Proposal for Chirix ERP Solution

Submitted By: Solomon. M,

Sales Manager

Date of Submission: 27th April 2018

Copyright © JM-ORIGIN Technosoft Pvt Ltd 2018

The information contained herein is the property of JM-ORIGIN and is supplied without liability for errors
or omissions. No part may be reproduced or used except as authorised by contract or other written
permission. The copyright and foregoing restriction on reproduction and use extend to all media in which
the information may be embodied.
Table of Contents

1. Executive Summary .............................................................................................2

1.1 SAUDI V BELT INDUSTRY Requirement .........................................................2
1.2 Proposed Solution ...............................................................................................2

2. Company Profile ....................................................................................................3

2.1 About Us ...............................................................................................................3
2.2 Our Pedigree ........................................................................................................3
2.3 Our Distinctive Core Competence ....................................................................3

3. Solution Overview ................................................................................................5

3.1 Chirix ERP - Benefits ..........................................................................................5

4. License Fee Pricing...............................................................................................6

4.1 License Fee........................................................................................................... 6
4.2 Additional User Pack (Optional) .......................................................................6
4.3 Professional Service............................................................................................6
4.4 Service Rates .......................................................................................................7
4.5 Payment Terms ...................................................................................................7

5. Maintenance and Support ..................................................................................9

5.1 Service Levels ......................................................................................................9
5.2 Contents of Services ..........................................................................................9
5.3 Problem reporting and solutions ....................................................................10

6. Project Approach ................................................................................................11

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
1
1. Executive Summary

1.1 SAUDI V BELT INDUSTRY Requirement

We understand SAUDI V BELT INDUSTRY requirement as follows:

· Gain greater flexibility on its IT capabilities to adjust to its expanding business and
changing business requirements.
· Simplify and automate the current manual processes to deliver greater productivity gain
· Gain better control and management visibility over its operations.

Derive cost-savings with a single information infrastructure by minimizing manual errors and
partner disputes with data discrepancy.

1.2 Proposed Solution

The envisioned SAUDI V BELT INDUSTRY Integrated System is baseline on the ERP modules,
in our Chirix software solution.

The whole system would comprise of the following modules:

· Identity Management
· Event Management
· Dashboard Management
· Advanced Pricing Management
· Inventory Management
· Purchase Order Management
· Order and Distribution Management
· Production Scheduling and Processing
· Financial Accounting
· Human Resource Management

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
2
2. Company Profile

JM-ORIGIN Technosoft (“JM-ORIGIN”) is a company driven by a compelling vision –

“expressing value”. Our business concept is single-minded and focused in supporting one
core objective – expressing value for our company and its clients, and developing a business
commercial framework to sustain this value in terms of deliverables and perception – from
solution mapping to brand recognition.

To our customers, the notion of “expressing value” not only denotes squeezing out value for
their businesses from addressing their real-world needs, but it also signifies the high speed
at which we aim to do it, and this is important to businesses facing a highly demanding
market place in today’s challenging business climate.

This approach is not just about a company making products, making money in the short-
term, pricing and revenue models or organisation structure – but an aggregation of these
activities to provide a ‘synergic’ value that makes JM-ORIGIN Technosoft a company that is
‘Built to Last’. And here is where we “express value” for the stakeholders of our company.

2.1 About Us

Today JM-ORIGIN is in the business of providing software applications for Supply Chain
Execution (SCE). This is our distinctive core competence. Our solutions introduce operational
efficiencies to the supply chains of our customers. In practice, we are Value Chain
Integrators improving the supply chain processes of our clients through our technology. In
essence, we are a software product company that specializes in developing cutting edge SCE
software technology that is able to scale through a channel driven sales and marketing
strategy.

2.2 Our Pedigree

JM-ORIGIN brings more than 15 years of experience in the industry. Our in-depth domain
knowledge and web based SCE software enable JM-ORIGIN to focus on helping businesses
maximise operational effectiveness, reduce costs and improve customer service through the
integration and management of their supply chain execution processes.

2.3 Our Distinctive Core Competence

2.3.1 JM-ORIGIN Staffs

With strong domain expertise, JM-ORIGIN is in a position to not only understand Customer’s
needs, but also to deliver a project that will add value throughout the organisation. This
coupled with in-depth understanding of company’s activities means that Customer can be
assured a thorough implementation covering all aspects of their business model. The JM-
ORIGIN domain experts allow a rapid turnaround when project changes are required
meaning a timely project can be delivered, any development is done off shore by technical
experts allowing cost effective, quick solutions

2.3.2 Functional coverage

The solution is a fully integrated, web-enabled operational and management software
system. The solution not only provides functionality to address current business
requirements, but also provides scalability, upgradeability, and flexibility to meet the
changing business requirements.

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
3
2.3.3 Technology
The proposed solution is based on the modular design principles of an Enterprise Architecture
Framework and can been customized to meet any new business requirements. The proposed
system uses the global centralised deployment method giving total visibility to customer of
JM-ORIGIN and allowing ease of changes.

2.3.4 Implementation Experience

JM-ORIGIN has implemented several highly scalable mission critical solutions for global
organizations. Most of these implementations have included the rolling out of multi-country,
multi-store, multi-language solutions.

2.4 Our Core Value Proposition

All our products, services and solutions are built and delivered based on our core value
proposition – Value Chain Integration (VCI). VCI refers to the seamless integration that
optimizes relationships, resources and processes in the demand-supply chain management
universe. Our open standards architecture, technology framework, designed to plug
application components together seamlessly, delivering real-world cost efficient solutions for
specific business needs. This is the technology front that is matched by a credible customer
base, and a sales and marketing strategy that can scale the distinctive core competence for
building the brand, and for generating profits.

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
4
3. Solution Overview

We understand that today, SAUDI V BELT INDUSTRY has been experiencing rapid growth in
both customer bases and inventory contents over the years. With this expansion, it is also in
the interest of SAUDI V BELT INDUSTRY to implement an Enterprise Resource Planning (ERP)
software application that would be able to support its operations.

The value proposition we are offering SAUDI V BELT INDUSTRY is an ERP software
application platform, called the JMO Technology, to realize its desire for an integrated
framework to manage its daily operation in purchasing, production and sales processes
across its entire supply chain.

3.1 Chirix ERP - Benefits

Gain Visibility Effectively balance availability with demand and track items and
their possible lot number, serial number, expiration dates, etc.
throughout the supply chain to help minimize on-hand inventory,
optimize replenishment, and increase store/warehouse efficiency.
Improve Customer Make more accurate order promises and intelligent last-minute
Satisfaction exceptions with access to up-to-date inventory information.
Respond quickly and knowledgeably to customer queries for
improved customer service.
Reduce time to market With integrated order, inventory, and distribution processes, as well
as item tracking capabilities, your business can reduce manual data
entry and get your goods to market fast.
Easy to learn and use Get up and running in just weeks.
Affordable A best-in-class solution at the right price.

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
5
4. License Fee Pricing

4.1 License Fee

License Fee for Software Amount(USD)

Chirix Platform 15,000.00

· Identity Management
· Event Management
· Dashboard Management
· Party Management
· Item Management
· Service/Process Management
· Advanced Pricing
Store Management 13,250.00
Purchase Order Management 13,500.00
Sales and Distribution Management 14,500.00
Production Management 14,500.00
Export & Logistics Management 11,000.00
Payroll Management 6,250.00
Finance – Receivables, Payables and Ledger Accounts 12,000.00
Total License Fee 100,000.00
Annual Software Maintenance per year @20% 20,000.00

Note: Standard License Fee is for 5 Named Users.

4.2 Additional User Pack (Optional)

Description Quantity Unit Price

(USD)
Additional 5 Named User Pack 1 5,000.00

4.3 Professional Service

Description Est. Effort Rate Amount

(man-days) (USD) (USD)
Gathering Requirements (Business Analysis) 10 600.00 6,000.00
Business Process mapping 6 600.00 3,600.00
Data Migration 20 600.00 12,000.00
· Masters includes Customers, Suppliers,
Items, etc
· Stock Balance
· Debtor’s Balance
· Creditor’s Balance
· Pending Sales Orders
· Pending Local & Import Purchase Orders
· Pending Work Orders

Key Users Training (“Train the trainer”) 10 600.00 6,000.00

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
6
Live Preparation 15 600.00 9,000.00
· Setting up Oracle database,
· Setting up Application Server
· Setting up Report Server
· Setting up Chirix ERP Schema

(Excludes installation and configuration of 3rd

Party Software, Hardware)
Post-Live Support 15 600.00 9,000.00
Total 76 45,600.00

4.4 Service Rates

Professional Service Component On-Site Off-Site

(USD per man-day) (USD per man-day)
Project Manager 900.00 600.00
Business Consultant 600.00 400.00
DBA/OS/Network/Infra 600.00 400.00
Developer 600.00 400.00

4.5 Payment Terms

Fees Due Payment Schedule (%) Amount

(USD)
License Fee Upon confirmation of Proposal 100% 100,000.00

Professional Service Upon installation of Chirix ERP 20% 9,120.00

Fees Upon UAT 60% 27,360.00
Upon Live 20% 9,120.00
Maintenance Upon expiration of 30 days 100% 20,000.00
warranty period

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
7
NOTE:

· Man-days effort required and the amount quoted are only for estimation purpose. This
will vary based on actual man days spent.

· Travel expenses for flights and accommodation incurred for the project and all other
project related out-of-pocket expenses of JM-ORIGIN employees would be charged as
occurred.

· 3rd party software, oracle database and application server costs are excluded from the
above computation.

· Hardware costs, e.g. servers, printers, barcodes, etc are excluded from the above
computation.

· Customization Costs: These are costs incurred to make changes to the existing
product, in order to cater to SAUDI V BELT INDUSTRY specific requirements, e.g.
changes to input screens, print-outs, new reports, data patching, etc. The scope and
extent of customization and the related additional costs shall be added upon approval
by SAUDI V BELT INDUSTRY.

· Price quoted excludes any applicable taxes.

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
8
5. Maintenance and Support

5.1 Service Levels

JM-ORIGIN commits to start the necessary activities during the Service Period within the
time frames as detailed below.

Priority Type of problem Response Correction target*

time
HIGH Major problem affecting processing 7 As soon as reasonably is
with severe impact on business (working) possible with a target of 1
hours day.
MEDIUM Problem which affects processing 24 As soon as reasonably
but does not have a severe impact (working) possible with a target of 2
on business hours days
LOW Minor problem or general inquiry 72 7 days or may follow in the
(working) next version/release, at the
hours option of JM-ORIGIN

* The correction targets are only reasonable estimates and the same is likely to vary, based
on the complexity and severity of the problem.

· Support is provided from 9am till 6pm Indian Standard Time (IST) from Monday to
Saturday.

· JM-ORIGIN is not responsible for the Hardware Equipment.

5.2 Contents of Services

JM-ORIGIN will provide the Services to Customer through all of the following modes.

1st level – Web based system. JM-ORIGIN will provide a user id to access the JMO eTracker -
Issue Tracking System to enter, monitor and track the issues that are reported.

2nd level – Telephone/Fax or email Support. This level of support is the telephone the local
helpdesk where JM-ORIGIN’s Support staff will assist the Support contact via Telephone/Fax
support or email.

3rd level – On Site. JM-ORIGIN will arrange a technical staff to go on site and assist in
resolving the reported issue at the Customer’s expense.

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
9
5.3 Problem reporting and solutions

Defects and/or the malfunction of the Software should be reported by logging and posting in
Web reporting tool or issue reporting tool supplied by JM-ORIGIN which should also be used
to apply for new functions and requests for correction of errors in the Documentation.
Customer can use the standard form provided by JM-ORIGIN:

· To report software faults or Defects whereupon JM-ORIGIN will, if required, make a

correction available for the Program or a work around for the Software fault or Defects. If
it is not possible to fix the reported software fault or Defects within a reasonable time
frame, JM-ORIGIN would provide Customer with recommendations and/or an explanation
on how to circumvent the reported problem.
· To request new functionality and/or to request improvements to the Documentation
whereupon: JM-ORIGIN will evaluate the requests and deliver the new and/or improved
functionality in a new Release and/or Version of the Documentation.
· JM-ORIGIN will inform or notify Customer on the status of the reports/requests.

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
10
6. Project Approach

The following section provides supportive information for the proposed Project Plan and
Project Approach to implement the JM-ORIGIN’s on-demand products. A pictorial
representation of the approach with estimated days is given below.

The project approach is based on two considerations

· There will be a group of super users, who will champion the new system.
· Super users are than responsible for training the other users

Version: 1.0 COMMERCIAL-IN-CONFIDENCE

Date: 27th April 2018
11