UNDP Evaluation Guidelines

June 2021 update

Evaluation process checklist

STE
ACTIVITY TIME SCHEDULE RESPONSIBILITY
P
 Evaluation commissioner
 Evaluation manager
Six months before proposed
ONE

Evaluability check  M&E specialist/ officer or focal

commencement
point
 Programme/ project officer
 Evaluation commissioner
 Evaluation manager
Three to six months before  M&E specialist/ officer or focal
Draft TOR
proposed commencement point
 Evaluation reference group
 Programme/ project officer
TWO

 Uploaded to ERC two weeks

Final TOR  M&E specialist or focal point
after completion of the TOR
 Evaluation commissioner
 Evaluation manager
Recruit evaluation One month prior to proposed
 M&E specialist or focal point
team commencement or earlier
 Operations team
 Programme/ project officer
 Evaluation commissioner
 Evaluation manager
Inception report According to the TOR (two to four  M&E specialist/ officer or focal
review weeks after contract signing) point
 Evaluation reference group
 Programme/ project officer
Data collection and According to the TOR and inception
 Evaluation team
field visits report
 Evaluation commissioner
Immediately on reception  Evaluation manager
Draft report review according to the TOR and inception  M&E specialist or focal point
THREE

report  Evaluation reference group

 Programme/ project officer
Audit report and According to the TOR and inception
 Evaluation team
comments report
Final report According to the TOR and inception
 Evaluation team
completion report
Final report Uploaded to ERC within two weeks
 M&E specialist or focal point
uploaded to the ERC of receipt
Project and outcome evaluations:
Management  Evaluation manager
within six weeks of the final report
response and key  Evaluation reference group
UNSDCF evaluations: within two
actions  Programme/ project officer
months of the final report1
Final management Uploaded to ERC within six weeks of  M&E specialist or focal point

1
 UNDP Evaluation Guidelines
June 2021 update

receipt of the final evaluation report

response UNSDCF evaluations: within two
months of the final report
 Evaluation manager
Update ERC at the end of every
Quarterly follow-up  M&E specialist or focal point
quarter
on key actions based on inputs provided by
FOUR

programme units
Management
When all planned actions have been
response and key  M&E specialist or focal point
completed or after five years
actions closed

1
UNEG Guidelines, 2012, UNEG Guidance on Preparing Management Responses to UNDAF Evaluations give a generous two
months for the finalization of management responses.