ADMIN CALENDAR

MONTH ACTIVITY
ERODE KG - Classroom readiness with board,materials

ERODE KG -Handing Over classroom stationery to staff

ERODE KG -new registers -outpass,inward/outward,attendance to be ready

ERODE KG -Leave cards to be ready for staff

ERODE KG -New joing staff acknowledgement and document collection as instruction by

HR - ID GENERATION,BIO-METRIC ACCESS

ERODE KG -Sharing the student list with class teachers to name shoe's,bag rack,shoe
rack

ERODE KG -verification with transport department with children using school van

ERODE KG -verification with accounts department for fee payment pending

ERODE KG -Documents collection from parents for those yet to

submit(aadhar,community,vaccination chat)

ERODE KG -Store stock maintenance

Handing Over ID card to Class Facilitators

Ensuring all students received uniform, ID card & Books
JUNE Admin Meeting with Admin Director
New joing staff acknowledgement issue
Campus rounds
Sharing the boarders list to head of boarding for physical verification in the dorm

Sharing the transport list to transport manager for physical verification in the bus

First Term fee pening followup

Preparation for Gr.XII TC
Grade XII - certificate issue as per students
Admin Meeting with Admin Director
CT files to sending to respective campuses.
Gr.IX & XI - Registration form issue
CT files to sending to respective campuses.
Admin Meeting with Admin Director
Long absent list from academics
Admin Meeting with Admin Director
Campus rounds
Gr.IX & XI - Registration form issue
Updating section wise list in icampus
Admin Meeting with Admin Director
MONTH ACTIVITY
ERODE KG -EMIS Data entry for new children and section/grade wise allocation cross
check
ERODE KG -EMIS - Staff datas Update

ERODE KG -caution deposit receipt writing in parallel with register

ERODE KG -Prekg children to board vans and its verification

ERODE KG -Store stock maintenance & arrangements of new stock accordingly

Uniform, house T-shirt , shoes - Third lot order
Campus rounds
1. EMIS - checking
EMIS - Promotion, TC
2. EMIS - Staff datas Update

Fee Followup

Admin Meeting with Admin Director

JULY
Old records and registers maintained in the front office need to shift to the store room.

Admission Register writing

1. Registration Forms Collection
2. TC issue for Grade I to XII
Admin Meeting with Admin Director

EMIS - Staff datas Update

Admin Meeting with Admin Director
Campus rounds
Deposit receipt writing
Coordinating with academic team for questions paper for entrance exam
Admin Meeting with Admin Director
ERODE KG -Uniform price chart from accounts for extra pairs
ERODE KG -Notebook request for next academic year to purchase department
ERODE KG -To submit caution deposit refund forms to accounts
ERODE KG -Store stock maintenance & verification with icampus
Admission Open for the next
academic year - Email to parents
Admin Meeting with Admin Director
Campus rounds
AUGUST The caution deposit books have to submit to the managing director’s signature.
Fee Challan checking
Admin Meeting with Admin Director
The new registers should be ready to get parent’s sign to issue the caution deposit
receipts
Admin Meeting with Admin Director
Campus rounds
 MONTH ACTIVITY
Second Term Fee circular
Grade IX & XI - Datas Typing & Checking
ERODE KG -Store stock maintenance
ERODE KG -Pending documents collection from parents for those yet to
submit(aadhar,community,vaccination chat)
Admin Meeting with Admin Director

Fees structure file to be maintained for the next academic year

Admin Meeting with Admin Director

Campus rounds

The Caution deposit refund applications should be submitted to accounts department.

SEPTEMBER Admin Meeting with Admin Director

Reminder mail For Second Term Fee Pay
Issuing the caution deposit receipts to parents
Last day for Second Term Fee Payment
Admin Meeting with Admin Director
Second Term Fee Follow up - Email
Gr.X & XII - final work
Admin Meeting with Admin Director
Aadhar no checking in EMIS for student
Late Fee Updation
TC student file transferred to Box file (Gr.i to XII)
Admin Meeting with Admin Director
ERODE KG -Vijayadasami admission process
ERODE KG -rest rooms- Deep cleaning
ERODE KG -New classroom arrangement based on new children admission
ERODE KG -Store stock maintenance
ERODE KG -Uniform and note books to new children
ERODE KG - EMIS - to update EMIS with ICAMPUS
The phone calls to be done to the parents to refund the cheques
Admin Meeting with Admin Director
OCTOBER Campu rounds
Second Term Fee followup
1. SAFAL Registation - CBSE
Admin Meeting with Admin Director
Art integration updation - CBSE
Admin Manger need to visit other campus
Admin Meeting with Admin Director
Admin Meeting with Admin Director
EMIS - to update EMIS ID to ICAMPUS
 MONTH ACTIVITY
ERODE KG -The next academic year stationery/materials request to be collected from
academic team
ERODE KG -Store stock maintenance

The next academic year materials to be ordered - Admin

Campus rounds

Reminder calls to be done for the expiring refund cheque.

Need to conduct review meeting with purchase, stores regarding Idcard photo session
& Uniform material
NOVEMBER Uniform consent slip to parents - CBSE

Admin Meeting with Admin Director

QAAF process to start - CBSE Board

Admin Meeting with Admin Director

Parents Orientation program for grade X- Regarding garde XI group selection & issuing
of screening form
Admin Meeting with Admin Director
Campus rounds
Second Term Fee followup
ERODE KG -Uniform mearument with vendor for next year

ERODE KG -Uniform mearument consolidation report to stores

ERODE KG -Student photo capturing process for next year ID CARD

ERODE KG -Store stock maintenance

Admin Meeting with Admin Director

Uniform mearument link to new admission students

Uniform measurement
Uniform measurement
SQAAF COMPLETION - CBSE
Uniform measurement
December TC circular Email
Campus rounds
Third Term Fee challan checking

Collection of Rs.20000 for grade 11 admission confirmation

Admin Meeting with Admin Director

Third Term Fee circular to parents

Last date to collect TC form
Admin Meeting with Admin Director
Campus rounds

Uniform first list to stores

MONTH ACTIVITY
Admin Meeting with Admin Director
MONTH ACTIVITY
ERODE KG -Vacancy calculation for next year and classroom planning with academic
team
ERODE KG -Store stock maintenance
ERODE KG -Appraisal from process
Reminder Email - Third Term Fee Payment
Grade XI old students final list
Admin Meeting with Admin Director
Campus rounds
No due preparation for Gr.X & XII
Practical work - staff relieving (Internal & External) - CBSE
JANUARY Last date for Third Term Fee Payment
Admin Meeting with Admin Director
Grade IX & XI Book distribution
Third Term Fee Followup
Admin Meeting with Admin Director
Updating vacancy list with respect to new admissions
TC file checking
No due prepation for Gr. I to XI
Admin Meeting with Admin Director
Campus rounds
Third Term Fee Followup
ERODE KG -Store stock maintenance
Board Exam Work
Admin Meeting with Admin Director
No due for Grade ( 1 to XI)
Hall ticket Issue
Fee Follow up
Feburary Grade XII - name list checking in Icampus
Admin Meeting with Admin Director
Admission Followup
Admin Meeting with Admin Director
Campus rounds
Meeting regarding - Uniform distribution , Book distribution date & school reopening

ERODE KG -Next year school reopening dates confirmation with management and
communication with parents
ERODE KG -Store stock maintenance
Admin Meeting with Admin Director
Campus rounds
First Term circular preparation
Board Exam Work
Admin Meeting with Admin Director
MARCH Distribution planning
First Term challan checking
Admin Meeting with Admin Director
Campus rounds
First term fee circular to parents
Changes in Food, Transport & boarding options
Admin Meeting with Admin Director
MONTH ACTIVITY
Uniform & shoes - Second lot order
Admin Meeting with Admin Director
ERODE KG -Parent orientation dates confirmation with management and
communication with parents
ERODE KG -school reopening circular with timings to parents
ERODE KG -Store stock maintenance
ERODE KG -Left stationary in classrooms collection and seggration for next year usage

Mess list to FB

First Term fee reminder to parents

Board Exam papers sending to CBSE

Section wise list from academics

April Last Day for first term fee payment

Books & uniform distribution

Books & uniform distribution

Books & uniform distribution

Books & uniform distribution

Fee pending email to parents
Campus rounds
First Term Fee followup
OECMS - Finalized
TC Generation
ERODE KG -Student file preparation and document verification - grade/ section wise
arrangement
ERODE KG -Get ready with student ID card
ERODE KG -Reminder email - School reopening, Detail - School timing, dropping area for
private transport students, break time & lunch time, broadcast number
ERODE KG -classrooms/rest rooms/store room- Deep cleaning
ERODE KG -Asset management
Promotion work in icampus
MAY Section wise updation icampus
Parent portal updation in notification
ID card printing & sorting work
Get ready with student ID card
Reminder email - School reopening, Detail - School timing, dropping area for private
transport students, break time & lunch time, broadcast number
Giving student list to class facilitators, boarders, mess, transport
MONTH ACTIVITY
Ensure newspaper and subscription to the school library , boarding house and front
office is ready for the entire academic year