ITS America Coordinating Council Meeting

VIA Teleconference
Friday, November 2, 2007
11:00AM EST

UNCONFIRMED MINUTES
All attachments are available through ITS America

ROLL CALL AND ANTITRUST, PAST MINUTES APPROVAL – McGowan

Chairman
Pat McGowan
Bill Gouse Pete Costello Rona Hapsari
Micki Bunn Rob Jaffe Heather Young
Brendon Hemily Chris Lane Larry Schulman
Manny Puentes David Ridgley Sabrina Quirarte
Jan Urbahn Laura Rogers Bill Anderson
Dan Murray Mike Noblett David Zavattero
Durga Panda Suzanne Murtha

Chairman, Pat McGowan called the teleconference of the ITS America Coordinating
Council to order at 11:00 AM, November 2, 2007. A quorum of voting members of the
Coordinating Council was present. Pat reminded participants of the ITS America
Antitrust Policy.

DOT REPORT – Kate Hartman

No Representative from U.S. DOT present.

ITSA PRESIDENT’S REPORT & BOARD OF DIRECTORS – Bill Gouse

Bill Gouse reported that Scott was at ITS Midwest. I am sure Scott would want me to
report on that we sent a proposal over to U.S. DOT, a best and final technical proposal.
We included a lot of support for current forum projects and also general support for
future forum projects. Also we are in the budgeting process here and I have requested
staff hours to support each forum, this will include staff support for Coordinating Council
and the all the forums.

Steve Kuciemba resigned and his final day will be November 9, 2007. Scott is in the
process of interviewing for this position.
World Congress – Mike Noblett

Mike reported that we had a good showing in Beijing, our goal was to get about 200
people there and I think we exceeded that by about 80 registrations. A lot of very high
level public sector folks there. From our side we had Shelly Row and Paul Brubaker. It
was really well received; I think the Chinese were very happy.

As far as New York World Congress, we have a couple of meetings coming up. We have
a face to face meeting during TRB. We also had one on the 29th of October in New York.
I f anyone is interested in participating or helping out please contact Edgar Martinez or
myself. The planning of the VII demos are underway but we still need a lot of help,
logistics, marketing and engineering.

After TRB, there is going to be a meeting of the International Program Committee on

February 4 and 5, 2008. We will finalize all of the Sessions for New York at this meeting.
This meeting will be held near Dulles International Airport. If interested in attending
please contact Bill Anderson or Rick Wieland.

There is a November 9, 2007 meeting in New York. This is the Organization VII
Demonstration Committee meeting. November 8, 2007 we will hold an 11th Avenue
Theatre committee meeting.

Review of Action Items – Bill Gouse

• Big Five: Ongoing

o Developing an analysis that shows organization members and what
forums and special interest groups they are members of. This is a
tool used to help grow activity throughout the forums. This is a
continuous work in progress. It will be updated on the web site.
o Forum Core Functions. It is also on the meetings webpage as a
Power Point - Special Interest Groups. Forum chairs need to review
and if they have any questions they need to send recommended
changes/comments back to Bill Gouse.
o Three year active history report 3 years back is posted on the web
site. Action for the Forums is to get a 3 year projection of projects.
Something to set milestones.
o Two pagers: It is going to be a publication for existing and new
members of ITS America. It will be an ITS America Handbook. It
will let everyone know what projects we have done, which ones we
are now participating in and which forums are doing what. The roles
of all of the Councils and Forums. There will be updates yearly and
also possibly putting the annual report in this handbook.
o Work Plan: Is up on the web site and it is always a work in progress.
Forum Updates: – All

o HSPS:
o Working on White paper from Round Table Discussion at AM07
 We are intending on submitting this as a technical paper; possibly get
this published in an ITS Journal
o Working on a potential Special Sessions for World Congress, we are talking
to ITS leaders in the UK and are hoping to get an International flavor in a
session on security and safety
o PSAG: We held a PSAG meeting October 25, 2007, U.S. DOT is very
engaged in this group of folks. U.S. DOT has asked the PSAG group to
possibly change the name of PSAG.
 Going to try and hold one of the meetings within NRITS 2008 in
Anchorage, Alaska
 Possibly do a workshop in this venue
 We would like to get first responder information activity, gaps and
send feedback back to U.S. DOT
 U.S. DOT has asked us to be engaged in NG911
o HSPS is would like to submit a change of name to the forum. We feel like the
forum has gotten run down since we have added Homeland Security.

• PEA:
o D-Bay Project
 In the process of updating
o Showcase possible projects, Future vision on congestion/pricing. Possibly
develop some type of guidelines on congestion pricing.
o PEA12; Comprehensive Plan 2008; we are being proactive and looking;
Working on direction for the future to work with other Forums.
• INFO:
o Approval for INFO07; Congestion Mitigation Initiative & Information
Collection and Dissemination, Motion: Pete Costello Second Micki Bunn;
Council Approved
o Existing project INFO06 Transit Weather Maintenance Decision Support
System, we are looking for funding.
• ATCE:
o FHWA had published a notice of proposed rule making on regarding a
national tolling system. Addressing the vehicle communications system using
the 5.9 GHz spectrum, this is reserved mainly for the use of vehicle safety,
car to car communications. ATCE is starting to assemble comments about
this; the deadline is November 17, 2007. I contacted Pat and asked him if the
forum could have a preliminary acceptance of this project. I am making a
motion to approve this project as ATCE 50. This project was approved by
the Council.
• CVFM:
o We had our CVFM forum meeting in Traverse City, Michigan. We tagged on
to the end of the last two days of NRITS. We would like to get more industry
involved. Get more carriers to attend these meetings. We are going to start a
pow wow and see what Commercial VII should be since the Commercial
Vehicle Industry are already using numerous wireless applications.
o We had a survey go out to the folks that were present at the meeting and we
have placed the results on the CVFM website along with all of the
presentations that where given at the meeting.
o JPO was happy about the quality of the meeting, some of the comments
where that the attendance was not big but the Quality was huge.
• TSOP:
o Project activities with the Center to Center Communications, we are doing a
second round of surveys, of the arterial map and freeway operators. Try and
find out what their current procedures and guidelines they are using
 Hopefully complete this by the end of January
o Dynamic message sign has completed its first draft of the White Paper and
the project team is making changes to that and then we will meet and find out
how it will be released.
o We are looking at holding a winter TSOP meeting during TRB.
o Next week there is a ICM requirements workshop meeting that is being held
in the Washington DC area, at the Maryland I-270 corridor site.
• RITE:
o RWIS class was sold out at NRITS conference
o Getting evaluations from the Boston Architecture Workshop, the reviews are
very strong; we are going to try and do two more of these
o Currently working with the Regional Transit Training Consortia , ITS in
Maryland and Washington DC training group; to coordinate transit training
for the transit agencies in the mid Atlantic region
o Linking PCB courses with forum website projects; we are finalizing the
matrix
o Israel doing a workshop on architecture and they will be holding a third
annual ITS Israel meeting, sometime in April. They would like to encourage
American companies from ITS America to participate in the conference and
participating in the exhibitions to sell products.
• PT:
o Been focusing this month on trying to regroup and get the membership list in
order. We have 18 new members in the PT forum. We are cleaning up and
updating the PT Forum distribution list.
o Asked by U.S. DOT to look into transit related VII, we are looking at this to
see if Transit can do something at World Congress with VII.
Other Business:

• Rural SIG
o In October in Traverse City, Michigan – Michigan DOT, ITS Michigan, U.S.
DOT, and ITS America sponsored the 2007 National Rural ITS (NRITS)
Conference October 7-10 at the Grand Traverse Resort. With more than 228
ITS professionals from 38 states and 3 Canadian provinces, 29 vendors, 18
poster displays, one sold out training course, and 28 technical sessions
hosting more than 70 presentations on a variety of rural ITS topics.

• Winter Workshop
o Proposed January 17, 2008 from 1 – 5 PM, it was approved to hold winter
meeting on this date.
o If you have agenda items that need to be addressed please send them to Pat
McGowan or Chris Lane.
o In May we are having a lot of changes in the Councils and Forums; we need
to address this before May gets here.

Adjourned: 12:10 PM Motion: Urbahn Second Bunn

NEXT TELECONFERENCE:

December 7, 2007, 1 PM Eastern