Contents

Section 1 Introduction .................................................................................................................................. 2

Section 1.1 NS-Web Home Page ............................................................................................................... 3
Section 2 Entering Data in VM ...................................................................................................................... 4
Section 2.1 Creating Voyage ..................................................................................................................... 4
Section 2.2 Adding Leg to Voyage............................................................................................................. 6
Section 2.3 Adding Events......................................................................................................................... 8
2.3.1 If the leg type is operational ........................................................................................................ 8
2.3.2 If the leg type is Unplanned Downtime ..................................................................................... 12
2.3.3 If the leg type is Planned Downtime .......................................................................................... 14
2.3.4 If the leg type is Commercial Off hire ........................................................................................ 16
Section 2.4 Completing Leg..................................................................................................................... 18
Section 2.4 Completing Voyage .............................................................................................................. 19
Section 1 Introduction
Voyage manager has below three main components

1) Voyage: Voyage is basically period of traveling/ operating. The Voyage record acts as a container
for all operational activities that take place during the voyage. To report any activities in Voyage
Manager a voyage record should be created, once it is created you can record all daily
operations and activities during that period against this Voyage. Voyage has below statuses,

2) Leg: A leg is one part of voyage, usually between two points where you start /stop operations.
One voyage can have multiple legs. In NSE we have defined below 4 leg types
a. OPERATIONAL: If the vessel is On Hire or Operational leg type should be selected as
“Operational”
b. PLANNED DOWNTIME: If there is any planned activity scheduled and vessel is not
operational then leg type should be selected as “PLANNED DOWNTIME”
c. UNPLANNED DOWNTIME: Due to any unavoidable circumstance’s vessel is not
operating then leg type should be selected as “UNPLANNED DOWNTIME”
d. COMMERCIAL OFFHIRE: If the vessel is not operational due to commercial activities
then leg type should be selected as “COMMECIAL OFFHIRE”
Leg has below statuses,

3) Events: Events are the activities that are performed during Voyage. In Voyage Manager events
gives us ability to report all the activities into system so that those can be reported, measured
and tracked. In NSE we have defined various events which are categorized as per the Leg type as
follows

Leg Type Event

Operational Daily Report
Unavailability of spares
Equipment Failure
Certification Issues
Fire/Flood/Collision/ Grounding
Unplanned Downtime
Failed Client requirement fulfillment
Failed MSM requirement fulfillment
Local content issues
Emergency dockings
 Extension of an existing docking
IT Issues
Relocation
Maintenance days
Planned Downtime Dockings
Survey & audit
Mob/de-mob
Reason per sales funnel
Mobilization / demobilization
Commercial Off hire
Warm lay-up
Cold lay-up

Events has below statuses,

Section 1.1 NS-Web Home Page

Section 2 Entering Data in VM

Section 2.1 Creating Voyage

1) Click the Voyage Wizard icon

2) Enter Voyage Details

3) Enter a New Voyage No. (editable in planned status – must be unique per vessel)
4) Vessel Schedule: This is the step to add the legs for the voyage
5) Click Add Leg (See the section on voyage legs in this document for details on how to perform
this step)

Leg Details includes entering:

• Charterer, Loading Condition, and Type from dropdown menus
• Departure (Local) – Port, Estimated Time fields
• Arrival (Local) – Port field
Click Save on Add Leg Screen
Click Next on Voyage Wizard
Section 2.2 Adding Leg to Voyage

1) Click on Add Leg

2) Enter Details, make sure you select proper Leg Type

3) Fill up all details and click on Save

Section 2.3 Adding Events

2.3.1 If the leg type is operational

1) Create Daily Report Event

2) Click on Daily report icon from home page
3) Enter the summary details, if departing from port or offshore field then select the departure
option as Yes, enter the start and end time

4) Enter weather details

5) Enter fuel, Lubricant and water consumption details

6) Enter the voyage activities, there are various activities added. Please select all the appropriate
activities performed during the event and enter date and time for the same. You can add
additional comments if required, click on Save
7) Once all information is filled you can click on Save button on bottom and then complete the
event by clicking complete button on top

8) Please enter daily report daily in order to track the details

9) When you arrive make sure you select arrival as Yes on daily report
2.3.2 If the leg type is Unplanned Downtime

1) In unplanned downtime you must select the correct event to specify the cause of downtime,
the cause of downtime can be as follows
a. Unavailability of spares
b. Equipment Failure
c. Certification Issues
d. Fire/Flood/Collision/ Grounding
e. Failed Client requirement fulfillment
f. Failed MSM requirement fulfillment
g. Local content issues
h. Emergency dockings
i. Extension of an existing docking
j. IT Issues

2) Select the proper event from home page

3) When creating first event of downtime then select the Departure as Yes, enter the date when it
goes on downtime, enter the remarks then click on save and complete

4) If the downtime is more than one day, then please create the daily report and continue to enter
details
5) When coming out of downtime please create same event of downtime but this time select
Arrival as Yes, enter the remarks then click on save and complete
2.3.3 If the leg type is Planned Downtime

1) In Planned downtime you must select the correct event to specify the cause of downtime, the
cause of downtime can be as follows
a) Relocation
b) Maintenance days
c) Dockings
d) Survey & audit
e) Mob/de-mob

2) Select the proper event from home page

3) When creating first event of downtime then select the Departure as Yes, enter the date when it
goes on downtime, enter the remarks then click on save and complete

4) If the downtime is more than one day, then please create the daily report and continue to enter
details
5) When coming out of downtime please create same event of downtime but this time select
Arrival as Yes, enter the remarks then click on save and complete
2.3.4 If the leg type is Commercial Off hire

6) In Commercial Off hire you must select the correct event to specify the cause of downtime, the
cause of downtime can be as follows
a) Reason per sales funnel
b) Mobilization / demobilization
c) Warm lay-up
d) Cold lay-up

7) Select the proper event from home page

8) When creating first event of commercial off hire then select the Departure as Yes, enter the
date when it goes on off hire, enter the remarks then click on save and complete

9) If the off hire is more than one day, then please create the daily report and continue to enter
details
10) When coming out of off hire please create same event of off hire but this time select Arrival as
Yes, enter the remarks then click on save and complete
Section 2.4 Completing Leg
When vessel goes form one state to another i.e., from operational to off hire then you can complete the
existing leg and open new leg with leg type

1) Make sure all events are completed

2) Leg must have departure and arrival both events
3) Click on Edit Voyage

4) Select the open leg, click on complete Leg and then click on Save
Section 2.4 Completing Voyage
When vessel goes form one charterer to other then you can complete the existing voyage and open new
voyage

1) Make sure all Legs are completed

2) Click on Edit Voyage

3) Click on complete voyage option on top and then click on Save