.
Deliver a Presentation
Present a Slideshow: Click the Present button
list arrow and select Present from beginning.
Navigate a Slideshow:
• Click anywhere on a slide to advance one
slide (or step).
• Click the Next button to advance one
slide.
• Click the Previous button to go back one
slide.
• Click the Play button to automatically
advance through the presentation.
• Click the slide number list arrow and select a
slide to jump to.
• Click the Full screen button to toggle full-
screen mode.
Use the Pointer Tool: While presenting, click the
Pointer button on the toolbar. Use the pointer
to point to parts of the slide. Click the Pointer
button again to turn it off.
Open Presenter View: Click the Present button
list arrow and select Presenter view.
Use the Timer: Click the Pause button to stop
the timer or click the Reset button to set it back
to zero.
Run Q&A: Click the Audience Tools tab and
click the Start New button. A Q&A session
starts, and a sharable link is created. Click the
On/Off button to toggle the Q&A session.
Share, Collaborate, and Convert
Download a Presentation: Click File on the
menu bar, select Download as, and select a file
format.
Email a Presentation: Click File on the menu bar
and select Email as attachment. Select an
attachment type, add your email recipient(s),
and type a personalized message, then click
Send.
Share a Presentation: Click the Share button,
enter the email address(es) for the people you
want to share the presentation with, set a
permissions level, and click Send.
Add a Comment: Select the item you want to
comment on, click Insert on the menu bar, and
select Comment. Type a comment into the text
field and click Comment.
Reply to a Comment: Select a comment. Click in
the Reply field, type a reply, and click Reply.
View Version History: Click File on the menu
bar, select Version history, and select See
version history.
Restore a Version: In the version history pane,
select the version you want to restore. Click the
Restore this version button, then click
Restore to confirm.
© 2021 CustomGuide, Inc.
Contact Us: sales@customguide.com
 G Suite™
Google Docs
Quick Reference Guide
z
The Google Docs Screen
Document name
Menu bar
Formatting
toolbar
Document
outline
Docs Fundamentals
Create a Document from Google Drive: In Google
Drive, click the New button and select Google
Docs.
Open a Google Doc: Click File on the menu bar,
select Open, then navigate to the file you want to
open. Select the document and click Open.
Rename a Document: Click in the document name
field at the top of an open document. Type a name
and press Enter.
Star a Document: Click the Star button next to
the document name. The file appears in the
Starred section of Google Drive.
Copy a Document: Click File on the menu bar and
select Make a copy. Enter a name for the copied
document and specify the folder where you want
to save it. Click OK.
Move a Document: Click File on the menu bar and
select Move to. Navigate to the folder where you
want to move the document and click Move here.
Delete a Document: Click File on the menu bar
and select Move to trash.
Print: Click File on the menu bar, select Print,
specify the print settings, and click Print.
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Comment history
Activity Share settings
dashboard
Google
account
Document
mode
Scroll bars
Show
side
Explore panel
Docs Fundamentals
Search Help Topics: Click Help on the menu bar
and select Docs Help. Type a keyword or phrase
in the Search Help field and press Enter. Select
the desired help topic.
Edit a Document
Select a Word: Double-click a word to select it.
Select a Block of Text: Click and drag across the
text you want to select; or, click at the beginning of
a text block, hold down the Shift key, and click at
the end of a text block.
Select a Paragraph: Triple-click in the left margin
next to the paragraph you want to select.
Select Everything: Click Edit on the menu bar and
click Select all, or press Ctrl + A.
Edit Text: Select the text you want to replace and
type a new word or phrase to replace it.
Correct a Spelling or Grammar Error: Manually
make the correction; or, right-click the error and
select a suggestion from the menu.
Ignore a Spelling or Grammar Error: Right-click the
error and select Ignore or Ignore All.
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Keyboard Shortcuts
General
Open.................................Ctrl + O
Jump to start .....................Ctrl + Home
Jump to end ......................Ctrl + End
Find...................................Ctrl + F
Print ..................................Ctrl + P
Search the menus..............Alt + /
Hide the menus .................Ctrl + Shift + F
Editing
Cut....................................Ctrl + X
Copy .................................Ctrl + C
Paste ................................Ctrl + V
Paste without formatting.....Ctrl + Shift + V
Undo .................................Ctrl + Z
Redo .................................Ctrl + Y
Select all ...........................Ctrl + A
Insert or edit a link .............Ctrl + K
Insert a page break ............Ctrl + Enter
Formatting
Bold ..................................Ctrl + B
Italics ................................Ctrl + I
Underline...........................Ctrl + U
Strikethrough .....................Alt + Shift + 5
Superscript........................Ctrl + .
Subscript ...........................Ctrl + ,
Align left ............................Ctrl + Shift + L
Align center .......................Ctrl + Shift + E
Align right ..........................Ctrl + Shift + R
Justify ...............................Ctrl + Shift + J
Increase indent ..................Ctrl + ]
Decrease indent ................Ctrl + [
Insert a numbered list.........Ctrl + Shift + 7
Insert a bulleted list ............Ctrl + Shift + 8
Increase font size ...............Ctrl + Shift + >
Decrease font size .............Ctrl + Shift + <
Copy formatting .................Ctrl + Alt + C
Paste formatting ................Ctrl + Alt + V
Clear formatting .................Ctrl + \
Comments and Tools
Insert a comment ...............Ctrl + Alt + M
Spelling check ...................Ctrl + Alt + X
Word count .......................Ctrl + Shift + C
Dictionary ..........................Ctrl + Shift + Y
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Create Repeating Events
Set a Repeating Event End Date: While
creating or editing an event, click the Repeat
menu arrow and select Custom. Click the Ends
section On option button, select a date, and
then click Done.
Set a Custom Recurrence Pattern: While
creating or editing an event, click the Repeat
menu arrow and select Custom. Choose
whether to repeat daily, weekly, monthly, or
yearly, choose a day of the week or month (if
necessary), then click Done.
Set a Number of Recurrences: While creating
or editing an event, click the Repeat menu
arrow and select Custom. Click the Ends
section After option button, specify a number of
recurrences, then click Done.
Print Calendars
Print a Calendar: Click the Settings icon,
select Print, specify the date range and other
print settings, then click Print.
Print an Event: Select an event on the calendar
grid, click the Options button, and select Print.
Click the Print button, specify print settings,
then click Print.
Schedule Meetings
Schedule a Meeting: Click the Create button
(or click a spot on the calendar), enter a
meeting title, set the date, and set the start and
end time. Click the Add guests field and enter
the email addresses for the people you want to
invite. Click the Add location field, enter a
meeting location (or click the Add Google
Meet video conferencing button), click Save,
then click Send.
Find a Meeting Time: While creating or editing a
meeting, and after entering guests, click the
Find a time button. Select a time slot where
everyone is available and click Save.
Publish an Event: Select an event on the
calendar grid, click the Options button, and
select Publish event. Click the Copy button for
either the HTML code or link, click Close, then
share the event using the copied code or link.
Change Meeting Owners: Select an event on
the calendar grid, click the Options button,
and select Change owner. Enter the email
address for the new owner and click Change
Owner.
Respond to a Meeting Invite: Select a meeting
placeholder on the calendar grid, then click
Yes, No, or Maybe.
Track Meeting Responses: Select an event on
the calendar grid, then look at the responses in
the Guest section of the popup.
Add Out of Office Dates: Click the first day that
you’ll be away in the calendar and click the Out
of office tab. Click the End date field, select a
date, enter a message, then click Save.
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Use Reminders
View and Hide Reminders: Expand the My
calendars heading in the left pane, then check
the Reminders checkbox to display the
Reminders calendar. Uncheck the Reminders
checkbox to hide the Reminders calendar.
Create a Reminder: Make sure that the
Reminders calendar is shown, click a date on
the calendar grid, click the Reminders tab,
enter a title, enter a time, then click Save.
Complete a Reminder: Select a reminder on the
calendar grid, then click the Mark as done
button.
Edit a Reminder: Select a reminder on the
calendar grid, click the Edit reminder
button, make changes to the reminder, then
click Save.
Delete a Reminder: Select a reminder on the
calendar grid, then click the Delete
reminder button.
Notes and Tasks
Create a Note: Click the Show Side Panel
button and click the Keep button. Click the
Take a note button, type a note, then click
Done.
Create a List: Click the Show side panel
button and click the Keep button. Click the
New List button, type a list item, click the
New List Item to add a new item, and click
Done.
Delete a Note or List: Select a note or list in the
Keep pane, click the Menu button, and select
Delete.
View Tasks: Expand the My calendars heading
in the left pane, then check the Tasks checkbox
to display the Tasks calendar.
Create a Task: Make sure that the Task
calendar is shown, click a date on the calendar
grid, and click the Task tab. Enter a title, enter a
description, click the task list menu arrow,
select a task list, then click Save.
Edit a Task: Select a task on the calendar grid,
click the Edit task button, make changes to
the task, then click Save.
Complete a Task: Select a task on the calendar
grid, then click the Mark complete button.
Create a New Task List: Click the Show side
panel button, click the Task button, click
the task list menu arrow, and select Create
new list. Give the list a name and then click
Done.
Add Tasks to a Task List: Click the Show side
panel button, click the Task button, click
the task list menu arrow, and select a task list.
Click the Add task button, enter a task in the
text field, and then press Enter.
Add-Ons
Install Add-Ons: Click the Show side panel
button, click the Get add-ons button, select
an add-on, and click Install. Give the add-on
permission to access your calendar by clicking
Continue, select a Google account, review the
permissions, and click Allow.
Use Multiple Calendars
Create a New Calendar: Click the Add other
calendars button next to the Other
Calendars heading in the left pane, select
Create new calendar, enter a name and
description, and click Create calendar.
Add a Shared Calendar: Click the Add other
calendars button next to the Other
Calendars heading in the left pane, select
Subscribe to calendar, then enter a person’s
email address or select them from the
suggestions.
View and Hide Calendars: Check a calendar’s
checkbox to show it, and uncheck a calendar’s
checkbox to hide it.
Remove a Calendar: Click a calendar’s
Unsubscribe button, then click Remove
calendar.
Share Calendars
Share Your Calendar Publicly: Click a
calendar’s Options button, select Settings
and sharing, and click Access permissions.
Check the Make available to public
checkbox, then select how much detail you
want to share using the menu arrow.
Share Your Calendar Within an Organization:
Click a calendar’s Options button, select
Settings and sharing, and click Access
permissions. Check the Make available for
[Your Organization] checkbox, then select
how much detail you want to share using the
menu arrow.
Share Your Calendar with Specific People:
Click a calendar’s Options button, select
Settings and sharing, and click Share with
specific people. Click the Add people button,
enter the email address(es) you want to share
your calendar with, then click Send.
Create a Shareable Link to Your Calendar:
Click a calendar’s Options button, select
Settings and sharing, and click Access
permissions. Click the Get shareable link
button, click Copy, and then paste the link
where you want to share it.
Import Events to your Calendar: Click the
Settings icon, select Settings, and click
Import & export. Click Select file, select a
CSV or iCal file, click Open, click Import, then
click OK.
Export Events from your Calendar: Click the
Settings icon, select Settings, click Import
& export, then click Export.
© 2021 CustomGuide, Inc.
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Edit a Document
Copy and Paste: Select the text you want to
copy, click Edit on the menu bar, and select
Copy. Click where you want to paste the text,
then click Edit on the menu bar, and select
Paste.
Cut and Paste: Select the text you want to cut,
click Edit on the menu bar, and select Cut.
Click where you want to paste the text, then
click Edit on the menu bar, and select Paste.
Insert a Page Break: Place the text cursor
where you want the page break, click Insert on
the menu bar, select Break, then select Page
break.
View Word Count: Click Tools on the menu bar
and select Word count.
Find Text: Click Edit on the menu bar and select
Find and replace. Enter a word or phrase in
the Find field and click Next to jump to the first
occurrence in the document.
Replace Text: Click Edit on the menu bar and
select Find and replace. Enter a word or
phrase in the Find field, then enter the text that
will replace it in the Replace with field. Click
Replace or Replace all.
Format Text and Paragraphs
Change the Font: Select the text you want to
format, click the Font list arrow on the
formatting toolbar, and select a new font.
Change the Font Size: Select the text you want
to format, click the Font size list arrow on the
formatting toolbar, and select a new font size.
Change the Text Color: Select the text you want
to format, click the Text color button on the
formatting toolbar, and select a new color.
Apply Bold, Italic, or an Underline: Select the
text you want to format, click the Bold , Italic
, or Underline button on the formatting
toolbar.
Create a Bulleted or Numbered List: Select the
text you want to make into a list, and click the
Bulleted list or Numbered list button on
the formatting toolbar.
Change List Levels: Click in a list item, then
click the Increase indent or Decrease
indent button on the formatting toolbar.
Change Line Spacing: Select the paragraph you
want to adjust, click the Line spacing button
on the formatting toolbar, and select a spacing
option.
Change Paragraph Spacing: Select the
paragraph you want to adjust, click Format on
the menu bar, and select Line spacing. Select
Add space before paragraph or Add space
after paragraph.
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Format Text and Paragraphs
Align a Paragraph: Click anywhere in the
paragraph you want to align and click an
alignment option on the formatting toolbar.
Left align
Center align
Right align
Use Paragraph Styles: Select the text you want
to apply a style to, click the Styles list arrow on
the formatting toolbar, and select a style.
Copy Formatting: Select the formatted text you
want to copy, click the Paint format button
on the formatting toolbar, then select the text
you want to apply the formatting to.
Set a Tab-Stop: Select the text you want to align
with a tab-stop, click on the ruler where you
want to place the tab-stop, and select the type
of tab-stop you want to use.
• Left tab-stop will align the left side of the
text with the tab-stop.
• Center tab-stop will align the text so that
it’s centered under the tab-stop.
• Right tab-stop will align the right side of the
text with the tab-stop.
Apply a Column Layout: Click Format on the
menu bar, select Columns, and select a
column layout.
Format the Page
Adjust Margins: Click File on the menu bar,
select Page setup, and update the values in the
Margins text fields. Click OK.
Change Page Orientation: Click File on the
menu bar, select Page setup, and select an
orientation option. Click OK.
Change Page Size: Click File on the menu bar,
select Page setup, click the Paper size list
arrow, and select a paper size. Click OK.
Add a Header or Footer: Click Insert on the
menu bar, select Header & page number, and
select Header or Footer. Add the desired
header or footer text.
Add Page Numbers: Click Insert on the menu
bar, select Header & page number, and select
Page number. Select a page numbering
option.
Insert Objects
Insert a Picture: Place the text cursor where you
want to insert a picture, click Insert on the
menu bar, select Image, and select the location
from which you want to add an image.
Insert a Link: Select the text or object you want
to link, click Insert on the menu bar, and select
Link. Enter or select a web address or select a
heading, then click Apply.
Insert Objects
Insert a Special Character: Place the cursor
where you want to insert a special character,
click Insert on the menu bar, and select
Special characters. Select a special character,
then click Close.
Insert a Table of Contents: Click where you want
to add the table of contents, click Insert on the
menu bar, and select Table of contents. Select
a table of contents formatting option.
Tables
Insert a Table: Click where you want to add a
table, click Insert on the menu bar, select
Table, and select a table size.
Insert or Delete a Row or Column: Click in a cell
next to where you want to add or remove a row
or column. Click Format on the menu bar,
select Table, and select an option to insert or
delete a row or column.
Format a Table: Click inside the table you want
to format, click Format on the menu bar, select
Table, and select Table properties. Use the
options in the dialog box to modify the table
properties, then click OK.
Resize Rows and Columns: Click and drag a
table border to make it larger or smaller.
Move a Table: Select a table, then click and
drag the table to a new location.
Share, Collaborate, and Convert
Download a Document: Click File on the menu
bar, select Download as, and select a file
format.
Email a Document: Click File on the menu bar
and select Email as attachment. Select an
attachment type, add your email recipient(s),
and type a personalized message, then click
Send.
Share a Document: Click the Share button,
enter the email address(es) for the people you
want to share the document with, set a
permissions level, and click Send.
Add a Comment: Click in or select the text you
want to comment on, click Insert on the menu
bar, and select Comment. Type a comment
into the text field and click Comment.
Edit with Suggesting Mode: Click the Editing
mode button in the upper-right, and select
Suggesting mode. Suggest edits by making
changes in the document.
Accept or Reject Suggested Edits: Review
suggested edits by clicking the Accept or
Reject button.
View Version History: Click File on the menu
bar, select Version history, and select See
version history.
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Contact Us: sales@customguide.com
Create Files and Folders
Create a Google File: Open a folder in Google
Drive, click the New button, and select a file
type. Click Create and Share, type a new
name, and then press Enter.
Copy a File: Select a file you want to copy, click
the More actions button on the toolbar, and
select Make a copy .
Rename a File: Select a file you want to rename,
click the More actions button on the toolbar,
and select Rename . Then, click OK.
Create a Folder: Click the New button, select
Folder , type a new name, and then click
Create.
Move/Add Content to New Locations
Move Files or Folders: Select the file(s) or
folder(s) you want to move, click the More
actions button on the toolbar, and select
Move to . Select the destination location,
click Move, and click OK, if needed.
Add Files to My Drive: Select the file(s) you want
to add to My Drive and click the Add to My
Drive button.
Star and Color Code Content
Star a File or Folder: Select the file(s) or
folder(s) you want starred, click the More
actions button on the toolbar, and select
Add to Starred .
Remove from Starred: Select the file(s) or
folder(s) you want to remove from Starred, click
the More actions button on the toolbar, and
select Remove from Starred .
Color Code a Folder: Select the folder(s) you
want to color code, click the More actions
button on the toolbar, select Change color ,
and select a color.
Manage Workspaces
Create a Workspace: Navigate to Priority,
click the Create Workspace button, enter a
name, and click Create.
Add Files to a Workspace: Click Add files from
the Priority view, navigate to the files’ location,
select the files you want to add, and click
Insert.
Remove a File from a Workspace: Click the file’s
More actions button and select Remove
from workplace.
Hide a Workspace: Click the list arrow next to
the workspace’s name and select Hide
workspace.
Remove a Workspace: Click the list arrow
next to the workspace’s name and select
Remove workspace.
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Delete and Restore Files
Delete a File: Select the file you want to remove
and click the Remove button on the toolbar.
Restore a Deleted File: Navigate to Trash,
select the file you want to restore, and then click
the Restore from trash button on the
toolbar.
Permanently Delete a File: Navigate to
Trash and select the file you want to
permanently delete. Click the Delete forever
button on the toolbar, and then click Delete
forever.
Share Content
Share a File or Folder: Select a file or folder you
want to share, click the Share button on the
toolbar, and enter the email address(es) for the
people you want to share with. Click the
Permissions list arrow and select a
permissions level. Then, type a personal
message (optional) and click Send.
Get a Sharable Link: Select a file or folder you
want a sharing link for and click the Get
sharable link button. Click the Link
sharing toggle to enable it and paste the
copied link anywhere you want to share it.
Optionally, click Sharing settings in the link
sharing pop-up to adjust privileges.
Change Access to Content
Set Sharing Expiration: Select a shared file or
folder you want to set expiration for and click the
Share button. Click Advanced, click the
Permissions list arrow, and select Set
expiration. Click the Access expires list arrow
and select a “days to expire” option or set a
custom date. Click Save changes.
Remove Access: Select a file or folder you want
to remove access to, click the Share button,
and click Advanced. Click the X icon and click
Save changes.
Change Owner: Select a file or folder you want
to transfer ownership of and click the Share
button. Click Advanced, click the Permissions
list arrow, and select Is owner. Click Save
changes and then click Yes to confirm.
Upload and Download Content
Upload a File or Folder: Click the New button
and select File upload or Folder upload .
Select the content you want to upload and click
Open (for a file) or Upload (for a folder).
Automatically Convert Uploads: Click the
Settings button, select Settings, and click
the Convert uploaded files to Google Docs
editor format check box.
Download a File or Folder: Select a file or folder
you want to download, click the More actions
button, and select Download .
Manage File Versions
View History of a File or Folder: Select a file or
folder you want to view the history of, click the
View details button, and click the Activity
tab.
VS
Upload a New Version: Select a file you want to
replace with a new version, click the More
actions button on the toolbar, and select
Manage versions . Click Upload New
Version, select the new file, and then click
Open.
Download a Previous Version: Select a file, click
the More actions button on the toolbar, and
select Manage versions . Click the More
actions button next to the version you want to
download and select Download .
Delete a Previous Version: Select a file, click the
More actions button on the toolbar, and
select Manage versions . Click the More
actions button next to the version you want
to delete and select Delete .
Keep a Previous Version: Select a file, click the
More actions button on the toolbar, and
select Manage versions . Click the More
actions button next to the version you want
to protect from deletion and select Keep
forever .
Sync with Your Computer
Install Drive File Stream: Click the
Settings button and select Get File Stream.
Expand the Download & install Drive File
Stream section and click the Download for
Windows button or Download for Mac button.
Then, follow the prompts.
Open Drive File Stream: Click the Drive File
Stream icon on the taskbar, click the
Folder button, and navigate to the Drive
folder you wish to access.
Make Content Available Offline: Right-click a file
or folder you want available offline, select Drive
File Stream , and then select Available
offline.
Pause Syncing: Click the Drive File Stream
icon on the taskbar, click the Settings
button, and select Pause Syncing.
Resume Syncing: Click the Drive File Stream
icon on the taskbar, click the Settings
button, and select Resume Syncing.
Manage Notifications
Adjust Notifications: Click the Settings
button, select Settings, and click the
Notifications tab. Click the Get updates
about Google Drive items in your browser
check box and click Allow. Optionally, update
any of the Notify me about options as you see
fit. When finished, click Done.
View Drive File Stream Notifications: Click the
Drive File Stream icon on the taskbar and
click Notifications.
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Contact Us: sales@customguide.com
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