HOW TO CHAIR A

MEETING IN ENGLISH
by : Ajeng Puspita
Maharani
 1. WELCOMING ATTENDEES AND
STARTING THE MEETING

To Get People's Attention

If I could have your attention, please ?
Could I have your attention, please?
Good afternoon, everyone.

Example :
Good morning everyone, could I have your attention
please?
 1. WELCOMING ATTENDEES AND
STARTING THE MEETING

Welcome the attendees and get things started :

I’d like to welcome you all here today,

now let’s get down to business.
Example :
I’d like to welcome you all here today, my name is Gina Mares and I’m the
Marketing Manager, and this is Jon and he’s the head of the design
department. Now let’s get down to business.
 2. introducing the topic and
outlining the agenda
Introduce agenda of the meeting :
Today’s meeting is about ... We’ll talk about ... The aim of this meeting is to ...
We’ll go over ...

To practice begiining the meeting :

Start with getting the attendees’ attention
then welcome the attendees and get the meeting started
you can introduce the topic of the meeting and outline your agenda
 2. introducing the topic and
outlining the agenda
Example

TGood morning everyone, if I could have your attention please.

I’d like to welcome you all to the meeting today. Let’s begin. The
aim of this meeting is to talk about the marketing strategies for
the next few months. We’ll go over our budget, goals, and
welcome the new hires.
 3. Getting trough the agenda
The first agenda's item :
So, let’s start with ... The first item on the agenda is ...

Example :
So, let’s start with some new business: marketing strategies.
The first item on the agenda is how we can make our online
advertising more effective.
For a Closing statement we can use, I think that covers the
first, or second, or third item. If nobody has anything else to
add, we can continue on to the next item.
 3. Getting trough the agenda
Moving between agenda item :

Let' s move on to the next item........

Now we come to the.............
The final item on the agenda is..................
 4. inviting attendees to
participate
Bring orther to discussion :
what’s your opinion on this?
Would you like to share your thoughts on this question?
Could you add anything to our ideas here?

to hand over to another attendee,

would you like to introduce this item?
I’d like to turn it over to ...
who is going to lead in the next point.
 5. dealing with distractions
and staying on topic Nobody
Professional phrase :

Let’s not get too far off-topic here.

We can discuss that at the end if you feel it’s important.
I don’t think that’s relevant to today’s discussion.
To discuss a later time
I think we should shelve that until next time.
Good point, but let’s table it until the next meeting.
 6. summarizing and concluding
Summarizing :
the meeting.
Before we close, let me just summarize the main points.
To sump up......
In brief,......
Shall I go over the main points?

Concluding
OK, it looks like we ' ve covered the main items for the meeting today.
Right, that' s all for today ' s meeting.
Is there any other business?
Are there any questionsbefore we finish?
thank you :)