COMMUNITY CENTER(S) PROPOSAL

For Community Task Force and City Council

Overview
The City of Galesburg City Council commissioned a Task Force to make
recommendations to the City Council to add value to the lives of the residents of
Galesburg. The charge of the Task Force was to see ways that a Community
Center(s) could meet multiple objectives and build a stronger foundation of
community.

The Objective
The City Council gave the Task Force specific parameters and outcomes that
should be considered in Community Center(s).
• Need #1: Serve youth, teens and seniors
• Need #2: Consider transportation and location
• Need #3: Consider on-going costs
• Need #4: Not duplicating services that the city already provides and other
entities are providing
• Need #5: Use a 2.5-million-dollar budget

The Opportunity
The Task Force has an opportunity to improve the lives of many individual
outcomes and strengthen the foundation of life in the community for generations to
come.
• Goal #1: Create opportunities for youth (birth to 11-years-old) to thrive in a
safe environment free of obstacles that would limit their potential growth.
• Goal #2: Develop opportunities for teens (12-17-years-old) to build skills and
develop the character traits that ensure their future success and in return the
City of Galesburg grows and thrives.
• Goal #3: Support the aging population (55-years-old and up) to ensure that
they are exposed to environments that are welcoming, beneficial and give
the promotion of a healthy lifestyle.

Solution
The recommendations made are in effort to meet stated objectives and to bring
compromise through grants and allocations with a mix of partnerships with private
and public entities. It has become clear through observation and data that many
people describe programming when they speak of Community Center(s) thus, a
focus on spurring programming is an important aspect of recommendations.
Substitutions and alternative programming for any of the following recommended
entities can be replaced through a vetting process. It is important to take into
consideration that in the spring of 2024 Galesburg will have a state of the art, 20
plus million-dollar library (68,000 square foot) that will meet some needs and
objectives.

Page 1
 • Recommendation #1: Grant $500,000 to the Oaks Senior Center and/or VNA
to improve the physical structure to allow seniors (55-years-old and up) a
more environmentally functional space and spur programming. No ongoing
City of Galesburg costs as the Oaks Senior Center and/or VNA will be
responsible for being experts in providing seniors necessary programming.

• Recommendation #2: Allocate $900,000 to build and operate a 1,400 square

foot (a small building in size to keep operating costs down)
meeting/gathering space at H.T. Custer Park. This facility will be available to
be rented for family gatherings and other rental purposes. The amenities will
include in the 1,400 square foot facility a small kitchen and restroom. The
City of Galesburg will be responsible scheduling rentals, cleaning and
maintaining. See attached on-going ($21K annually) City of Galesburg annual
budget.

• Recommendation #3: Grant/Allocate $800,000 to the Knox County YMCA to

assist in the building of an indoor playground and child watch space (named
City of Galesburg Play Zone) to serve youth (birth to 11-years-old) to
enhance opportunities of youth for free play especially during the colder
months of the year. In addition to indoor playground space the current free
play space/indoor playground and child watch will be totally renovated and
fitted with equipment to attract teens called the Teen Center(12-17-years-
old). This space will have a lounge (hangout areas) space and homework
help area (STEM Lab). The Teen Center will be programmed to attract and
influence teen participants with character development programs and ensure
all of their needs are identified and met. This space will double as a senior
lounge in the mornings. The Teen Center will need a Youth Development
Director that will be a partnership of the Knox County YMCA and the City of
Galesburg. The Youth Development Director will be an employee of the Knox
County YMCA and managed by the Knox County YMCA. This employee will be
responsible for managing and programming the Teen Center which includes
and not limited to: facilitate feeding participants (through already established
United Way & USDA partnership), managing space, homework help,
mentoring, recruiting, field trips, safety, guest speakers and countless other
duties associated with teen mentoring at the Teen Center. An advisory board
shall be established to ensure that expected outcomes are achieved. The City
of Galesburg will be responsible annually for the cost of the salary, benefits
and taxes directly associated with paying this staff member. All other costs
associated with this program will be the responsibility of the YMCA including
any oversight. See attached on-going City of Galesburg annual ($75K
annually) reimbursement in budget form.

Page 2
 • Recommendation #4: Set aside (city governments in general have specific
guidelines to follow) in general $100,000-$200,000 to be used annually
($15K-$25K annually would be reasonable) for future needs for
transportation and marketing/communication of transportation options and
targeted transportation. Many services that are being requested are available
in Galesburg. There should be very specific routes chosen to meet the most
applicable services that target the demographics and entities this proposal
identifies. The use of targeted transportation that is flexible to deliver
participants to the stated needs (senior center & youth facilities) can be
achieved by ensuring transportation needs are met. An example of targeted
transportation would be if a program at a Community Center(s) ran from
3pm to 6pm the shuttle would pick up at 6pm and make four specific trips or
stops to drop participants off at designated drop-off sites.

• Recommendation #5: Grant $200,000 to an entity or entities located in

Galesburg that are providing entertainment and programming for children
like the Skate Palace (roller rink) as one example. There are other entities
that serve food, teach skill sets and others that could apply for these grants.
No ongoing City of Galesburg costs as these identified entity or entities will
be responsible for being experts in managing their not-for-profits and/or
businesses.

Rationale
The Community Task Force members did extensive research with interviews, HS/JR
school surveys, review of surveys in general and many observational hours and
tours of current facilities. The recommendations made are well aligned with stated
objectives and goals to serve the greatest number of citizens possible within the
resources available.

Execution Strategy
The resources available in Galesburg on this topic was considered; compromise is
imperative for the possibility of this proposal and execution of its recommendations.

Expected Results
Taking the strategy of developing and improving multiple Community Centers, the
City of Galesburg citizens will gain value in opportunities to grow, the citizens will
see city government functioning in a cohesive manner. Each organization(s)
granted funds will be responsible for reporting and if applicable providing audited
materials following General Accounting Practices.

Conclusion
The Community Task was given a very tough assignment by the City Council to
build a stronger foundation of community. The task of serving youth, teens and
seniors can be accomplished with this proposal.

Page 3
Additional Future Consideration
The topic of licensed daycare (birth to five) was discussed and researched
extensively throughout this process. It is concluded that this is a major issue facing
the Galesburg Community. This Task Force does not currently have the tools to
solve the licensed daycare issue in this session. However, it is believed that the City
of Galesburg can be a major facilitator of solving this issue. It is recommended that
the City Galesburg partner with the current licensed daycare providers to physically
grow the capacity at these providers. This can be done through financial support
($2M capital grants using ARPA Fund and the federal contribution from Durbin’s
office) and the city’s ability to write, facilitate and identify capital grants.

Page 4
HT Custer Facility
Profit and Loss by Class
Jan to Dec Budget
** no capital expenditures included**
January February March April May June July August September October November December Total
Income
Total Income Rentals 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 $ 2,100.00
Gross Profit $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 175.00 $ 2,100.00
Expenses
Salaries & Wages 0.00
General Op Staff 4 hours a week $17 272.00 272.00 272.00 272.00 272.00 272.00 272.00 272.00 272.00 272.00 272.00 272.00 3,264.00
Custodial Staff 10 hours a week $17 680.00 680.00 680.00 680.00 680.00 680.00 680.00 680.00 680.00 680.00 680.00 680.00 8,160.00
Total Salaries & Wages $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 952.00 $ 11,424.00
Employee Benefits 0.00

Employee Health & Life 10% Portion Allocated 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 1,440.00
Facility Liability Insurance 0.00
Retirement Expense 76.16 76.16 76.16 76.16 76.16 76.16 76.16 76.16 76.16 76.16 76.16 76.16 913.92
Total Employee Benefits $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 196.16 $ 2,353.92
Payroll Taxes/Work Comp/ Unemploy .04 38.08 38.08 38.08 38.08 38.08 38.08 38.08 38.08 38.08 38.08 38.08 38.08 456.96
Employers FICA .0765 72.83 72.83 72.83 72.83 72.83 72.83 72.83 72.83 72.83 72.83 72.83 72.83 873.94
Total Payroll Taxes $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 110.91 $ 1,330.90
Supplies Purchased 0.00
Program Supplies 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 2,400.00
Staff Mtgs 0.00
Total Supplies Purchased $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 2,400.00
Travel Expenses 0.00
Training 0.00
Total Training/Travel Expenses $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Occupancy
Utilities 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 4,800.00
Custodial Supplies 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 600.00
Occupancy Costs 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 5,400.00
Total Expenses $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 1,909.07 $ 22,908.82
Net Operating Income -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 20,808.82
Net Income -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 1,734.07 -$ 20,808.82

Page 5
YD YMCA & City Partnership
Profit and Loss by Class
Jan to Dec Budget

January February March April May June July August September October November December Total
Income
Total Income $ 0.00
Gross Profit $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Expenses
Salaries & Wages 0.00
Director 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 50,004.00
Total Salaries & Wages $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 4,167.00 $ 50,004.00
Employee Benefits 0.00
Employee Health & Life 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 14,400.00
Facility Liability Insurance 0.00
Retirement Expense 333.36 333.36 333.36 333.36 333.36 333.36 333.36 333.36 333.36 333.36 333.36 333.36 4,000.32
Total Employee Benefits $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 1,533.36 $ 18,400.32
Payroll Taxes/Work Comp/ Unemploy 166.68 166.68 166.68 166.68 166.68 166.68 166.68 166.68 166.68 166.68 166.68 166.68 2,000.16
Employers FICA 318.78 318.78 318.78 318.78 318.78 318.78 318.78 318.78 318.78 318.78 318.78 318.78 3,825.31
Total Payroll Taxes $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 485.46 $ 5,825.47
Supplies Purchased 0.00
Program Supplies 0.00
Staff Mtgs 0.00
Total Supplies Purchased $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Travel Expenses 0.00
Training 0.00
Total Training/Travel Expenses $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Occupancy
Utilities 0.00
Custodial 0.00
Occupancy Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Expenses $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 6,185.82 $ 74,229.79
Net Operating Income -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 74,229.79
Net Income -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 6,185.82 -$ 74,229.79

Page 6
Senior Center (Oaks/VNA)

Page 7
H.T. Custer Facility

Page 8
City of Galesburg PlayZone

Page 9
YMCA Teen Lounge

Page 10
All Stars Sports Academy

Page 11