COMPUTER APPLICATION

E-mail
 Stands for electronic mail.
 It refers to mails or messages which are delivered using an electronic medium by a
network.

PARTS OF AN EMAIL MESSAGE

(https://www.zimbra.com/desktop2/help/en_US/Creating_Messages/
parts_of_an_email_message.htm)

An email message consists of the following general components:

a. Headers
 The message headers contain information concerning the sender and recipients. The
exact content of mail headers can vary depending on the email system that generated
the message. Generally, headers contain the following information:

 Subject
 Subject is a description of the topic of the message and displays in most email
systems that list email messages individually.
 A subject line could be something like "2010 Company Mission Statement".

 Sender (From)
 This is the sender's Internet email address.
 It is usually presumed to be the same as the Reply-to address, unless a different
one is provided.

 Date and time received (On).

 The date and time the message was received.

 Reply-to
 This is the Internet email address that will become the recipient of your reply if
you click the Reply button.

 Recipient (To)
 First/last name of email recipient, as configured by the sender.

 Recipient email address

 The Internet mail address of the recipient, or where the message was actually
sent.

 Attachments
 Files that are attached to the message.

b. Body
 The body of a message contains text that is the actual content, such as "Employees who
are eligible for the new health care program should contact their supervisors by next
Friday if they want to switch."
 The message body also may include signatures or automatically generated text that is
inserted by the sender's email system.

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In e-mail terminology, Cc stands for "Carbon Copy" and Bcc stands for "Blind Carbon Copy".
The difference between Cc and Bcc is that carbon copy (CC) recipients are visible to all other
recipients whereas those who are BCC are not visible to anyone.

PDF (Portable Document Format)

 Is a file format that has captured all the elements of a printed document as an electronic
image that you can view, navigate, print or forward to someone else.
 Created using Adobe Acrobat, Acrobat Capture or similar products.

WHAT IS CONSIDERED A GOOD TYPING SPEED?

The average person types between 38 and 40 words per minute (wpm) -- between 190 and 200
characters per minute. However, professional typists type a lot faster on average -- upwards of
65 to 75 wpm.

INTRODUCTION TO WINDOWS DESKTOP

Windows
 Is a personal computer operating system from Microsoft, with some common business
applications such as Microsoft Word and Excel has become a de facto “standard” for
individual in most corporation and homes.
(https://www.slideshare.net/prachi1210/windows-and-its-components-38557775)

Windows Desktop Components

1. Desktop
 Is the primary user interface of a computer.
 It includes the desktop background (or wallpaper) and icons of files and folders you may
have saved to the desktop.
 In Windows, the desktop includes a task bar, which is located at the bottom of the
screen by default.
 Is the very first screen you see after windows starts.

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2. Icons
 Are individual images on the desktop that represent certain programs, buttons,
information storage items (files and folders), and functions.
 To launch a program or access files and folders on the desktop, move the mouse pointer
to the icon and double click with the left mouse button.

Shortcuts/Shortcuts Icon
 Are placed on the Windows desktop when you install the programs they represent.
 If the icon has an arrow in its bottom left corner, it is a shortcut.
 Shortcuts are links to programs that are stored in another location.
 If you delete a shortcut, you are not actually deleting the file, folder, or program to
which it points.

Desktop Icons

o My Computer/Computer
 Allows you to see the disk drives and other hardware connected to
your computer.

o Recycle Bin
 Is temporary storage for files that have been deleted in a file
manager by the user, but not yet permanently erased from the file
system.
 Is a location where deleted files or folders are temporarily stored.

o My Network Places/Network
 Is a feature of Windows used to browse network resources.
 Shows servers, workstations, and other devices that are connected
to a particular workgroup on a network.

o My Documents/Documents
 Are Microsoft Windows folders that store computer documents
and other files associated with programs on your computer.
 The default storage folder for many software applications.
 It contained other subfolders such as "My Pictures", "My Music"
and "My Videos".

o Control Panel
 Is a component of Microsoft Windows that provides the ability to
view and change system settings.
 It is consists of a set of applets that include adding or removing
hardware and software, controlling user accounts, changing
accessibility options, and accessing networking settings.

o Browser
 Is a software application for retrieving, presenting and traversing
information resources on the World Wide Web.

Internet Explorer
 Is a series of graphical web browsers developed by Microsoft and
included in the Microsoft Windows line of operating systems.

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3. Start Button
 Allows you to access all Windows functions and programs through a menu-based
interface.

4. Taskbar
 The entire bar at the bottom of the Windows desktop.
 This includes the start button and quick launch toolbar on the left and the system tray
on the right.

5. Quick Launch Toolbar

 This allows you to access smaller icons that work as buttons to launch programs.
 Is located on the taskbar when added, and is a convenient way to open programs. You
can add or remove shortcuts in the Quick Launch folder so that you have easy access to
items from the Quick Launch toolbar that you frequently use.

6. Notification Area/System Tray

 Shows the status of certain devices, programs, and functions of the Windows operating
system.
 Is a section of the taskbars in the Microsoft Windows desktop user interface that is used
to display the clock and the icons of certain programs so that a user is continually
reminded that they are there and can easily click one of them.

Common notification area icons

 Sound (Speakers)
 This icon looks like a speaker from a side view; it allows quick access to your
computer's volume settings.
 Power Options
 On laptops only, you'll see a Power Cord icon if your computer is plugged into
an outlet.
 Network connection
 If your computer is connected to the Internet via a network cable or through
WiFi, you should see a monitor icon or a cellphone service icon (5 vertical
bars, rising in height from left to right).
 Antivirus program
 Each antivirus program has its own set of notification and alert icons.
 Windows update notification
 These icons vary in each version of Windows and are used to notify a user
that there are Windows updates available for download and installation
7. Mouse Pointer
 Is a symbol or graphical image on the computer monitor or other display device that
echoes movements of the pointing device, commonly a mouse, touchpad, or stylus pen,
as part of a personal computer WIMP (Windows, Icons, Menus, Pointer) style of
interaction.

MICROSOFT OFFICE
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 Is an office suite of desktop applications and services for Microsoft Windows Operating
System.
 Was first announced by Bill Gates of Microsoft in August 1, 1988 at COMDEX (Computer
Dealers’ Exhibition) in Las Vegas.
 The first version of Office contained Microsoft Word, Microsoft Excel and Microsoft
PowerPoint.

Steps in launching Microsoft Office Contents

1. Find Start Button in desktop and Click
2. Click All Programs
3. Find and Click Microsoft Office Folder
4. Choose Microsoft Office Content you prefer
5. Click to open/load

MICROSOFT WORD
 Is a word processing program used to create letters, memos, newsletters,
research papers, resume and other types of documents.
 .docx/.doc for file extension.

Word Processing Software

 A word processing program is software that allows you to enter, edit, and format text
and graphics.
 The files you create using Word are called documents.

Parts of Microsoft Word

1. Quick Access Toolbar

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 Is a customizable toolbar that contains a set of commands that are independent of the
tab on the ribbon that is currently displayed.

2. Ribbon
 Rows of buttons that perform various actions used in creating and editing your
document.
 Contains Tabs.

Ribbon Tabs/Tabs (Menu)

 It includes buttons for commands organized in group (Home, Insert, Page
Layout, References, Mailings, Review and View).

3. Rulers
 Directly below the ribbon is a ruler.
 It is sometimes called the ruler line and is particularly useful for setting margins and
tabs.
 Use to align text, graphics, tables, and other elements in your document horizontally or
vertically.

4. View Buttons
 A feature that lets you change how the presentation or document appears.
 Used to switch between word document views (Print Layout, Full Screen Reading, Web
Layout, Outline and Draft).

5. Microsoft Office Button

 Located in the upper left hand corner.
 It is the menu button where you will find new, open, print, etc.

6. Title Bar
 Located at the top of the window and states the file name and the program you
currently have open.

7. Scrollbars
 A vertical or horizontal bar commonly located on the far right or bottom of a window
that allows you to move the window viewing area up, down, left, or right.

8. Status bar
 Is available at the bottom of the document window and displays information about your
document, such as what page you are currently viewing, how many words are in your
document, and whether any proofing errors were found.

9. Text Area
 You’ll write in this area.
 Right below the ruler, there is a large space called the text area.
 One can type the document data in this text area. The blinking vertical line is the
cursor, which is used to mark the data insertion point.

10. Zoom Tools/ Zoom Slider

 Is available for zooming in and out of documents quickly and easily.
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 Is usually in the lower right corner of the software window and should resemble the
picture on this page.
 Allows you to increase/decrease the amount of the document you see on the screen.

MICROSOFT WORD TABS

1. Home Tab
 Also known as the Primary Tab.
 Allows you to change document settings, such as the font properties, adding bullets or a
numbered list, adjusting styles, and other common features.
 Contains the most frequently used commands in Word.

Home Tab consists of five groups as follows:

a. Clipboard
 Contains cut, copy, paste and format painter commands.

b. Font
 Contains the font editing features including type, size, color, style and effects.

c. Paragraph
 Contains formatting features including justification, spacing, bulleting,
numbering, indent, borders and fill/shading.

Bullet
 Is a character, often a small circle that appears before the items in a list to add
emphasis.

Numbering
 The items in a list help to illustrate sequence and priority.

d. Styles
 Contains a variety of pre-defined style sets for easy document formatting.

e. Editing
 Contains the find and replace commands.

2. Insert Tab
 Is used to insert different features such as tables, pictures, clip art, shapes, charts, page
numbers, word art, headers, and footers into a document.

Insert Tab consists of seven groups as follows:

a. Pages
 Allows you to insert blank pages, pre-formatted cover pages and pages break.

b. Tables
 Allows you to insert or draw a table into the document.

Table
 Is a grid of columns and rows that you can fill with text and graphics.

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Cell
 Is the box formed by the intersection of a column and a row.

Borders
 Are the lines that divide the rows and columns of a table and help you see the
structure.

c. Illustrations
 Allows you to insert graphics, shapes, chart and smart art.

Clip art
 Is a collection of graphic images that you can insert in a document.

Clip Organizer
 A library of clips.

Clips
 Are the media files, including graphics, photographs, sounds, movies, and
animations, that come with Word.

d. Links
 Is a reference to data that the reader can directly follow either by clicking,
tapping, or hovering.
 Consist of Hyperlink, Bookmarks and Cross-reference.

e. Header and Footer

 Allows you to insert customized headers and footers as well as pre-defined page
numbers.

Header
 Is a text or graphics that appears at the top of every page of a document.

Footer
 Is a text or graphics that appears at the bottom of every page of a document.

f. Text
 Allows you to insert text boxes, word art, objects, date and time and a signature
line.

g. Symbols
 Allows you to insert mathematical equations and symbols.

3. Page layout Tab

 Holds all the options that allow you to arrange your document pages just the way you
want them.
 You can set margins, apply themes, control of page orientation and size, add sections and
line breaks, display line numbers, and set paragraph indentation and lines.

Page Layout Tab consists of five groups as follows:

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a. Themes
 Allows you to select from a variety of pre0defined color themes.

b. Page-Setup
 Allows you to adjust page margin, orientation and size; utilize the columns format, add
page breaks and selection breaks; identify the number of lines on each page or in the
entire document and utilize the hyphenation command.

Page Orientation

1. Portrait orientation
 Means a page is taller than it is wide.
 The default page orientation for a document.

2. Landscape orientation
 Means a page is wider than it is tall.

Common Paper Sizes

1. Letter
 Default paper size (8.5” x 11”).
 Short Bond Paper.

2. Legal
 Long Bond Paper (8.5” x 14”).

3. A4
 With a size (8.27” x 11.69”).

c. Page Background
 Allows you to create a variety of background colors and styles.

d. Paragraph
 Allows you to change paragraph indent and line spacing.

e. Arrange
 Allows you to group, align and rotate objects; change the order of objects and wrap
text.

STEPS ON SAVING A DOCUMENT

1. Click Office Button

2. Find and Click Save As
3. Locate your folder
4. Change File Name if necessary
5. Click Save Button

COMMON SHORTCUT KEYS

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Action Keyboard Shortcut

Select All CTRL+A

Bold CTRL+B
Italicize CTRL+I
Underline CTRL+U
All caps CTRL+SHIFT+A
Underline words but not spaces CTRL+SHIFT+W
Double-underline CTRL+SHIFT+D
Small capitals CTRL+SHIFT+K
Subscript CTRL+EQUAL SIGN
Superscript CTRL+SHIFT+PLUS SIGN
Decrease font size CTRL+SHIFT+<
Increase font size CTRL+SHIFT+>
Remove formatting CTRL+SPACEBAR
Copy CTRL+C
Cut CTRL+X
Paste CTRL+V
Undo CTRL+Z
Redo CTRL+Y
New CTRL+N
Open CTRL+O
Close CTRL+W
Split the document window ALT+CTRL+S
Remove the document window split ALT+SHIFT+C
Save CTRL+S
Find CTRL+F
Replace CTRL+H
Go to a specific location CTRL+G
Print CTRL+P
Switch in or out of print preview ALT+CTRL+I
Move by one page PAGEUP or PAGEDOWN
Move to the first page CTRL+HOME
Move to the last page CTRL+END
Insert a comment ALT+CTRL+M
Hyperlink CTRL+K
Copyright symbol ALT+CTRL+C
Registered trademark symbol ALT+CTRL+R
Trademark symbol ALT+CTRL+T
Copy formatting from text CTRL+SHIFT+C
Apply copied formatting to text CTRL+SHIFT+V
Change the font CTRL+SHIFT+F
Increase the font size CTRL+SHIFT+>
Decrease the font size CTRL+SHIFT+<
Increase the font size by 1 point CTRL+]
Decrease the font size by 1 point CTRL+[
Single-space CTRL+1
Double-space CTRL+2
Set 1.5-line spacing CTRL+5

Center CTRL+E
Justify CTRL+J
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Left align CTRL+L

Right align CTRL+R
Indent CTRL+M
Remove indent CTRL+SHIFT+M
Create a hanging indent CTRL+T
Reduce a hanging indent CTRL+SHIFT+T
Remove paragraph formatting CTRL+Q

MSWORD LINES

1. RED – Spelling errors

2. GREEN – Grammatical errors
3. BLUE – Contextual errors

MICROSOFT EXCEL

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 Is a computer program used to enter, analyze and present quantitative data.

 Has 1,048,576 rows and 16,384 columns.
 .xlsx for file extension.

Spreadsheet
 Is a collection of text and numbers laid out in a rectangular grid.

Formula bar
 Displays the content of the active cell.

Text Data
 Is a combination of letters, numbers and some symbols.

Number Data
 Is any numerical value that can be used in a mathematical calculation.

Clearing
 Removes the data but leaves the blank cells.

Deleting
 Removes both the data and the cells.

Active Cell
 Is a rectangular box highlighting the cell in a spreadsheet.

Formula
 Is an expression that returns a value.
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 Is written using operators that combine different values, returning a single value that is
displayed in the cell.

Print Area
 Mark a specific area of the sheet for printing.

VIEW A WORKSHEET IN THREE WAYS

1. Normal View
 Simply shows the content of the worksheet.

2. Page Layout View

 Show how the worksheet will appear on the page or pages sent to the printer.

3. Page Break Preview

 Display the location of the different page breaks within the worksheet.

ELEMENTS OF THE ELECTRONOC SPREADSHEET (MSEXCEL)

1. Row
 Is a horizontal block of cell running across the breath of the spreadsheet.
 Are numbered sequentially from the top.

2. Column
 Is a vertical block of cells identified by a unique alphabetical letter.

3. Wordsheet
 Is made up of rows and columns where labels, numbers and formulas are
entered.

4. Cell
 Is the intersection between a row and column.
 The combination of the column letter and row number is called cell reference or
cell address.

5. Workbook
 Is also celled file.
 It may contain multiple worksheets and/or chart sheets.

6. Range or Cell Range

 Is a block of selected cells.

7. Cell Content
 Is any data entered into the cell.
 Ex. numbers, letters, formulas, date or time

KETBOARD SHORTCUTS TO MOVE TO A DESIRED CELL

1. Press right arrow key or Tab

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 To move right.

2. Press left arrow key to Shift Tab

 To move left.

3. Press arrow down

 To move down (one cell).

4. Press arrow up
 To move up (one cell).

5. Press F5 then type the cell address

 To move to a specific cell.

6. Home
 To move to the beginning of a row.

7. End and arrow right or CTRL + Arrow Right

 To move to the end of a row.

8. CTRL + Home
 To move to the beginning of the spreadsheet.

9. CTRL + End
 To move to the end of the spreadsheet.

DIFFERENT FORMS OF MOUSE POINTER IF THE SPREADSHEET

1. Arrow
 Used to select commands from the menu bar and toolbars.

2. Thick Cross
 Used to select a cell or range of cells.

3. I-Bean
 Used to edit text within a formula bar.
 This pointer appears when the mouse pointer rests on the Name Box and Font

+
Box.

4. Fill Handle
 Used to copy cell content.

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5. Double-Headed Arrow
 Allows one to adjust column width by dragging it to the left and right and the row
height by dragging it up and down.

MATHEMATICAL AND LOGICAL OPERATION SYMBOLS

OPERATION SYMBOL

1. Addition +
2. Subtraction -
3. Multiplication *
4. Division /
5. Exponentiation ^
6. Precedence ()
7. Equal to =
8. Not Equal to <>
9. Greater than >
10. Less than <

MICROSOFT POWERPOINT
 Is a complete presentation package.
 It produces a professional – looking presentation that has functions
for text handling, drawing, layouts, clip-art and many more.
 It has built-in slide layout, templates, editing features, multi-media
effects and video clips.
 It reduces the habit of time-consuming visual aids.
 Do not work with “Pages” as in Word, but with “Slides”.
 .pptx for file extension.

THE SCREEN AND ITS ELEMENTS

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1. Office Button
 Is located in the upper left corner of the screen.
 Big and round.
 When click, a menu pops up. This is the menu when you create a new blank
presentation or when you create a presentation based on one of the many
templates. This is also the menu you must enter when you want to save or print.

2. Quick Access
 Just to the right of the Office Button.
 Where with a single click you can save, undo and etc. and can be customized so
that you can choose the features that suit you best.

3. Ribbon and Tabs

 Contains buttons for all the different functions that you have access to
Powerpoint.
 The ribbon is divided into a series of Tabs that group the many buttons, making
it easier to navigate.

4. Thumbnails
 To the left of the slide there is a bar that shows thumbnails of each slide in your
presentation.
 You can also change the order of your slides by clicking and holding the left
mouse button while dragging the thumbnail up or down relative to the other
slider.

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5. Note field
 Below the slide.
 Where you can attach comments and explanations to each slide.

6. Status Bar
 At the bottom left, shows current information about which slide you are working
on, which color theme you have chosen, and which language the spell checker is
set to.

7. View Buttons
 Can change the way the presentation will be shown. The different views are
good for their respective purpose.

a. Normal View
 It is the view you want when you are working with individual slides and
their content.

b. Slide Sorter
 Shows all your slides as thumbnails.

c. Slideshow
 You start the playback of your presentation from the current slide.
 It does not start from the beginning of the presentation.

8. Zoom
 It zooms in and out of your slides and can be used in Normal View and in Slide
Sorter.

MICROSOFT PUBLISHER
 Helps you create great-looking publications and makes it especially easy
by providing hundreds of professional designs to choose from.
 These pre-designed publications are available for a wide range of
publication types, including business cards, postcards, flyers, gift
certificates, resumes, catalogs, and even Web sites.
 .pub for file extension.

WHY USE PUBLISHER OVER WORD?

Both Publisher and Word have templates offering similar types of publications. However,
Publisher gives a wider variety of templates and more control over the page design. Plus
Publisher contains hundreds of sample layouts that you can easily modify.
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MICROSOFT PUBLISHER 2010 USER INTERFACE

Frame
 Most publications are divided into several different areas called frames.
 A frame can contain a variety of objects such as graphics, tables, or text boxes.
 Frames can be resized, moved and manipulated to suit your needs.

Handles
 When you click on a frame, small circles appear around the edge of the frame. These are
called handles. You can click and drag on the handles to resize your frame.

Template
 Is a tool used in Publisher to help you easily create basic publications.
 The template has a set of pre‐chosen design styles that you can use as it is or customize
as you see fit.
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