Peachtree Accounting Handout

የፒችተሪ አካውንቲንግ ሶፍተዌር አጠቃቀም ሂደት

SECTION 1-1
መሰረታዊ ኮምፒውተር ፅንሰ ሀሳብ

ስለ ፒችትሪ መማር ከመጀመራችን በፊት ስለሶፍትዌር ማወቅ አለብን

ሶፍትዌር ማለት ምንፈልገውን ስራ ኮምፒውተራይዝድ በሆነ መልኩ በተጠናና በፍጥነት ለመስራት የምንጠቀምበት ነው
ሶፍተዌር በሁለት ይከፈላል እነርሱም ኦፕሬቲንግ ሶፍትዎርና አፕሊኬሽን ሶፍትዌር ይባላሉ
ኦፕሬቲንግ ሶፍትዌር ማለት ኮምፒውተራችን የተለያዩ አገልግሎቶች እንዲሰጠንና የስራ ሂደቱን እየተቆጣጠረ እንዲሰራልን የምንጭነው ዋንኛ
ሶፍትዌር ነው
የኦፕሬቲንግ ሶፍተዌር አይነቶች ለምሳሌ ዊንዶው 7፣ዊንዶው 8፣ ዊንዶው 10 እና ዊንዶው 11 ናቸው
አፕሊኬሽን ሶፍተዌር ማለት ለመስራት የምንፈልገውን ስራ በተለየ መልኩ እንዲሰራልንና በምፈልገው መስክ እንዲተገበርልን የበለፀገ ሶፍዌር
አይነት ነው
ማንኛውም አፕሊኬሽን ሶፍተዌርን ለመጠቀም ቅድሚያ ኦፕሬቲነገ ሶፍዌር መጫን አለበት
አፕሊኬሽን ሶፍተዌር የምንላቸው ለምሳሌ ማይክሮሶፍት ኦፊስ ፣ ፎቶሾፕ ፣ፒችትሪ እና ሌሎች ናቸው
ፒችትሪ ማለት ፡- መሰረታዊ የሂሳብ አያያዝና የአካውንቲንግ ህግን መሰረት በማድረግ የድርጅታችንን ሂሳብ ከመነሻው እስከ ሪፖርት ማድረግ
ደረስ የሚሰራልን የሶፍትዌር አይነት ነው
 Section 1-4
የፒችትሪ ገፅታ

SECTION 1-2
ፒችትሪን እንዴት እንከፍታለን ?
ከላይ የድርጅታችን ስም የሚገኝበት ቦታ ታይትል ባር ይባላል

ዴስክቶፕ ላይ አፕል ምልክት ያለትን መክፈት ከታች ያለው (File,Edit,List Maintain , Task ) የሚገኝበት ደግሞ ሜኑ ባር ይባላል
ወይም በፍጥነት ሁለት ጊዜ ክሊክ ማድረግ
ከታች ያለው (System Date , Period) የሚገኝበት ደግሞ ስታተስ ባር ይባላል
ወይም

Step 1 Start
Step 2 Peachtree Quantum 2010 የሚለውን መምረጥ

Section 1-3
አዲስ ካምፓኒ እንዴት መፍጠር እንችላለን?
 Section 1-6
ካምፓኒችንን በፓስዋርድ ለመቆለፍ

Section 1-5
የምፈልገው አይነት የዳታ አገባብ ለመፍጠር Step 1 click create a New Company
Step 2 Select Premium Peachtree Accounting
Step 3 Enter Full Information
Company Name:- ………… Company Type ……….
Address ……………. Federal Emp ID……….
Step 1 Click Maintain
City:- ……….. State an Emp…………..
Tel:- ………….Step 2 Click User Website:- ……………….
Step 1 Click Option
Fax:- ………. Email:- …………………..
Step 3 Click Set Up User Security
Step 2 Click Global

Step 4 Click New User

Step 3 Click Manual
Step 4 Click on “Build your Owen chart
Step 4 Click Under unit Price field 2
of Account”Stepand
5 click
USER “Next”
NAME LEO

Step 5 Click “Next”

PASSWORD EBS 131621
Step 6 Select “Acuural “ and click
“Next”
Step 7 Selct “Real
Step 6 Save Time “ and Click

“Next”
Step 8 Selct “12 Month Accounting
Method “and Click Next
Step 9 Select Currently Month(July) and
Year(2022) and Click Next
Step 10 Click “Finish”
 Section 1-7

የካምፓኒችንን ፋይል ባክአፕ ለማድረግ

2 2

Step 1 Click File

Step 2 Click Back Up

Step 3 Tick on Remained me When I have not back Up 5 days

Step 4 Tick On Include Company name In Back up file

Step 5 Click Back Up

Step 6 Click Save in

Step 7 Click Desktop

Step 8 Save

Step 9 Click Ok

Step 10 Yes

Section 2-1-1
እንዴት የሂሳብ ሰነድ መፍጠር እንችላለኝ ?
Step 1:- Click On “Maintain”

Step 2: Click on “Chart of Account”

Step 3 Write the Following

1000
Account ID

Description Cash In Bank Abyssinia

Account Type:-

Step 4 Click on” Save & New”

Section 2-1-2 Section 2-1-3

ያስገባነውን ዳታ አይዲውን ኤዲት ለማድረግ ለእያንዳንዱ አካውንት ቢጊኒንግ(መነሻ) ባላንስ ለመስጠት
Step 1:- Click On “Maintain” Step 1:- Click On “Maintain”

Step 2: Click on “Chart of Account” Step 2: Click on “Chart of Account”

Step 3 Select the Following Account Step 3 Select the Following Account

Account ID 1000 Step 4 Click Account Beginning Balance

Step 5 Clicks From 5/1/22 -7/31/22

Cash In Bank Abysinia
Description Step 6 Enter Beginning Balance birr

Step 7 Click” OK”

Account Type:- Cash

Step 4 Click Change ID

Change to 10000-05

Step 5 Click ” OK”

 Section 2-1-4
ያስገባነውን ባላንስ ከማንዋላችን ጋር እኩል መሆኑን ለማረጋገት Section 2-1-5
ለአካውንታችን እንዴት በጀት መመደብ እንችላለን

2 2
Step 1:- Click On “Maintain”

Step 1Click Report and Forms Step 2: Click on “Chart of Account”

Step 3 Select the Following Account

Step 2 General Ledger Account ID

Step 3 General ledger Trial Balance

Description

Step 4 Check Our Balance with Our manual Beginning Birr

Account Type:-
Step 5 Save

Step 4 Click Budget

Enter 54,000.00 Birr

Click Allocate
 Section 2-2-1 Section 2-2-2
እንዴት የቬንደራችንን ሴቲንግ መሙላት እንችላለኝ ? እንዴት ቬንደራችንን መመዝገብ እንችላለኝ ?

Step 1 :- Click On “Maintain” Step 12 Click on “Maintain”

Step 2: Click On “Default Information” Step 13 Click on “Vendor”
Step 3 Clicks on “Vendor” Enter the Following Info
Step 4 Click on “Due a Number of days Vendor ID VEN-205

Ste5:- write on “net due” 15 days KAMILAT TRADING

Vendor Name
Step 6 Write on “discount in” 10 days
CUS-104
Step 7 write on “Discount Percent” 3%
Step 14 Click on “Save”
Step 8 Credit Limit:- write on 120,000
Step 15 Click “History” Tab
Step 9Credit status: - Notify Over Limit
Enter Information
Step 10 GL Expense Account “Supplies Expense”
 Invoice Number
Step 11 Discounts GL Sales Link “Purchase Discount  Date
Opportunity”  Purchase Order Number
 Amount
 Link “Account Payable “ Account
 Section 2-3-1 Section 2-3-2-1

እንዴት ብድር ያለበትን ደንበኛ መለየት እንችላለኝ ? ተጨማሪ እሴት ታክስ (VAT) እንዴት በሲስተማችንን ማካተት
እንችላለን

Step 1:- Click On “Maintain”

Step 1:- Click On “Maintain”
Step 2: Click on “Default Information”
Step 2: Click on “Sales Tax”
Step 3 Clicks on “Customer”
Step 3 Clicks on “Set up Sales Tax”
Step 4 Click on “Due a Number of days
Step 4 Click on “Next’’
Ste5:- write on “net due” 10 days
Ste 5:- Click On “Next”
Step 6 Write on “discount in” 5 days
Step 6:- Write on the following information
Step 7 write on “Discount Percent 2%
Sales tax ID ST-001
Step 8 Credit Limit:- write on 120,000
Sales Tax Agency Name
VAT
Step 9 Credit status: - Notify Over Limit
Which Vendor …….
Customer Revenue
Step 10 GL Sales Account “Sales Office Machinery” Rate 15%
Step 11 GL Sales Discounts Link “Sales Discount” Sales an Account to truck
Income Tax Payable

Step 7:- Confirm and Wright again

Sales tax ID ST-001

Sales Tax Agency Name

VAT
Step 8 Finish
 Section 2-3-3 Section 2-4-1
ደንበኛችንን ለመመዝገብ ለሽያጭ የተዘጋጀን (Inventory) ምርት ሴቲንግ እንዴት እንሞላለን

Step 1 Click on “Maintain” Step 1 Click on “Maintain”

Step 2 Click on “Customer and Prospect” Step 2 Click On “default information”
Step 3 Enter the Following Information Step 3 Click on “Inventory item”
Customer ID CUS-004
Step 4 Click on “GL Account /Costing”
Customer Name SELAM IMPORTER
Step 5 Link the Following Information
Step 4 Click on “Save” GL Sales Sales Account
Step 5 Click “History” Tab GL Inventory Inventory

Enter Information GL Cost of Sales Cost of Sales

 Invoice Number Costing Average

 Date
 Purchase Order Number GL Freight Account Transport Expense

 Amount Step 6 OK
 Link “Account Receivable “ Account
 Section 2-4-2 Section 2-5-1

ለሽያጭ የተዘጋጀን(Inventory) ምርትእንዴት እንመዘግባለን የፔይሮል ሲስተም እንዴት ሴቲንግ እንሞላለን

Step 1 Click on “Maintain”

Step 1 Click on “Maintain” Step 2 Click on “Default Information”

Step 2 Click on “Inventory item” Step 3 Click on “Payroll Setup Wizard”

Step 3 Wright the Following Information Step 4 Next

Item ID INV-205 Step 5 Next

Description Laptop Computer Step 6 Next

Item Class Stock Item Step 7 Enter State Name “DD” and Click Next

Step 4 Clicks on Beginning Balance Step 8 Link the Following

 Select Laptop Computer INV-205 Regular Link

Overtime Link Salary /Wage Expense

 Quantity 15
Salary Salary /Wage Expense
 Unit Price 26,570.00
Step 9 Next Salary /Wage Expense

Step 10 Links The Following

Step 5 Ok
Tax liability Link

Tax Expense Link Income Tax Payable

Payroll Tax Expense

Step 11 Finish
 Section 3-1-1 Section 3-1-2
የሸያጭ ቅደም ተከተል እንዴት እንመዘግባለን ምርታችንን በደረሰኝ (Sales Invoice) ለመሸጥ

Step 1 Click on “Task” Step 1 Click on “Task”

Step 2 Click on “Quotes/Sales order/Proposal” Step 2 Select “Sales Invoice”

Step 3 Select “Sales Order” Step 3 Enter the Following Information

Step 4 Enter the Following Information Date 6/27/2022

Date 6/21/2022 Invoice Number Inv-05143

Ship By 6/27/2022 Customer ID Link KAMILAT TRADING

SO-0222
Sales Order Click On Non Selected Find SO-0222
KAMILAT TRADING
Customer ID Link Shipped 12
12
Quantity Link Sales Tax VAT

Item LAPTOP COMPUTER

Unit Price 32,500.00 Step 5 Save

Link Sales Tax VAT

Step 5 Save
 Section 3-1-3 Section 3-1-4

ምርታችንን በደረሰኝ (Sales Invoice) ለመሸጥ የተበላሸ ምርታችንን (Sales Return) ለመመለስ

Step 1 Click on “Task” Step 1 Click on “Task”

Step 2 Select “Receipt” Step 2 Select “Credit Memo”

Step 3 Select “Cash In Bank Abysinia” and click Ok Step 3 Select “Cash In Bank Abysinia” and click Ok

Step 3 Enter the Following Information Step 3 Enter the Following Information

Date 6/28/22 Date 6/29/22

Reference 06318 Credit No CR-01735

08135 KAMILAT TRADING

Receipt No Customer ID Link

Customer ID Link KAMILAT TRADING Click on No Invoice 08135

Click on Payment method Cash Return 5

Checked On Pay 

Step 5 Save

Step 5 Save
 Section 3-1-5 Section 3-1-6

ደንበኛችን ላይ የአገልግሎት ክፍያ(Finance Charge ) ለመጨመር የሰበሰብነውን ብር በቀጥታ ወደባንክ (Select for Deposit) ለማስገባት

Step 1 Click on “Task”

Step 1 Click on “Task”
Step 2 Select “Fianace Charge”
Step 2 Select “Select for Deposit”
Step 3 Enter The Following Information
Step 3 Enter the Following Information
Starting Customer CUS-101
Account ID Cash in Bank Abyssinia
End Customer CUS-106
Deposit Ticket Date 6/31/22

Date 6/31/22
Deposit Ticket ID TIK84297

Step 4 Ok 
Check on Deposit
Step 5 Click on the Following
Step 4 Save
Apply Finance Charge Yes

Print Calculation Sheet Yes

Report Destination Screen

Step 6 OK
 Section 3-1-8 Section 3-2-1
ልምምድ የግዢ ቅደም ተከተል (Purchase Order)ለማድረግ

ከ 3-1-1 እሰከ ከ 3-1-6 ድረስ ያሉትን ጥያቄዎች መለማመድ Step 1 Click on “Task”

Step 2 Click on “Purchase order”

Step 3 Enter the Following Information

Date

Good through date 6/13/22

Purchase order 6/19/22

Customer ID Link Po-6428

Quantity SELAM IMPORTER

Item 25

Unit Price LAPTOP COMPUTER

Step 4 Save 25,500.00

 Section 3-2-2 Section 3-2-4

ከቬንደራችን በዴቤ የገዛነውን (Purchase Recive Inventory )ለመመዝገብ ከ በዴቤ የገዛነውንም አጠቃላይ እዳችንን (Payment )ክፍያ ለመፈፀም

Step 1 Click on “Task” Step 1 Click on “Task”

Step 2 Click on “purchase Receive Inventory” Step 2 Click on “Payment”

Step 3 Enter the Following Information Step 3 Enter the Following Information
6/23/22
Date 6/19/22 Date

Invoice Number CPV-2116 Invoice Number CPV-32841

Customer ID Link Customer ID Link SELAM IMPORTER

SELAM IMPORTER

Click On non PO Selected Find PO-6428 Checked On Pay 

Shipped 25

Step 4 Save

Step 5 Save
 Section 3-2-3 Section 3-2-5

ከ በዴቤ የገዛነውንም አጠቃላይ እዳችንን (Payment) ክፍያ በግሩፕ (አንድ ላይ) ከ ገዛነው ግዢ ላይ የተመለሰ ምርት (Vendor credit Memo) ክፍያ ካለ
ለመፈፀም ለመመዝገብ

Step 1 Click on “Task” Step 1 Click on “Task”

Step 2 Click on “Select for Payment” Step 2 Select “Credit Memo”

Step 3 Click On “Paper Check” Step 3 Select “Cash In Bank Abysinia” and click Ok

Step 4 Enter the Following Information Step 3 Enter the Following Information

Check Date July 1/2022 Date 6/24/22

Invoice Due before July 31/2022 Credit No CR-6214

Or Discount Lost by July 1/2022 Customer ID Link SELAM IMPORTER

Checked on All invoice  Click on No Invoice CPV-32841

Return
3
Step 5 Save

Step 5 Save
 Section 3-2-6 Section 3-2-8

በቼክ የገዛነውን ምርት ለመሰረዝ (Void) ለማድረግ ብንፈልግ ልምምድ

Step 1 Click on “Task” ከ 3-2-1 እሰከ ከ 3-2-6 ድረስ ያሉትን ጥያቄዎች መለማመድ ያስፈልጋል!!

Step 2 Select “Void Check”

Step 3 Select “Cash In Bank Abyssinia”

Step 4 Select Voided Accounts

Step 5 Clicks on “Void ”

Step 6 “Yes”

Step 7 “Close”

Step 5 Save
 Section 3-3-1 Section 3-4-1

ለሽያጭ ያዘጋጀነው ምርት ቢጎድል ወይንም ቢጨመር(Inventory Adjustment) የተረሱ እና የጎደሉ ግብይቶችን(General Jouranl Entery ) ለመመዝገብ
ለማስተካከል

Step 1 Click on “Task” Step 1 Click on “Task”

Step 2 Select “Inventory Adjustment” Step 2 Select “General Journal Entery”

Step 3 Enter the following Information Step 3 Enter The following Information
Inv-106
Date Date 6/24/22

Reference REF-41832 Reference 961243

Item ID Inv-106 GL Acc Debit Credit

Name LAPTOP COMPUTER Rent Expense 2350

ወድቆ ፣ተሰብሮ በተለያ ምክንያት ከቀነሰ Cash in Bank Abyssinia 2350
Adjust Quantity By -4

New Quantity is now changed Step 4 “Save”

Reason to Adjust Because of it broken

የጨመረ እንደሆነ ግን

Adjust Quantity By 2

New Quantity is now changed

Reason to Adjust
Because of it Gift
 Section 3-4-2 Section 3-4-4

የተፈፀሙ ግብይቶችን(General Jouranl Entery ) ለመመለስ ልምምድ

Step 1 Click on “Task”

Step 2 Select “General Journal Entery”

Step 3 List ከ 3-4-1 እስከ 3-4-2 በ 3-4-3 መሰረት ያሉትን ጥያቄዎች መለማመድ

Step 4 Open

Step 5 Tick In Reverse Transaction

 Reverse Transaction

Step 6 Save
 Section 4-1 Section 4-2
ፔይሮል ላይ ለሰራተኞቻችን ያስገባነውን ፎረሙላ ሊንክ ለማድረግ ፔይሮል ላይ ለሰራተኞቻችን ያስገባነውን ፎረሙላ ሊንክ ለማድረግ

Step 1 File

Step 1 Task Step 2 Payroll Formula

Step 2 default Information Step 3 User Maintained

Step 3 click On Employee field Step 4 Enter The following Formula

Step 4 Remove Default Account Formula ID Formula Name How do you Classify effect

Step 5 Enter The Following Information INC-100 Income _Tax 22 Tax Subtract

Field Name G/L Account Calc Formula Run Formula

Income Tax GL Income tax Payable Link Formula  ANSWER=-TABLE*(ADJUSTED_GROSS)

Pension Pension Tax Payable Link Formula  Step 5 Click Set up Bracket

Allowance Allowance Payable Link Formula  Step 6 Enter the following Information

600 10 10%
Step 6 OK 1650 105 15%

3200 337 20%

5250 747 25%

7800 1385 30%

10900 2315 35%

 Section 4-3 Section 4-4
ፔይሮል ላይ ለሰራተኞቻችን ያስገባነውን ፎረሙላ ሊንክ ለማድረግ ፔይሮል ላይ ለሰራተኞቻችን ባስገባነውን መሰረት ሰራተኞቻችንን ለመመዝገብ

Step 1 Task Step 1 Maintain

Step 2 default Information Step 2 Employee Prospect

Step 3 click On Employee field Step 3 Enter The Following Information

Step 4 Remove Default Account Emp ID Emp Name

Step 5 Enter The Following Information Emp 300 Hana Amare

Field Name G/L Account Calc Formula Run Emp 301 Tedy Mesaay

Income Tax GL Income tax Payable Link Formula  Emp 302 Kidest Gashaw

Pension Pension Tax Payable Link Formula 

Allowance Allowance Payable Link Formula  Step 4 Click “Pay Info”

Step 5 Enter the Following Information

Step 6 OK Pay Method Pay Frequency Hourly Pay Rate

Salary Monthly 7500.95

Step 6 Save
 Section 4-5 Section 5-1
ፔይሮል ላይ ለሰራተኞቻችን ባስገባነውን መሰረት ለሰራተኞቻችንን ለመክፈል ሪፖርት ለማድረግ

Step 1 Task Step 1 Report and Information

Step 2 Payroll Entry Step 2 General Ledger

Step 3 OK Step 3 Financial Statement

Step 4 OK Step 4 Balance sheet

Step 5 Select “Cash In Bank Abyssinia” Step 5 Select Excel

Step 6 OK Step 6 OK

Step 7 Enter The Following Information

Emp ID Emp Name Check No

Emp 300 Hana Amare CHK-03142

Emp 301 Tedy Mesaay CHK-41863

Emp 302 Kidest Gashaw CHK-73152

Step 6 Save
 Section 6-1 Section 6-2

ሂሳባችን ከባንክ ጋር (Bank Reconciliation)ለማስታረቅ እየሰራንበት ያለን ወር(Period) ወደ ቀጣዩ ለመሸጋገር

Step 1 Task Step 1 Task

Step 2 Account Reconciliation Step 2 System

Step 3 Enter the Following Information Step 3 Change Account Period

Account to Reconcile Date Step 4 Double Click into next Month

Cash In Bank Abyssinia 6/31/22 Step 5 NO

Step 4 Check Deposit and Outstanding as you have Babk Bring Step NO
Information

Step 6 Report and Information

Step 7 Account Reconciliation

Step 8 Save
 Section 7-1

እየሰራንበት ያለን ወር(Period) ወደ ቀጣዩ ለመሸጋገር

Step 1 Task

Step 2 System

Step 3 Year End Wizard

Step 4 Yes

Step 5 Next

Step 6Next

Step7 Next

Step 8Back Up

Step9 Next

Step 10 Next

Step 11 Next

Step 12 Next

Next 13 Begin Close