Technical

Guidelines

MASTER TO DOCTORATE PROGRAM

FOR EXCELLENT SCHOLARS
(Pendidikan Magister Menuju Doktor
Untuk Sarjana Unggul, PMDSU)

SCHOOL OF POSTGRADUATES
UNIVERSITAS PENDIDIKAN INDONESIA
2020
TECHNICAL GUIDELINES FOR IMPLEMENTATION OF
MASTER TO DOCTORATE PROGRAM FOR EXCELLENT
SCHOLARS
(PMSDU)

UNIVERSITAS PENDIDIKAN INDONESIA

SCHOOL OF POSTGRADUATES
2020
 INTRODUCTION

This technical guideline for implementation of Master to Doctorate Program for Excellent
Scholars (Pendidikan Magister Menuju Doktor Untuk Sarjana Unggul, PMDSU) at School of
Postgraduates (SPs) Universitas Pendidikan Indonesia (UPI) is a technical description of
academic administration of PMDSU program that refers to the guidelines for the
implementation of education at UPI. This technical guideline provides information for SPs UPI
academicians to understand and properly implement the PMDSU programs and practices in
accordance with applicable regulations.

The information contained in this technical instruction is basically to represent a different

academic culture experienced by PMDSU students compared to the regular program students.
PMDSU students are required to understand what to do during their studies. On the other hand,
lecturers and education staff are expected to contribute to the success of student studies at
PMDSU program.

Hopefully this technical guideline provides clear rules for all parties in carrying out academic
tasks at SPs UPI.

Technical Guidelines of PMDSU| ii

 TABLE OF CONTENTS
CONTENTS
INTRODUCTION ................................................................................................................ ii
TABLE OF CONTENTS ..................................................................................................... iii
KEPUTUSAN DIREKTUR SEKOLAH PASCASARJANA ................................................. v
A. INTRODUCTION ............................................................................................................ 1
Master to Doctorate Program for Excellent Scholars (PMDSU) .............................................. 1
PMDSU Graduate Profile....................................................................................................... 2
B. ROLES AND RESPONSIBILITIES OF THE UNIVERSITY, SCHOOL OF
POSTGRADUATE / FACULTY, STUDY PROGRAMS AND STUDENTS ................... 3
Roles and Responsibilities of the University ........................................................................... 3
Roles and Responsibilities of School of Postgraduate (SPs)/Faculty ....................................... 3
Roles and Responsibilities of Study Program ......................................................................... 4
Roles and Responsibilities of Students ................................................................................... 5
C. REQUIREMENTS FOR PMDSU STUDENTS ................................................................ 5
D. STUDY PERIOD, REGISTRATION, AND STUDENT STATUS ................................... 6
Study Period and Timeline.......................................................................................... 6
Registration ................................................................................................................ 8
Re-registration ............................................................................................................ 8
Trial Status (Probationary) .......................................................................................... 9
Status of "Doctoral Candidate" ................................................................................... 9
E. PROMOTION TEAM AND GUIDANCE PROCESS ...................................................... 9
Promoter..................................................................................................................... 9
Co-Promoter and Members ....................................................................................... 10
Guidance Process ..................................................................................................... 10
F. QUALIFYING EXAMINATION ................................................................................... 11
1. Purpose ........................................................................................................................ 11
2. Competency Test Material ........................................................................................ 11
3. Format and Content of the Dissertation Proposal ...................................................... 11
4. Preparation for the Qualifying Examination .............................................................. 12
5. Implementation of the Qualifying Examination ........................................................ 12
6. Results of the Qualifying Exam ................................................................................ 12
G. CONDUCTING DISSERTATION RESEARCH PROPOSAL........................................ 13
Conducting Research ................................................................................................ 13

Technical Guidelines of PMDSU| iii

 Academic Honesty and Plagiarism............................................................................ 13
Research Data and Records ...................................................................................... 13
Occupational Health and Safety ................................................................................ 13
Scholarships ............................................................................................................. 13
Learning Resources .................................................................................................. 14
Research Permits ...................................................................................................... 14
Ethical Clearance ...................................................................................................... 14
External Promoters ................................................................................................... 14
H. STUDY PROGRESS ...................................................................................................... 14
Less Satisfactory Study Progress .............................................................................. 14
Changes Candidature in the PMDSU program .......................................................... 15
Withdrawal from the PMDSU Program .................................................................... 16
I. DISSERTATION WRITING .......................................................................................... 16
Dissertation Writing Rules ........................................................................................ 16
Use of languages other than Indonesian .................................................................... 16
J. SCIENTIFIC AND COPYRIGHT PUBLICATIONS ..................................................... 16
Obligation to publish scientific papers ...................................................................... 16
Copyright ................................................................................................................. 17
K. DISERTATION EXAM ................................................................................................. 17
Similarity Check of Dissertation ............................................................................... 17
2. Dissertation Review.................................................................................................. 18
3. Dissertation Examination Stage 1 ............................................................................. 18
4. Dissertation Examination Stage 2 (Promotion).......................................................... 18
5. Dissertation of Examiners ......................................................................................... 18
L. OBLIGATIONS FOR SUBMITTING DISSERTATION ................................................ 19
M. ROLE OF PMDSU ADVISORY COMMITTEE.......................................................... 19
REFERENCE ..................................................................................................................... 20
ATTACHMENT 1 .............................................................................................................. 21
ATTACHMENT 2 .............................................................................................................. 23
ATTACHMENT 3 .............................................................................................................. 24

Technical Guidelines of PMDSU| iv

 KEMENTERIAN PENDIDIKAN DAN KEBUDAYAAN
UNIVERSITAS PENDIDIKAN INDONESIA
SEKOLAH PASCASARJANA
Jalan Dr. Setiabudhi Nomor 229 Bandung 40154
Telepon (022) 2001197, 2002320, 2013163 Faksimile: 022-2005090
Laman: http://sps.upi.edu - E-mail: pascasarjana@upi.edu

KEPUTUSAN DIREKTUR SEKOLAH PASCASARJANA

UNIVERSITAS PENDIDIKAN INDONESIA

Nomor : 2912/UN40.B/HK/2020

TENTANG
PETUNJUK TEKNIS PENYELENGGARAAN
PROGRAM MAGISTER MENUJU DOKTOR BAGI SARJANA UNGGUL (PMDSU)

DENGAN RAHMAT TUHAN YANG MAHA ESA

DIREKTUR SEKOLAH PASCASARJANA,

Menimbang : a. bahwa untuk memberikan penjelasan yang lebih rinci dan penjabaran dari Pedoman
Penyelenggaraan Pendidikan Universitas Pendidikan Indonesia Tahun 2020, perlu
dibuat Petunjuk Teknis Penyelenggaraan Program Magister Menuju Doktor Bagi
Sarjana Unggul (PMDSU);
b. bahwa berdasarkan pertimbangan sebagaimana dimaksud dalam huruf a, perlu
menetapkan Keputusan Direktur tentang Petunjuk Teknis Penyelenggaraan
Program Magister Menuju Doktor Bagi Sarjana Unggul (PMDSU);
Mengingat : 1. Undang-Undang Nomor 20 Tahun 2003 tentang Sistem Pendidikan Nasional
(Lembaran Negara Republik Indonesia Tahun 2003 Nomor 78, Tambahan Lembaran
Negara Republik Indonesia Nomor 4301);
2. Undang-Undang Nomor 12 Tahun 2012 tentang Pendidikan Tinggi (Lembaran
Negara Republik Indonesia Tahun 2012 Nomor 158, Tambahan Lembaran Negara
Republik Indonesia Nomor 5336);
3. Peraturan Pemerintah Nomor 19 Tahun 2005 tentang Standar Nasional Pendidikan
(Lembaran Negara Republik Indonesia Tahun 2005 Nomor 41, Tambahan
Lembaran Negara Republik Indonesia Nomor 4496) sebagaimana telah diubah
Kedua Kalinya dengan Peraturan Pemerintah Nomor 13 Tahun 2015 tentang
Perubahan Kedua Atas Peraturan Pemerintah Nomor 19 Tahun 2005 tentang
Standar Nasional Pendidikan (Lembaran Negara Republik Indonesia Tahun 2015
Nomor 45, Tambahan Lembaran Negara Republik Indonesia Nomor 5670);

4. Peraturan Pemerintah Nomor 4 Tahun 2014 tentang Penyelenggaraan Pendidikan

Tinggi dan Pengelolaan Perguruan Tinggi (Lembaran Negara Republik Indonesia
Tahun 2014 Nomor 16, Tambahan Lembaran Negara Republik Indonesia Nomor
5500);
5. Peraturan Pemerintah Nomor 15 Tahun 2014 tentang Statuta Universitas
Pendidikan Indonesia (Lembaran Negara Republik Indonesia Tahun 2014 Nomor
41, Tambahan Lembaran Negara Nomor 5509);
6. Peraturan Pemerintah Nomor 26 Tahun 2015 tentang Bentuk dan Mekanisme
Pendanaan Perguruan Tinggi Negeri Badan Hukum (Lembaran Negara Republik
Indonesia Tahun 2015 Nomor 110, Tambahan Lembaran Negara Republik
Indonesia Nomor 5699);
7. Peraturan Menteri Pendidikan dan Kebudayaan Nomor 3 Tahun 2020 tentang
Standar Nasional Pedidikan Tinggi;

Technical Guidelines of PMDSU| v

 8. Peraturan Menteri Riset, Teknologi, dan Pendidikan Tinggi Nomor 62 Tahun 2016
tentang Sistem Penjaminan Mutu Pendidikan Tinggi.;
9. Peraturan Majelis Wali Amanat Nomor 03/PER/MWA UPI/2015 tentang Peraturan
Pelaksanaan Peraturan Pemerintah Nomor 15 Tahun 2014 tentang Statuta
Universitas Pendidikan Indonesia sebagaimana telah diubah dengan Peraturan
Majelis Wali Amanat Nomor 06/PER/MWA UPI/2015 tentang Perubahan Atas
Peraturan Pelaksanaan Peraturan Pemerintah Nomor 15 Tahun 2014 tentang Statuta
Universitas Pendidikan Indonesia;
10. Peraturan Majelis Wali Amanat Nomor 03/PER/MWA UPI/2017 tentang Revisi
Rencana Strategis (RENSTRA) Universitas Pendidikan Indonesia 2016-2020;
10. Keputusan Majelis Wali Amanat Nomor 13/KEP/MWA UPI/2020 tentang
Pemberhentian Rektor Universitas Pendidikan Indonesia Pengganti Antarwaktu
Masa Bakti 2015-2020 dan Pengangkatan Rektor Universitas Pendidikan Indonesia
Masa Bakti 2020-2025;
11. Peraturan Rektor Nomor 045 Tahun 2020 tentang Struktur Organisasi dan Tata Kerja
Universitas Pendidikan Indonesia;
12. Keputusan Rektor Nomor 9757/UN40/KP/2019 tentang Pemberhentian dan
Pengangkatan Direktur Sekolah Pascasarjana Universitas Pendidikan Indonesia.

MEMUTUSKAN:

Menetapkan : PETUNJUK TEKNIS PENYELENGGARAAN PROGRAM PROGRAM MAGISTER

MENUJU DOKTOR BAGI SARJANA UNGGUL (PMDSU)
PERTAMA : Petunjuk Teknis Penyelenggaraan Program Magister Menuju Doktor Bagi Sarjana
Unggul (PMDSU) Sekolah Pascasarjana Universitas Pendidikan Indonesia berfungsi
memberikan penjelasan lebih rinci serta memberikan arahan teknis mengenai berbagai
aspek bagi sivitas akademika dan tenaga kependidikan berkenaan dengan kegiatan
akademik PMDSU di Sekolah Pascasarjana Universitas Pendidikan Indonesia;
KEDUA : Petunjuk Teknis Penyelenggaraan Program Magister Menuju Doktor Bagi Sarjana
Unggul (PMDSU) sebagaimana dimaksud dalam diktum pertama berbentuk buku
sebagai lampiran yang merupakan bagian dan satu kesatuan yang tidak terpisahkan dari
Keputusan Direktur ini;
KETIGA : Keputusan ini mulai berlaku pada tanggal ditetapkan, dengan ketentuan apabila terdapat
kekeliruan dalam Keputusan ini akan dilakukan perbaikan dan penyesuaian
sebagaimana mestinya.

Ditetapkan di Bandung
pada tanggal 22 September 2020

Direktur,

Prof. Dr. Syihabuddin, M.Pd.

NIP 196001201987031001

Technical Guidelines of PMDSU| vi

 TECHNICAL GUIDELINES FOR IMPLEMENTATION OF MASTER TO
DOCTORATE PROGRAM FOR EXCELLENT SCHOLARS

A. INTRODUCTION
Master to Doctorate Program for Excellent Scholars (PMDSU)
As an institution that provides higher education, Universitas Pendidikan Indonesia (UPI)
has a strategic role and function in implementing Law No 12 Year 2012 on Higher
Education and Law No 14 Year 2005 on Teachers and Lecturers. With regard to the
mandate of these two laws, Director General of Higher Education of the Ministry of
Education and Culture (Dikti Kemdikbud) aims to increase the number of lecturers with
doctoral degree. One of the programs carried out is the Master to Doctorate Program for
Excellent Scholars (PMDSU). UPI which is one of the Public Universities under
Kemdikbud and has met the requirements for its implementation, of course, must
participate in the success of PMDSU.

PMDSU aims to build the capacity of postgraduate educational institutions in order to

have competitiveness in organizing doctoral education. This program will integrate all
existing financing inputs such as scholarships, research, sandwich-like/PKPI
(Publication Quality Improvement International), SAME (Scheme for Academic
Mobility and Exchange), facilities and infrastructure grants, and direct the allocation of
these resources to potential postgraduate school chosen. PMDSU is expected to provide
higher autonomy to the promoter in planning and implementing the program, so that it
will increase the number of academic leaders as a sign of the strength of doctoral
education.

Implementation of PMSDU program at UPI is one of the efforts to achieve vision to

become leading and outstanding in education, as set forth in the UPI Board of Trustees
Regulation Number: 03/PER/MWA UPI 2017 concerning Revised Plan Strategic UPI
2016-2020. UPI also has a policy in education organizing and developing that is
excellence, equitable, and uphold diversity-oriented. This policy is manifested in a
number of programs and indicators, three of which are: (1) Developing and
implementing a sustainable academic quality assurance system on a national and
international scale, (2) Developing curriculum relevance and competitiveness of

Technical Guidelines of PMDSU| 1

graduates at the national, regional, and international level through the involvement of
various agencies, including the business and industries, (3) Increasing the realization of
academic cooperation with various national and international institutions.

Based on UPI Rector Regulation No. 7866/UN40/HK /2019 on Guidelines for the
Implementation of Education, doctoral program at UPI is carried out in two modes:
doctor by coursework and doctor by research. Therefore, UPI enable to develop and
implement another mode of doctoral program, namely through the PMDSU program. In
addition, as one of the Legal Entity State University (PTN-BH), UPI has the authority
to set academic regulations independently that support the implementation of PMDSU
program.

PMDSU Graduate Profile

The graduate of PMDSU program at UPI are expected to have characteristics as
follows:
a. Successfully earned a doctorate at a relatively young age;
b. Able to produce new findings in their respective fields and has been published in
international reputable journals and useful for the development of science;
c. Has adequate academic networks both at the national and international levels;
d. Being academically excellent;
e. Has in-depth knowledge of their field;
f. Has reliable research skills;
g. Able to adapt to cultural differences;
h. Become an active and productive part of the world community.

In addition, the graduates of the PMDSU Program are also expected to have profiles as
follows:
a. Able to find or develop theories/conceptions/ideas of new scientific knowledge that
contributes to the development of science/arts /technology;
b. Able to initiate research/creation in the field of science of art/ technology;
c. Able to solve problems carefully and flexibility in terms of approach to a theory;
d. Able to design, perform and report research or works of art / technology which are
original and appropriate works with the present;

Technical Guidelines of PMDSU| 2

 e. Able to analyze critically in a scientific discipline environment which is constantly
changing and developing;
f. Able to disseminate research results / good creation orally or in writing, in reputable
journals and scientific forums;
g. Has the capacity and integrity to collaborate and appreciate contributions from
fellow researchers and experts in relevant fields;
h. Able to show academic leadership in management and development of resources and
organizations that are below responsibility;
i. Has a sign of respect for truth and intellectual integrity, as well research ethics and
expertise.

B. ROLES AND RESPONSIBILITIES OF THE UNIVERSITY, SCHOOL OF

POSTGRADUATE / FACULTY, STUDY PROGRAMS AND STUDENTS
Roles and Responsibilities of the University
The university has a role and responsibility as follows:
a. To establish regulations that underlie the implementation of the PMDSU Program;
b. To provide proof of graduation (diploma) to students who have completed PMDSU
program and meets the requirements as set out.

Roles and Responsibilities of School of Postgraduate (SPs)/Faculty

SPs/Faculty has a role and responsibility as follows:
a. To organize learning activities related to the PMDSU program;
b. To assure the PMDSU student candidates that are active and meeting the specified
academic requirements;
c. To maintain the quality of the PMDSU program by monitoring the learning progress
of student;
d. To facilitate the student’s learning process, including preparing a workspace and
adequate literature sources;
e. To maintain the quality of the dissertation through the SPs Commission. SPs
Commission assess the dissertation and give approval for proper dissertation. The
SPs Commission also has a role to ensure that the dissertation fulfil the research
ethics.

Technical Guidelines of PMDSU| 3

f. To assure the feasibility of scientific publications produced through the Center
Development and Publication of Scientific Papers (Pusat Pengembangan dan
Publikasi Karya Ilmiah, P3KI) SPs;
g. To monitor and evaluate the study progress of PMDSU students every semester,
together with the Head of Study Program, the representative of the Quality Control
Unit at the Faculty/Study Program level (SKM/GKM);
h. To choose the promoter team and dissertation examiners by considering the
suggestion from the Head of Study Program;
i. To organize dissertation examination, including deliver the exam results and
announce graduation.

Roles and Responsibilities of Study Program

Study programs involved in the PMDSU should fulfil these following criteria:
a. The doctorate programs that are under the SPs management and has been accredited
A;
b. The doctorate program that has a fairly good international reputation, which is shown
by the research networks both with national and international institutions.

The Study Program is responsible for matters relating to PMDSU students and to
communicate with SPs. The study program has a role and are responsible for activities
as follows:
a. Together with SPs, the Head of Study Program assures that the students accepted
into the program fulfill the academic requirements;
b. To assure that the prospective promoter team has an interest and expertise in the
research method and scientific fields that are relevant to the student’s topic;
c. To inform the students about the expectations of the Study Program, SPs, and
University about research practice and research quality standards;
d. To emphasize the student’s commitment in doing research and writing their
dissertation to avoid delay;
e. To inform the student about each stage of the program, time frame, guidance process,
and facilities that can be used by students as long as they participate in the program;
f. To monitor and report the study progress regularly to SPs at the end of each semester
together with SKM/GKM. The monitoring activity should be done in coordination
with the promotors;
Technical Guidelines of PMDSU| 4
 g. To provide a conducive physical and academic environment for students to
participate in various academic activities such as seminars, workshops, and scientific
discussions;
h. Being responsible for solving the problems in case of disharmony occurs between
the promoters and students. Head of Study Program will solve the problems based
on consultation with the SPs;
i. To assure that student carries out his academic obligations accordingly with the
regulations applied;
j. To encourage students to write good scientific publications (journals and seminars)
in the national and international scope.

Roles and Responsibilities of Students

Students of PMDSU program have the following roles and responsibilities:
a. To understand the regulations of the University, SPs and Study Programs and to fulfil
all requirements during the study period;
b. To understand (i) the vision and mission of the Study Program, (ii) the nature and
scope of the research, (iii) the facilities to be used, (iv) research dimensions, time
frame and dissertation completion time, (v) the quality and abilities expected by
PMDSU program;
c. To schedule, conduct, and document meetings with mentors regularly (at least once
in every two weeks);
d. To continuously inform the promoter team of every activity, progress, and problems
faced;
e. To commit adequate time and effort to the PMDSU program;
f. To take the core courses including Foundation of Pedagogic, Advanced Research
Methods, and 2 subjects related to literature and field studies;
g. To sit-in at certain courses based on the consultation with Promoter;
h. To write the dissertation in a good standard;
i. To pay attention to various things that can be barriers to completion of the study.

C. REQUIREMENTS FOR PMDSU STUDENTS

All prospective students must be able to demonstrate the capacity to perform independent
research and the ability to study in the PMDSU Program. All prospective students should
meet the following requirements:

Technical Guidelines of PMDSU| 5

 a. (Fresh) graduates from accredited study program and reputable universities in Indonesia
or overseas;
b. Have a high GPA with the following criteria:
o The Applicant’s College Accreditation is A, Study Program Accreditation is A, then
GPA ≥ 3.25
o The Applicant’s College Accreditation is B, Study Program Accreditation is A, then
GPA ≥ 3.5
o The Applicant’s College Accreditation is A, Study Program Accreditation is B, then
GPA ≥ 3.5
o The Applicant’s College Accreditation is B, Study Program Accreditation is B, then
GPA ≥ 3.75
o The Applicant’s College and Study Program Accreditation are below B, then GPA ≥
3.8
c. Age when registering is not more than 24 years for non-professional graduates and 27
years for professional graduates;
d. Prior to the admission selection, the prospective students must have received a
recommendation letter from prospective promoter with a statement of willingness to
guide the student. The recommendation letter should be included in the registration form;
e. Indonesian citizens;
f. Not currently receiving other scholarships;
g. Has a status of physically and mentally healthy and drugs free;
h. Willing to attend the postgraduate education for a period of 4 (four) years;
i. Register as a prospective PMDSU student in accordance with the regulations and the
registration scheduled by Kemendikbud at http://beasiswa.ristekdikti.go.id/pmdsu/

D. STUDY PERIOD, REGISTRATION, AND STUDENT STATUS

Study Period and Timeline
The PMDSU program is pursued full time for 4 years. The college student in this program
have to commit adequate time by doing research at least 8 hours a day, 5 days a week.
Activities undertaken during the study period can be seen in Figure 1.

Technical Guidelines of PMDSU| 6

 1st year 2nd - 4th year

Research-related lectures: Doctoral research

1. Foundation of pedagogic
2. Advanced research
methodology Publications at Scientific
Conference
pass
Qualifi
S1 cation Publication at Scientific S3
Independent study of Journal
researchs that corresponding
to the study program area
Dissertation making

Writing a doctoral research not Doctoral examination

pass
proposal

One year of research

leading to a master's
degree S2

Figure 1. Schematic Diagram of the PMDSU Program Implementation

PMDSU student will complete the program for 4 years with the outline of the main
stage of the program as follows (Table 1). At the first year, students are required to take
a number of courses to support doctoral research. After two semesters, students are
required to take a qualifying exam to determine whether they might to continue to the
doctorate program or only complete the master program. Students who pass the
qualifying exam are allowed to take a doctoral program, with a maximum study period
of three years, while students who do not pass the qualifying exam are advised to take
master's program with course adjustments and regular research.
Table 1. Milestones for Completing the PMDSU Program
Semester Courses Research Activities Requirements
1  Foundation of  Literature review related  Papers presented in the
Pedagogic to doctoral research topic course
 Advanced plans
Research Methods
2  Advanced  Writing a doctoral  Proposal Seminar
Statistics research proposal  The students should
 Independent  One (1) publication at pass the qualifying
studies international conferences exam and proposal
 Qualifying organized by seminar to continue to
examinations international study the PMDSU program
program associations
3  Journal review  Completion of research  Preparation of progress
 Field study proposals report seminars

Technical Guidelines of PMDSU| 7

  1 Publication in indexed
international conferences
4 Doctoral research 1  Collect field data  Preparation of progress
 Preliminary data analysis report seminars
 1 publication in reputable
journal indexed by
Scopus Q4 or Q3
5 Doctoral research 2  Data analysis  Preparation of progress
 1 publication in reputable report seminars
journal indexed by
Scopus Q3 or Q2
6 Doctoral research 3  Writing draft dissertation  Preparation of progress
 1 publication in report seminars
reputable journal
indexed by Scopus Q3 or
Q2
 1 book chapter (written
with the team mentors
and partners)
7 Doctoral research 4  Writing dissertation  Preparation of progress
 1 publication in reputable report seminars
journal indexed by
Scopus Q2 or Q1
 1 intellectual property
rights (IPR)
8 Doctorate  1 publication in reputable Pass the Doctoral
Promotion Exam journal indexed by Program
Scopus Q2 or Q1

Registration
PMDSU students must be registered in their respective Study Programs. Registration
process is started after students receive official notification about passing the selection
exam held by Kemdikbud. The registration process is carried out based on the UPI
regulation. The registration process in the study program is used as a reference for
submitting a Team Promoter Decree. During their studies at the SPs, students must
provide a correct contact that could be reached anytime, both telephone number and home
address (temporary and /or permanent) as well e-mail address. If there is a change in
address or telephone number, students must immediately notify the academic staff of
SPs.

Re-registration
Students must re-register (online) every semester. After registration, students submit a
progress report signed by supervisors and student to the Head of the Academic Sub

Technical Guidelines of PMDSU| 8

 Division and Head of Study Program. The format of study progress report can be seen in
the Appendix.

Trial Status (Probationary)

Probationary is the status when the student has not participated in qualifying exam. The
trial status lasts for 2 semesters. Qualifying exam is conducted after the student has
written a doctoral research proposal.

Status of "Doctoral Candidate"

The status of "Doctoral Candidate" is obtained by students after passing the qualifying
exam, which indicates that the proposed research can continue.

E. PROMOTION TEAM AND GUIDANCE PROCESS

Students are guided by at least two supervisors who have expertise that is relevant to the
respective field. The supervisors consist of promoter, co-promoter and members. If needed,
students can be guided by an external co-promotor or promoter member.
Promoter
The main supervisor (promoter) is a lecturer in the study program who has a research
track records relevant to the student's dissertation. The promoter is the most responsible
person for the guidance process of research and dissertation. Specifically, PMSDU
program promoter requirements are as follows:
a. A permanent lecturer at the doctoral program that has been accredited at least A;
b. Has a clear research track record;
c. Has published articles in reputable journal with high citation index and/or have
collaboration with industry (to downstream-ing the research results);
d. Has a Scopus h-index of at least 4 and has been the first author/corresponding author
in the last five years. Except for the social science, arts and humanities, the promoter
should have research results at the Technology Readiness Level (Tingkat ketersiapan
Teknologi, TKT) of at least 5;
e. Has a functional position minimum as Associate Professor (lektor kepala) and hold a
doctoral degree;
f. Maximum 66 years old for Professor and 61 years old for Doctor;
g. Has graduated at least 3 doctoral students with publications at reputable journals (both
as a promoter and co-promoter).

Technical Guidelines of PMDSU| 9

 Co-Promoter and Members
Co-Promoter or member might be from the same study program or from different study
program with the prospective PMDSU student. It is also possible to have the co-promoter
or member from other university with a relevant research track record and have
experienced in dissertation guidance. Co-promoters and members should work together
with promoters and has a role as a second and third supervisor after the promoter.

Guidance Process
a. Guidance Period
1) It is possible for prospective student to contact the candidate promoters before the
registration process;
2) The guidance process should be started at the 1st semester, after the candidate
student has been accepted in the PMDSU program and receive the decree of
PMDSU student;
3) The supervising process during the proposals preparation and research instruments
implementation should be scheduled regularly at least every two weeks;
4) The supervising process after the research implementation can be done using any
communication platforms including face-to-face and email;
5) Every supervising process must be well documented in a guidance logbook;
6) The supervising process will be monitored and evaluated via information system;
7) The supervising process after the research implementation completed have to be
carried out face-to-face in campus, at least every two weeks.
b. Complaint procedure for Guidance Process
The complaint related to supervising process is handed formally to the Promoter or
the Head of the Study Program and then forwarded to the Director of SPs. The
complaint is written and should explain about causal factor.
c. Leave Permit
The leave permit for PMDSU student, which are basically the same as for other
students, is regulated in the Guidelines of Education Implementation of UPI. The
leave period is counted as the study period.

Technical Guidelines of PMDSU| 10

F. QUALIFYING EXAMINATION
The qualifying exam is an exam to determine whether the PMDSU student is eligible to
continue doctoral studies during 2-4 years. Otherwise, the student will be directed to
continue to the master study for the next one year (see figure 1).
1. Purpose
The qualifying exam consists of two components, namely the proposal exam and the
competency exam with the following objectives:
a) To assess the progress of the dissertation proposal;
b) To assess the readiness of the prospective candidates to complete their studies;
c) To ensure that student has developed a viable, feasible, and completable research
design;
d) To ensure that the requirement for doctoral candidate has been met.

2. Competency Test Material

The material of competency examination consists of lecture materials in 1st and 2nd
semesters, namely Foundation of Pedagogic, Advanced Research Methods, and
Advanced Statistics, which are packaged in an integrated question. The competencies of
PMDSU student should be strengthened so that students do not encounter difficulties
when taking the doctoral program.

3. Format and Content of the Dissertation Proposal

The research proposal consists of 7,000-10,000 words and include:
a) Introduction that contains the background, objectives, research questions, and
research significance;
b) Critical synthesis of relevant literature review;
c) Research framework;
d) Materials methods;
e) Research timeline that has already discussed with team of promoters based on the
submission time of ready-to-test dissertation;
f) References that have at least 150 relevant references. The references can be articles
in journals, proceedings, book chapters, and text books, of which articles in journal
have to be at least 60% of the number of references;
g) List of publications, including seminars, IPR, proceedings, book chapters, or
journals, that have been carried out during the probationary period.

Technical Guidelines of PMDSU| 11

4. Preparation for the Qualifying Examination
Student have to pass all the courses and meet other requirements on probationary period
before qualifying exam. Here is the list to check by students for qualifying exam
preparation:
a) Check the instructions for implementing of the qualifying exam;
b) Ensure that all the requirements for a qualifying exam have been met;
c) Register for having the qualifying exam. For study program under SPs management,
the registration is done online via the page http://sps.upi.edu/siptama/;
d) Prepare materials for presentation.

5. Implementation of the Qualifying Examination

There are two exams that has to be done by students during the qualifying examinations:
a) Competency examinations: Student does the written and oral exams given by a team
of examiners;
b) Proposal examination: This activity is organized by the Study Program for 90 minutes.
Student presents for 30 minutes and then answers all the questions delivered by the
examiners for 60 minutes. The examiners consist of 3 promoters and 2 examiners.

6. Results of the Qualifying Exam

After the qualifying exam has been completed, the examiner team will provide
recommendations with the following alternatives:
a) Student is declared to have “passed” the qualifying exam if his/her is able to defend
the research proposal and shows a strong understanding of the material tested on a
competency exam. Student can immediately continue the research without or after
proposal revision, depend on the recommendation from the examiners. Afterwards,
the student will be granted as “Doctoral Candidate” and will receive the decree
appointed by SPs Director.
b) The student who has not passed the competency test will be given two options: (i)
continue to the master program with some adjustments, (ii) resign from the PMDSU
program.

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G. CONDUCTING DISSERTATION RESEARCH PROPOSAL
Conducting Research
The research must demonstrate integrity, professionalism, and originality. It also should
demonstrate academic honesty and ensure safety and welfare of all people related to the
research.

Academic Honesty and Plagiarism

Students shall maintain academic honesty and shall avoid plagiarism. Students who are
proven to have violated plagiarism will be charged academic sanctions. Research ethics
developed by the SPs Commission team can be downloaded on the web site sps.upi.edu.

Research Data and Records

Student has the responsibility to store the research data and records properly.
Confidential data must be stored in a safe place. Research data and records should be
retained for as long as they are of continuing value to the researcher, and as long as
specified by research funder, patent law, legislative and other regulatory requirements.
The minimum retention period for research data and records is five (5) years after
dissertation submission or publication.

Occupational Health and Safety

Student must work in a healthy and safe environment. Student should obey the rules or
work procedures that apply in Study Programs, SPs, and Universities. Student conducts
research in the laboratory should follow all research procedures to prevent or reduce the
risk of harm from fire, explosion, radiation, or the result of chemicals that are harmful to
their own health and that of others. The student must report all harm or damage
experienced to the supervisor. Student who travel for research purposes need to pay
attention the risks from the trip and discuss them with the supervisor.

Scholarships
PMDSU students have the same rights as students with other Doctoral Programs modes
to get the same educational scholarship, as long as they meet the requirements determined
by the scholarship granting institution (DIKTI).

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 Learning Resources
Learning resources for research activities in the hard copy form can be accessed in the
study program office or in the central library building. Online learning resources can be
accessed via http://perpustakaan.upi.edu/. University provides free access to internet in
all university’s areas.

Research Permits
Student who will conduct research must apply for a research permit. For SPs student,
submission of the research permit can be done online via page
http://sps.upi.edu/siptama/. The application letter should be signed by the Promoter and
the Director of SPs.

Ethical Clearance
For research involving human participants, student must apply for the ethical clearance
issued by ethics committee.

External Promoters
External promoters are dissertation supervisors who come from other institutions of UPI.
The external promoters should have relevant and needed expertise for guiding student's
dissertation. The proposal for having external promoters should be delivered by promoter
team to SPs Director via Head of Study Program.

H. STUDY PROGRESS
Study progress is reviewed regularly every semester in the progress seminar forum
(colloquium). The colloquium is attended by the Head of the Study Program and the
Promoter Team. Other students who are interested in to the delivered research topic might
attend the colloquium as well. The student has to make a presentation and a written report.
After presentation, the student will receive suggestions from the lecturer team. The written
report of the study progress is verified by PMDSU advisory committee. Student must also
report the publications via page http://sps.upi.edu/siptama/.

Less Satisfactory Study Progress

The status of “Doctoral Candidate” can be terminated by the SPs/Faculty if the student
is not making the satisfactory progress in their research. This candidature termination is

Technical Guidelines of PMDSU| 14

decided based on recommendations from the Promoters and the Head of Study Program,
and monitoring results performed by SPs/Faculties. This candidature termination can be
done during the probationary period or the period of Doctoral Candidates.

When a candidate is at risk of not making satisfactory progress in his or her research
program or not complying with the University regulations, the SPs will issue the
notification letter which is to indicate that the candidate must within 3 months meet
certain written requirements in order to demonstrate an improvement in his or her study
progress. The candidate is notified that if such an improvement is not shown, the Faculty
may proceed with termination of candidature. The notification letter might be delivered
before taking the proposal exam, after taking the proposal exam, or during the
dissertation writing process.

Apart from candidature termination, the PMDSU students’ status might be terminated
due to the following cases: (i) the time to complete the study is expired, (ii) do not re-
register at the due time, (iii) commit a criminal act/ other violation as stipulated in the
regulation N0. 052 year 2020 of Guidelines for the Education Implementation of UPI.

Changes Candidature in the PMDSU program

Student may apply to changes in the following areas:
a. Research Topic
Student might change the research topic. The changes to his/her research topic should
be notified to the Head of Study Program and Director/Dean. The application is
submitted via email or combined with progress report and should state whether the
change is minor/medium/significant and if it will take additional time. In case the
change is significant, then student have to make a new research proposal.
b. Promoters
Student can apply to change his/her supervision arrangements, due to some reasons
including disharmonious relationship between student and supervisor that can
interfere with completing the dissertation research. The change should be discussed
with the Head of Study Program who also will propose the new supervisors. If the
supervisor absents for more than two months, student also might to have a temporary
substitution supervisor.

Technical Guidelines of PMDSU| 15

 c. Study Program
Students can apply to change study program if the remaining study time is still
sufficient for completing the study and the application is approved by the head of the
former and new Study Program. Furthermore, the change in study program should be
carried out according to the regulation at UPI.

Withdrawal from the PMDSU Program

Student may resign from the PMDSU program by submitting the application to
SPs/Faculty. This withdrawal might imply for returning the financial aid (scholarship).

I. DISSERTATION WRITING
Dissertation Writing Rules
Dissertations must be written in an appropriate academic style and format. Therefore, the
writing of dissertation have to follow the guidelines of scientific paper of UPI and the
dissertation writing guidelines. The dissertation is written in the range of 80.000-100000
words. To certain fields of science, such as Mathematics and Science, can be less than
80.000 words, but they are not less than 60.000 words.

Use of languages other than Indonesian

The dissertation may be written in Indonesian or a foreign language (English), except for
the study program of foreign language education, it compulsory for the dissertation
written in the foreign language. Apart from dissertation, student also has to submit the
executive summary of the dissertation that is written in English containing 5.000-6.000
words and submitted to SPs/Faculty.

J. SCIENTIFIC AND COPYRIGHT PUBLICATIONS

Obligation to publish scientific papers
It is compulsory for PMDSU student to publish at least seven (7) articles in reputable
journal and/or proceedings. Those seven articles are required to take the examination
stage 1. Those seven articles should meet these following criteria:
a. Two (2) articles accepted/ published in reputable international journals indexed by
Scopus Q2 or equivalent;
b. Two (2) articles accepted/ published in reputable international journals indexed by
Scopus Q3 or equivalent;

Technical Guidelines of PMDSU| 16

 c. One (1) article accepted/ published in reputable international journals indexed by
Scopus Q4 or equivalent;
d. One (1) article published in an indexed international seminar proceeding by Scopus
or equivalent;
e. One (1) article published in International Seminar.

Copyright
The articles published as a requirement for completing study should follow the authorship
and affiliation rule established by UPI. In all the articles, student is as the first author and
promoters are as the co-authors. Whilst the corresponding author should be one of the
promoters. Student must use UPI as an affiliation, while the institution where the student
work should be the 2nd affiliation after UPI. Copyright and intellectual property rights of
the publications are held by UPI, for at least 5 years. Student and the team of promoters
can apply funds/incentives for publication fees in accordance with the applicable
provisions of the SPs/Faculties.

K. DISERTATION EXAM
Similarity Check of Dissertation
To avoid the plagiarism, the dissertation draft is checked by paid software Turnitin before
submit it to the commission. This checking step is performed by P3KI unit. The result of
dissertation similarity check is divided into three categories as follows:
1. Dissertation with a level of similarity (similarity index) below or equal to 25% will
get a certificate that can be used to fulfill requirements for taking the dissertation
examination stage 1.
2. Dissertations with a similarity level above 25% and a maximum of 40% will obtain a
certificate which can only be used to submit dissertation to the SPs Commission. To
be able to take the dissertation examination stage 1, student must revise the draft until
a maximum similarity level of 25%. Checking the draft using Turnitin can be done
repeatedly by P3KI.
3. Dissertations with a similarity level above 40% must revise the draft until reaching a
maximum of 40%. Checking the draft using Turnitin can be done repeatedly by P3KI.

Technical Guidelines of PMDSU| 17

2. Dissertation Review
Before the examination stage 1, the dissertation should be reviewed by SPs commission.
The recommendations given by reviewers have to be accommodated by student before
taking the dissertation exam. The revised version should be reviewed and approved by
the Head of the Study Program. Student have to submit the final version of dissertation
to the Commission at the latest 6 months before the end of the study period.

3. Dissertation Examination Stage 1

The submitted dissertation for exam have to be approved by the promoter team and
declared by the SPs Commission. Student have to apply for taking the dissertation exam
stage 1 via Study Program. The procedure of exam stage 1 of PMDSU program is the
same as the regular program.

4. Dissertation Examination Stage 2 (Promotion)

The dissertation exam stage 2 is held after students having the exam stage 1 and fulfil the
following requirements:
a. The dissertation has been revised by students and approved by the examiner and
promoter team. The student has to make sure that the dissertation is in the final version
since there is no more revision after the exam stage 2.
b. Student has met all the requirements including publication. Student has to register for
the exam stage 2 and hand in a summary booklet of the dissertation.
c. SPs / Faculties determine the exam schedule according to the agreement of all parties
involved.
d. The exam is carried out according to the schedule, which is led by the SPs
Director/Dean Faculty. The procedure for the exam stage 2 of PMDSU program is the
same as the regular program.

5. Dissertation of Examiners
a. The dissertation examiners must be a scholar with established reputation and
competence in the field of the research. The examiners must have no other conflict of
interest.
b. The examiners consist of a minimum of three scholars determined by supervisors.
Then the Head of Study Program proposes the examiners to SPs/Faculty for later
established by the SPs Director/ Faculty Dean.
Technical Guidelines of PMDSU| 18
 c. One of the examiners can come from an English speaking or foreign language country
for a dissertation written in English or a foreign language. Whilst for a dissertation
written in Indonesian, one of the examiners can come from neighboring countries
(Indonesian or Malay speaking countries).

L. OBLIGATIONS FOR SUBMITTING DISSERTATION

Student who has passed the dissertation exams is obligated to submit the final version of
dissertation in the form of soft files to library of UPI. The dissertation will be uploaded to
UPI repository and can be cite as reference for other researches.

M. ROLE OF PMDSU ADVISORY COMMITTEE

The entire PMDSU process is monitored and evaluated by the PMDSU advisory committee.
The committee is part of the SPs commission and serves to ensure the program PMDSU run
according to output targets.

Technical Guidelines of PMDSU| 19

REFERENCE
1. UPI Education Implementation Guidelines.
2. Guidelines for Writing UPI Scientific Papers.
3. Guidelines for organizing the Ministry of Education and Culture's PSMDU, 2020.
4. Student Code of Ethics.
5. Melbourne University. The Melbourne School of Graduate Research: PhD Handbook.
http://gradresearch.unimelb.edu.au.handbooks/phd. Html
6. Monash University. The Monash PhD-Monash University.
http://www.monash.edu.au/migr/why-monash/phd/index.html
7. Sydney University. PhD handbook. http://www.sydney.edu.au.

Technical Guidelines of PMDSU| 20

ATTACHMENT 1

EQUALITY OF FOLLOWING THE SEMESTER CREDIT UNIT

PMDSU PROGRAM

No Activity Description Credits Information

1 Lectures Pedagogic
foundation
2 Advanced research
methodology
3 Independent Assessment 1
4 Independent Assessment 2
5 Proposal Seminar
6 Research Result Seminar
7 Publication 1: International
journal articles indexed by
Scopus Q2 or equivalent
8 Publication 2: International
journal articles indexed by
Scopus Q2 or equivalent
Publication 3: International
journal articles indexed by
Scopus Q3 or equivalent
9 Publication 4: International
journal articles indexed by
Scopus Q3 or equivalent
10 Publication 5: National
journal articles accredited
by Kemristekdikti / LIPI
2 Must pass (independently or together with
regular class)
3 Must pass (independently or together with
regular classes)
3 Adviser : Promoter
3 Adviser : Co-Promoter
1 Conducted for 2 semesters, while taking
research methods courses,
1 Implemented in line with mutual
guidance, it is known by the Head of Study
Program
4 It has been declared accepted
4 It has been declared accepted
4 It has been declared accepted
4 It has been declared accepted
4 It has been declared accepted

Technical Guidelines of PMDSU| 21

 11 Publication 6: International 4 Certificates and proceedings
seminar with indexed
proceeding articles
scopus / Thomson
12 Publication 7: National / 4 Certificates and proceedings
International Seminar with
1 article on ISSN
proceedings
13 Dissertation Research 15 Dissertation and proof of SKL
Total Credits 56

*) Note: If necessary, students can sit in the science data analysis course and other required
courses, a maximum of 5 credits.

Technical Guidelines of PMDSU| 22

ATTACHMENT 2

DETERMINATION OF THE ACHIEVEMENT INDEX OF PMDSU PROGRAMS

The student achievement index (GPA) is calculated using the same calculation as on the
regular program as follows:
1. Assessment of Phase I and Phase II trial exams uses the formula:
2𝑟 + 𝑠
𝑞1,2 =
3
Note:
q1,2 = Trial exam scores (Stage I or Phase II)
r = Value of the dissertation trial
s = Value for the preparation of the Dissertation

2. Student graduation qualifyings are determined on the Phase II Dissertation exam.

3. Calculation of the average value of the dissertation trial exam uses the formula:
𝑞1 + 𝑞 2
𝑞=
2

4. The scores for the dissertation trial are treated the same as the scores for other courses.

5. GPA is determined based on the formula:

∑ 𝑥𝑦
𝐺𝑃𝐴 =
∑𝑦
Note :
GPA = Grade Point Average
x = Course grade
y = semester credit unit for courses

Technical Guidelines of PMDSU| 23

ATTACHMENT 3
MONITORING FORMAT
DISSERTATION RESEARCH FOR PMDSU PROGRAM STUDENTS

STUDENT NAME: …………………………………………………………………………….

Name of Team of Promoter: 1..…………………………………………………………………

2. …………………………………………………………………

Dissertation Title:
…………………………………………………………………………………………………
……………
NO ACTIVITY DESCRIPTION
1 Courses that have been taken 1. …………………… Score…………………
(Passed / Not Passed)
2. …………………… Score…………………
(Passed / Not Passed)
3. …………………… Score…………………
(Passed / Not Passed)
4. …………………… Score…………………
(Passed / Not Passed)
Other courses (Sit-in):
2 Dissertation Proposal Guidance Activities (periodic, scheduled, lecturers prepare fixed
day guidance, mutual guidance, etc.)
Description:

3 Time of Proposal Examination

(implemented, when, how did
the results, who examiner)
4 Current Position (dissertation
research progress, what is
being done)
5 Publication Scientific:
(type of publication, journal or
seminar, details of the
intended journal / seminar)
Judul Artikel:
1.
2.
3.

Technical Guidelines of PMDSU| 24

6 Estimate / Plan for completion
of the dissertation

Bandung,
Student / Candidate, Promoter,

(…………………………………………) (…………………………………………)
Knowing,
Head of Study Program,

(…………………………………………)

Technical Guidelines of PMDSU| 25