ESSAY Questions:

1. Define four phases of the project management cycle?

Answer:
 Initiation phase
 Planning Phase
 Execution phase
 Closure phase

2. How to organize a convention/meeting?

 Define your objectives
 Decide who attends the meeting
 Assign roles and responsibilities
 Select the location and time
 Prepare the meeting agenda
 Distribute materials in advance
 Send a meeting recap

3. Define the following: Meeting, Corporate Meeting and Association Meeting

 Meeting:
A gathering organized by individuals or particular institutions in a specified location
outside the organizer's offices, in which ten or more people attend for at least four
hours to discuss a specific issue and the meeting is not accompanied by other activities.

• Corporate Meetings
If a meeting is organized by a public or private agency for the goal of promoting their
business and interacting with their personnel or clients, it is classified as a "corporate
meeting" or institutional meeting.

• Association Meeting
An "association meeting" is arranged by a specific civil association, federation, or
organization (local or international) for its members at a given location and time. These
meetings are distinguished by a large number of attendees and may run for days, and
venues compete to attract these meetings. The gathering may include the organization
of an associated exhibit for sponsors only
 Complete the following answer:
1. …………………. A report detailing the history after the meeting has happened,
including number of attendees, number of no-shows, total cost per person, profit,
etc.
Answer: Post Meeting Report

2. …………A formal request by a meeting planner, which lists/details all of the

specifications required for, sent to suppliers in order for the companies to draw up
a proposal of their services and bid for the business.
Answer: Request for Proposal

3. …………A fee paid to a guest speaker. Answer: Honorarium

4. ……………is defined by the United Nations World Tourism Organization as tourism

journeys taken by persons to attend or participate in business activities conducted
outside of their typical setting
Answer: Business Tourism

5. ……….is a gathering of professionals on a given subject to discuss a specific issue.

may be a part of a larger event, such as a specific week or a national campaign, and
it usually involves media coverage.
Answer: Symposium

6. …….. is the key word here for registration, which often means tickets and services
purchased before a specified date are available at a reduced fee.
Answer: Early Bird Registration

True or false:
1. Convention planning requires major efforts to pull together a valuable, worthwhile
experience for a broad audience.
Answer: true

2. Training Course defined as a meeting organized by verified training agencies that

provide information and skills to participants to increase their capabilities.
Answer: True

3. Exhibition Center defined as a distinct building specifically designed to provide public

service areas and accommodations for exhibits and other events.
Answer: True

4. Hybrid Meeting defined as a conference, tradeshow, seminar, workshop or other

meeting that combines a live, in-person audience with a virtual, online audience.
Answer: True