Resignation Letter: Is a letter written by an employee to announce

his/her intent to leave a position or office of employment currently held.

October 4, 2019

Ms. Joyce Michaels

CEO
ABC Company
15 Main St.
Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff

accountant. My last day of employment will be December 1, 2019.

I received an offer to serve as senior accountant of a Fortune 500 company, and after
careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of
the highlights of my career was collaborating with you to automate ABC Company’s
accounting, financial and balance systems and setting up your accounting
infrastructure. Your company is poised for continued growth and I wish you much
success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue
to function smoothly after my departure. I am available to help recruit and train my
replacement, and I will make certain that all reporting and records are updated before
my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and
your staff all the best and I look forward to staying in touch with you. You can email me
anytime at jones@somedomain.com or call me at 555-555-5555.

Sincerely,

Roberta Jones
 Sales Letter: A sales letter is used to introduce the contact and
generate

From:
SYT Appliances
Kanpur
Uttar Pradesh.

22 July 2019.

To:
Manas Bhatnagar
General Manager
RMTP Ltd
Kerala.

Subject: sales proposal letter.

Dear Sir,

I am proud to introduce to you our company SYT Appliances and Applications.

We have been in the business of the sale of electronic equipment and software
for the last ten years. We are glad to inform you about the good quality and
national reputation of our products and services. It will be our pleasure to provide
you with our products at reasonable prices and cater to your technical needs.

Our new launch is an accounting system management system. This system has
been designed by our competent engineers who have taken into consideration
the needs of business firms operating today, including legal compatibility.

If you would like to purchase the applications, we are happy to provide you with a
free demonstration. We are expecting a positive response.

Thanking You.

Sincerely,

Varun Kumar
SYT Appliances and Applications.
 Letter of Acknowledgement: Is a document used by businesses to
formally acknowledge the receipt of something.

September 21, 2019

Fred E. Sherman, Secretary

The Paramount Institute
P.O. Box 323
Orlando, FL 32822

Dear Mr. Sherman:

Thank you for your letter regarding the privacy of your healthcare information.
The purpose of this letter is to let you know that I will conduct a thorough review
of the issues you raised. You can expect a response within 30 business days.

Patient and family satisfaction are very important to us. Your feedback helps us
identify areas where further improvement may be needed.

Thank you, again, for taking the time to share your concerns. If you have
questions, please do not hesitate to contact me at brawncarol@yahoo.com

Sincerely,

Carol Brawn
 Endorsement Letter: Is a support, authorization, approval
of something,

August 25, 2019

American Society for Dermatologic Surgery

5550 Meadowbrook Drive, Suite 120
Rolling Meadows, IL 60008
Fax: 847/956-0999

Attention: Membership Department

RE: Mikel Oxmaul

As a Fellow of the American Society for Dermatologic Surgery, I endorse the

application of Dr. Oxmaul for membership into the Society.

I have known Dr. Oxmaul for 10 years and have found him of being aware of
others’ reactions and understand the possible causes, teach others how to do
something and being aware of others’ reactions and understand the possible causes.

Please contact me in gmail account DeckardShaw@gmail.com any additional

information in support of this application.

Sincerely,

Dr. Deckard Shaw

Application Letter: Is a personal letter that is typically used to apply for a job. In the
more common "job application" context, these letters are sometimes referred to as
"cover letters"
May 17, 2017

Susana C. Smith
12345 Maple Lane
Janesville, MA 55555
Angela Adams
Janesville Consolidated Schools
54321 West Oak Avenue
Janesville, MA 55555

Dear Ms. Adams:

As an experienced elementary school teacher committed to

developing lifelong inquisitive learners, I'm confident my skills
and background align perfectly with the requirements of your
recently advertised fourth-grade teaching position.
Enclosed is my resume outlining my expertise in classroom
management, curriculum planning, and teacher-parent relations.
My credentials include a history of creating rigorous and relevant
lesson plans in reading, mathematics, language, science, and
social studies, incorporating both play and hands-on teaching.
I'm also committed to building strong relationships with students
and their families, as demonstrated by my past experience
volunteering at PTO events throughout the school year and
serving as a teacher liaison during the summer reading program
at the North Oak Public Library.
Thank you for your interest and consideration. I look forward to
hearing from you again.
Sincerely,

NOTIFICATION LETTER: This letter is to notify the recipient that the

bill is overdue.

Susana C. Smith

July 5, 2019

Ted Wilson
515 Ramey Ct.
Laramie, WY 82063

Dear Mr. Wilson:

Thank you for shopping with us. You are a valued customer.
We appreciate your business and know that you want to keep
your account current with us.

On May 15, 2019, you purchased merchandise worth

$319.04 from our store in Laramie. Your payment of $100 is
now overdue.

In the credit agreement you signed, you agreed to pay off

your bill in three payments. The first payment of $100 was
due June 15, 2019. Please send this amount now.

Failure to pay on time may affect your ability to charge

merchandise at our store. Thank you for your prompt
attention.

You may call me at 800-555-9875 if you have any questions

or concerns. Your continued patronage is important to us.

Sincerely,

Mary West
Credit Manager

Inquiry Letter: This letter inquires why the bill isn’t being paid. It
assumes that the bill is overdue.

September 5, 2019

Frank Wilson
515 Ramey Ct.
Laramie, WY 82063

Dear Mr. Wilson:

Is there some reason you have not paid your bill of $319.04?

In the credit agreement you signed, you agreed to pay off

your bill in three payments. Your total bill is now overdue.
Please send $319.04 within 10 days. If you have any
questions or concerns regarding this bill, please contact me
at 800-555-9875 by September 10.

Failure to send the full amount by September 15 may mean

that your bill is turned over to a collection agency. Your
prompt attention is urgent to protect your credit.

Sincerely,

Mary West
Credit Manager
 Rejection Letter: A letter sent by a company or organization saying that
someone has not been chosen for a job, course of study.

November 16, 2019

M.D. Easton
Cranston County Democratic Chairman
995 Rapid Run Rd.
Marion, KY 41503

Dear Mr. Easton:

I regret that I will be unable to run for County Commissioner

as we discussed last Friday. It is flattering to be asked, but
circumstances do not allow me to run for office at this time.

I am declining because of prior commitments to my family

and my business. I would not have the time to campaign or
to devote to the position because of the prolonged illness of
my mother and the amount of travel required by my
business. I shall continue to actively support the Democratic
Party, through both volunteer efforts and monetary support.

Thank you for considering me. I appreciate your

understanding.
Sincerely yours,

Duke Snow

Job Application: This letter responds to a job advertisement; it includes the

background of the writer and asks for an interview.

April 19, 2019

Janet Armstrong
Taggerty and Sons Publishing
673 South Michigan Ave.
Chicago, IL 60603

Dear Ms. Armstrong:

I am writing in response to your advertisement in the December issue

of Publishers Monthly Journal, in which you announced an opening
for a sales representative with Taggerty and Sons Publishing.

I have five years of retail experience in the book industry. For the past
three years, I have managed Books for Us, an independent bookstore
located in Rolling Hills. I am familiar with the products that you
publish and believe my experience as a retailer and with the buying
public would benefit your company. As the manager of an
independent bookstore, I have demonstrated my ability to set goals
and complete projects in a timely and thorough manner.

In my current job, I am responsible for buying both new publications

and backlist inventory as well as analyzing sales trends using a
computerized inventory system. I have a B.A. in English literature,
and I am an active participant in local writers’ workshops. I have
enclosed a copy of my resumé for your review.

I would like to meet with you and will contact your office the week of
April 27 to determine if an interview may be arranged. If you wish to
contact me before that date, please call 555-2434.

Sincerely,

Letter of
Frances termination: Is a document that details events leading up to and
Hatcher
including the employee's last day of employment.

January 17, 2018

Tracy Pope
HR Director
ABC Company
123 Anywhere Street
Somewhereville, Best State 88889

Mr. Ryan Francom

456 Somewhere Road
Best Town, Best State 88888

Dear Mr. Francom:

We regret to inform you that your employment with ABC Company is hereby
terminated immediately.

Despite verbal and written warnings about your performance, you have not
obtained the performance objectives we set on 11/5/2009 and reviewed again on
12/10/2009. Please return your desk key and id badge to the security desk.

As part of your separation from ABC Company and per company policy, we will
be providing you with two weeks’ severance pay. Please also note that all other
benefits will end on the termination date including your health and dental
insurance. Please contact the health insurance company directly for information
on COBRA options.

Should you have any questions about your benefits or other details about your
termination, please contact Mike Speth in HR at (123) 456-7890.

ABC Company wishes you the best in your future employment.

Sincerely,

Tracy Pope

Business
Letters
Submitted by: Ruel O. Acabal

Course: BSInt-II