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Impres: Adapted From The Training Manual On Edition
Impres: Adapted From The Training Manual On Edition
TABLE OF CONTENTS
GETTING STARTED.................................................................................................................................................3
CREATING A PRESENTATION......................................................................................................................................3
THE IMPRESS WORKSPACE......................................................................................................................................4
SELECTING A SLIDE LAYOUT.....................................................................................................................................6
WORKSPACE VIEWS...............................................................................................................................................7
SAVING, CLOSING AND OPENING AN EXISTING PRESENTATION...........................................................8
SAVING A PRESENTATION..........................................................................................................................................8
CLOSING A FILE PRESENTATION..................................................................................................................................8
OPENING AN EXISTING PRESENTATION..........................................................................................................................8
USING TEXT BOXES................................................................................................................................................8
ADDING TEXT.......................................................................................................................................................8
MOVING A TEXT BOX.............................................................................................................................................9
RESIZING A TEXT BOX............................................................................................................................................9
DELETING A TEXT BOX...........................................................................................................................................9
FORMATTING TEXT.................................................................................................................................................9
CREATING, FORMATTING, AND EDITING SLIDES......................................................................................10
INSERTING NEW SLIDES.........................................................................................................................................10
CREATING BULLETED AND NUMBERED LISTS..............................................................................................................10
FORMATTING A PARAGRAPH....................................................................................................................................12
FORMATTING A SLIDE/PAGE....................................................................................................................................15
MOVING BETWEEN SLIDES......................................................................................................................................15
REARRANGING SLIDES...........................................................................................................................................15
RENAMING A SLIDE..............................................................................................................................................15
DELETING A SLIDE...............................................................................................................................................15
INSERTING GRAPHICS.........................................................................................................................................15
INSERTING GRAPHICS FROM FILE.............................................................................................................................16
IMPORTING GRAPHICS FROM GALLERY .....................................................................................................................16
INSERTING FONTWORK FROM THE GALLERY ..............................................................................................................16
WORKING WITH GRAPHICS ....................................................................................................................................17
INSERTING TABLES, CHARTS, AND GRAPHS................................................................................................18
INSERTING A TABLE..............................................................................................................................................18
INSERTING, EDITING, AND FORMATTING A CHART........................................................................................................18
CHANGING THE CHART TYPE..................................................................................................................................19
RESIZING THE CHART ...........................................................................................................................................19
MOVING CHART ELEMENTS....................................................................................................................................19
INSERTING SLIDES FROM ANOTHER FILE....................................................................................................................20
HYPERLINK.........................................................................................................................................................20
CREATING MASTER SLIDES AND TEMPLATES............................................................................................20
EDITING A SLIDE MASTER.....................................................................................................................................21
TEMPLATES.........................................................................................................................................................22
CREATING A SLIDE SHOW..................................................................................................................................24
ANIMATION EFFECTS............................................................................................................................................24
SLIDE TRANSITIONS .............................................................................................................................................26
REMOVING A TRANSITION......................................................................................................................................26
PRESENTING YOUR SLIDE SHOW....................................................................................................................28
SLIDE SHOW SETTINGS..........................................................................................................................................28
AUTOMATING YOUR SLIDE SHOW..............................................................................................................................28
SIMPLE TIPS TO CREATING EFFECTIVE PRESENTATIONS.....................................................................29
GETTING STARTED
Creating a Presentation
Once you launch Impress from the
Applications / Programs Menu or
the Desktop, the Presentation
Wizard dialogue box presents you
with several options:
To Tip: Leave the Preview box checked to view the template, slide design and
create any other transitions that will be applied to the slide.
new
2. the middle part is the work area; it also gives you five different
presentation views for your convenience, namely: Normal, Outline, Notes,
Handouts, and Slide Sorter – the function of each view will be discussed
later
3. the right side shows the various Task Panes that allow you to choose
Workspace Views
The work area gives you several ways to view the current presentation:
SAVING, CLOSING
AND OPENING AN Exercise 2:
EXISTING Go to the currently open
PRESENTATION file (Untitled1).
Open another presentation
Saving a presenta- by going to File > New >
tion Presentation (menu bar or
It is always good to OOo icon)
save a file once it’s Go through the
created to avoid any Presentation Wizard to
problems such as power create an empty
failure or some other presentation.
technical problems. OOo Impress is Save this file as My
compatible with Microsoft PowerPoint. If Teaching Career.odp.
you wish to open an Impress file in MS Close this file.
PowerPoint, make sure that you save the Close the other file
file using the .ppt file extension, instead of (Untitled1) – you will be
its regular .odp (make sure that you asked if you want to save
choose it from the Save Type dropdown or discard the file. Select
menu). discard. This will close
Impress since there are no
1. Go to File > Save/ Save As other open files.
2. Choose a folder to save your work in Load Impress, open the file
3. Give a file name named My Teaching
4. Select a file type from the drop-down Career.odp by using the
lists Presentation Wizard.
• *.odp (default for Impress 2.x version)
• *.sxi (OOo Impress 1.x version)
• *.otp (Impress Template)
• *.ppt / pps (Microsoft PowerPoint)
Adding Text
There are two ways to add text in a slide:
• Use the slide format provided by the Layout Task Pane (choose a layout
with a ready text box then click the text box to add text)
• Select the Text tool from the Drawing toolbar and type text in the
text box, click outside to deselect.
Formatting Text
You may insert slides between existing ones by positioning the pointer in
the Slide Pane and right-clicking to access the Insert Slide option.
You may choose to insert duplicate slides in the future. To do this, just go to
Insert > Duplicate Slide to create an exact copy of the slide in view
(same as copy-paste that particular slide).
Exercise 3:
Go to the currently open file (My Teaching Career.odp).
Select the layout for a Title Slide.
Click the bigger text box and type the phrase: “My Teaching Career”
Format the text as desired – font type, font size, color, shadow, etc. The
presentation’s title usually uses font size 60 and above.
Resize and move the text box to make it appear as the presentation’s
title slide.
Add text boxes for your personal data: name, school teaching in, position.
Delete any text boxes that are not necessary.
Save your file.
Congratulations! You’ve just created your first presentation. Wasn’t that
easy?
Numbering dialog box will show various bullets (symbols or graphics) and
numbering types to choose from. You can even customize the bullets and
numbering hierarchy depending on your preference.
Clicking the Bullets icon in the toolbar will toggle on/off the bullet for the
current line.
1. Choose a Layout from the Layout Task
Pane that contains a bulleted list
2. Click on the text box that reads “Click
to add an outline”
3. Type the text in the text box, press
Enter to start a new bulleted line.
Press Shift + Enter to start a new line
without a bullet
The up/down arrows allow you to move the current line up or down the
outline.
Moves the Positions
selected the
• Creating your own Bulleted or paragraph/ paragraph/
Numbered List line up one line before
For the entire list: level in the the one
1. Click on the gray border of the hierarchy above it
text box, displaying the green
resizing handles
2. Go to Format > Numbering/
Bullets Moves the Positions
3. Click the Bullets, Numbering selected the
type, or Graphics tab, then paragraph/ paragraph/
choose the desired bullet type line down one line after
4. Click OK. level in the the one
OR
1. Select/Highlight the text in the Text box where the bullets will be
applied
2. Click the Bullets On/Off icon in the toolbar
Commission on Information and Communications Technology – Human Capital
Development Group
Page 11 of 32
iSchools Computer & Internet Literacy Course for Teachers
Slide Presentation
3. The default bullet type will be applied (to change the bullet type, Go
to Format > Numbering/Bullets > Bullets, then choose bullet type,
then click OK)
Exercise 4:
Use the file named My Teaching Career.odp.
Insert a new slide. Select a bulleted list slide layout.
Type “Qualificatios” in the Title area.
For the bulleted list in the body of the slide, type the following personal
information:
your College Education (school, course, year graduated, honors)
your Graduate School education
PRC license: year LET was taken, rating
Be sure to use the demote/promote icons to move the information
up/down the bullet hierarchy.
Format your text.
Insert two more slides.
For slide 3, put information regarding your teaching experience
For slide 4, put information regarding the seminars you attended
and organizations you’ve joined.
Save your file.
Formatting a Slide/Page
You can use the Format > Page feature
to access the Page Setup dialog box and
put some pizzazz to your slide
presentation.
Rearranging Slides
You can re-arrange the order of slides by clicking and
dragging the selected slide on the Slide Pane or in the
Slide Sorter view and dropping it to its new location.
Notice that a black line will appear between the slides,
indicating where the slide will go. Figure 16
Slide Shortcut
Menu
Renaming a Slide
1. Select the slide you want to rename in the Slide Pane or in the Slide
Sorter view.
2. Select Rename Slide from the shortcut menu.
3. The slide name will be shown at the bottom of the slide thumbnail.
Deleting a Slide
1. Select the slide you want to delete in the Slide Pane or in the Slide Sorter
view.
2. Press the Delete key OR select Delete Slide from the shortcut menu OR
go to Edit > Delete.
INSERTING GRAPHICS
Graphics add life and vibrance to the presentation. If you want to include
graphics in a slide, choose a slide layout which includes a graphics area
(see sample layout).
You can use the Drawing toolbar to add shapes or activate graphic galleries
for your slide presentations.
You can only choose to use the Insert menu > Picture (from file or scan)
OR click the Insert Picture icon on the Drawing toolbar to insert a
graphic from your storage disk.
Figure 18 Gallery
To add a table, chart, or graph to a slide, select a Slide Layout (see sample
layout) that includes a table or chart area.
Inserting a Table
Double-clicking the Table placeholder
will activate Calc in your slide – i.e. a
spreadsheet will appear. Enter the
values and format the table as you
would a Calc spreadsheet. Deselect the
table once you’re done to return to the
current slide.
Exercise 6:
1. Create a new presentation. Use this page as a scratch file to test
out various tools in Impress.
2. Try inserting a slide with a chart placeholder.
3. Double-click the chart placeholder to insert a chart.
4. Access the data by clicking on the chart data button. Experiment
with the chart values and see the effects on the chart itself.
5. Format your chart.
6. You do not have to save the file at this point. Just leave it open for
3. Green resizing handles will appear, move the pointer in the selected
element until it becomes four-headed arrow
4. Click and drag to move to new location, release the mouse
Exercise 7:
1. Use the scratch presentation file you used in Exercise 6.
2. Try inserting slides from another presentation file, for this exercise:
insert the file named The Evolution of Computers from your CD.
3. Decide if you want the inserted slides to retain their background or
use the currently used background.
4. The slides will appear automatically at the selected insertion point.
5. Treat the inserted slides as you would any regular slide.
6. Close your file without saving.
file has been inserted, you can delete, re-arrange, and edit your slides to
your liking.
Hyperlink
A hyperlink is highlighted text or button that when clicked, allows you to
jump to another part of the document/ presentation, another document, or
to an Internet site. In OpenOffice.org you can assign hyperlinks to text,
graphics, and text frames.
A Slide Master contains the default text formatting style for the title,
bulleted items, and the background design of all slides in the current slide
presentation. This is especially useful if you need to maintain a consistent
You can insert your school logo, motto, date, author’s name, filename, and
slide number (Insert > Fields). Using slide masters is consistent with the
Guidelines on Creating Effective Presentations because the presentation
comes across as professionally done and it forces the audience to focus on
the content rather than the unique graphic/colored design/format of each
slide.
Creating a Slide Master gives the presentation consistency and saves time
when designing a slide show. The font type in the title, bulleted text, and
the background design can be changed at one time in the Slide Master.
The edited Slide Master should appear on the Master Task Pane at the
right side of the work area. Notice that all the slides followed the slide
master in terms of design and format – unless there were objects or
formatting done on particular slides. You may select this newly edited slide
master option from those available.
Templates
A Template is a ready-made slide Exercise 8:
design containing a set of fixed design Use the file named My
elements which can be applied to any Teaching Career.odp.
presentation – ready-made slide Create a Slide Master for the
masters, if you will. The pre-designed presentation to produce a
Impress templates can be found in the consistent look among the
Master Task Pane to the right of the slides. Use Format >Page –
work area. Some templates have Background tab to assign a
content guides – something not found presentation “color”.
in regular slide masters. Format your font (especially
the text in the Slide Title
To use a template for a new placeholder) and bullets
presentation accordingly –maintain a
1. Choose New > Presentation to professional style.
launch the Presentation Wizard Put your name as the
2. Select From Template under Type presentation’s footer.
3. Select the template you want to Put slide numbers, too.
use from the list Insert the ischools logo from
4. Click Create your CD.
Take out all unnecessary
To create a template from an existing elements from the individual
presentation slides.
1. Open the presentation in OOo Be creative! But at the same
Impress time, think about your
2. Choose File > Templates > Save audience…will your formatting
3. The Templates dialogue box will catch their attention? Divert
appear, under New template, give their attention? Overwhelm
the template a name them? Bore them?
Critique yourself.
Slide show effects add fun and life to the presentation thereby getting the
attention of the audience. However, too much animation can also be
distracting and loses the presentation’s professional appeal – as such, a
presenter should always maintain an appropriate balance between content
and effects in order to produce an effective presentation. A school
presentation to high level officials will not have the same degree of effects
as a marketing presentation for a school event.
Animation Effects
Animation effects are special movements – title, bulleted text, graphs,
images, etc. – applied to specific objects within a slide that as they “enter”
the slide show.
Exercise 9:
1. Use the file named My Teaching Career.odp.
2. Apply Custom Animation Effects on your slide presentation.
3. Preview the slide show:
a. Critique yourself.
b. Have somebody else critique your work to help you improve your
presentation.
4. Save your file.
Slide Transitions
Slide transitions are the effects when one slide
gives way or proceeds to the next slide during a
slide show. One can apply unique transitions to
every slide or choose one transition for all slides
for consistency (sometimes, none at all).
Removing a Transition
1. Select the desired slide(s)
2. Choose No Effect from the Effect box in the Object Bar Slide View
Exercise 10:
1. Use the file named My Teaching Career.odp.
2. Apply Slide Transitions on your slide presentation.
3. Experiment with the various slide show settings – view their impact
on the slide show.
4. Preview the slide show:
a. Critique yourself.
b. Have somebody else critique your work to help you improve
You can automatically move from one slide to the next, without the need for
mouse clicks – this is especially useful for unaided exhibit presentations that
run continuously. This requires
that you rehearse and record the
timings of the slide show in
advance, so that you can set the
time that each slide should stay
onscreen.
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Fonts
• Choose a font that is easy to read. The best font styles are Arial and
Tahoma from the Sans Serif family and Times New Roman and New
Century Schoolbook from the Serif family. You could, however,
experiment with font type that would suit your presentation.
• Stick with one to two types of fonts all through the presentation
• Generally, titles are 38-44 in size while subtopics and bullet points are 32
in size. There should be no font less than 24 in size
• Avoid curvy or too much art in a font, this could hamper readability
• Do not use ALL CAPS in the body of a slide, it makes text difficult to read
• Use italics for quotes or to highlight thoughts or ideas
Colors
• Use colors that are appropriate for the topic
• Use contrasting colors for the slide background and font
• Limit the use of colors to prevent a cluttered effect, two to three colors in
a slide will do
• Having a dark background on a computer screen reduces glare
Text
• Use bullet points instead of full sentences and paragraphs. Avoid too
much text – enhance your presentation skills by keeping the focus on you
and your explanation
• Follow the 6 x 6 rule as much as possible: No more than six objects per
slide with no more than six words per item
• Bullet points should only be two lines at most
• If you use several lines in your bullet points, limit the bulleted list to
about three or four in a slide
• Keep in mind that the multimedia presentation should only serve as your
visual aid. Avoid reading entirely from your slides, it should be read with
the least time and effort to focus more on what you really want to say.
Numbers
• Do not put too much raw data on the screen – use tables, diagrams, or
charts instead. If you do need to present a big amount of numbers, give
out a handout or a supplement to the slides
• Use a maximum of 25 – 35 numbers only per slide
• Data charts should only contain bottom line information, conclusion and
final results
You can print out your presentation in a number of different formats: just
the slides, the slides with notes, etc. To select the format