IA

K3 PERKANTORAN

1. OFFICE SAFETY AWARENESS

2.
2. WORKSTATIONS • DESIGNED TO REDUCE EXCESSIVE BENDING AND STRETCHING. •
3.
4. GOOD HOUSEKEEPING IS ESSENTIAL. • NEVER STORE ITEMS UNDER YOUR DESK. •
NEVER STORE ITEMS ON TOP OF CUPBOARDS. • NEVER LEAVE DESK AND/OR FILING
CABINET DRAWERS OPEN.
3. CHAIRS AND DESKS • GOOD LOWER BACK SUPPORT • ADJUSTABLE - KNEES AND
HIPS ARE LEVEL. • CHAIRS ON CASTORS MUST HAVE 5 LEGS • IF YOUR DESK IS TOO
HIGH, COMPENSATE BY RAISING THE SEAT HEIGHT OF YOUR CHAIR • NEVER STAND
ON THE CHAIR TO REACH ANYTHING, PARTICULAR IF THE CHAIR HAS WHEELS OR IS
OF THE SWIVEL KIND.
4. COMPUTERS • A BADLY POSITIONED COMPUTER NOT ONLY MAKES THE USER
UNPRODUCTIVE, IT ALSO CAUSES DISCOMFORT. • IF THE MONITOR IS BADLY
POSITIONED THE USER WILL PROBABLY SUFFER EYESTRAIN, HEADACHES, STIFF NECK
AND SHOULDERS, AND BACKACHE. • THE MONITOR SHOULD BE PLACED DIRECTLY
IN FRONT OF THE USER TO OPTIMISE A VISUAL RANGE OF 30 IN ANY DIRECTION •
THE SCREEN SHOULD BE 45-60 CM AWAY FROMTHE USER’S EYES
5. COMPUTERS • THE TOP OF THE MONITOR SHOULD BE AT EYE LEVEL TO AVOID NECK
STRAIN • THE KEYBOARD SHOULD BE DIRECTLY IN FRONT OF THE USER • THE USER’S
ELBOWS SHOULD BE BENT AT A 90 ANGLE • THE BACK OF THE KEYBOARD SHOULD
BE SLIGHTLY ELEVATED TO ALLOW THE USER’S WRISTS TO BE IN A NEUTRAL
POSITION • THE SCREEN SHOULD BE POSITIONED AT RIGHT ANGLES TO THE
WINDOW TO AVOID GLARE • BACK-UPS MUST BE DONE REGULARLY
6. STACKING AND STORAGE • LIGHT OBJECTS STORED ON TOP AND HEAVY OBJECTS IN
THE BOTTOM - ALSO IN FILING CABINETS. • BOXES, FILES AND OTHER HEAVY
ARTICLES MUST NOT BE STACKED ON TOP OF CABINETS, CUPBOARDS OR WINDOW
SILLS. • KEEP PASSAGES CLEAR AND FIRE FIGHTING EQUIPMENT UNOBSTRUCTED.
7. LIGHTING • MUST ALLOW NO EYE STRAIN • ELIMINATE GLARE AND REFLECTION
8. ELECTRICAL SAFEGUARDING • CABLES!!!!!! • LOOSE LYING CABLES CAN CAUSE • A
TRIPPING HAZARD • ELECTROCUTION • PEOPLE CAN HOOK ON CABLES AND PULL
EXPENSIVE EQUIPMENT FROM TABLES • THEY ARE UNTIDY • IT IS YOUR
RESPONSIBILITY TO GET THE MAINTENANCE DEPARTMENT TO FIX THEM.
9. ELECTRICAL SAFEGUARDING • NO UNAUTHORISED PERSON MAY TAMPER WITH
ANY ELECTRICAL APPLIANCE OR DISTRIBUTION BOARD. • DO NOT OVERLOAD
SOCKETS. ASK FOR AN ADDITTIONAL POINT TO BE INSTALLED • IF A MACHINE TRIP
OR AN ELECTRICAL CABLE BECOME WARM TO THE TOUCH, IT MUST BE
DISCONNECTED AND REPORTED WIHTOUT DELAY • CABLE AND EXTENSION CORDS
SHOULD NOT BE RUN UNPROTECTED BENEATH CARPETING NOR SHOULD THEY
SPAN WALKWAYS WITHOUT BEING SECURED IN AN ENCAPSULATION DEVICE.
10. ELECTRICAL SAFEGUARDING • DO NOT USE TAPED JOINTS TO CONNECT CABLES
SINCE THEY DON’T HAVE SUFFICIENT INSULATION OR PROTECTION FROM LIQUIDS. •
DO CARRY OUT YOUR OWN VISUAL INSPECTIONS OF PLUGS AND LEADS AND GET
THEM REPAIRED AS NECESSARY. • LOOK OUT FOR: • PHYSICAL DAMAGE TO THE
CABLE • DAMAGE TO THE PLUGS • INSECURE CONNECTIONS TO THE PLUG • DO
SWITCH OFF EQUIPMENT BEFORE UNPLUGGING AND BEFORE CLEANING
11. BACK INJURIES • STRESS • SLOW • LONG TERM EFFECT • STRAINS • ACUTE • REDUCED
MOBILITY • REDUCED EMPLOYMENT SCOPE • REDUCED PRODUCTIVITY
12. MANUAL HANDLING • SIZE & SHAPE • WEIGHT • WORK STATION DESIGN • VOLUME
PER SHIFT
13. NO! OFFICE SECURITY • DON’T TEMP OTHER PEOPLE!!! • LOOK AFTER YOUR VISITORS
AND SUB-CONTRACTORS DID YOU LOCK IT?
14. ACCIDENT REPORTING • REPORT ALL INJURIES ON DUTY TO DAVE NEL ON THE
SAME DAY.
15. SLIPS, TRIPS AND FALLS • PREVENT THEM BY REMEMBERING THE FOLLOWING: • DO
NOT ALLOW CABLING TO CREATE A TRIPPING HAZARD • CLEAR UP SPILLAGES
QUICKLY • DO NOT BLOCK PASSAGEWAYS • KEEP OFFICE AREAS CLEAN • KEEP
STACKING AND STORAGE AREAS SAFE
16. SLIPS, TRIPS AND FALLS WATCH OUT FOR: • WORN OR LOOSE CARPETS • BROKEN
STAIR TREAD EDGES • CHIPPED FLOORBOARDS AND TILES • WATCH WHERE YOU
WALK! • HIGH HEELS • PICK UP OBJECTS THAT FALL - PENCILS ETC
17. STAIRS • DISTRACTION ON STAIRS • TAKE ONE STEP AT A TIME • DON’T LOAD YOUR
ARMS SO FULL OF MATERIALS THAT YOU CAN’T SEE • KEEP ONE HAND ON THE
HANDRAIL • DON’T CONGREGATE ON STAIRS OR LANDINGS • KEEP STAIRS WELL
LIGHTED
18. FILING CABINETS • CLOSE THE DRAWERS! • DON’T OPEN ALL THE DRAWERS AT THE
SAME TIME • USE THE HANDLE TO CLOSE THE DRAWER
19. OFFICE MACHINES • LEARN HOW TO OPERATE THEM SAFELY BEFORE YOU USE
THEM • LOOSE CLOTHING, JEWELLERY, LONG FLOWING HAIR TO BE KEPT OUT OF
MACHINES. • KEEP HANDS AND FINGERS CLEAR OF PAPER INLET AT THE SHREDDER. •
SWITCH THE MACHINE OFF BEFORE TRYING TO CLEAR A BLOCKAGE.
20. OFFICE MACHINES • IF YOU NOTICE A TINGLING SENSATION WHEN TOUCHING A
MACHINE OR SEE SMOKING OR SPARKING, UNPLUG IT IMMEDIATELY AND REPORT
IT! • PUT A SIGN ON THE MACHINE INDICATING TO OTHERS THAT IT IS OUT OF
ORDER
21. EINA MY HANDE! LOOK AFTER YOUR HANDS • WHEN YOU STICK THEM INTO YOUR
DRAWERS • WHEN YOU HANDLE PAPERS AND STAPLERS • KEEP SHARP OBJECTS IN
SAFE CONTAINERS
22. EINA MY HANDE! • PICK UP BROKEN GLASS WITH A BROOM AND DUST PAN • WRAP
THE GLASS IN THICK PAPER AND MARK IT SO THAT THE CLEANING STAFF WILL KNOW
WHAT IT IS. • SLIVERS OF GLASS SHOULD BE PICKED UP WITH A DAMP PAPER TOWEL
- DISCARD PAPER TOWEL
23. EYES • DON’T RUB YOUR EYES IF YOU HAVE A CHEMICAL ON YOUR HANDS • KEEP
EYES AWAY FROM CORNER CABINETS, BOXES AND PENCILS ETC • POOR VISION
24. FIRST AID BOX • MAKE SURE YOU KNOW WHERE THE BOX IS. • ENSURE THAT A FIRST
AIDER IS AVAILABLE. • ENSURE THE BOX IS WELL STOCKED.
25. FIRE TRAINING
26. FIRE PROCEDURE TWO FIRE ALARM SIGNALS: • ALARM A • ALARM B
27. FIRE PROCEDURE • ALARM A: (Small fire) • INDICATES A FIRE IN A SPECIFIC AREA •
CONTINUOUS SHORT BLASTS AT 5 SECOND INTERVALS • ALL PERSONNEL TO STAY AT
THEIR WORKPLACES • FIRE MARSHALS TO GATHER AT FIRE TEAM
28. FIRE PROCEDURE • ALARM B: (Evacuation) • A FIRE EXISTS IN THE AREA • LONG
UNINTERRUPTED BLASTS AT 30 SECOND INTERVALS • PERSONNEL IN THE AREA TO
EVACUATE AND ASSEMBLE AT GATHERING POINTS • FIRE TEAMS MUST GATHER AND
ASSIST FIRE MARSHALS IN MAKING SURE ALL AREAS ARE CLEAR
29. EVACUATION PROCEDURES • SOUND ALARM “B” FOR: • BOMB THREATS • FLOODS •
EARTHQUAKES • HURRICANES/TORNADOES
30. KEEP YOUR HEAD!DO NOT PANIC!
31. KNOW THE EXITS!ENSURE EASY ACCESS TO THE SAFEST WAY OUT!
32. KNOW HOW TO REPORT!USE CORRECT ALARMS AND NOTIFY
RESPONSIBLE KEYPERSONNEL WITHOUT DELAY!
33. FOLLOW INSTRUCTIONS!STAY AT WORKPLACE AND ADHERE TO
ANY INSTRUCTIONS THAT ARE GIVEN
34. PREVENT CHAOS!DO NOT RUN, BUT WALK AS RAPIDLY AS POSSIBLE TO THE
NEAREST EXIT (OR AS INSTRUCTED)
35. HEALTH MANAGEMENT O.H.A.S.A SAFETY EMPLOYEES
36. LEGISLATION FINES R100,000 AND/OR TWO YEARS IMPRISONMENT
37. GENERAL DUTIES OF EMPLOYERS (MANAGEMENT):
38. LEGISLATION -O.H.A.SA. SECTION 8 DUTIES OF EMPLOYERS TO THEIR EMPLOYEES
TRAIN EVERYONE IN EVERYTHING DO A RISK ASSESSMENT OF ALL WORK &
PROCESSES PROVIDE & MAINTAIN A SAFE & HEALTHY WORKING ENVIRONMENT
PROVIDE PROTECTION
39. THE GENERAL DUTIES OF EMPLOYEES.
40. LEGISLATION -O.H.A.SA. SECTION 14: GENERAL DUTIES OF EMPLOYEES AT WORK
CO-OPERATE OBEY SAFETY RULES DO NOT HARM SELF & OTHER (HEALTH & SAFETY)
REPORT!
41. THE HEALTH AND SAFETY REPRESENTATIVE: MIKE SPITZER DAVE NEL
42. HYGIENE FACILITIES • KEEP THEM CLEAN. • LEAVE THEM IN THE SAME CONDITION
AS YOU WOULD LIKE TO FIND THEM.
43. GUESS WHO IS RESPONSIBLE FOR YOUR SAFETY???
44. YOU ARE RESPONSIBLE FOR YOUR OWN SAFETY
45. SAFETY IS A RIGHT NOT A PRIVILEGE
46. ONLY WORK ON EQUIPMENT IF YOU ARE AUTHORIZED TO DO SO!
47. FOR YOUR OWN BENEFIT……….. MAKE SURE THAT YOU RELAX ENOUGH
48. SYMBOLIC SAFETY SIGNS
51. WATCH OUT FOR UNSAFE CONDITIONS REPORT THEM
52. HOUSEKEEPING
53. USE CORRECT LIFTING METHODS! BEND YOUR KNEES!
54. DON’T WORK ON ELECTRICAL EQUIPMENT IF YOU ARE NOT QUALIFIED
55. NO FOOLING, TEASING FELLOW EMPLOYEES
56. DON’T DRINK ON DUTY
57. The best way to get a good idea is to get a lot of ideas Linus Pauling
58. QUESTIONS???
11 Critical Workplace Safety Tips for Every Industry
1. Align staff on workplace safety
First and foremost, ensure your entire workforce knows how to work safely.
This involves ensuring your staff understands and has easy access to your company’s
safety procedures and protocols, along with providing regular training on safety
measures and proper work methods. Both aspects help establish a company-wide safety
culture that lowers the likelihood of accidents and boosts performance.
Depending on your industry, touchpoints can include:
 Lifting techniques and the use of mechanical aids to prevent strains and sprains
 The proper use of hazardous chemicals, including their storage and disposal
 Staying aware of your surroundings
 Safe winter driving practices for employees who operate work vehicles
To easily implement an effective knowledge sharing protocol, you might want to
consider one of these best knowledge management systems.

2. Make safety gear a must

The use of personal protective equipment (PPE) is essential to keeping your staff safe
from potential hazards and maintaining a safe work environment. And as an employer,
it’s up to you to ensure each employee has and uses the appropriate protective gear
correctly and consistently. This can be hard hats, safety glasses, earplugs, or gloves.
Be sure not to underestimate potentially hazardous situations. While it might seem that
wearing safety gear is only necessary when working on hazardous projects, even small
accidents can cause serious injury.
3. Conduct safety audits
Perform routine safety assessments to spot potential hazards. Use dedicated compliance
management software to assess your company’s compliance with safety regulations, and
identify ways to improve workplace safety. Your audits should include inspecting all
heavy machinery and equipment’s correct maintenance, functioning, and use.
By following this work safety tip, you can prevent accidents or injuries before they
occur, create a safer workplace, and foster a safety-conscious company culture. Be sure
to use checklists to ensure everything is covered.

4. Provide regular breaks

Many workplace accidents happen as a result of an employee being exhausted or
overworked. It’s, therefore, essential to provide your team with sufficient breaks to give
them time to recharge and refocus.
In addition, encouraging employees to take lunch breaks away from their work areas can
further help improve their general well-being, reduce stress levels, and make them feel
valued. These are workplace safety tips every employee should be aware of.
5. Establish a reporting system
Having a system for reporting and investigating workplace incidents and hazards helps
you continuously improve safety practices and create a better work environment.
Your reporting system should be easy-to-use and accessible to all employees so they can
instantly report unsafe conditions – from slippery surfaces to broken tools and machines.
As per the Occupational Safety and Health Administration, it is your legal obligation to
create a safe working environment with safe working conditions, be sure to take
immediate action to correct the situation.
Connecteam is an example of an employee app that allows your staff to report unsafe
conditions in real-time, enabling you to instantly take action and update all employees on
the issue and how to avoid injury.

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6. Set and follow emergency protocols
As emergencies can happen anytime, having a well-defined plan allows you to respond
quickly and effectively. And so it’s up to you to identify anything your employees can be
exposed to and create a clear emergency response process.
Be sure to cover a range of scenarios, including natural disasters, medical emergencies,
and fires. Create clear evacuation guidelines, designated meeting places, and a method
for accounting for all staff after the emergency.
Keep everyone prepared by conducting regular emergency drills and periodically
reviewing and updating your emergency protocols.
7. Implement fire prevention measures
Reduce fire risk by creating fire prevention measures and conducting periodic fire safety
inspections in the workplace.
Measures should include installing fire alarms, making fire extinguishers readily
available, and clearly marking emergency exits. Also, implement an electrical safety
program to prevent fires caused by electrical malfunctions, as well as shocks and
electrocution.
As mentioned above, use a good employee training software to egularly train employees
on how to respond in an emergency.

8. Safely handle hazardous materials

Dangerous materials pose a major risk when not stored, handled, or disposed of properly.
And this workplace safety tip isn’t a surprise with “exposure to harmful substances or
environments” causing the most work-related injuries involving days away from work
in 2020.
Hazardous substances must be labeled with relevant warning signs and stored in secure,
designated areas to reduce the risk of exposure and accidents. On top of that, ensure staff
required to work with such materials is well trained on how to do so safely. Have
emergency response plans in place in case of accidental spills or releases.
9. Take fall protection measures
With falls, slips, and trips being another leading cause of workplace injuries and
fatalities, assess fall hazards in your workplace and implement appropriate prevention
measures. These can include installing guardrails and safety net systems as well as fixing
tripping hazards and improving floor traction.
As part of this safety tip, ensure your workers are well aware of the hazards associated
with working at heights and know how to use protective equipment. Regularly inspect
fall protection systems and equipment to ensure they are working properly.

10. Ensure proper ventilation

When working with chemicals and other hazardous materials, it’s crucial to keep indoor
air quality levels safe. Do this by assessing exposure to toxic fumes and installing
necessary ventilation and exhaust systems. Inspect and maintain these systems routinely
to keep them in good working condition.
In addition to this safety tip, be sure to provide your workers with appropriate personal
protective equipment, such as face masks, and educate them on poisoning symptoms.
11. Keep emergency exits accessible
And the last but definitely not least important workplace safety tip: having clear and
accessible emergency exits is crucial to evacuating the workplace quickly and safely.
Evaluate emergency exit routes and ensure they are clearly marked, unobstructed, and
well-lit. Nothing should ever be placed in front of the exits that could block or prevent
them from opening. Also, get everyone familiar with their location, how to use them, and
the emergency evacuation procedures.

The Bottom Line on Workplace Safety Tips

All in all, implementing these simple yet effective safety tips for work environments
allows you to reduce the risk of accidents and injuries and ensure everyone has the right
tools, knowledge, and conditions to work safely.
On top of it being your legal and moral responsibility as an employer, making workplace
safety a priority further allows you to create a company-wide safety culture, reduce
absenteeism, and boost productivity, ultimately improving your bottom line.

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