Club Activity/Event Charter

Event Summary

Big Picture Details

Project Manager: Aliza Tajani

Event Name: Test Your Club Skills Event Location:

Event Date: Event Duration

Set-Up:
Event Start:
Event End:
Clean-Up:
Big Picture Summary:

Ticket Prices / Date Detail Ticket Outlets:

Food / Drink Specials: Prizes / Contests:

Sponsors: Obligations to
Sponsors:

Budget for Event:

Event Goals :
<List all goals here. Specific, Measurable, Attainable, Relevant, Timely>

<Example 1. To have 175 attend beer garden. To keep track event attendance, a count will be
recorded before and after the event.>

Event Timelines
The following sections will outline all time lines related to your event.

Milestones
Status Date Details

Collect food safety certificates from club workers

Collect ProServe certificates from club workers

Venue selection and availability

Confirmation of all event details

Submit complete Beer Garden Application

Event Implementation

Committee Meeting- All internal stakeholders, event evaluation

Event Analysis and wrap-up

Print and Promotional Communications
What are you using to promote your event?
Type of Material Size Details Quantity

Event Production Schedule: Set up, event logistics and tear down/clean up information
Time Details
Club Event Staffing
Identification of staff required to complete the event, role of each person, time to do the role

Person Role Task Details Time In - Out,

Shift time

*Needs to be specific and well thought out

*Ensure the task is very clear and that the times reflect accurately the length of work required. The
task should keep the volunteer busy until the shift is complete.

Site Map
<Include a diagram copy of your site map
Proposed Budget
<OR you can use Excel sheet, use items to get started, delete what you don’t need, add sections where
you need them>

Item Revenue Expense Total

Advertising

Posters

Handbills

Staffing

Security

Rentals

Food and Beverage Costs

Liquor

Pop

Ice

Food

Ticket Printing

Event Supplies

Dé cor

Entertainment

TOTAL:
Risk Analysis
Risk ID Risk Details Likelihood Impact Mitigation Plan
1 Ie. Overselling liquor tickets Med High Ensure bartenders are aware
that we want people cut off
before they have over consumed.
If patrons have over consumed,
budget has been set aside to pay
for taxi vouchers to get patron
home.

10

11

12

Outcomes and Evaluation Approach:

[Identification of how it will be determined whether or not the club event was successful in meeting its
objectives.]