Ledyard Public Schools Final

Price Estimate for:
Ledyard Public Schools

Prepared by:
Steven Hock
Major Account Executive
Canon Solutions America, Inc.
Date: 6/5/19
This proposal utilizes the Omnia Partners Contract

Table of Contents
Executive Summary……………………………………………………..Tab 1
Corporate Profile…………………………………………………………Tab 2
Canon Service Overview/ Service Level Commitment….Tab 3
Canon imageRUNNER Advance Overview……………………Tab 4
Canon Recommendation…………………………………………….Tab 5
Financial Summary………………………………………………………Tab 6
References…………………………………………………………………..Tab 7
Implementation Plan…………………………………………………..Tab 8
Canon Brochures and contracts…………………………………..Tab 9
Wethersfield IDC Case Study………………………………….......Tab 10
Required Forms…………………………………………………………..Tab 11
ExecutiveS um m ary
CanonS olutionsAm ericaisthedirectsalesand servicesubsidiary ofCanonU S A. Headquartered in

M elvilleN ew York,CanonS olutionsAm ericaprim ary m issionistoim proveefficiency and docum ent
processesinorganizationsofallsizesand industries,w hilehelpingthem reducew aste. T hisis
accom plishedthroughthestrategicim plem entationofservices,technology and supportoptionsthatare
uniquetoeachcustom er’soperationrequirem ents.
Canontechnology continuestosetthebarforinnovation,quality,productivity,reliability,and energy

efficiency,and w eareproud tobepartofthatheritage.W earecom m itted toupholdingtheexcellence
oftheCanonbrand.
• CanonhasanestablishedleadershippositionintheU .S .intheareaofofficeim aging– ranked#1 in

thetotalcopierofficem arket,totalblack-and-w hitem arket,and totalcolorm arket.S ource:Gartner
Group
• CanonisoneofInterbrand’s100 BestGlobalBrands,ranksam ongtheFortune500,and isalsothe#4

T opJapanBrand for2018.S ource:Interbrand
• Asatechnology leader,Canonconsistently investsnearly 10% ofnetsales(alm ost$3 billionin2018)in

researchand developm ent.
• For33 years,Canonhasranked am ongthetopfiveU .S .patentholdersand hasheld the#3 positionfor

thelasteightyearsrunning(asof2018)
Justlikeno tw oorganizationsarealike,notw osolutionsshould bealike,either.T hat’sw hereour

creativity com esin.O urtalented team ofexperts,analysts,and representativesw illw orktogetherto
craftasolutionthatisuniquetoyourspecificneeds.W earealw aysthinkingofinnovativew aysto
increaseyouruptim e,yourreturnoninvestm ent,andyourefficiency.W eprovidesolutionstoim prove
yourw orkflow andm ore.
O urlocalteam isuniquely positioned toserveL edyard P ublicS choolsbased uponourstrongtrack

recordw ithintheConnecticutK12 m arket. W ehavem any satisfiedclient’sthatw e’vehelptoachieve
operationalefficiency w hileim provingtheproductivity ofteachersand staff. Asanexam pleofour
w orkistheenclosed IDC casestudy onW ethersfieldP ublicS chools.
Based upontheinform ationshared,w e’veprovidedourinitialrecom m endationforyourreview . W e

feelthatthereisanopportunity to furtherrefineourrecom m endation. How ever,yourteam sinput
w ould needed.
T hankyou fortheopportunity to subm itourproposaland recom m endation. W elookforw ardto

hearingfrom you.
R egards,
S teveHock
CanonS olutionsAm erica,Inc.
Canon imageRUNNER Advance Gen 3.3 Overview
Canon imageRUNNER Advance Gen 3.3
The Canon imageRUNNER Advance Gen 3.2 Line is designed to improve

office productivity and to deliver high-quality color output for demanding
office environments. These intelligent systems provide an intuitive user
experience and support Canon's holistic business solutions.
Workflow Efficiency
• An intuitive user interface with a large, responsive color touch-screen with smartphone-
like usability helps make carrying out tasks easy.
• My ADVANCE enables a unique, personal experience, creating a customized user
experience tailored to meet each user's workflow needs.
• Canon's MEAP platform supports a range of integrated solutions designed to simplify
workflow and achieve a holistic business solution.
• Scalable support for mobile and flexible work styles can help increase efficiency by
allowing workers to capture or print documents and access certain cloud applications.1
• Scan and convert documents to Searchable PDF(IRIS) Microsoft ® Word, and Microsoft
® PowerPoint® files through a single-pass, duplexing document feeder that holds up to
150 originals.
• Intelligent features, such as motion sensor technology to wake the device from sleep
mode and the ability to remove blank pages when scanning, help maximize
productivity.
• uniFLOW Online Express enabled
Security1
• Control who has access to the device with authentication by using the standard
Universal Login Manager application.
• Help limit unauthorized distribution of sensitive information with an array of standard
and optional document security features.
• Help facilitate information privacy and security by controlling access with IPsec, port
filtering capabilities, and SSL technology.
• HDD Data Erase
• HDD Data Encryption
• SIEM Integration
• Verify System at Startup
• Auto-Certificate Updating
1 Canon offers security features that can help your business. Many variables can impact the
security of your devices and data. Canon does not warrant that the use of its features will prevent
malicious attacks, or prevent misuse of devices or data or other security issues. Nothing herein
should be construed as legal counsel or regulatory advice concerning customers’ compliance with
laws related to privacy and security. Customers must have their own qualified counsel determine
the feasibility of a particular solution as it relates to regulatory and statutory compliance. Some
security settings may affect device functionality or performance. You may want to test these
settings before deploying them in your environment to ensure you understand their effects.
This Proposal is confidential and proprietary information of Canon Solutions America, Inc., and not to be shared with anyone other than the recipient. It is provided for informational purposes
only and does not constitute a binding offer. To form a contract both the recipient and Canon Solutions America, Inc. need to execute a mutually agreeable contract that will govern their
rights, duties and obligations. Please note that Canon Solutions America, Inc. accepts no responsibility for any errors or omissions relating to this Proposal.
Corporate Profile
Corporate Profile
Corporate Profile
Canon Service Overview
As a sales and service subsidiary of Canon U.S.A., Inc., Canon Solutions America, Inc. is part of a larger support
network and can provide extensive support to you. Our service and support division is the backbone of our
company’s success. At Canon Solutions America, Inc., we take great pride in our comprehensive support
structure which allows our customers to enjoy a blanket of technical service coverage that ensures their ongoing
satisfaction.
Geographic Reach
Canon Solutions America, Inc. provides geographic coverage in major metropolitan areas throughout the United
States. Each region is supported by a comprehensive web of service professionals who provide best-in-class
technical support to our growing base of customers. Beyond these critical regions, a network of Canon-authorized
service companies stands ready to support your needs. All servicing entities must adhere to strict performance
guidelines and must be fully certified to provide technical assistance on your Canon product.
The strength of the Canon service delivery program is the over 500 locations across the United States who are all
certified to meet Canon standards. There are over 10,000 factory-trained technicians who help solve technical and
equipment problems wherever your site may be. All authorized service centers are required to submit a detailed
business plan describing prospective territory and staffing plans as well as financials. They must agree to use only
genuine Canon parts, and they must consent to unscheduled observations by Canon management.
Service Hours
Canon Solutions America, Inc.’s standard service hours are Monday through Friday, 8:30am to 5:00pm, excluding
weekends and holidays.
Service is available outside of the hours listed above. This is contracted on a machine-by-machine and/or
location-by-location basis as requested. If you have critical uptime or volume issues, we can also provide a
contract for a dedicated technician to be on standby in order to meet your specific business requirements.
Service Requests
There are multiple options for placing a service call. Customers may place a service call by:
Calling the toll free number located directly on their Canon equipment.
Placing a request online at http://www.csa.canon.com.
Logging onto their myCSA account.
myCSA is an internet-based account management tool that provides administrative control over your fleet
of Canon devices*. It fully integrates with our internal database system, providing you greater access to
your account’s information. Upon enrollment, you can begin taking advantage of the many features of
myCSA, such as identifying and validating devices, reviewing installations by location, submitting meter
reads, viewing meter read history, placing service requests, checking service requests, ordering supplies,
managing your organization's users, and retrieving important account information. In addition, those
customers with toner inclusive service contracts will be able to order toner through myCSA. This flexibility
and control provides tremendous value.
imageWARE Remote is firmware that is embedded in our imageRUNNER products. The function of
imageWARE Remote is to automatically provide accurate meter reads without the need for customer
intervention. It reduces administrative costs and increases accuracy. The meters are automatically read
every day for the most up-to-date reporting capabilities. The Service Monitoring portion of this tool
automatically notifies our Dispatch Department of a hardware/software error. This feature allows our
Dispatch Representatives to proactively call the customer to confirm that service is required.
Help Desk Call Center

The Help Desk Call Center covers a wide spectrum of hardware, software, network connectivity,
application, and workflow issues. It is the interconnectivity of these areas that sometimes creates
challenging scenarios that require intelligent troubleshooting. The Help Desk is uniquely qualified to
provide that type of assistance. The hours of operation are from 8:30AM to 8:00PM EST.
Service Technicians
Canon Solutions America, Inc. service technicians average 12 years’ experience and are factory trained on
Canon's equipment as well as the network support systems and software that drive its sophisticated
technology. Our primary service objective is to resolve the problem on our first visit and eliminate the need
for additional calls for the same problem. To accomplish this, our service organization:
Offers unparalleled manufacturer direct service and support

Delivers an average response time of four hours
Utilizes a state-of-the-art Automated Dispatching System:
Live person responds to caller
Service technician receives text page with customer information
Service technician calls customer with expected arrival time and if applicable, troubleshooting occurs
over the phone
Our service technicians are measured on machine reliability — not on the number of calls per day. As a
result, customers are assured the maximum productive time for their Canon equipment. For the
customer this means one service call, one technician.
All new technicians attend an extensive new hire training program called Printing and Digital Imaging
Foundations (PDIF), which provides the technicians the tools to maintain, troubleshoot, and repair
Canon products. The course itself is approximately 38 days in length. During this time, the new hire
service technicians receive classroom-based training and hands-on training in the field. The technician
upon successful completion is certified on a Canon specific model, which is based on territory demand,
and has received critical skill courses that enable him or her to be a successful service technician in
the field. The critical skills portion of their training includes the following: Customer Satisfaction Skills,
Basic Network Install, Complete Call Process, Troubleshooting, Communication Technology. Ongoing
product training and certifications are provided on continual basis based on new technology and field
territory growth.
The Association of Technical Service Professionals (ATSP) program is designed by Canon USA to
uphold the high performance standards intended to support the needs and expectations of Canon
customers.
The ATSP program provides assurance that its certified members have attained a level of knowledge
and performance that is second to none in our competitive business. The program sets out strict
guidelines to which service technicians must adhere, ensuring customers receive best-in-class service.
Canon Solutions America, Inc. is proud of its high volume of certified professionals currently in our
corporation.
Preventative Maintenance
Our service technicians will perform a Complete Call Process in which they service the unit to a
preventative maintenance standard each time the unit is repaired. He/She will clean all optics and
remove, inspect, and clean all assemblies of the machine and its accessories. This Complete Call
Process ensures a consistent level of service at all times.
Content Delivery System
Content Delivery System (CDS) allows for remote upgrades of firmware and applications to prevent business
interruption, while standard support for imageWARE Remote lets us receive automated status and service alerts
for the highest service levels.
Service Call Escalation Process
For technical issues that require further escalation, we have the following process:
 First, the service technician will attempt to troubleshoot and resolve the technical issue with the customer
over the phone, if applicable.
 If on-site service is necessary, the service technician is dispatched to the location.
 If the service technician is unable to resolve the issue, he/she will contact the Field Service Manager or
Specialist for further assistance.
 If the issue requires further escalation, the Technical Support Group will assist with the repair.
 If the issue persists, the Canon U.S.A., Inc. Technical Support Group will intervene.
 Once the service technician has exhausted all levels of support with unsuccessful results, Senior
Management will review the machine for replacement.
Meter Read Management
imageWARE Remote is firmware that is embedded in our imageRUNNER products. The function of
imageWARE Remote is to automatically provide accurate meter reads without the need for customer
intervention. It reduces administrative costs and increases accuracy. The meters are automatically read every
day for the most up-to-date reporting capabilities. In the near future, this tool also provides real-time service and
supply information and automatically communicate hardware/software errors.
myCSA is an internet-based account management tool that provides administrative control over your fleet of
Canon devices. It fully integrates with our internal database system, providing you greater access to your
account’s information. Upon enrollment, you can begin taking advantage of the many features of myCSA, such
as identifying and validating devices, reviewing installations by location, submitting meter reads, viewing meter
read history, placing service requests, checking service requests, ordering supplies, managing your
organization's users, and retrieving important account information. In addition, those with toner inclusive service
contracts will be able to order toner through myCSA. This flexibility and control provides tremendous value.
Automated Supplies Replenishment
Your fleet of Canon devices through imageWARE Remote will monitor supply levels and automatically order
toner without end user involvement. To take part of this automated process, we would just need building contact
information for shipment and notification.
Buildings may also call the toll free Customer Service Department to speak to a Customer Service
Representative who will place the supply order. This Department is available Monday through Friday, 8:30am-
8:00pmEST to accommodate our customers with offices nationwide. This toll free number is located directly on
the Canon equipment. The representative will verify a contact person, address and serial number, inquire about
the number of toners needed, and provide a confirmation number.
Service Level Agreement
Response Time
For all of customer’s US locations, Canon Solutions America, Inc. will commit to a fleet average response of 4
hours, over 4 fixed quarterly intervals per year. Response time, as noted above, shall be calculated from the time
the customer call is placed with our Dispatch Department, until the time the Technician arrives at the individual
location. Response times are calculated between 8:30am and 5:00pm, Monday through Friday, excluding
Canon Solutions America, Inc. holidays. For the individual location which has multiple machines and active
service calls, the Technician's arrival shall stop the response time calculation for all open service calls at that
location.
Uptime: Fleet
Canon Solutions America, Inc. will commit to a fleet average uptime of 95% over the 4 fixed quarterly intervals
per year. Downtime is calculated from the time a service call is placed with our Dispatch department until the
time the Technician completes the repair. Uptime is calculated between 8:30am and 5:00pm, Monday through
Friday, excluding Canon Solutions America, Inc. holidays, and exceptions outlined below. Uptime requirements
will not include preventative maintenance service calls, calls which could have been prevented by key operator
functions outlined in unit's operation manual, calls created by user mishandling, units which are running outside
the manufacturer's optimum performance volume, or units which need to be over-hauled as a result of reaching
useful life, in the opinion of our Service department.
Replacement Guarantee
If you are not satisfied with the performance of your Canon or Océ brand product, upon your written request,
Canon Solutions America, Inc. in its sole discretion will repair or replace the product with a like unit with
equivalent capabilities. Prior to replacement Canon Solutions America, Inc. shall have the opportunity to return
the product to good working order in accordance with the terms of this agreement. This policy shall apply for 3
years from the date of installation or for the initial term of any Canon Financial Services, Inc. Lease, if longer,
provided you are not in default of this Agreement and such maintenance services have not been canceled or
terminated.
Loaner Equipment
Canon Solutions America, Inc.’s experience has shown that the benchmark for a loaner to be issued has been
16 consecutive business hours. The reason for this time frame is that in the majority of cases we have been
able to remedy the problem with the inoperable machine. In the event that an item of equipment is inoperable for
a period in excess of sixteen (16) consecutive business hours, Canon Solutions America, Inc. will deliver a
loaner unit, upon customer's written request, until the item is restored to good working order.
Reporting Overview
Canon Solutions America, Inc. takes a proactive approach to customer service. We prefer to anticipate your
needs and to identify opportunities for process improvements. As part of this, we perform quarterly account
reviews where we survey:
Number of devices in the account

Uptime
Response time
Volume of output
Billing issues
Upgrade and downgrade opportunities
We can provide customized reports to meet your company’s specific requirements. Other formats can be
prepared based on your request. The following is a list of the types of reports we can provide.
Quarterly Management Report – This report will summarize all activity on a quarterly basis. It provides detailed
information on the following topics:
Equipment volume
Equipment relocation
Volume trends
Monthly Machine Volume Report Trended 12 Months –This report provides a rolling 12-month copy volume
history for each piece of equipment. This report tracks the actual volume versus the rated volume for any given
machine and pinpoints any potential user concerns and equipment issues sorted by location.
Machine Uptime Report – This report details percentage “Uptime” for each piece of equipment.
Quarterly Service Call Report – This report describes the average response time for all Maintenance Requests
within the reporting period.
Quarterly Usage Report – This report provides maintenance usage and toner requirement calculations sorted
by location.
Excessive Visit Report – This report provides details on machines that require additional attention and
therefore specific action schedules.
Canon imageRUNNER Advance Gen 3.3 Overview
Cost Management
• The ability to apply print policies, monitor output, and restrict usage by user can help
reduce unnecessary printing, enable cost recovery, and help save money on paper and
toner.
• Tight integration with output management solutions, such as optional uniFLOW,
provides the ability to carry out detailed tracking, reporting, and cost analysis.
• Quality and reliability, combined with remote diagnostics and assistance, contribute to
maximizing uptime and can help reduce time spent by IT resolving issues.
• Consistent user operation, combined with remote and centralized fleet management,
can help simplify IT management of a single device or fleet.
Device and Fleet Management

• The ability to pre-configure devices makes installation easy, and fleet management is
simplified with the ability to synchronize settings across multiple devices.
• Canon’s device management tools give you a centralized point of control across your
entire fleet, including the ability to check device status and consumables, turn off
devices remotely, capture meter readings, as well as manage address books and
printer drivers.
• Standard Genuine Adobe ® PostScript ® and PCL ® support integration with enterprise
applications and legacy systems to help streamline business processes.
Quality and Reliability

• Canon's signature reliability and engine technologies contribute to high-quality output to
help meet the needs of busy departments.
• Outstanding imaging technologies and toner allow for consistently striking images
using Canon's V2 color profile and 1200-dpi print resolution.
• Designed to achieve maximum uptime with status notifications to help keep supplies
replenished, intuitive user maintenance videos, the ability to replace toner on the fly,
and automatic job rerouting (with optional solutions).
Sustainability
• Fusing technologies, CS toner, and innovative sleep mode features help lower overall
energy consumption.
• Help minimize waste with default two-sided printing, Secure Print, and the ability to
hold print jobs, preview them and change print settings at the device, so you can
achieve the results you want the first time.
• ENERGY STAR ® certified and rated EPEAT ® Gold.2
2 For current EPEAT rating (Gold/Silver/Bronze), please visit www.epeat.net
Canon Recommended Models
LEDYARD HIGH SCHOOL LOCATION CANON RECOMMENDATION Speed B/C STAPLE HOLE PUNCH FAX
AGRI-SCIENCE OFFICE IMAGERUNNER ADV C7565i III 65/60 YES YES
MAIN OFFICE IMAGERUNNER ADV 6565i III 65 YES YES YES
MAIN OFFICE IMAGERUNNER ADV 6565i III 65 YES YES
APO IMAGERUNNER ADV 4525i III 25 YES YES
GUIDANCE IMAGERUNNER ADV 6565i III 65 YES YES
LIBRARY IMAGERUNNER ADV 4525i III 25 YES YES
100'S ENGLISH OFFICE IMAGERUNNER ADV 6565i III 65 YES YES
200'S OFFICE IMAGERUNNER ADV 6565i III 65 YES YES
600'S COMPUTER LAB IMAGERUNNER ADV 6565i III 65 YES YES
LEDYARD MIDDLE SCHOOL LOCATION CANON RECOMMENDATION STAPLE HOLE PUNCH FAX
MAIN OFFICE IMAGERUNNER ADV C7580i III 80/70 YES YES YES
3RD FLOOR WORKROOM IMAGERUNNER ADV 6565i III 65 YES YES
1ST FLOOR WORKROOM IMAGERUNNER ADV 6565i III 65 YES YES
MEDIA/ LIBRARY IMAGERUNNER ADV 6565i III 65 YES YES
GALES FERRY SCHOOL LOCATION CANON RECOMMENDATION STAPLE HOLE PUNCH FAX
COMPUTER LAB IMAGERUNNER ADV 6565i III 65 YES YES
JULIET W. LONG SCHOOL LOCATION CANON RECOMMENDATION STAPLE HOLE PUNCH FAX
GALLUP HILL SCHOOL
2ND FLOOR WORKROOM IMAGERUNNER ADV 6565i III 65 YES YES
FINANCIAL SUMMARY
Proposed Lease Payment: $3,847.88 per month
Proposed payment includes:

- 48 month term
- Net 30 payment terms and late charge waiver
- Property Tax
- End of Lease Return
- Client Education Services
- Fiscal Funding Out
- 90 Day Lease Deferral ($3,817.88 x 3 months = $11,453.64)
The included 90 day lease deferral is in lieu to financing the quoted Xerox payoff of
$6,584.74 for lease # 2199585-0504200. Additional deferred savings can be utilized to
cover the return cost of the copier equipment associated to this agreement.
Maintenance Program:
All parts, labor, toner and staples to be billed based on actual usage starting from
impression one. Black and White impressions will be billed at $0.0048 per impression. All
color impressions will be billed at $0.041 per impression. All costs are fixed for the term of
the agreement. All impressions are billed as “single click” regardless of sheet size
Optional Payoff of Xerox Lease 2073847-474136
Canon Financial Services will finance the remaining equipment lease balance of $93,755.55
for $2,499.22 per month.
Canon Solutions America, Inc. will provide a check in the amount of $2,000 to help cover
the return cost of current Xerox copiers associated to this agreement.
On a one to one basis, Canon Solutions America, Inc. will remove any Ledyard Public
Schools owned copiers at no additional charge
TOWN OF LEDYARD, CONNECTICUT
PROPOSAL LPS-0046
COPIERS/PRINTERS
PROPOSER’S STATEMENT OF REFERENCES
Provide at least three (3) references:
1. Wethersfield Public Schools

BUSINESS NAME________________________________________________
127 Hartford Ave.
ADDRESS______________________________________________________
Wethersfield, CT 06109
CITY, STATE____________________________________________________
(860) 436-7181
TELEPHONE: ___________________________________________________
INDIVIDUAL CONTACT NAME AND POSITION
Jim DeRagon Senior Network Administrator
_______________________________________________________________
2. Area Cooperative Education Services

BUSINESS NAME________________________________________________
350 State Street
ADDRESS______________________________________________________
North Haven, CT
CITY, STATE____________________________________________________
(203) 498-6838
TELEPHONE: ___________________________________________________
Tim Howes Assistant Director, Finance & Operations
_______________________________________________________________
3. North Haven Public Schools

BUSINESS NAME__________________________________________________
5 Linsley Street
ADDRESS________________________________________________________C
North Haven, CT
ITY, STATE______________________________________________________
(203) 239-2581
TELEPHONE______________________________________________________
Jennifer Kozniewski Director of IT
________________________________________________________________
END OF STATEMENT OF REFERENCES
This information is CONFIDENTIAL

Implementation Plan
The following is a brief narrative on our implementation plan for Ledyard Public Schools.
Should Canon Solutions America, Inc. be fortunate enough to be awarded this opportunity,
a series of actions will take place to ensure the successful implementation and ongoing
maintenance of the Ledyard Public Schools contract. At a high level, these actions include
the following:
A project meeting is scheduled to determine an overall implementation plan. As evidenced

in this Request for Proposal, a team has initially been assembled to coordinate the critical
areas of the project. Additional personnel will be added within their respective disciplines
to carry out tasks as they are required.
A site survey is conducted at the appropriate sites to obtain the necessary data for a
smooth delivery process. It is an opportunity for our IT Department to work with the
customer's IT contact or designated Project Manager. During this time Canon Solutions
America, Inc. personnel will:
a. Identify key managers and site contacts

b. Identify location of equipment for installation
c. Verify list of equipment to be removed
d. Create equipment removal schedule
e. Collect appropriate fax numbers/IP addresses
f. Identify priority installs
g. Verify power and data lines
h. Identify room numbers/departments
i. Identify installation challenges, delivery access etc.
j. Identify storage for potential location of parts on site if necessary
Order Management reviews and processes the contract and sets up the account within our
internal system. This triggers a number of other actions such as the release of equipment to
a staging area for delivery preparation.
Equipment is pre-configured to the specifications of the bid, such as including starter kits,
labeling service information, and creating delivery schedules to meet the needs of Ledyard
Public Schools.
imageRUNNER ADVANCE 4500 III Series
Black-and-White | Mid-Volume | Multifunction
Print up to 51 ppm (BW)

Scan up to 160 ipm (300 dpi) (BW/color, duplex)
Print up to 11” x 17”
6,350-sheet maximum paper capacity
Canon’s comprehensive portfolio of imageRUNNER ADVANCE

multifunction printers and integrated solutions can help simplify
the end user experience and management of technology; better
control sensitive information and print-related costs; and help
ensure that technology investments proactively evolve with
changing needs.
WORKFLOW QUALITY AND

EFFICIENCY SECURITY
RELIABILITY
• 10.1” intuitive touchscreen with • Advanced standard security feature set to • Canon's signature reliability and engine
smartphone-like usability. help safeguard sensitive information and technologies help keep productivity
assist in regulatory compliance. high and minimize the impact on
• A unique, customized experience tailored to support resources.
individual preferences with My ADVANCE. • Integrates with existing, third-party
Security Information and Event • Outstanding imaging technologies and
• Supports mobile solutions and integration Management (SIEM) systems to help toner allow for crisp text and consistent
with many popular cloud services like
provide real-time comprehensive insights images in rich black-and-white tones.
Google Drive and Box.1
into potential threats to the network
• Designed to achieve maximum uptime with
• Scan and convert documents to searchable and printers.
status notifications to help keep supplies
digital files in a variety of file formats.
• Technology to verify that the device boot replenished and intuitive maintenance
• Integration with Canon and various process, firmware, and applications videos for consumables replacement.
third-party software with embedded initialize without alterations or tampering.
application platform.
• Security policy settings can be controlled
with a dedicated password, configured
from a central location, and exported to
other supported devices.
• Control access to the device and specific
features, using a host of flexible
authentication methods—PIN code, user
name/password, or card access.2
DEVICE AND FLEET COST
SUSTAINABILITY
MANAGEMENT MANAGEMENT
• Designed for quick, easy deployment. • Track and assess print, copy, scan, and fax • A combination of fusing technologies and
usage and allocate costs to departments low-melting-point toner minimizes power
• Remote diagnostics and parts life or projects. requirements and helps achieve low energy
management for proactive maintenance
consumption.
and rapid fixes. • Apply print policies and restrict usage by
user to help reduce unnecessary printing • Encourage environmentally-conscious
• Easy and intuitive to monitor device status and contribute to cost efficiency. work practices by enabling multiple settings
and consumable levels, turn off devices
that can help save paper and energy.
remotely, observe meter readings, manage • Standard cloud-based solution provides
settings, and implement security policies. a centralized dashboard with up-to-the- • ENERGY STAR ® certified and rated
minute insights into printer activity. EPEAT ® Gold. 3
• Common firmware and regular updates
with Unified Firmware Platform (UFP) for • Upgrade to uniFLOW server or cloud-based
continuous improvements and consistency solutions for full accounting and reporting
across a fleet. for compatible Canon and third-party
devices, pull printing, job routing, and
powerful scan workflows..
CONFIGURATION OPTIONS
INNER 2 WAY TRAY-L1 INNER FINISHER-J1 SINGLE PASS DADF-AV1

DADF-A1
• 2-tray, 545-sheet capacity
• ‌150-sheet capacity • ‌100-sheet capacity
• Corner and double stapling up to
• ‌Scan speed up to • ‌Scan speed up to
50 sheets within the footprint of
160 ipm (BW/Color) 35 ipm (BW/Color)
the main unit
• Supports Staple-free Stapling and Options for 4535i III/4525i III models. Single Pass
Staple on Demand DADF is standard on 4551i III/4545i III models.
• Supports optional internal 2/3-
hole puncher (Inner 2/3 Hole
Puncher-C1)
UTILITY
TRAY-B1
BUFFER PASS UNIT-N1
BOOKLET STAPLE PAPER DECK

FINISHER-Y1 FINISHER-Y1 UNIT-F1
• ‌2,700-sheet capacity
• ‌2-tray, 3,250-sheet • ‌2-tray, 3,250-sheet • ‌ Supports LTR
capacity capacity
• ‌14 lb. Bond to
• ‌Corner and double • ‌Corner and double 140 lb. Index
stapling up to 50 stapling up to
sheets 50 sheets
• ‌Booklet-making up to • ‌Supports Staple-free
20 sheets and saddle- Stapling and Staple
folding up to 3 sheets On Demand
• ‌Supports Staple-free • ‌Supports optional
Stapling and Staple internal 2/3-hole
On Demand puncher (2/3 Hole
• ‌Supports optional Puncher Unit-A1) CASSETTE FEEDING HIGH-CAPACITY CASSETTE CABINET TYPE-Q
internal 2/3-hole UNIT-AN1 FEEDING UNIT-B1
puncher (2/3 Hole
• Two 550-sheet Cassettes • 2,450-sheet capacity
Puncher Unit-A1)
• Supports up to 11" x 17" • Supports LTR
Not Shown • 16 lb. Bond to 34 lb. Bond • 16 lb. Bond to 34 lb. Bond
• Inner 2/3-Hole Puncher-C1 (for Inner Finisher-J1)
• 2/3-Hole Puncher Unit-A1 (for External Finishers)
• Platen Cover Type-W
SPECIFICATIONS
Main Unit Installation Space (W x D) Preset Reductions

Basic [With DADF (Stack Bypass and Cassette Drawers 25%, 50%, 64%, 73%, 78%
Type Open)]: 35" x 46-1/2" (889 mm x 1,182 mm)
Monochrome Laser Multifunctional Preset Enlargements
Fully Configured [With ADF+Paper Deck Unit-F1+
121%, 129%, 200%, 400%
Core Functions Booklet Finisher-Y1 (Cassette Drawers Open)]:
Standard: Print, Copy, Scan, Send, Store 71-3/8" x 50-3/8" (1,811 mm x 1,280 mm) Basic Copy Features
Optional: Fax Weight Preset Reduction/Enlargement Ratios by Area, Paper
Setting, Previous Settings, Favorite Settings, Finishing,
Processor Approx. 240.3 lb. (109 kg) 11
Two-Sided, Density Adjustment, Original Type Selection,
Canon Dual Custom Processor (Shared) Interrupt Mode, Setting Confirmation/Cancel
Control Panel Print Specifications Special Copy Features
10.1" TFT LCD WSVGA Color Touch-panel Print Speed Book to Two Pages, Two-sided Original, Finishing, Booklet,
Memory 4551i III: Up to 51 ppm (Letter); Up to 37 ppm Job Build, N on 1, Add Cover, Insert Sheets, Different-size
3.0 GB RAM (Letter-R); Up to 25 ppm (Legal); Originals, Density Adjustment, Original Type Selection,
Up to 25 ppm (11" x 17") Transparency Cover Sheets, Page Numbering, Copy Set
Hard Disk Drive 4545i III: Up to 45 ppm (Letter); Up to 32 ppm Numbering, Sharpness, Erase Frame, Secure Watermark,
Standard: 250 GB (Letter-R); Up to 25 ppm (Legal); Print Date, Shift, Gutter, Print & Check, Negative/Positive,
Maximum: 1 TB Up to 22 ppm (11" x 17") Repeat Images, Merge Job Blocks, Job Done Notice, Mirror
Print Resolution 4535i III: Up to 35 ppm (Letter); Up to 32 ppm Image, Store in Mail Box, Superimpose Image, Cascade
1200 dpi x 1200 dpi (Letter-R); Up to 25 ppm (Legal); Copy, Copy ID Card, Detect Feeder Multi Sheet Feed,
Up to 22 ppm (11" x 17") Free Size Original
Interface Connection
Network 4525i III: Up to 25 ppm (Letter); Up to 17 ppm
Standard: 1000Base-T/100Base-TX/10Base-T, (Letter-R); Up to 13 ppm (Legal); Up to Scan Specifications
Wireless LAN (IEEE 802.11 b/g /n) 15 ppm (11" x 17")
Type
Optional: NFC, Bluetooth Low Energy Standard Page Description Languages 4551i III/4545i III: Standard Single Pass Duplexing Automatic
Others UFR II, PCL  6, Adobe  PS  3 Document Feeder
Standard: USB 2.0 x2 (Host), USB 3.0 x1 (Host), 4535i III/4525i III: Optional Single Pass Duplexing Automatic
USB 2.0 x1 (Device) Direct Print Document Feeder or Duplexing Automatic
Optional: Serial Interface, Copy Control Interface Available from USB, Advanced Box, Remote UI, Document Feeder or Platen Cover
and Web Access12
Paper Capacity (LTR, 20 lb. Bond) Document Feeder Paper Capacity
Standard: 1,200 Sheets Supported File Types for Direct Print Single Pass DADF-A1: 150 Sheets (20 lb. Bond)
Maximum: 6,350 Sheets PDF, TIFF, JPEG, EPS, XPS DADF-AV1: 100 Sheets (20 lb. Bond)
Paper Sources (LTR, 20 lb. Bond) Fonts Document Feeder Supported Media Sizes
Standard: Two 550-sheet Paper Cassettes, PCL fonts: 93 Roman, 10 Bitmap fonts, 2 OCR fonts, 11" x 17", Legal, Letter, Letter-R, Statement, Statement-R
100-sheet Stack Bypass Andalé Mono WT J/K/S/T (Japanese,
Korean, Simplified and Traditional Chinese),13 Document Feeder Supported Media Weights
Optional: Two 550-sheet Paper Cassettes (Cassette Single Pass DADF-A1
Feeding Unit-AN1), 2,450-sheet Paper Deck Barcode Fonts14
PS fonts: 136 Roman BW Original: 13 lb. Bond to 58 lb. Cover
(High Capacity Cassette Feeding Unit-B1), (50 to 157 g /m2)
2,700-sheet Paper Deck (Paper Deck Operating System15 CL Original: 17 lb. Bond to 58 lb. Cover
Unit-F1) UFRII: Windows Server 2008/Windows 7/Server (64 to 157 g /m2)
Paper Output Capacity (LTR, 20 lb. Bond) 2008 R2/Server 2012/Windows 8.1/Server DADF-AV1
2012 R2/Windows 10/Server 2016, MAC OS BW Original: 13 lb. Bond to 34 lb. Bond
Standard: 250 Sheets
X (10.9 or later) (50 to 128 g /m2)
Maximum: 3,350 Sheets (with External Finishers) PCL: Windows Server 2008/Windows 7/Server CL Original: 17 lb. Bond to 34 lb. Bond
Finishing Capabilities 2008 R2/Server 2012/Server 2012 R2/ (64 to 128 g /m2)
Standard: Collate, Group Windows 10/Server 2016
Platen Acceptable Originals
With Inner Collate, Group, Offset, Staple, PS: Windows Server 2008/Windows 7/Server
2008 R2/Server 2012/Windows 8.1/Server Sheet, Book, 3-Dimensional Objects [Height: Up to 2"
Finisher: Hole Punch, 4 Staple-Free Staple, (50mm); Up to 4.4 lb. (2 kg)]
Staple On Demand 2012 R2/Windows 10/Server 2016, MAC OS
With External Collate, Group, Offset, Staple, Booklet, 5 X (10.9 or later) Platen Supported Media Size
Finisher: Staple-Free Staple, Staple On Demand, PPD: MAC OS X (10.3.9 or later), Windows 7/ Max. scanning size: 11-3/4" x 17" (297 x 431.8 mm)
Hole Punch 6 Windows 8/Windows 8.1/Windows 10
Pull Scan
Supported Media Types Color Network ScanGear2 for both Twain and WIA
Paper Thin, Plain, Recycled, Color, Heavy,
Copy Specifications Supported OS: Windows 7/8.1/10
Cassettes: Pre-punched Copy Speed Windows Server 2008/Server 2008 R2/
Stack Bypass: Thin, Plain, Recycled, Color, Heavy, 4551i III: Up to 51 ppm (Letter); Up to 37 ppm Server 2012/Server 2012 R2/Server 2016
Pre-punched, Bond, Transparency, (Letter-R); Up to 25 ppm (Legal); Scan Resolution (dpi)
Label, Envelope Up to 25 ppm (11" x 17") 600 x 600, 400 x 400, 300 x 300, 200 x 400, 200 x 200,
4545i III: Up to 45 ppm (Letter); Up to 32 ppm 200 x 100, 150 x 150, 100 x 100
Supported Media Sizes
(Letter-R); Up to 25 ppm (Legal);
Paper Legal, Letter, Letter-R, Executive, Scan Speed (Letter)
Up to 22 ppm (11" x 17")
Cassette (1): Statement-R, Custom Size Single Pass DADF-A1
4535i III: Up to 35 ppm (Letter); Up to 32 ppm
(5-1/2" x 7-1/8" to 11-3/4" x 15-3/8") Single-sided Scanning
(Letter-R); Up to 25 ppm (Legal);
Paper 11" x 17", Legal, Letter, Letter-R, Executive,
Up to 22 ppm (11" x 17") BW: 80 ipm (300 dpi)/80 ipm (600 dpi)
Cassette (2): Statement-R, Custom Size
4525i III: Up to 25 ppm (Letter); Up to 17 ppm Color: 80 ipm (300 dpi)
(5-1/2" x 7-1/8" to 11-3/4" x 17")
(Letter-R); Up to 13 ppm (Legal); Up to Double-sided Scanning
Stack Bypass: 11" x 17", Legal, Letter, Letter-R, Executive,
15 ppm (11" x 17")
Statement-R, Envelope [No.10 (COM10), BW: 160 ipm (300 dpi)/150 ipm (600 dpi)
Monarch, DL, ISO-C5], Custom Size (3-7/8" x First-Copy-Out Time (Letter) Color: 160 ipm (300 dpi)
5-7/8" to 11-3/4" x 17") 4551i III: As fast as 3.7 seconds DADF-AV1
Supported Media Weights 4545i III: As fast as 3.8 seconds Single-sided Scanning
Paper Cassettes:16 lb. Bond to 34 lb. Bond (60 to 128 g/m2) 4535i III: As fast as 3.8 seconds BW: 70 ipm (300 dpi)/51 ipm (600 dpi)
Stack Bypass: 14 lb. Bond to 80 lb. Cover (52 to 220 g/m2) 4525i III: As fast as 5.2 seconds Color: 70 ipm (300 dpi)
Duplexing: 16 lb. Bond to 28 lb. Bond (60 to 105 g/m2) Copy Resolution (dpi) Double-sided Scanning
Warm-up Time Reading: Up to 600 x 600 BW: 35 ipm (300 dpi)/25.5 ipm (600 dpi)
From Power On: Approx. 24 Seconds7 Printing: 1200 x 1200 Color: 35 ipm (300 dpi)
From Sleep Multiple Copies
Mode: Approx. 10 Seconds 8
Quick Startup
Up to 9,999 Copies Send Specifications
Mode: Approx. 4 Seconds9 Copy Exposure Destination
Automatic or Manual (9 Levels) Email/Internet Fax (SMTP), SMB v3.0, FTP, WebDAV, Mail
Dimensions (W x D x H)
Magnification Box, Super G3 Fax (Optional), IP Fax (Optional)
23-1/8" x 29-1/8" x 47" (587 mm x 740 mm x 1,193 mm)10
25%-400% (1% Increments) Address Book
LDAP (2,000)/Local (1,600)/Speed dial (200)
Send Resolution (dpi) Store Specifications Environmental Specifications
600 x 600, 400 x 400, 300 x 300, 200 x 400, 200 x 200,
200 x 100, 150 x 150, 100 x 100
Mail Box (Number Supported) Operating Environment
100 User In-boxes, 1 Memory RX In-box, 50 Confidential Fax Temperature: 50 to 86ºF
Communication Protocol In-boxes, 30,000 Maximum Pages Stored Humidity: 20 to 80% RH (Relative Humidity)
File: FTP (TCP/IP), SMB v3.0, WebDAV
Email: SMTP, POP3 Advanced Box Power Requirements
Communication Protocol: SMB or WebDAV 4551i III: 120-127 V AC, 60 Hz, 10.4A
File Format Supported 4545i III/4535i III: 120-127 V AC, 60 Hz, 9.3A
Standard: TIFF, JPEG, PDF Device Signature Client PC: Windows (Windows 7/8.1/10) 4525i III: 120-127 V AC, 60 Hz, 7A
(Encrypted, Compact, Searchable, Concurrent Connections (Max.)
Apply Policy, Optimize for Web, PDF A/1-b, SMB: 64 Plug (Main Unit)
Device Signature), XPS (Device Signature, WebDAV: 3 (Active Sessions) NEMA 5-15P
Compact, Searchable), Office Open XML Power Consumption
Advanced Box Available Disk Space
(PowerPoint , Word)
Approx. 16 GB (Standard HDD) Maximum: Approx. 1,500 W
Optional: PDF (User Signature, Trace & Smooth), XPS
Approx. 480 GB (With Optional 1 TB HDD) Standby: Approx. 38 W 17
(User Signature)
Sleep Mode: Approx. 0.9 W 18
Universal Send Features Advanced Box Features
Typical Electricity Consumption (TEC) Rating:
Original Type Selection,Two-sided Original, Book to Two Pages, Authentication for Advanced Box Log-in, Sort Function, 4551i III: 2.5 kWh
Different-size Originals, Density Adjustment, Sharpness, Copy Printing a PDF File with a Password, imageWARE Secure
4545i III: 2.2 kWh
Ratio, Erase Frame, Job Build, Delayed Send, Preview, Job Done Audit Manager Support
4535i III: 1.8 kWh
Notice, File Name, Subject/Message, Reply-to, Email Priority, Memory Media 4525i III: 1.0 kWh
TX Report, Original Content Orientation, Skip Blank Originals, Standard: USB
Detect Feeder Multi Sheet Feed Standards
ENERGY STAR Certified
Security Specifications Rated EPEAT Gold 3
Fax Specifications Authentication
(Optional) Standard: Universal Login Manager, uniFLOW Consumables
Maximum Number of Connection Lines Online Express,16 User Authentication,
4 Department ID Authentication,
Toner
Access Management System, GPR-57 Toner BK
Modem Speed
Super G3: 33.6 Kbps
Device and Function Level Log-in Toner Yield (Estimated @ 6% Coverage)
Optional: uniFLOW Black: 42,100 Images
G3: 14.4 Kbps
Compression Method Data
Standard: Trusted Platform Module (TPM), 1
Subscription to a third-party cloud service required. Subject
MH, MR, MMR, JBIG
Hard Disk Password Lock, Hard Disk to third-party cloud service provider's terms and conditions.
Resolution (dpi) Drive Erase, Mail Box Password Protection,
2
Requires additional option.
400 x 400, 200 x 400, 200 x 200, 200 x 100 Hard Disk Drive Encryption (FIPS140-2
3
For current EPEAT rating (Gold/Silver/Bronze),
please visit www.epeat.net.
Sending/Recording Size Validated), Verify System at Startup 4
Requires the optional Inner 2/3 Hole Puncher-C1.
Statement-R to 11" x 17" Optional: Hard Disk Drive Mirroring, Hard Disk Drive 5
Booklet Finisher-Y1 only.
removal, IEEE 2600.2 Common Criteria 6
Requires the optional 2/3 Hole Puncher Unit-A1.
Fax Memory Certification, Data Loss Prevention 7
Time from device power-on, until copy ready (not print
Up to 30,000 Pages (Requires uniFLOW) reservation).
8
Time from exiting Sleep Mode to when printings is operational.
Speed Dials Network 9
Time from device power-on to when key orientations can be
Max. 200 Standard: Encrypted Secure Print, IP/Mac performed on the touch panel display.
Group Dials/Destinations Address Filtering, IPsec, TLS Encrypted 10
Includes Main Unit, Single Pass DADF-A1, and Cassette
Communication, SNMP V3.0, IEEE Feeding Unit-AN1.
Max. 199 Dials 11
Includes Main Unit, Single Pass DADF-A1, Cassette Feeding
802.1X, IPv6, SMTP Authentication, POP Unit-AN1, and consumables.
Sequential Broadcast Authentication before SMTP, S/MIME, 12
PDF print from Web sites is supported.
Max. 256 Addresses SIEM Integration 13
Requires the optional PCL International Font Set-A1.
Memory Backup Document
14
Requires the optional Barcode Printer Kit-D1.
Yes
15
Other operating systems and environments including
Standard: Secure Watermark, Secure Print, AS/400, UNIX, Linux and Citrix may be supported. Some
Fax Features Forced Hold Printing, Adobe LiveCycle of these solutions are chargeable. SAP Device Types are
Rights Management ES2.5 Integration, available via the SAP Market Place. For more information,
Original Type Selection, Two-sided Original, Book to Two contact your sales representative.
Pages, Different-size Originals, Density for Scanning, Encrypted PDF, Encrypted Secure 16
No charge for this solution; however activation is required.
Sharpness, Copy Ratio, Erase Frame, Job Build, Sender's Print, Device Signatures 17
Reference Value (measured one unit).
Name (TTI), Select Line, Selecting the Telephone Line, Direct Optional: User Signatures, Document Scan Lock 18
0.9 W sleep mode not available in all circumstances due to
Send, Delayed Send, Preview, Job Done Notice, TX Report, certain settings.
Detect Feeder Multi Sheet Feed
For detailed specifications and a comprehensive list of optional
accessories, see the imageRUNNER ADVANCE 4500i III Series
Specifications document.
For more information, call or visit

1.800.815.4000 CSA.CANON.COM
As an ENERGY STAR  Partner, Canon U.S.A., Inc. has certified these models as meeting the ENERGY STAR energy efficiency
criteria through an EPA recognized certification body. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. To learn about Canon's many awards, visit
AirPrint and the AirPrint logo are trademarks of Apple Inc. Canon, imageRUNNER, imageWARE, imagePASS, and the GENUINE
logo are registered trademarks or trademarks of Canon Inc. in the United States and may also be registered trademarks or ess.csa.canon.com/awards.
trademarks in other countries. Canon products offer certain security features, yet many variables can impact the security of
your devices and data. Canon does not warrant that use of its features will prevent security issues. Nothing herein should be
construed as legal or regulatory advice concerning applicable laws; customers must have their own qualified counsel determine
the feasibility of a solution as it relates to regulatory and statutory compliance. All other referenced product names and marks
are trademarks of their respective owners. All printer output images are simulated. All features presented in this brochure may
not apply to all Series and/or products and may be optional; please check with your Canon Representative for details. Products
shown with optional accessories. Neither Canon U.S.A. nor Canon Solutions America provides legal counsel or regulatory
compliance consultancy, including without limitation, Sarbanes-Oxley, HIPAA, GLBA, Check 21 or the USA Patriot Act. Each
customer must have its own qualified counsel determine the advisability of a particular solution as it relates to regulatory and
statutory compliance. Specifications and availability subject to change without notice. Not responsible for typographical errors.
©2019 Canon U.S.A., Inc. All rights reserved.
CSA-19-042
0219-CSAiRA4500IIIISRSB-PDF-IH
imageRUNNER ADVANCE 6500 III Series
Black-and-White | Mid- to High-Volume | Multifunction
Print up to 75 ppm (BW)

Scan up to 240/220 ipm (300 dpi) (BW/color, duplex)
Print up to 11" × 17"

the end user experience and management of technology; better
control sensitive information and print-related costs; and help
changing needs.

EFFICIENCY SECURITY
RELIABILITY
• 10.1” intuitive touchscreen with • Advanced standard security feature set to • Canon's signature reliability and engine
smartphone-like usability. help safeguard sensitive information and technologies help keep productivity
assist in regulatory compliance. high and minimize the impact on
• A unique, customized experience tailored to support resources.
individual preferences with My ADVANCE. • Integrates with existing, third-party
Security Information and Event • Outstanding imaging technologies and
• Supports mobile solutions and integration
Management (SIEM) systems to help toner allow for crisp text and consistent
with many popular cloud services like
provide real-time comprehensive insights images in rich black-and-white tones.
Google Drive and Box.1
• Designed to achieve maximum uptime with
• Scan and convert documents to searchable and printers.
status notifications to help keep supplies
digital files in a variety of file formats.
• Integration with Canon and various process, firmware, and applications videos for consumables replacement.
third-party software with embedded initialize without alterations or tampering.
• imageRUNNER ADVANCE models have
• Security policy settings can be controlled received many awards and recognition from
with a dedicated password, configured leading industry analysts, often referencing
from a central location, and exported to strong reliability.
SUSTAINABILITY
consumption.
user to help reduce unnecessary printing • Encourage environmentally-conscious
remotely, observe meter readings, manage • Standard cloud-based solution provides
settings, and implement security policies. a centralized dashboard with up-to-the- • ENERGY STAR ® certified and rated
minute insights into printer activity.3 EPEAT ® Gold.4
powerful scan workflows.
COPY TRAY-R2
UPRIGHT CONTROL
PANEL-E3
STAPLE FINISHER-V2 DOCUMENT INSERTION/

• ‌3-tray, 3,500-sheet FOLDING UNIT-J1
capacity • Insert pre-printed sheets UTILITY
• ‌Corner and double stapling • Up to 11" × 17" TRAY-B1
up to 65 sheets • ‌1-tray, 100-sheet capacity
• ‌Supports Staple-free • Z-fold, C-fold
Stapling and Staple On
Demand
• ‌Supports optional internal
2/3-hole puncher (2/3
Hole Puncher Unit-A1)
POD DECK LITE-C1

• ‌3,500-sheet
capacity
• ‌14 lb. Bond to 140
lb. Index
• ‌Supports up to
11" x 17"
• User adjustable
BOOKLET FINISHER-V2 DOCUMENT

• ‌3-tray, 3,500-sheet INSERTION UNIT-P1
capacity • Insert pre-printed sheets
• ‌Corner and double stapling • Up to 11" × 17"
up to 65 sheets • ‌1-tray, 100-sheet capacity
imagePASS-Y3
• ‌Booklet-making up to 20
sheets and saddle-folding • ‌Delivers fast processing speed, outstanding
image quality, and time-saving workflow PAPER DECK
up to 3 sheets
UNIT-E1
• ‌Supports Staple-free • ‌Integrates print production workflows with
Stapling and Staple On EFI™ management information systems, • ‌3,500-sheet
Demand Web-to-Print systems, and popular prepress capacity
• ‌Supports optional internal workflows for end-to-end automation • ‌14 lb. Bond to 140
2/3-hole puncher (2/3 • ‌Communicates with the full suite of optional lb. Index
Hole Puncher Unit-A1) uniFLOW modules • ‌Supports LTR
SPECIFICATIONS
Main Unit Dimensions (W x D x H) First-Copy-Out Time (Letter)

26-3/8" x 30-5/8" x 48" 6575i III: As fast as 3.1 seconds
Type (670 mm x 779 mm x 1220 mm) 6565i III: As fast as 3.3 seconds
Monochrome Laser Multifunctional 6555i III: As fast as 3.3 seconds
Installation Space (W x D)
Core Functions Basic: Stack Bypass Extended+ Cassette Drawers Copy Resolution (dpi)
Standard: Print, Copy, Scan, Send, Store open + Copy Tray: Reading: 600 x 600
Optional: Fax 60-3/8" x 53-1/4" (1533 mm x 1353 mm) Printing: 1200 x 1200
Processor Fully Booklet Finisher + Paper Deck + Insertion Multiple Copies
Canon Dual Custom Processor (Shared) Configured: and Folding Unit + Puncher Unit + Cassette Up to 9,999 Copies
Drawers open:
Control Panel Magnification
95-7/8" x 53-1/4" (2436 mm x 1353 mm)
Standard: 10.1" TFT LCD WSVGA Color Flat- panel 25%-400% (1% Increments)
Optional 10.4" TFT LCD SVGA Color Upright-panel Weight
Approx. 515.9 lb. (234 kg) 5 Preset Reductions
Memory 25%, 50%, 64%, 73%, 78%
3.0 GB RAM
Hard Disk Drive
Print Specifications Preset Enlargements
121%, 129%, 200%, 400%
Standard: 250 GB Print Speed
Maximum: 1 TB 6575i III: Up to 75 ppm (Letter) Basic Copy Features
Up to 58 ppm (Letter-R) Preset Reduction/Enlargement Ratios by Area, Paper
Interface Connection Setting, Previous Settings, Favorite Settings, Finishing,
Up to 45 ppm (Legal)
Network Two-Sided, Density Adjustment, Original Type Selection,
Up to 37 ppm (11" x 17")
Standard: 1000Base-T/100Base-TX/10Base-T, Interrupt Mode, Setting Confirmation/Cancel
6565i III: Up to 65 ppm (Letter)
Wireless LAN (IEEE 802.11 b/g /n)
Up to 50 ppm (Letter-R) Special Copy Features
Optional: NFC, Bluetooth Low Energy
Up to 39 ppm (Legal) Book to Two Pages, Two-sided Original, Finishing, Booklet,
Others
Up to 32 ppm (11" x 17") Job Build, N on 1, Add Cover, Insert Sheets, Different Size
Standard: USB 2.0 x2 (Host), USB 3.0 x1 (Host),
6555i III: Up to 55 ppm (Letter)
USB 2.0 x1 (Device) Originals, Density Adjustment, Original Type Selection,
Up to 43 ppm (Letter-R)
Optional: Serial Interface, Copy Control Interface Transparency Cover Sheets, Page Numbering, Copy Set
Up to 39 ppm (Legal)
Paper Capacity Numbering, Sharpness, Erase Frame, Secure Watermark,
Up to 32 ppm (11" x 17")
Print Date, Shift, Gutter, Print & Check, Negative/Positive,
Standard: 4,200 Sheets
Print Resolution (dpi) Repeat Images, Merge Job Blocks, Job Done Notice, Mirror
Maximum: 7,700 Sheets
1200 x 1200, 600 x 600 Image, Print on Tab, Store in Mail Box, Superimpose Image,
Paper Sources (LTR, 20 lb. Bond) Cascade Copy, Copy ID Card, Detect Feeder Multi Sheet
Standard Page Description Languages
Standard: Dual 1,500-sheet Paper Drawers, Dual Feed, Free Size Original, Skip Blank Originals
UFR III, PCL  6, Adobe  PS  3
550-sheet Paper Cassettes, 100-sheet
Direct Print
Optional:
Stack Bypass
3,500-sheet Paper Deck
Scan Specifications
Available from USB, Advanced Box, Remote UI,
(POD DECK LITE-C1 or and Web Access6 Type
PAPER DECK UNIT-E1) Color Platen and Single-pass Duplexing Automatic
Supported File Types
Document Feeder
Paper Output Capacity (LTR, 20 lb. Bond) PDF, TIFF, JPEG, EPS, XPS 7
With Copy Tray: 250 Sheets

Document Feeder Paper Capacity
Printing from Mobile and Cloud 300 Sheets (20 lb. Bond)
With External 3,500 Sheets
A range of software and MEAP-based solutions are
Finishers: Document Feeder Supported Media Sizes
available to provide printing from mobile devices or
Finishing Capabilities Internet-connected devices and cloud-based services 11" x 17", Legal, Letter, Letter-R, Statement, Statement-R
With External Collate, Group, Offset, Staple, Staple depending on your requirements. Document Feeder Supported Media Weights
Finishers: On Demand, Staple-free Staple, Booklet, Fonts BW Original: 13 lb. Bond to 80 lb. Cover
Hole Punch, Document Insertion, C and Z (50 to 220 g /m2)
PCL fonts: 93 Roman, 10 Bitmap fonts, 2 OCR
Folding CL Original: 17 lb. Bond to 80 lb. Cover
fonts, Andalé Mono WT J/K/S/T (Japanese,
Supported Media Types Korean, Simplified and Traditional Chinese) 8, (64 to 220 g /m2)
Paper Drawers Thin, Plain, Recycled, Color, Heavy, Barcode Fonts 9 Platen Acceptable Originals
(1/2): Pre-punched, Letterhead, Bond PS fonts: 136 Roman Sheet, Book, 3-Dimensional Objects [Height: up to 2"
Paper Thin, Plain, Recycled, Color, Heavy, Operating System 10 (50 mm), Weight: up to 4.4 lb. (2 kg)]
Cassettes (3/4): Pre-punched, Letterhead, Bond, Tab. Max. Platen
UFRIII: Server 2008/Windows 7/Server 2008 R2/
Stack Bypass: Thin, Plain, Recycled, Color, Heavy, Scanning Size: 11-3/4" x 17" (297 mm x 431.8 mm)
Server 2012/Windows 8.1/Server 2012 R2/
Pre-punched, Bond, Transparency, Labels,
Windows 10/Server 2016, MAC OS X (10.9 Pull Scan
Letterhead, Tab, Tracing1
or later) Color Network ScanGear2 for both Twain and WIA
POD DECK Thin, Plain, Recycled, Color, Heavy, Pre-
PCL: Server 2008/Windows 7/Server 2008 R2/ Supported OS: Windows 7/8.1/10
LITE-C1: punched, Letterhead, Bond, Transparency,
Server 2012/Windows 8.1/Server 2012 R2/ Server 2008/Server 2008 R2/Server 2012/
Labels, Tab
Windows 10/Server 2016 Server 2012 R2/Server 2016
PAPER DECK Thin, Plain, Recycled, Color, Heavy,
PS: Server 2008/Windows 7/Server 2008 R2/
UNIT-E1: Pre-punched, Letterhead, Bond Scan Resolution (dpi)
Server 2012/Windows 8.1/Server 2012 R2/
Supported Media Sizes Windows 10/Server 2016, MAC OS X 600 x 600, 400 x 400, 300 x 300, 200 x 400, 200 x 200,
Paper Drawers Letter (10.9 or later) 200 x 100, 150 x 150, 100 x 100
(1/2): PPD: MAC OS X (10.3.9 or later), Windows 7 / 8.1/ 10 Scan to Mobile Devices and Cloud-based Services
Paper Cassettes 11" x 17", Legal, Letter, Letter-R, Executive, Print Features A range of solutions is available to provide scanning to
(3/4): Statement-R, Custom Size (5-1/2" x 7-1/8" mobile devices and cloud-based services depending on
Suspend Job Timeout, Subset Finishing (PS only), Profile
to 11-3/4" x 19-1/4") your requirements.
Settings, Secured Print, Watermark, Header/Footer, Page
Stack Bypass: 11" x 17", Legal, Letter, Letter-R, Executive,
Layout, Two-sided Printing, Collating, Booklet Printing, Scan Speed (Letter)
Statement-R, Custom Size
Grouping, Mixed Paper Sizes/Orientations, Offsetting, Single-sided Scanning
(4" x 5-7/8" to 11-3/4" x 19-1/4"), Free Size
Front/Back Covers, Toner Reduction, Poster Printing BW: 120 ipm (300 dpi)/120 ipm (600 dpi)
(4" x 7-1/8" to 11-3/4" x 19-1/4")
POD DECK 11" x 17", Legal, Letter, Letter-R, Executive, Color: 120 ipm (300 dpi)
LITE-C1: Statement-R, Custom Size (5-1/2" x 7-1/8" Copy Specifications Double-sided Scanning
to 11-3/4" x 19-1/4") Copy Speed BW: 240 ipm (300 dpi)/150 ipm (600 dpi)
PAPER DECK Letter 6575i III: Up to 75 ppm (Letter) Color: 220 ipm (300 dpi)
UNIT-E1: Up to 58 ppm (Letter-R)
Supported Media Weights Up to 45 ppm (Legal)
Up to 37 ppm (11" x 17")
Send Specifications
Paper Decks/ 14 lb. Bond to 80 lb. Cover (52 to 220 g /m2)
Cassettes: 6565i III: Up to 65 ppm (Letter) Destination
Stack Bypass: 14 lb. Bond to 140 lb. Index (52 to 256 g /m2) Up to 50 ppm (Letter-R) Email/Internet Fax (SMTP), SMB, FTP, WebDAV, Mail Box,
Duplexing: 14 lb. Bond to 80 lb. Cover (52 to 220 g /m2) Up to 39 ppm (Legal) Super G3 Fax (Optional), IP Fax (Optional)
Up to 32 ppm (11" x 17") Address Book
Warm-up Time
6555i III: Up to 55 ppm (Letter) LDAP (2,000)/Local (1,600)/Speed dial (200)
From Power On: Approx. 30 Seconds2 Up to 43 ppm (Letter-R)
From Sleep Approx. 30 Seconds3 Up to 39 ppm (Legal) Send Resolution (dpi)
Mode: Up to 32 ppm (11" x 17") 600 x 600, 400 x 400, 300 x 300, 200 x 400, 200 x 200,
Quick Startup Approx. 4 Seconds 4 200 x 100, 150 x 150, 100 x 100
Mode:
Communication Protocol Store Specifications Environmental Specifications
File: FTP, SMB v3.0, WebDAV
Email: SMTP, POP3, I-Fax (Simple, Full) Mail Box (Number Supported) Operating Environment
100 User In-boxes, 1 Memory RX In-box, 50 Confidential Fax Temperature: 50 to 86 ºF
File Format In-boxes, 30,000 Maximum Pages Stored Humidity: 20 to 80 % RH (Relative Humidity)
Standard: TIFF, JPEG, PDF (Compact, Searchable,
Apply policy, Optimize for Web, PDF Advanced Box Power Requirements
A/1-b, Encrypted, Device Signature), XPS Communication Protocol: SMB or WebDAV 120-127 V AC, 60 Hz, 16 A
(Compact, Searchable, Device Signature), Supported Windows (Windows 7/8.1/10) Plug (Main Unit)
Office Open XML (PowerPoint, Word) Client PC:
NEMA 5-20P
Optional: PDF (Trace & Smooth, User Signature), Concurrent Connections (Max.):
SMB: 64 Power Consumption
XPS (User Signature)
WebDAV: 3 (Active Sessions) Maximum: Approx. 2,032 W
Universal Send Features Standby: Approx. 237.3 W 12
Advanced Box Available Disc Space
Original Type Selection,Two-sided Original, Book to Two Pages, Sleep mode: 0.9 W 13
Different-size Originals, Density Adjustment, Sharpness, Copy Approx. 16 GB (Standard HDD)
Typical Electricity Consumption (TEC) Rating:
Ratio, Erase Frame, Job Build, Delayed Send, Preview, Job Done Approx. 480 GB (With Optional 1 TB HDD)
iR ADV 6575i III: 6.3 kWh
Notice, File Name, Subject/Message, Reply-to, Email Priority, Advanced Box Features iR ADV 6565i III: 5.8 kWh
TX Report, Original Content Orientation, Skip Blank Originals, Authentication for Advanced Box Log-in, Sort Function, iR ADV 6555i III: 5.2 kWh
Multi Sheet Feed Detection Printing a PDF File with a Password, imageWARE Secure Standards
Audit Manager Support
ENERGY STAR Certified
Fax Specifications Memory Media Rated EPEAT Gold14
(Optional) Standard: USB
Modem Speed Consumables
Super G3: 33.6 Kbps Security Specifications Toner
G3: 14.4 Kbps Authentication GPR-38 Black Toner
Compression Method Standard: Universal Login Manager, uniFLOW Toner Yield (Estimated @ 6% Coverage)
MH, MR, MMR, JBIG Online Express,11 User Authentication,
56,000 Images
Resolution (dpi) Department ID Authentication, (Device
and Function Level Log-in), Access
400 x 400, 200 x 400, 200 x 200, 200 x 100
Management System
1
Some types of tracing paper cannot be used.
Sending/Recording Size Optional: uniFLOW
2
Statement-R to 11" x 17" reservation).
Data 3
Time from exiting Sleep mode to when printing is operational.
Fax Memory Standard: Trusted Platform Module (TPM), 4
Time from device power-on to when key operations can be
Up to 30,000 Pages performed on the touch panel.
Hard Disk Password Lock, Hard Disk 5
Includes Main Unit, ADF, and Consumables.
Speed Dials Drive Erase, Mail Box Password Protection, 6
PDF print from Websites is supported.
Max. 200 Hard Disk Drive Encryption(FIPS140-2 7
EPS can be printed directly only from the Remote User
Validated), Verify System at Startup Interface.
Group Dials/Destinations Optional: Hard Disk Drive Mirroring, Hard Disk Drive 8
Max. 199 Dials removal, IEEE 2600.2 Common Criteria 9
Requires the optional Barcode Printer Kit-D1.
Sequential Broadcast Certification, Data Loss Prevention 10
Other operating systems and environments including AS/400,
(Requires uniFLOW) UNIX, Linux and Citrix may be supported. Some of these
Max. 256 Addresses solutions are chargeable. SAP Device Types are available via
Network the SAP Market Place. For more information, contact your
Memory Backup sales representative.
Yes Standard: Encrypted Secure Print, IP/Mac 11
Address Filtering, IPsec, TLS Encrypted 12
Standby Reference Value: measured one unit.
Fax Features Communication, SNMP V3.0, IEEE 13
0.9 W sleep mode not available in all circumstances due to
Original Type Selection, Two-sided Original, Book to Two 802.1X, IPv6, SMTP Authentication, POP certain settings.
Pages, Different-size Originals, Density for Scanning, Authentication before SMTP, S/MIME,
14
For current EPEAT rating (Gold/Silver/Bronze), please visit
Sharpness, Copy Ratio, Erase Frame, Job Build, Sender's www.epeat.net.
SIEM Integration
Name (TTI), Selecting the Telephone Line, Direct Send,
Delayed Send, Preview, Job Done Notice, TX Report,
Document
For detailed specifications and a comprehensive list of optional
Multi Sheet Feed Detection Standard: Secure Watermark, Secure Print, Adobe
accessories, see the imageRUNNER ADVANCE 6500 III Series
LiveCycle Rights Management ES2.5
Specifications document.
Integration, Encrypted PDF, Encrypted
Secure Print, Device Signature
Optional: User Signature, Document Scan Lock

1.800.815.4000 CSA.CANON.COM
criteria through an EPA recognized certification body. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. To learn about Canon's many awards, visit
logo are registered trademarks or trademarks of Canon Inc. in the United States and may also be registered trademarks or ess.csa.canon.com/awards.
trademarks in other countries. Canon products offer certain security features, yet many variables can impact the security of
construed as legal or regulatory advice concerning applicable laws; customers must have their own qualified counsel determine
the feasibility of a solution as it relates to regulatory and statutory compliance. All other referenced product names and marks
CSA-19-040
0219-CSAiRA6500IIISRSB-PDF-IH
imageRUNNER ADVANCE C7500 III Series
Color | High-volume | Multifunction
Print up to 80/70 ppm (BW/color)

Scan up to 240/220 ipm (300 dpi) (BW/color, duplex)
Print up to 13" × 19"

the end user experience and management of technology, better
control sensitive information and print-related costs, and help
changing needs.

SECURITY
EFFICIENCY RELIABILITY
• 10.1" intuitive touchscreen with • Advanced standard security feature set • Canon’s signature reliability and engine
smartphone-like usability. to help safeguard sensitive information technologies help keep productivity
and assist in regulatory compliance. high and minimize the impact on
• A unique, customized experience support resources.
tailored to individual preferences • Integrates with existing, third-party
using My ADVANCE. Security Information and Event • Outstanding imaging technologies and
Management (SIEM) systems to help toner allow for consistently striking images,
• Supports mobile solutions and provide real-time comprehensive insights thanks to Canon’s V2 color profile.
integration with many popular cloud
services like Google Drive.1 • Designed to achieve maximum uptime with
and printers.
status notifications that help keep supplies
• Scan and convert documents to
searchable digital files in a variety
process, firmware, and applications videos for consumables replacement.
of file formats.
initialize without alterations or tampering.
• imageRUNNER ADVANCE models have
• Integration with Canon and various
third-party software with embedded
• Security policy settings can be controlled received many awards and recognition from
with a dedicated password, configured leading industry analysts, often referencing
from a central location, and exported to strong reliability.
SUSTAINABILITY
consumption.
user to help reduce unnecessary printing • Encourage environmentally conscious
remotely, observe meter readings, manage • Standard cloud-based solution provides a
settings, and implement security policies. centralized dashboard with up-to-the- • ENERGY STAR ® certified and rated
minute insights into printer activity. EPEAT ® Gold.3
powerful scan workflows.
UTILITY TRAY-B1
UPRIGHT CONTROL
PANEL-H1
BOOKLET STAPLE PAPER FOLDING MULTI FUNCTION DOCUMENT

FINISHER-X1 FINISHER-X1 UNIT-J1 PROFESSIONAL INSERTION UNIT-N2
• 3-tray, 4,250-sheet • 3-tray, 4,250-sheet • Z-fold, C-fold, PUNCHER-B1 • Insert preprinted
capacity capacity Half-fold, • Supports various sheets
• ‌Corner and double • Corner and double Accordion die sets • Up to 13” x 19-1/4”
stapling, up to 100 stapling, up to 100 Z-fold, Double- • Up to 140 lb. Index • Two trays
sheets sheets parallel Fold • Supports 12" x 18” , • 400-sheet total
• ‌Booklet-making, up 11” x 17” , Legal, PAPER DECK
capacity
to 20 Sheets and Letter, Letter-R UNIT-E1
saddle-folding, up to • 100,000-sheet punch • 3,500-sheet capacity
5 sheets tray capacity • 14 lb. Bond to
• Enhanced die 140 lb. Index
durability
POD DECK LITE-C1

• 3,500-sheet capacity
• 14 lb. Bond to
110 lb. Cover
BOOKLET STAPLE DOCUMENT DOCUMENT BUFFER
FINISHER-V2 FINISHER-V2 INSERTION/ INSERTION PASS UNIT
• 3-tray, 3,500-sheet • 3-tray, FOLDING UNIT-K1 UNIT-Q1 (Std.)
capacity 3,500-sheet • Insert preprinted • Insert preprinted
• Corner and double capacity sheets sheets
stapling, up to 65 • Corner and double • Up to 13” x 19” • Up to 13” x 19”
sheets stapling, up to • 1-tray, 100-sheet • 1-tray, 100-sheet
• Booklet-making, up to 65 sheets capacity capacity
20 sheets and saddle- • Z-fold, C-fold
folding up to 3 sheets MULTI-DRAWER PAPER
DECK-C1
• 6,000-sheet capacity
Not Shown • 3 paper drawers
• Puncher Unit-BF1 • 14 lb. Bond to
(for -X1 Finishers) COPY TRAY-R2 110 lb. Cover
• 2/3-Hole Puncher Unit-A1
(for -V2 Finishers)
imagePASS-N2
• Inner Booklet Trimmer-A1
(for Booklet Finisher-X1) • Delivers fast processing speed,
outstanding quality, and time-saving
workflow
SPECIFICATIONS
Main Unit Supported Media Weights

Paper Drawers: 14 lb. Bond to 80 lb. Cover (52 to 220 g/m2) Multiple Copies
Type Paper Cassettes:14 lb. Bond to 140 lb. Index (52 to 256 g/m2) Up to 9,999
Color Laser Multifunctional Stack Bypass: 14 lb. Bond to 110 lb. Cover (52 to 300 g/m2)
Magnification
Core Functions Duplexing: 14 lb. Bond to 80 lb. Cover (52 to 220 g/m2)
25%-400% (1% Increments)
Standard: Print, Copy, Scan, Send, Store Print/Copy Speed (BW/Color)
Optional: Fax Preset Reductions
C7580i III: Up to 80/70 ppm (Letter); Up to 60/52 ppm
25%, 50%, 64%, 73%, 78%
Processor (Letter-R); Up to 47/41 ppm (Legal);
Canon Dual Custom Processor (Shared) Up to 40/35 ppm (11" x 17") Preset Enlargements
C7570i III: Up to 70/65 ppm (Letter); Up to 52/48 ppm 121%, 129%, 200%, 400%
Control Panel (Letter-R); Up to 41/38 ppm (Legal);
Standard: 10.1" TFT LCD WSVGA Color Touch-panel Basic Copy Features
Up to 35/32 ppm (11" x 17")
Optional: 10.4" TFT LCD WSVGA Color Upright-panel Preset Reduction/Enlargement Ratios by Area, Paper
C7565i III: Up to 65/60 ppm (Letter); Up to 48/45 ppm
Setting, Previous Settings, Favorite Settings, Finishing, Two-
Memory (Letter-R); Up to 38/35 ppm (Legal);
sided, Density Adjustment, Original Type Selection, Interrupt
4.0 GB RAM Up to 32/30 ppm (11" x 17")
Mode, Setting Confirmation/Cancel
Hard Disk Drive Warm-up Time Special Copy Features
Standard: 250 GB/Maximum: 1 TB From Power On: Approx. 30 Seconds5 Book to Two Pages, Two-sided Original, Finishing, Booklet,
Print Resolution Quick Startup
Job Build, N on 1, Add Cover, Insert Sheets, Different-size
Mode: Approx. 4 Seconds6
2400 dpi x 2400 dpi Originals, Density Adjustment, Original Type Selection,
Dimensions (W x D x H) Transparency Cover Sheets, Page Numbering, Copy Set
Interface Connection
27-1/8" x 37-1/8" x 48" (689 mm x 941 mm x 1220 mm) Numbering, Sharpness, Erase Frame, Secure Watermark,
Network
Installation Space (W x D) Print Date, Shift, Gutter, Print & Check, Negative/Positive,
Standard: 1000Base-T/100Base-TX/10Base-T,
Repeat Images, Merge Job Blocks, Job Done Notice, Mirror
Wireless LAN (IEEE 802.11 b/g /n) Basic [With Front Door Open + Stack Bypass/Upper-Right
Image, Print on Tab, Store in Mail Box, Superimpose Image,
Optional: NFC, Bluetooth Low Energy Cover Open + Buffer Pass+ Booklet Finisher-V2/Extension
Copy ID Card, Detect Feeder Multi Sheet Feed, Free Size
Others Tray and Rotary Tray Extended)]:
Standard: USB 2.0 x2 (Host), USB 3.0 x1 (Host), Original, Color Balance, Adjust One-Touch Color, Area
79-3/4" x 60" (2,026 mm x 1,524 mm)
USB 2.0 x1 (Device) Designation, Skip Blank Pages
Fully Configured [With Front Cover Open + Multi-Drawer
Optional: Serial Interface, Copy Control Interface Paper Deck-C1 + Buffer Pass + Document Insertion Unit-N1 +
Paper Capacity (LTR, 20 lb. Bond) Multi Function Professional Puncher-A1 + Paper Folding Scan Specifications
Unit-J1+ Booklet Finisher-X1]: Type
Standard: 3,550 Sheets
150-3/8" x 60" (3,818 mm x 1,524 mm) Color Platen and Single-pass Duplexing Automatic
Maximum: 9,300 Sheets
Weight Document Feeder
Paper Sources (LTR, 20 lb. Bond)
Approx. 593 lb. (269 kg) 7 Document Feeder Paper Capacity
Standard: Two 1,100-sheet Paper Drawers,
Two 550-sheet Paper Cassettes, 300 Sheets (20 lb. Bond)
250-sheet Stack Bypass Print Specifications Document Feeder Supported Media Sizes
Optional: 3,500-sheet Paper Deck (Paper Deck Data Processing Resolution (dpi) 11" x 17", Legal, Letter, Letter-R, Statement, Statement-R,
Unit-E1), 3,500-sheet Paper Deck (POD Deck Up to 1200 x 1200 Custom Size: 5" x 5-1/2" to 12" x 17"
Lite-C1), 6,000-sheet Paper Deck (Multi-
Drawer Paper Deck-C1)
Standard Page Description Languages Document Feeder Supported Media Weights
Maximum: 9,300 Sheets (With Multi-Drawer Paper UFR II, PCL  6, Adobe  PS  3 BW Original: 13 lb. Bond to 80 lb. Cover
Deck-C1) Direct Print (50 to 220 g /m2)
Color Original: 17 lb. Bond to 80 lb. Cover
Paper Output Capacity (LTR, 20 lb. Bond) Available from USB, Advanced Box, Remote UI,
(64 to 220 g /m2)
and Web Access 8
250 Sheets (with Copy Tray-R2)
Supported File Types for Direct Print Platen Acceptable Originals
3,500 Sheets (with External Finisher-V2)
Sheet, Book, 3-Dimensional Objects [Height: Up to
4,250 Sheets (with External Finisher-X1) PDF, TIFF, JPEG, EPS, 9 XPS
2" (50mm), Weight: up to 4.4 lb. (2kg)]
Finishing Capabilities Printing from Mobile Devices and
Pull Scan
Standard: Collate, Group
Cloud-based Services
Color Network ScanGear2 for both Twain and WIA
With Finishers: Booklet, Hole Punch (multiple patterns), A range of software and MEAP-based solutions are available
Supported OS: Windows/7/8.1/10
Staple-Free Staple, Staple on Demand, to provide printing from mobile devices or Internet-
Server 2008/Server 2008 R2/Server 2012/
Document Insertion, Fold (C- /Z- /Half/ connected devices and cloud-based services depending on
Server 2012 R2/Server 2016
Double parallel/Accordion-Z fold), your requirements.
Scan to Mobile Devices and Cloud-based Services
Trimming Fonts
A range of solutions is available to provide scanning to
Supported Media Types PCL Fonts: 93 Roman, 10 Bitmap fonts, 2 OCR fonts,
mobile devices and cloud-based services depending on
Paper Drawers Thin, Plain, Recycled, Color, Heavy, Andalé Mono WT J/K/S/T (Japanese,
your requirements.
(1/2): Pre-punched, Letterhead, Bond, Korean, Simplified and Traditional Chinese),10
Barcode Fonts11 Scan Speed (Letter) (300 dpi/600 dpi)
Transparency
Paper Thin, Plain, Recycled, Color, Heavy, PS Fonts: 136 Roman Single-sided Scanning (BW): 120 ipm/120 ipm
Cassettes Pre-punched, Letterhead, Bond, Operating System12 Single-sided Scanning (Color): 120 ipm/70 ipm
(3/4): Transparency, Tab, Envelope UFR II: Windows/Server 2008/Windows 7/ Double-sided Scanning (BW): 240 ipm/150 ipm
Stack Bypass: Thin, Plain, Recycled, Color, Heavy, Server 2008 R2/Server 2012/Windows 8.1/ Double-sided Scanning (Color): 220 ipm/90 ipm
Pre-punched, Labels, Letterhead, Server 2012 R2/Windows 10/Server 2016,
Bond, Coated, Transparency, Tab,
Tracing,4 Envelope, Textured PCL:
MAC OS X (10.9 or later)
Windows/Server 2008/Windows 7/Server
Send Specifications
2008 R2/Server 2012/Windows 8.1/Server Destination
Supported Media Sizes
2012 R2/Windows 10/Server 2016 Email/Internet Fax (SMTP), SMB v3.0, FTP, WebDAV, Mail
Paper Drawers
PS: Windows Server 2008/Windows 7/Server Box, Super G3 Fax (Optional), IP Fax (Optional)
(1/2): Letter
Paper 13" x 19", 12" x 18", 11" x 17", Legal, Letter, 2008 R2/Server 2012/Windows 8.1/Server Address Book
Cassettes Letter-R, Executive, Statement-R, Envelope 2012 R2/Windows 10/Server 2016, MAC OS LDAP (2,000)/Local (1,600)/Speed dial (200)
(3/4): [No.10 (COM10), Monarch, X (10.7 or later)
Send Resolution (dpi)
DL, ISO-C5], Custom Size (5-1/2" x 7-1/8" to
600 x 600, 400 x 400, 300 x 300, 200 x 400, 200 x 200,
13" x 19-1/4"), Envelope Custom Size (3-1/8" Copy Specifications 200 x 100, 150 x 150, 100 x 100
x 5-7/8" to 13" x 19-1/4") First-Copy-Out Time (Letter)
Stack Bypass: 13" x 19", 12" x 18", 11" x 17", Legal, Letter, Communication Protocol
C7580i III: As fast as 4.4 seconds (BW)/
Letter-R, Executive, Statement-R, Envelope File: FTP (TCP/IP), SMB v3.0, WebDAV
5.4 seconds (Color)
[No.10 (COM10), Monarch, DL, ISO-C5], Email: SMTP, POP3
C7570i III: As fast as 4.8 seconds (BW)/
Custom Size (4" x 5-7/8" to File Format
5.9 seconds (Color)
13" x 19-1/4"), Envelope Custom Size
C7565i III: As fast as 4.8 seconds (BW)/ Standard: TIFF, JPEG, PDF (Encrypted, Compact,
(3-1/2" x 5-7/8" to 13" x 19-1/4"),
5.9 seconds (Color) Searchable, Apply Policy, Optimize for Web,
Free Size (4" x 7-1/8" to 13" x 19-1/4")
Copy Resolution (dpi) PDF A/1-b, Limited Color, Device Signature),
XPS (Compact, Searchable, Device
Reading: Up to 600 x 600
Printing: 2400 x 2400 Signature), Office Open XML (PowerPoint ,
Word), Encrypted PDF,
Optional: PDF (Trace & Smooth, User Signature), XPS Advanced Box Available Disk Space Sleep Mode: Approx. 0.9 W15
(User Signature) Approx. 16 GB (Standard HDD)/Approx. 480 GB (1 TB HDD) Typical Electricity Consumption (TEC) Rating
C7580i III: 5.2 kWh
Universal Send Features Advanced Box Features C7570i III: 4.6 kWh
Original Type Selection,Two-sided Original, Book to Two Pages, Authentication for Advanced Box Log-in, Sort Function, C7565i III: 4.5 kWh
Different-size Originals, Density Adjustment, Sharpness, Copy Printing a PDF File with a Password, imageWARE Secure
Ratio, Erase Frame, Job Build, Delayed Send, Preview, Job Done Audit Manager Support Standards
Notice, File Name, Subject/Message, Reply-to, Email Priority, ENERGY STAR Certified
TX Report, Original Content Orientation, Skip Blank Pages, Memory Media
Rated EPEAT Gold 3
Detect Feeder Multi Sheet Feed Standard: USB
Security Specifications Consumables

Fax Specifications Toner
(Optional) Authentication
GPR-56 Toner
Maximum Number of Connection Lines Standard: Universal Login Manager, uniFLOW Online
Express,13 User Authentication, Department Toner Yield (Estimated @ 5% Coverage)
4
ID Authentication, Access Management Black: 82,000 Images
Modem Speed System, Device and Function Level Log-in Color (C,M,Y): 66,500 Images
Super G3: 33.6 Kbps Optional: uniFLOW
G3: 14.4 Kbps
Data 1
Subscription to a third-party cloud service required. Subject to
Compression Method Standard: Trusted Platform Module (TPM), third-party cloud service providers’ terms and conditions.
MH, MR, MMR, JBIG 2
Requires additional option.
Hard Disk Password Lock, Hard Disk 3
For current EPEAT rating (Gold/Silver/Bronze), please visit
Resolution (dpi) Drive Erase, Mail Box Password Protection, www.epeat.net.
400 x 400, 200 x 400, 200 x 200, 200 x 100 Hard Disk Drive Encryption (FIPS140-2 4
Some types of tracing paper cannot be used.
Validated), Verify System at Startup 5
Sending/Recording Size Optional: Hard Disk Drive Mirroring, Hard Disk Drive reservation).
Statement-R to 11" x 17" Removal, IEEE 2600.2 Common Criteria 6
Time from device power-on to when key operations can be
Fax Memory Certification, Data Loss Prevention performed on the touch panel display.
Up to 30,000 pages (Requires uniFLOW) 7
Includes main unit, ADF, and consumables.
8
PDF print from Web sites is supported.
Speed Dials Network 9
EPS can be printed directly only from the Remote User
Max. 200 Standard: Encrypted Secure Print,IP/Mac Interface.
Address Filtering, IPsec, TLS Encrypted 10
Group Dials/Destinations Requires the optional Barcode Printer Kit-D1.
Communication, SNMP V3.0, IEEE 11
Max. 199 dials 802.1X, IPv6, SMTP Authentication, POP 12

Other operating systems and environments including
Sequential Broadcast Authentication before SMTP, S/MIME, AS/400, UNIX, Linux and Citrix may be supported. Some
of these solutions are chargeable. SAP Device Types are
Max. 256 addresses SIEM Integration
available via the SAP Market Place. For more information,
Memory Backup Document contact your sales representative.
Yes Standard: Secure Watermark, Secure Print, Forced
13
Hold Printing, Adobe LiveCycle Rights
14
Reference Value: measured one unit
Fax Features 15
0.9 W Sleep mode is not available in all circumstances
Management ES2.5 Integration, Encrypted
Original Type Selection, Two-sided Original, Book to Two due to certain settings.
PDF, Encrypted Secure Print, Device
Pages, Different-size Originals, Density for Scanning,
Signature
Sharpness, Copy Ratio, Erase Frame, Job Build, Sender’s Optional: User Signature, Document Scan Lock For detailed specifications and a comprehensive list of optional
Name (TTI), Select Line, Selecting the Telephone Line, Direct accessories, see the imageRUNNER ADVANCE C7500 III Series
Send, Delayed Send, Preview, Job Done Notice, TX Report,
Detect Feeder Multi Sheet Feed Environmental Specifications Specifications document.
Power Requirements
Store Specifications C7580i III: 208 - 240 V AC, 60 Hz,12 A
Mail Box (Number Supported) C7570i III/C7565i III: 120-127 V AC, 60 Hz,16 A
100 User In-boxes, 1 Memory RX In-box, 50 Confidential Fax
In-boxes, 30,000 Maximum Pages Stored Plug (Main Unit)
C7580i III: NEMA 6-15P
Advanced Box C7570i III/7565i III: NEMA 5-20P
Communication Protocol: SMB or WebDAV
Supported Power Consumption
Client PC: Windows (Windows 7/8.1/10) Maximum
Concurrent Connections (Max.) C7580i III: Approx. 2,500 W
SMB: 64 C7570i III/7565i III: Approx. 2,000 W
WebDAV: 3 (Active Sessions) Standby: Approx. 119.2 W 14

1.800.815.4000 CSA.CANON.COM
criteria through an EPA recognized certification body. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.
logo are registered trademarks or trademarks of Canon Inc. in the United States and may also be registered trademarks or
trademarks in other countries. II indicates that this model has been upgraded to new system software and includes additional
security features as standard. Canon products offer certain security features, yet many variables can impact the security of
construed as legal or regulatory advice concerning applicable laws; customers must have their own qualified counsel determine To learn about Canon's many awards, visit
the feasibility of a solution as it relates to regulatory and statutory compliance. All other referenced product names and marks usa.canon.com/awards.
Federal Law prohibits copying of certain documents. Violators may be subject to penalties. We suggest
that you check with your own legal counsel. Canon U.S.A., Inc. and Canon Canada, Inc. intend to cooperate
with Law Enforcement Agencies in connection with claims of unauthorized copying.
19-030-2996
0119-CSAiRAC7500IIISRSB-PDF-IH
LEASE AGREEMENT CANON FINANCIAL SERVICES, INC. (“CFS”)
CFS-1020 (03/18)
CANON SOLUTIONS AMERICA, INC. Remittance Address: 14904 Collections Center Dr.
CFS’ AGREEMENT NUMBER: Chicago, Illinois 60693 Phone: (800) 220-0200
COMPANY LEGAL NAME DBA PHONE
(“Customer”)
BILLING ADDRESS CITY COUNTY STATE ZIP
EQUIPMENT ADDRESS CITY COUNTY STATE ZIP
EQUIPMENT INFORMATION NUMBER AND AMOUNT OF PAYMENTS

Quantity Serial Number Make/Model/Description Number of Payments Payment Amount *
Term in months: Payment Frequency: Monthly Quarterly Other:
Number of Payments in Advance: End of Term Purchase Option: Fair Market Value $1.00 Other ($ or %):
(estimated)
Total Amount Due at Signing *: * Plus Applicable Taxes
THIS AGREEMENT IS NON-CANCELABLE BY CUSTOMER. CUSTOMER REPRESENTS THAT ALL ACTION REQUIRED TO AUTHORIZE
EXECUTION OF THIS AGREEMENT ON BEHALF OF CUSTOMER BY THE FOLLOWING SIGNATORIES HAS BEEN TAKEN. THE UNDERSIGNED
HAS READ, UNDERSTANDS AND HEREBY AGREES TO ALL OF THE TERMS AND CONDITIONS SET FORTH IN THIS AGREEMENT.
ACCEPTED AUTHORIZED CUSTOMER SIGNATURE
CANON FINANCIAL SERVICES, INC. By: X Title:
By: Printed Name: Email Address:
Title: Tax ID#: If proprietor, DOB: Date:
Date: By: X Title:
Printed Name: Email Address:
To: Canon Financial Services, Inc. (“CFS”) ACCEPTANCE CERTIFICATE

Customer certifies that (a) the Equipment referred to in this Agreement has been received, (b) installation has been completed, (c) the Equipment has been examined by Customer and is in good operating order and condition and is,
in all respects, satisfactory to Customer, and (d) the Equipment is irrevocably accepted by Customer for all purposes under this Agreement. Accordingly, Customer hereby authorizes billing under this Agreement.
Signature: Printed Name: Title (if any): Date:
TERMS AND CONDITIONS

1. AGREEMENT: CFS leases to Customer, a organized under the laws of the State of , with its chief executive office at ,
and Customer leases from CFS, with its place of business at 158 Gaither Drive, Suite 200, Mount Laurel, New Jersey 08054, all the equipment described above, together with all replacement parts and substitutions for and additions
to such equipment ("Equipment"), upon the terms and conditions set forth in this Lease Agreement (“Agreement”).
2. TERM OF AGREEMENT: This Agreement shall be effective on the date the Equipment is delivered to Customer, provided Customer executes CFS’ form of acceptance (“Acceptance Certificate”) or otherwise accepts the
Equipment as specified herein. The term of this Agreement begins on the date accepted by CFS or any later date that CFS designates, and shall consist of the payment periods specified above and any renewal periods. After acceptance of the
Equipment, Customer shall have no right to revoke such acceptance or cancel this Agreement during the term hereof. The term of this Agreement shall end, unless sooner terminated by CFS, when all amounts required to be paid by
Customer under this Agreement have been paid as provided and either (a) Customer has purchased the Equipment in accordance with the terms hereof or (b) the Equipment has been returned at the end of the scheduled term or
renewal term in accordance with the terms hereof. Customer has no right to return the Equipment to CFS prior to the end of the scheduled term of this Agreement for any reason whatsoever, including, without limitation, payment of all
amounts due hereunder prior to the end of the scheduled term.
3. PAYMENTS: Customer agrees to pay to CFS, as invoiced, during the term of this Agreement, (a) the payments specified under “Number and Amount of Payments” above, and (b) such other amounts permitted hereunder as
invoiced by CFS (“Payments”). The Payment and the End of Term Purchase Option (“Purchase Option”) price specified above are based on the supplier's best estimate of the cost of the Equipment. Customer authorizes CFS to adjust
the Payment and Purchase Option herein by up to fifteen percent (15%) if the actual total cost of the Equipment, including any sales or use tax, is more or less than originally estimated. Customer’s obligation to pay all amounts due
under this Agreement and all other obligations hereunder shall be absolute and unconditional and is not subject to any abatement, set-off, defense or counterclaim for any reason whatsoever.
4. APPLICATION OF PAYMENTS: All Payments received by CFS from Customer under this Agreement will be applied to amounts due and payable hereunder chronologically, based on the date of the charge as shown on the
invoice for each such amount, and among amounts having the same date in such order as CFS, in its discretion, may determine.
5. ADVANCE PAYMENTS: Customer agrees that CFS may in its sole discretion apply, but shall not be obligated to apply, any amount paid in advance to any amount due or to become due hereunder, and in no event shall any
amount paid in advance earn interest except where required by applicable law.
6. NO CFS WARRANTIES: CUSTOMER ACKNOWLEDGES THAT CFS IS NOT A MANUFACTURER, DEALER, OR SUPPLIER OF THE EQUIPMENT. CUSTOMER AGREES THAT THE EQUIPMENT IS LEASED “AS IS” AND IS
OF A SIZE, DESIGN, AND CAPACITY SELECTED BY CUSTOMER. CUSTOMER ACKNOWLEDGES THAT CFS HAS MADE NO REPRESENTATION OR WARRANTY WITH RESPECT TO THE SUITABILITY OR DURABILITY OF
THE EQUIPMENT, THE ABSENCE OF ANY CLAIM OF INFRINGEMENT OR THE LIKE, OR ANY OTHER REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED, WITH RESPECT TO THE EQUIPMENT INCLUDING,
WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Any warranty with respect to the Equipment made by the manufacturer, dealer, or supplier is separate
from, and is not a part of, this Agreement and shall be for the benefit of CFS, Customer and CFS' successors and assignees, if any. So long as Customer is not in breach or default of this Agreement, CFS assigns to Customer any
warranties (including those agreed to between Customer and the manufacturer, dealer, or supplier) which CFS may have with respect to any item of Equipment; provided that the scope and limitations of any such warranty shall be
solely as set out in any agreement between Customer and such manufacturer, dealer, or supplier or as otherwise specified in warranty materials from such manufacturer, dealer, or supplier and shall not include any implied warranties
arising solely from CFS’ acquisition of the Equipment. CUSTOMER ACKNOWLEDGES THAT NEITHER THE SUPPLIER NOR ANY DEALER IS AUTHORIZED TO WAIVE OR ALTER ANY TERM OF THIS AGREEMENT OR ANY
SCHEDULE, OR TO MAKE ANY REPRESENTATION OR WARRANTY WITH RESPECT TO THIS AGREEMENT OR THE EQUIPMENT ON BEHALF OF CFS.
7. ACCEPTANCE; DELIVERY: Customer's execution of the Acceptance Certificate, or other confirmation of Customer’s acceptance of the Equipment, shall conclusively establish that the Equipment has been delivered to and
accepted by Customer for all purposes of this Agreement and Customer may not, for any reason, revoke that acceptance; however, if Customer has not, within ten (10) days after delivery of such Equipment, delivered to CFS written
PERSONAL GUARANTY
The undersigned, (whether one or more are specified, ''Guarantor(s)”), in consideration of CANON FINANCIAL SERVICES INC. (“CFS”) entering into an Agreement (together with any schedules or supplements thereto, “Agreement”) with Customer
identified above (“Customer”) irrevocably and unconditionally, jointly and severally, guarantee to CFS, and its successors and assigns, the payment when due of all amounts owed under the Agreement (whether at maturity or upon the occurrence of an
event of default or otherwise) and the performance by Customer of all terms of the Agreement and any other transaction between Customer and CFS (collectively, “Liabilities”). If Customer shall fail to pay or perform any Liabilities when due,
Guarantors shall, upon demand, pay any amounts which may be due from Customer and take any action required of Customer under the Agreement. This is an absolute and continuing guaranty, and Guarantors’ liability under this Guaranty is primary
and will not be affected by any settlement, extension, renewal or modification of the Agreement or any discharge or release of Customer's obligations whether by agreement or operation of law.
If any payment on the Liabilities is thereafter set aside, recovered or required to be returned for any reason (including without limitation the bankruptcy, insolvency or reorganization of Customer or any other person), the Liabilities to which such
payment was applied shall for the purposes of this Guaranty be deemed to have continued in existence, notwithstanding such application, and this Guaranty shall be enforceable as to such Liabilities as fully as if such application had never been made.
This Guaranty may be terminated only upon sixty (60) days’ prior written notice to CFS, and such termination shall be effective only as to Liabilities arising under schedules, supplements, or agreements entered into after the effective date of
termination and shall not affect CFS' rights under this Guaranty arising out of the Agreement or other agreements entered into prior to such date.
Guarantors waive all damages, demands, presentments and notices of every kind and nature, any rights of set-off, and any defenses available to a guarantor (other than the defense of payment and performance in full) under applicable law.
Guarantors further waive any (i) notice of the incurring of indebtedness by Customer and the acceptance of this Guaranty, (ii) right to require suit against Customer or any other party before enforcing this Guaranty and (iii) right of subrogation to CFS'
rights against Customer until the Liabilities are satisfied in full. Any (a) renewals and extensions of time of payment, (b) release, substitution or compromise of or realization upon the Equipment, other guaranties or any collateral security and (c)
exercise of any other right under this or any other agreement between CFS and Customer or any third party, may be made, granted and effected by CFS without notice to Guarantors and without in any manner affecting Guarantors' liability under this
Guaranty.
Guarantors shall pay all expenses (including attorneys’ fees and legal expenses) paid or incurred by CFS in endeavoring to collect the Liabilities, or any part thereof and in enforcing the Guaranty. THIS GUARANTY SHALL FOR ALL PURPOSES BE
DEEMED A CONTRACT ENTERED INTO IN THE STATE OF NEW JERSEY. THE RIGHTS OF THE PARTIES UNDER THIS GUARANTY SHALL BE GOVERNED BY THE LAWS OF THE STATE OF NEW JERSEY WITHOUT REFERENCE TO
CONFLICT OF LAW PRINCIPLES. ANY ACTION BETWEEN GUARANTORS AND CFS SHALL BE BROUGHT IN ANY STATE OR FEDERAL COURT LOCATED IN THE COUNTY OF CAMDEN OR BURLINGTON, NEW JERSEY, OR AT CFS'
SOLE OPTION, IN THE STATE WHERE ANY GUARANTOR, CUSTOMER OR EQUIPMENT IS LOCATED. GUARANTORS, BY THEIR EXECUTION AND DELIVERY HEREOF, IRREVOCABLY WAIVE OBJECTIONS TO THE JURISDICTION OF
SUCH COURTS AND OBJECTIONS TO VENUE AND CONVENIENCE OF FORUM. GUARANTORS, BY THEIR EXECUTION AND DELIVERY HEREOF, AND CFS, BY ITS ACCEPTANCE HEREOF, HEREBY IRREVOCABLY WAIVES ANY RIGHT
TO A JURY TRIAL IN ANY SUCH PROCEEDINGS.
Guarantors agree that CFS may accept a facsimile or other electronic transmission of this Guaranty as an original, and that facsimile or electronically transmitted copies of Guarantors’ signatures will be treated as an original for all purposes.
Printed Name: Signature: (no title) Date:
Address: Phone:
CFS-1020 (03/18) Page 1 of 2 SEE NEXT PAGE FOR ADDITIONAL TERMS AND CONDITIONS
notice of non-acceptance, specifying the reasons therefor and specifically referencing this Agreement, Customer 17. LATE CHARGES; EXPENSES OF ENFORCEMENT: If Customer fails to pay any sum to be paid by Customer
shall be deemed to have irrevocably accepted such Equipment. CFS is the lessor and Customer is the lessee of the to CFS under this Agreement on or before the due date, Customer shall pay CFS, upon demand, an amount equal
Equipment under this Agreement. As between CFS and Customer only, this Agreement shall supersede any to the greater of ten percent (10%) of each such delayed Payment or twenty-five dollars ($25) for each billing
Customer purchase order in its entirety, notwithstanding anything to the contrary contained in any such purchase period or portion of a billing period such Payment is delayed, in each case to the extent permitted by applicable
order. Customer agrees to waive any right of specific performance of this Agreement and shall hold CFS harmless law. The amounts specified above shall be paid as liquidated damages and as compensation for CFS’ internal
from damages if for any reason the Equipment is not delivered as ordered, if the Equipment is unsatisfactory or if operating expenses incurred in connection with such late payment. In addition, Customer shall reimburse CFS for
CFS does not execute this Agreement. Customer agrees that any delay in delivery of the Equipment shall not affect all of its out-of-pocket costs and expenses incurred in exercising any of its rights or remedies hereunder or in
the validity of this Agreement. enforcing any of the terms of this Agreement, including, without limitation, reasonable fees and expenses of
8. LOCATION; LIENS; NAMES; OFFICES: Customer shall not move the Equipment from the location specified attorneys and collection agencies, whether or not suit is brought. If CFS should bring court action, Customer and
herein except with the prior written consent of CFS. Customer shall keep the Equipment free and clear of all claims CFS agree that attorney's fees equal to twenty-five percent (25%) of the total amount sought by CFS shall be
and liens other than those in favor of CFS. Customer's legal name (as set forth in its constituent documents filed deemed reasonable for purposes of this Agreement.
with the appropriate governmental office or agency) is as set forth herein. The jurisdiction of organization and chief 18. ASSIGNMENT: CUSTOMER SHALL NOT ASSIGN OR PLEDGE THIS AGREEMENT IN WHOLE OR IN PART,
executive office address of Customer are as set forth herein. Customer shall provide CFS with written notice at least NOR SHALL CUSTOMER SUBLET OR LEND ANY EQUIPMENT WITHOUT PRIOR WRITTEN CONSENT OF
thirty (30) days prior to any change of its legal name, chief executive office address or its form of organization CFS. CFS may pledge or transfer this Agreement. Customer agrees that if CFS transfers this Agreement, the
(including, without limitation, its jurisdiction of organization), and shall execute and deliver to CFS such documents assignee will have the same rights and benefits that CFS has now and will not have to perform any of CFS’
as required or appropriate. obligations which CFS will continue to perform. Customer agrees that the rights of the assignee will not be subject to
9. WARRANTY OF BUSINESS PURPOSE; USE; PERSONAL PROPERTY; FINANCING STATEMENTS: any claims, defenses, or set-offs that Customer may have against CFS. If Customer is given notice of any such
Customer represents and warrants that the Equipment will not be used for personal, family, or household purposes. transfer, Customer agrees, if so directed therein, to pay directly to the assignee all or any part of the amounts
Customer shall comply with all laws and regulations relating to the use and maintenance of the Equipment. payable hereunder.
Customer shall put the Equipment only to the use contemplated by the manufacturer. The Equipment shall remain 19. RENEWAL; RETURN: Except in the case of an Agreement containing a $1.00 Purchase Option, this Agreement
personal property regardless of whether it becomes affixed to real property or permanently rests upon any real shall automatically renew on a month-to-month basis at the same Payment amount and frequency unless Customer
property or any improvement to real property. Customer authorizes CFS (and any third party filing service sends written notice to CFS, at least sixty (60) days’ before the end of the scheduled term or any renewal term that
designated by CFS) to execute and file (a) financing statements evidencing the interest of CFS in the Equipment Customer either (i) shall exercise the Purchase Option in accordance with the terms hereof and at the end of such
(including forms containing a broader description of the Equipment than the description set forth herein), (b) term exercises such Purchase Option, or (ii) does not want to renew this Agreement and at the end of such term
continuation statements in respect thereof, and (c) amendments thereto, and Customer irrevocably waives any right returns the Equipment as provided below. Unless this Agreement automatically renews or Customer purchases the
to notice thereof. Equipment as provided herein, Customer shall, at the termination of this Agreement, return the Equipment at its sole
10. INDEMNITY: Customer shall reimburse CFS for and defend CFS against any claim for losses or injury caused cost and expense in good operating condition, ordinary wear and tear resulting from proper use excepted, to a
by the Equipment. This Section shall survive termination of this Agreement. location specified by CFS. CFS may charge Customer a return fee equal to the greater of one Payment or $250 for
11. MAINTENANCE; ALTERATIONS: Customer shall keep and maintain the Equipment in good working order and the processing of returned Equipment. If for any reason Customer shall fail to return the Equipment to CFS as
shall, at Customer’s expense, supply and install all replacement parts and accessories when required to maintain provided herein, Customer shall pay to CFS upon demand one billing period's Payment for each billing period or
the Equipment in good working condition. Customer shall not, without the prior written consent of CFS, make any portion thereof that such return is delayed. Customer shall reimburse CFS for any costs incurred by CFS to place
changes or substitutions to the Equipment. Any and all replacement parts, accessories, authorized changes to the Equipment in good operating condition.
and/or substitutions for the Equipment shall become part of the Equipment and subject to the terms of this 20. PURCHASE OPTION: (A) END OF TERM PURCHASE OPTION. To exercise this option, Customer shall give
Agreement. CFS sixty (60) days’ prior irrevocable written notice (unless the Purchase Option is $1.00) that it will purchase all the
12. TAXES; OTHER FEES AND CHARGES: CUSTOMER SHALL PAY AND DISCHARGE WHEN DUE ALL Equipment at the end of the initial term or any renewal term for the Purchase Option price indicated on the face of
LICENSE AND REGISTRATION FEES, ASSESSMENTS, SALES, USE, PROPERTY AND OTHER TAXES, AND this Agreement plus any applicable taxes, expenses, charges and fees. (B) PRIOR TO MATURITY PURCHASE.
OTHER EXPENSES AND CHARGES, together with any applicable penalties, interest, and administrative fees now Customer may, at any time, upon sixty (60) days’ prior irrevocable written notice purchase all (but not less than all)
or at any time imposed upon any Equipment, the Payments, or Customer's performance or non-performance of its the Equipment at a price equal to the sum of all remaining Payments plus the Fair Market Value, plus any applicable
obligations hereunder, whether payable by or assessed to CFS or Customer. If Customer fails to pay any such fees, taxes, expenses, charges and fees. For purposes of this Agreement, “Fair Market Value” shall be CFS’ retail price at
assessments, taxes, expenses or charges as required hereunder, CFS shall have the right but not the obligation to the time Customer notifies CFS of its intent to purchase the Equipment. Upon proper notice and payment by
pay those fees, assessments, taxes, expenses and charges, and Customer shall promptly reimburse CFS, upon Customer of the amounts specified above, CFS shall transfer the Equipment to Customer “AS-IS WHERE-IS”
demand, for all such payments made plus administrative fees and costs, if any. Customer acknowledges that, where without any representation or warranty whatsoever, except for title, and this Agreement shall terminate.
required by law, CFS will file any notices and pay personal property taxes levied on the Equipment. Customer shall 21. DATA: Customer acknowledges that the hard drive(s) on the Equipment, including attached devices, may retain
reimburse CFS for the expense of such personal property taxes as invoiced by CFS and pay CFS a processing fee images, content or other data that Customer may store for purposes of normal operation of the Equipment (“Data”).
not to exceed $50 per year per item of Equipment that is subject to such tax. Customer agrees that CFS has not, Customer acknowledges that CFS is not storing Data on behalf of Customer and that exposure or access to the
and will not, render tax advice to Customer, and that payment of such taxes is an administrative act. ON THE DATE Data by CFS, if any, is purely incidental to the services performed by CFS. Neither CFS nor any of its affiliates has
OF THE FIRST SCHEDULED PAYMENT AND THE DATE OF THE FIRST SCHEDULED PAYMENT AFTER THE an obligation to erase or overwrite Data upon Customer’s return of the Equipment to CFS. Customer is solely
ADDITION OF ANY EQUIPMENT, CUSTOMER SHALL PAY TO CFS A DOCUMENTATION FEE, IN THE responsible for: (A) its compliance with applicable law and legal requirements pertaining to data privacy, storage,
AMOUNT OF $85, TO REIMBURSE CFS FOR ITS ADMINISTRATIVE AND RECORDING COSTS. security, retention and protection; and (B) all decisions related to erasing or overwriting Data. Without limiting the
13. INSURANCE: Customer, at its sole cost and expense, shall, during the term hereof including all renewals and foregoing, if applicable, Customer should, (i) enable the Hard Disk Drive (HDD) data erase functionality that is a
extensions, obtain, maintain and pay for (a) insurance against the loss, theft, or damage to the Equipment for the full standard feature on certain Equipment and/or (ii) prior to return or other disposition of the Equipment, utilize the
replacement value thereof, and (b) comprehensive public liability and property damage insurance. All such HDD (or comparable) formatting function (which may be referred to as “Initialized All Data/Settings” function) if found
insurance shall provide for a deductible not exceeding $5,000 and be in form and amount, and with companies on the Equipment to perform a one pass overwrite of Data or, if Customer has higher security requirements,
satisfactory to CFS. Each insurer providing such insurance shall name CFS as additional insured and loss payee Customer may purchase from its Canon dealer at current rates an appropriate option for the Equipment, which may
and provide CFS thirty (30) days’ written notice before the policy in question shall be materially altered or canceled. include (a) an HDD Data Encryption Kit option which disguises information before it is written to the hard drive using
Customer shall pay the premiums for such insurance, shall be responsible for all deductible portions thereof, and encryption algorithms, (b) an HDD Data Erase Kit that can perform up to a 3-pass overwrite of Data (for Equipment
shall deliver certificates or other evidence of insurance to CFS. The proceeds of such insurance, at the option of not containing data erase functionality as a standard feature), or (c) a replacement hard drive (in which case
CFS, shall be applied to (a) replace or repair the Equipment, or (b) pay CFS the “Remaining Lease Balance”, which Customer should properly destroy the replaced hard drive). Customer shall indemnify CFS, its subsidiaries,
shall be the sum of: (i) all amounts then owed by Customer to CFS under this Agreement; plus (ii) the present value directors, officers, employees and agents from and against any and all costs, expenses, liabilities, claims, damages,
of all remaining Payments for the full term of this Agreement; plus (iii) the “Asset Value,” which shall be: (A) for an losses, judgments or fees (including reasonable attorneys’ fees) arising or related to the storage, transmission or
Agreement with a $1.00 Purchase Option, $1.00; (B) for an Agreement with a Fair Market Value Purchase Option or destruction of the Data. This section survives termination or expiration of this Agreement. The terms of this section
no Purchase Option selected, the Fair Market Value of the Equipment (as defined herein); and (C) for an Agreement shall solely govern as to Data, notwithstanding that any provisions of this Agreement or any separate confidentiality
with an Other Purchase Option, the respective dollar amount of such Purchase Option indicated on the face of this or data security or other agreement now or hereafter entered into between Customer and CFS applies, or could be
Agreement; plus (iv) any applicable taxes, expenses, charges and fees. For purposes of determining present value construed to apply to Data.
under this Agreement, Payments shall be discounted at three percent (3%) per year. Customer hereby appoints 22. MAXIMUM INTEREST; RECHARACTERIZED AGREEMENT: No Payment is intended to exceed the maximum
CFS as Customer's attorney-in-fact solely to make claim for, receive payment of, and execute and endorse all amount of interest permitted to be charged or collected by applicable laws, and any such excess Payment will be
documents, checks, or drafts for any loss or damage to Equipment under any such insurance policy. If within ten applied to payments due under this Agreement, in inverse order of maturity, and thereafter shall be refunded. If this
(10) days after CFS’ request, Customer fails to deliver satisfactory evidence of such insurance to CFS, then CFS Agreement is recharacterized as a conditional sale or loan, Customer hereby grants to CFS, its successors and
shall have the right, but not the obligation, to obtain insurance covering CFS’ interests in the Equipment, and add the assigns, a security interest in the Equipment to secure payment and performance of Customer's obligations under
costs of acquiring and maintaining such insurance, and an administrative fee, to the amounts due from Customer this Agreement.
under this Agreement. CFS and any of its affiliates may make a profit on the foregoing. 23. UCC - ARTICLE 2A: CUSTOMER ACKNOWLEDGES AND AGREES THAT THIS AGREEMENT IS INTENDED
14. LOSS; DAMAGE: Customer assumes and shall bear the entire risk of loss, theft of, or damage to the Equipment AS A “FINANCE LEASE” AS THAT TERM IS DEFINED IN ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE
from any cause whatsoever, effective upon delivery to Customer. No such loss, theft or damage shall relieve (“UCC 2A”) AND THAT CFS IS ENTITLED TO ALL BENEFITS, PRIVILEGES AND PROTECTIONS OF A LESSOR
Customer of any obligation under this Agreement. In the event of damage to any Equipment, Customer shall UNDER A FINANCE LEASE. CUSTOMER WAIVES ITS RIGHTS AS A LESSEE UNDER UCC 2A SECTIONS 508-
immediately repair such damage at Customer's expense. If any Equipment is lost, stolen, or damaged beyond 522.
repair, Customer, at the option of CFS, will (a) replace the same with like equipment in a condition acceptable to 24. WAIVER OF OFFSET: This Agreement is a net lease. If the Equipment is not properly installed, does not
CFS and convey clear title to such equipment to CFS (and such equipment will become “Equipment” and be subject operate as represented or warranted, or is unsatisfactory for any reason, Customer shall make such claim solely
to the terms of this Agreement), or (b) pay CFS the Remaining Lease Balance. Upon CFS’ receipt of the Remaining against the supplier, dealer, or manufacturer. Customer waives any and all existing and future claims and offsets
Lease Balance, CFS shall transfer the applicable Equipment to Customer “AS-IS, WHERE-IS” without any against any Payments or other charges due under this Agreement, and unconditionally agrees to pay such
representation or warranty whatsoever, except for title, and this Agreement shall terminate with respect to such Payments and other charges, regardless of any offset or claim which may be asserted by Customer or on its behalf.
Equipment. 25. GOVERNING LAW; VENUE; WAIVER OF JURY TRIAL: THIS AGREEMENT HAS BEEN EXECUTED BY CFS
15. DEFAULT: Any of the following events or conditions shall constitute an Event of Default under this Agreement: IN, AND SHALL FOR ALL PURPOSES BE DEEMED A CONTRACT ENTERED INTO IN, THE STATE OF NEW
(a) Customer defaults in the payment when due of any indebtedness of Customer to CFS, whether or not arising JERSEY. THE RIGHTS OF THE PARTIES UNDER THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS
under this Agreement, without notice or demand by CFS; (b) Customer or any guarantor of Customer’s obligations OF THE STATE OF NEW JERSEY WITHOUT REFERENCE TO CONFLICT OF LAW PRINCIPLES. ANY ACTION
hereunder (“Guarantor”) ceases doing business as a going concern; (c) Customer or any Guarantor becomes BETWEEN CUSTOMER AND CFS SHALL BE BROUGHT IN ANY STATE OR FEDERAL COURT LOCATED IN
insolvent or makes an assignment for the benefit of creditors; (d) a petition or proceeding is filed by or against THE COUNTY OF CAMDEN OR BURLINGTON, NEW JERSEY, OR AT CFS' SOLE OPTION, IN THE STATE
Customer or any Guarantor under any bankruptcy or insolvency law; (e) a receiver, trustee, conservator, or WHERE CUSTOMER OR THE EQUIPMENT IS LOCATED. CUSTOMER, BY ITS EXECUTION AND DELIVERY
liquidator is appointed for Customer, any Guarantor, or any of their property; (f) any statement, representation or HEREOF, IRREVOCABLY WAIVES OBJECTIONS TO THE JURISDICTION OF SUCH COURTS AND
warranty made by Customer or any Guarantor to CFS is incorrect in any material respect; or (g) Customer or any OBJECTIONS TO VENUE AND CONVENIENCE OF FORUM. CUSTOMER, BY ITS EXECUTION AND DELIVERY
Guarantor who is a natural person dies. HEREOF, AND CFS, BY ITS ACCEPTANCE HEREOF, HEREBY IRREVOCABLY WAIVE ANY RIGHT TO A JURY
16. REMEDIES: Upon the happening of any one or more Events of Default, CFS shall have the right to exercise any TRIAL IN ANY SUCH PROCEEDINGS.
one or all of the following remedies (which shall be cumulative), simultaneously, or serially, and in any order: (a) to 26. MISCELLANEOUS: All notices required or permitted under this Agreement shall be sufficient if delivered
require Customer to immediately pay all Payments hereunder (whether or not then due) and other amounts due personally, sent via facsimile or other electronic transmission, or mailed to such party at the address set forth in this
under this Agreement, with CFS retaining title to the Equipment; (b) to terminate any and all agreements with Agreement, or at such other address as such party may designate in writing from time to time. Any notice from CFS
Customer; (c) with or without notice, demand or legal process, to enter upon the premises wherever the Equipment to Customer shall be effective three (3) days after it has been deposited in the mail, duly addressed. All notices to
may be found, to retake possession of any or all of the Equipment, and (i) retain such Equipment and all Payments CFS from Customer shall be effective after it has been received via U.S. mail, express delivery, facsimile or other
and other sums paid hereunder, or (ii) sell the Equipment and recover from Customer the amount by which the electronic transmission. If there should be more than one party executing this Agreement as Customer, all
Remaining Lease Balance exceeds the net amount received by CFS from such sale; or (d) to pursue any other obligations to be performed by Customer shall be the joint and several liability of all such parties. Customer's
remedy permitted at law or in equity. CFS (i) may dispose of the Equipment in its then present condition or following representations, warranties, and covenants under this Agreement shall survive the delivery and return of the
such preparation and processing as CFS deems commercially reasonable; (ii) shall have no duty to prepare or Equipment. Any provision of this Agreement that may be determined by competent authority to be prohibited or
process the Equipment prior to sale; (iii) may disclaim warranties of title, possession, quiet enjoyment and the like; unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
and (iv) may comply with any applicable state or federal law requirements in connection with a disposition of the unenforceability without invalidating the remaining provisions of this Agreement. No such prohibition or
Equipment and none of the foregoing actions shall be deemed to adversely affect the commercial reasonableness of unenforceability in any jurisdiction shall invalidate or render unenforceable such provision in any other jurisdiction.
the disposition of the Equipment. If the Equipment is not available for sale, Customer shall be liable for the Customer agrees that CFS may insert missing information or correct other information on this Agreement including
Remaining Lease Balance and any other amounts due under this Agreement. No waiver of any of Customer's the Equipment's description, serial number, and location, and corrections to Customer’s legal name; otherwise, this
obligations, conditions or covenants shall be effective unless contained in a writing signed by CFS. Failure to Agreement contains the entire arrangement between Customer and CFS and no modifications of this Agreement
exercise any remedy that CFS may have shall not constitute a waiver of any obligation with respect to which shall be effective unless in writing and signed by the parties. Customer agrees that CFS may accept a facsimile or
Customer is in default. other electronic transmission of this Agreement or any Acceptance Certificate as an original, and that facsimile or
electronically transmitted copies of Customer's signature will be treated as an original for all purposes.
CFS-1020 (03/18) Page 2 of 2
CANON FINANCIAL SERVICES, INC. (“CFS”) Municipal Fiscal Funding Addendum
Remittance Address: 14904 Collections Center Dr.
Chicago, Illinois 60693 800-220-0200 CFS’ Application Number:
CFS’ Agreement Number:
Agreement Date:
GOVERNMENTAL ENTITY
Complete Legal Name
(“Customer”)
THIS MUNICIPAL FISCAL FUNDING ADDENDUM (“ADDENDUM”) WILL BE OF NO FORCE OR EFFECT

IF THE CUSTOMER IS NOT A STATE OR A POLITICAL SUBDIVISION OF A STATE WITHIN THE
MEANING OF SECTION 103(C) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED.
Customer warrants that it has funds available to pay Payments payable pursuant to the agreement (whether
designated a lease, rental, master lease, or otherwise, together with any schedules, the “Agreement”) until
the end of its current appropriation period and warrants that it presently intends to make Payments in each
appropriation period from now until the end of this Agreement. The officer of Customer responsible for
preparation of Customer's annual budget shall request from its legislative body or funding authority funds to
be paid to CFS under this Agreement. If notwithstanding the making in good faith of such request in
accordance with appropriate procedures and with the exercise of reasonable care and diligence, such
legislative body or funding authority does not appropriate funds to be paid to CFS for the Equipment,
Customer may, upon prior written notice to CFS, effective upon the exhaustion of the funding authorized for
the then current appropriation period, return the Equipment to CFS, at Customer's expense and in
accordance with this Agreement, and thereupon, Customer shall be released of its obligation to make
Payments to CFS due thereafter, provided: (1) the Equipment is returned to CFS as provided for in the
Agreement; (2) the above described notice states the failure of the legislative body or funding authority to
appropriate the necessary funds as the reason for cancellation; and (3) such notice is accompanied by
payment of all amounts then due to CFS under the Agreement. In the event Customer returns the
Equipment pursuant to the terms of this Agreement, CFS shall retain all sums paid by Customer.
Customer's Payment obligations under this Agreement in any fiscal year shall constitute a current expense
of Customer for such fiscal year, and shall not constitute indebtedness or a multiple fiscal year obligation of
Customer under Customer's state constitution, state law or home rule charter. Nothing in this Agreement
shall constitute a pledge by Customer of any taxes or other monies, other than as appropriated for a
specific fiscal year for this Agreement and the Equipment.
The undersigned represents and warrants to CFS that all action required to authorize the execution and
delivery of this Addendum on behalf of the above referenced Customer by the following signatory has been
duly taken and remains in full force and effect. Customer agrees that CFS may accept a facsimile or other
electronic transmission of this Addendum as an original, and that facsimile or electronically transmitted
copies of Customer’s signature will be treated as an original for all purposes.
ACCEPTED
Canon Financial Services, Inc. Customer
By By
Title Printed Name
Date Title
CFS-2020 (04/16)
Municipal Opinion of Counsel
(This form is to be retyped on the letterhead of Counsel)
Canon Financial Services, Inc.
Re: Agreement Number: {Insert the Municipality’s agreement number}
Gentlemen and Women:
I am counsel for { Insert the name of Municipality} (the “Customer”), I am familiar with the above referenced
Agreement (whether designated a lease, rental, or Master Lease, together with any Schedules thereto or otherwise,
the “Agreement”) by and between Canon Financial Services, Inc. (“CFS”) and the Customer relating to the lease of
certain equipment identified therein (the ''Equipment'').
Based on my examination of the Agreement, the information statement required by CFS for purposes of Section 149
(e) of the Internal Revenue Code of 1986, as amended (the “Code”), and such other documents, records and papers as I
deem to be relevant and necessary as the basis for my opinion set forth below, it is my opinion that:
1. The Customer is the {Insert the name of State or local government} or a lawfully constituted political
subdivision or agency thereof and is authorized by the Constitution and laws of such state to enter into the
transaction contemplated by the Agreement and to carry out its obligations thereunder.
2. The Agreement set forth above has been duly authorized, executed and delivered by the Customer and
constitutes a valid, legal and binding agreement enforceable in accordance with its terms.
3. No further approval, consent or withholding of objections is required from any federal, state or local
government authority with respect to the entering into or performance by the Customer of the Agreement
and the transaction contemplated thereby.
4. The entering into and performance of the Agreement and other related documents will not violate any
judgment, order, law or regulation applicable to the Customer or result in any breach of, or constitute a
default under, or result in the creation of any lien, charge, security interest or other encumbrance upon any
assets of the Customer or the Equipment pursuant to any indenture, mortgage, deed of trust, bank loan, credit
agreement or other instrument by which the Customer is a party or by which it or its assets may be bound.
5. There are no actions, suits or proceedings pending or, to the knowledge of the Customer, threatened against
or affecting the Customer in any court or before any government commission, board or authority, which, if
adversely determined, will have a material adverse effect on the ability of the Customer to perform its
obligation under the Agreement.
6. The Equipment is personal property and, when subject to use by the Customer, will not be or become fixtures
under the laws of the State where the Equipment is being used by the Customer.
7. All required public bidding procedures regarding an award of this Agreement have been followed by the
Customer.
8. The interest income from the Agreement set forth above is exempt from Federal income taxes.
Very truly yours,

By:
Name:
Title:
Date:
CFS-1084 (08/16)
ACQUISITION AGREEMENT LEASE OR PURCHASE
*National IPA*
Canon Solutions America, Inc. (“CSA”) #________

One Canon Park, Melville, NY 11747
(800) 613-2228
Salesperson __________________________ Order Date: _____ / _____ / ______
Customer (“you”): Customer Account: Ship To: Customer Account:
Company: Company:
Address: Address:
City: County: City: County:
State: Zip: Phone #: State: Zip: Phone #:
Contact: Fax #: Contact: Fax #:
Email: Email:
Lease or Purchase:
You agree to lease the items listed below or in any addendum(s) to this Agreement from the Leasing Company identified below, at the fixed periodic
lease payments indicated below or in any addendum(s) to this Agreement and for the fixed term specified in the lease agreement between you and
the Leasing Company. Delivery to you of the items specified is contingent on you signing a lease agreement with the Leasing Company.
Canon Financial Services, Inc. Other (Name of Leasing Company):__________________________
You agree to purchase the items listed below or in any addendum(s) to this Agreement, for the purchase price specified.
The “bill to” for the items listed is the Leasing Company or you, depending on which box is checked above.
PLEASE PRINT
Equipment, Supplies and Licenses of Application Software with listed third party support contracts:
Periodic Lease
Item
Product Description Qty Unit Price Payment or
Code
Purchase Price
This transaction shall be governed in all respects by the Terms and conditions of contract # FI-R-0251-18 dated 10-1-2018 between Canon
Solutions America, Inc. and DuPage County and any terms and conditions which conflict with or vary from the contract terms shall be
deemed null and void.
Subtotal from
Payment Terms Other Requirements Supplemental Addendum
Check with Order Check # ________________ Subtotal

P.O. Required
P.O. # ____________ Delivery/Install
Net 30
Sales Tax
Lease Tax Exempt
(Attach Certificate) Total
Other ______________
Customer Declines Deposit
Credit Card:
Equipment Maintenance Balance Due
Requires submission of secure credit card authorization form.
Shipping Instructions Customer Delivery Information Customer IT Contact Information
Ship Via: _____________________ This individual may be contacted for
Name ______________________________ Email _________________________
network connectivity.
Hours of Operation ______________
Phone ___________________ Earliest Date for Delivery: _____ /______ /______ Name __________________________
Number of Steps ______________
Special Delivery/Installation Instruction ___________________________________ Phone __________________________
Elevator Yes No
Email __________________________
___________________________________________________________________
Loading Dock Yes No
BY YOUR SIGNATURE BELOW, YOU AGREE TO LEASE OR PURCHASE, AS SPECIFIED ABOVE, THE ITEMS LISTED ABOVE OR IN ANY ADDENDUM(S) TO THIS
AGREEMENT. YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT, CONSISTING OF TWO PAGES INCLUDING THIS FACE PAGE. THE ADDITIONAL
TERMS AND CONDITIONS ON PAGE 2 HEREOF AND IN ANY ADDENDUM(S) HERETO ARE INCORPORATED AND MADE PART OF THIS AGREEMENT.
Customer’s Authorized Signature ______________________________________________________________________________________________________________
Printed Name _______________________________________________________ Title _______________________________________ Date _____________________

SLS-004N October 2018 CSA
ADDITIONAL TERMS AND CONDITIONS #________
These are the additional terms and conditions referred to on the face page to which CSA, if any, is purely incidental to the services performed by CSA. Neither CSA nor
they are attached. Such face page and addendum(s), collectively with these terms and any of their affiliates has an obligation to erase or overwrite Data upon your return of
conditions, the “Agreement.” the Equipment to CSA or any leasing company. You are solely responsible for: (i) your
1. LEASE OR PURCHASE PRICE AND PAYMENT. You agree to lease or compliance with applicable law and legal requirements pertaining to data privacy,
purchase the units of equipment and supplies (the “Equipment”) and licenses of storage, security, retention and protection; and (ii) all decisions related to erasing or
application software with separate support contracts (the “Listed Software” and, overwriting Data. Without limiting the foregoing, you should, (a) enable the Hard Disk
together with the Equipment, the “Listed Items”), in each case as indicated on the face Drive (HDD) data erase functionality that is a standard feature on certain Equipment
page hereof or in any addendum(s) hereto. (a) If purchasing the Listed Items, the total and/or (b) prior to return or other disposition of the Equipment, utilize the HDD (or
purchase price specified in the Agreement, including sales taxes and comparable) formatting function (which may be referred to as “Initialized All
delivery/installation charges, is due and payable in accordance with the payment Data/Settings” function) if found on the Equipment to perform a one pass overwrite of
terms of this Agreement. (b) If leasing the Listed Items, CSA shall sell the Listed Items Data or, if you have higher security requirements, you may purchase from CSA at
to the Leasing Company subject in all respects to the warranty limitations and current rates an appropriate option for the Equipment, which may include (x) an HDD
disclaimers and limitations of liability in this Agreement. You shall enter into a lease Data Encryption Kit option which disguises information before it is written to the hard
agreement with the Leasing Company providing, in addition to such terms and drive using encryption algorithms, (y) a HDD Data Erase Kit that can perform up to a
conditions as the Leasing Company shall require, for fixed periodic lease payments 3-pass overwrite of Data (for Equipment not containing data erase functionality as a
indicated herein over a fixed lease term as specified in the lease agreement. standard feature), or (z) a replacement hard drive (in which case you should properly
Delivery/installation charges, if separately itemized in this Agreement, are due and destroy the replaced hard drive). The terms of this Section 3 shall solely govern as to
payable in accordance with the payment terms of this Agreement. You are responsible Data, notwithstanding that any provisions of this Agreement or any separate
for payment of sales or use taxes on monthly rentals if applicable, even if not specified confidentiality or data security or other agreement now or hereafter entered into
in this Agreement. (c) In addition to the amounts shown in this Agreement, you shall between you and CSA could be construed to apply to Data.
pay CSA’s rates for any special rigging for delivery and installation when CSA notifies 4. SECURITY; LATE PAYMENT. As security for the payment of all amounts due to
you of in advance, subject to your approval. (d) CSA will, at no additional charge, CSA, you hereby grant to CSA a security interest in the Listed Items. To the extent
install all Equipment in accordance with its normal practices and requirements. permitted by applicable law, you hereby authorize CSA to file with the appropriate
Maintenance and any other post-installation support of Equipment is not covered by governmental authorities any and all financing statements necessary to evidence or
this Agreement, and will only be provided by CSA if a separate maintenance perfect CSA’s security interest in the Listed Items. Without limiting any of CSA’s right
agreement is entered into and to the extent provided therein. (e) and remedies under applicable law, if payments are late, you shall pay the actual and
Installation/Implementation of Listed Software may be at an additional charge except reasonable costs and expenses of collection incurred by CSA, including the maximum
to the extent included as a Listed Item, and may be conditioned on your agreement to attorney’s fees permitted by law and CSA may charge you and you agree to pay, a
a separate statement of work or other document covering the scope and schedule of late charge equal to the higher of five percent (5%) of the amount due or $10 as
installation/implementation, configuration options, responsibilities of each party, and reasonable collection fees, not to exceed the maximum amount permitted by law.
other matters, which shall solely govern as to the matters covered therein. Additional 5. WARRANTY OF BUSINESS PURPOSE. You represent and warrant that that the
charges may apply for work beyond the initial scope described in such separate Listed Items will not be used for personal, family or household purposes.
document. (f) Support for Listed Software is provided directly by the respective 6. LIMITATION OF LIABILITY. CSA SHALL NOT BE LIABLE FOR INJURY OR
developers thereof and as set forth in each developer’s applicable separate support DAMAGE EXCEPT TO THE EXTENT CAUSED BY CSA’S NEGLIGENCE OR
contract, and is not provided by CSA under this Agreement except as expressly WILLFUL MISCONDUCT. CSA SHALL NOT BE LIABLE FOR EXPENDITURES FOR
provided herein. Support for Listed Software may require separate purchase by you of SUBSTITUTE EQUIPMENT, LOSS OF REVENUE OR PROFIT, LOSS,
a support contract, unless included under this Agreement as a Listed Item. The terms CORRUPTION OR RELEASE OF DATA, FAILURE TO REALIZE SAVINGS OR
of support contracts for Listed Software are available from the developers, or will be OTHER BENEFITS, STORAGE CHARGES OR INCIDENTAL, SPECIAL, PUNITIVE
provided to you by CSA upon request. Notwithstanding any provision in the support OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH
contract to the contrary, it shall automatically renew on an annual basis, subject to a THIS AGREEMENT, REGARDLESS OF THE LEGAL THEORY ON WHICH THE
price increase after the initial term. (g) CSA shall make available to you from time to CLAIM IS BASED AND EVEN IF CSA HAS BEEN ADVISED OF THE POSSIBILITY
time upgrades and bug fixes for the Listed Software, but: (i) only if such upgrades and OF SUCH DAMAGES.
bug fixes are provided to CSA by the developers of such Listed Software, (ii) 7. CHOICE OF LAW AND FORUM. THIS AGREEMENT AND ALL CLAIMS,
availability of upgrades and bug fixes may be at additional charge, and (iii) installation DISPUTES AND CAUSES OF ACTION RELATING THERETO, WHETHER
of such upgrades and bug fixes by CSA if requested by you shall be at additional SOUNDING IN CONTRACT, TORT OR STATUTE, SHALL BE GOVERNED BY AND
charge. You are not required to use CSA for installation of either Listed Software or CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF NEW YORK.
for any upgrades and bug fixes, but if installation is done by anyone other than CSA, YOU CONSENT TO THE EXCLUSIVE JURISDICTION AND VENUE OF ANY STATE
CSA shall have no responsibility for any performance or other issues that may result OR FEDERAL COURT LOCATED WITHIN THE CITY OF NEW YORK UPON
from such installation. CSA shall also use reasonable efforts to provide Level 1 SERVICE OF PROCESS MADE IN ACCORDANCE WITH THE APPLICABLE
support for the Listed Software for so long as a CSA maintenance agreement for the STATUTES AND RULES OF THE STATE OF NEW YORK OR THE UNITED
related Equipment remains in effect, except that for certain Listed Software, Level 1 STATES. ANY AND ALL SUITS YOU COMMENCE AGAINST CSA, WHETHER OR
support shall be provided only if and so long as a separate software support contract NOT ARISING UNDER THIS AGREEMENT, SHALL BE BROUGHT ONLY IN THE
for such Listed Software from the developer thereof is in effect. Level 1 support STATE OR FEDERAL COURTS LOCATED WITHIN THE CITY OF NEW YORK. YOU
consists of (i) providing help-line telephone assistance in operating the Listed HEREBY WAIVE OBJECTIONS AS TO VENUE AND CONVENIENCE OF FORUM.
Software and identifying service problems and attempting to troubleshoot any such ANY SUIT, OTHER THAN ONE SEEKING PAYMENT OF AMOUNTS DUE
problems in the Listed Software; (ii) escalating operating problems to the available HEREUNDER, SHALL BE COMMENCED, IF AT ALL, WITHIN ONE (1) YEAR OF
developer of the Listed Software as needed to rectify such problems, including THE DATE THAT THE CLAIM ACCRUES. THE PARTIES IRREVOCABLY WAIVE
facilitating contact between you and the developer of the Listed Software as ANY RIGHT TO A JURY TRIAL IN ANY SUIT BETWEEN THEM.
necessary; and (iii) maintaining a log of such problems to assist in tracking the same. 8. GENERAL. This Agreement shall be binding on you upon your signature and on
(h) If you acquired Uniflow, an authorized CSA representative may receive a print CSA upon the delivery of any of the Listed Items. All provisions of this Agreement
usage report for business reviews. (i) CSA reserves the right to withhold shipment of including Section 3, which by their nature can be construed to survive the expiration or
the Listed Items (i) until you make full payment of the total price specified in this termination of the Agreement shall so survive. This Agreement, together with any
Agreement or if CSA revokes any credit extended to you because of your failure to related CSA credit application, constitutes the entire agreement between the parties
pay any amounts when due or for any other reason affecting your creditworthiness, or with respect to the furnishing of the Listed Items, superseding all previous proposals
(ii) until you enter into a lease agreement with the Leasing Company and the Leasing and agreements, oral or written. No lease agreement entered into between you and
Company commits to full payment of the purchase price agreed to between CSA and the Leasing Company with respect to any Listed Items shall be binding on CSA in any
the Leasing Company. If at any time prior to shipment, CSA discovers any mistake in respect or affect your rights or CSA’s obligations hereunder. Any purchase order
pricing or Equipment configuration for any Listed Item(s), CSA reserves the right to utilized by you shall be for your administrative convenience only, and any terms
notify you of the mistake in writing, and such notification will constitute the non- therein which conflict with, vary from or supplement the provisions of this Agreement
acceptance of this Agreement by it with respect to such Listed Items without liability. shall be deemed null and void. No representation or statement not contained on the
2. LIMITED WARRANTY. All Canon and Océ brand Equipment is provided with a original of this Agreement shall be binding upon CSA as a warranty or otherwise, nor
manufacturer’s end user limited warranty from Canon USA, Inc. CSA is an authorized shall this Agreement be modified or amended except by a writing signed by you and a
Canon service dealer and provides warranty service under the Canon USA limited designated representative of CSA. If a court finds any provision of this Agreement (or
warranties. All other Listed Items are provided subject to such end user warranties part thereof) to be unenforceable, the remaining provisions of this Agreement shall
and license terms as are provided by the manufacturer or developer as packaged or remain in full force and effect. This Agreement shall not be assignable by you without
otherwise provided with the Listed Items. CSA shall upon your request provide to you CSA’s prior written consent, and any attempted assignment without such consent,
copies of all such end user warranties and license. SUCH WARRANTIES ARE IN which shall not be unreasonably withheld, shall be void; except that you may, as
LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY described above, assign to your leasing company your right to acquire the Listed
IMPLIED WARRANTIES REGARDING MERCHANTABILITY OR FITNESS FOR A Items and your warranty rights hereunder, but your other rights hereunder, are not
PARTICULAR PURPOSE, RELATING TO THE USE OR PERFORMANCE OF THE assignable to the leasing company and such assignment shall not relieve you of any of
LISTED ITEMS, AND ALL SUCH OTHER WARRANTIES ARE HEREBY EXPRESSLY your obligations hereunder. You expressly disclaim having relied upon any
DISCLAIMED. YOU EXPRESSLY ACKNOWLEDGE THAT SUCH WARRANTIES DO representation or statement concerning the capability, condition, operation,
NOT ASSURE UNINTERRUPTED OPERATION AND USE OF THE LISTED ITEMS. performance or specifications of the Listed Items, except to the extent set forth on the
3. DATA. You acknowledge that the hard drive(s) on the Equipment, including original of this Agreement. You agree that CSA may accept an electronic image of this
attached devices, may retain images, content or other data that you may store for Agreement as an original, and that electronic copies of your signature will be treated
purposes of normal operation of the Equipment (“Data”). You acknowledge that CSA is as an original for all purposes.
not storing Data on your behalf and that exposure or access to the Data by
This transaction shall be governed in all respects by the Ts&Cs of contract # FI-R-0251-18
SLS-004N October 2018 CSA dated 10-1-2018 between CSA and DuPage County and any Ts&Cs which conflict with or Page 2
vary from the contract terms shall be deemed null and void.
MAINTENANCE AGREEMENT
Related Acquisition Agreement # ________

Canon Solutions America, Inc. (“CSA”)
One Canon Park, Melville, NY 11747
(800) 613-2228
Salesperson __________________________ Order Date: _____ / _____ / ______
Customer (“you”): Customer Account: Equipment Location: Customer Account:
Company: Company:
Address: Address:
City: County: City: County:
State: Zip: Phone #: State: Zip: Phone #:
Contact: Fax #: Contact: Fax #:

For each unit of Equipment listed, you shall indicate specific contact and location (if
Email:
different than above) in the table below or in any Addendum to this Agreement.
Maintenance Billing Entity PO Required Meter Read Collection Options
Base Charge: CSA Canon Financial Services, Inc. (“CFS”) Yes No imageWARE Remote unless noted in table below*
W = myCSA website
Per Image Charge: CSA Canon Financial Services, Inc. (“CFS”) PO# ________________
Base Charge Billing Cycle Initial Term Coverage Plan
If adding the Equipment below to existing
Monthly Quarterly Other ___________ _______ Months
(min. 12) Per Unit Fleet Aggregate an Aggregate, provide either a contract #
or serial # under Aggregate.____________
Excess Per Image* Charge Billing Cycle Price Plan Consumables Inclusive Toner Fulfillment Method
Customer order unless noted for
Monthly Quarterly Other ___________ Standard Fixed Toner Other___________ Equipment below**
Subject to the terms and conditions of this Agreement, CSA agrees to service the Equipment listed below or in any Addendum(s) to this Agreement at the charges stated herein or therein. For newly installed
Equipment, the Start Date is provided in Paragraph 1 of the Additional Terms and Conditions. The Start Date for previously in place Equipment is ____/____/___.
*Each Image is equal to 1 printed page except for Océ brand Wide Format products in which case each Image is equal to one (1) square foot.
Covered Images per unit or Fleet
included in Base Charge Per Image Charge in excess of Base
Model Serial # All aggregate images should be listed per unit. Covered Images Charge Corporate Alt
Start Meter per unit Advantage Meter
B & W Color B&W Color Long Sheet B&W Color Long Sheet or Fleet Yes/No Method*
Contact: Phone #: Fax #: Email:
Location: Auto Toner Fulfillment: **(Requires imageWare Remote)

Subtotal from Supplemental
Addendum
CUSTOMER SATISFACTION POLICY Subtotal
If you are not satisfied with the performance of your Canon or Océ brand product, upon your written request, CSA in its
sole discretion will repair or replace the product with a like unit with equivalent capabilities. Prior to replacement, CSA
shall have had the opportunity to return the product to good working order in accordance with the terms of this agreement.
Tax
This policy shall apply for 3 years from the date of installation or for the initial term of any CFS Lease, if longer, provided
you are not in default of this Agreement and such maintenance services have not been canceled or terminated. Total
BY YOUR SIGNATURE BELOW, YOU AGREE TO PURCHASE THE MAINTENANCE SERVICES SPECIFIED ABOVE. YOU ACKNOWLEDGE RECEIPT OF A COPY OF
THIS AGREEMENT, CONSISTING OF 2 PAGES INCLUDING THIS FACE PAGE. THE ADDITIONAL TERMS AND CONDITIONS ON PAGE 2 HEREOF AND IN ANY
ADDENDUM(S) HERETO, ARE INCORPORATED AND MADE A PART OF THIS AGREEMENT.
Customer’s Authorized Signature _______________________________________________________________________________________________________________
Printed Name ______________________________________________________ Title _____________________________________ Date ________________________

SER-023 September 2018 CSA
ADDITIONAL TERMS AND CONDITIONS #___________
These are the additional terms and conditions referred to on the face page to which they are necessitated by factors other than normal use including, without limitation, any willful act,
attached (such face page, and any addendum(s) hereto, collectively with these terms and negligence, abuse or misuse of the Equipment; the use of parts, supplies or software which are
conditions, the “Agreement”). not supplied by CSA and which cause abnormally frequent service calls or service problems;
1. TERM. Maintenance under this Agreement shall start on the date (the “Start Date”) of service performed by personnel other than CSA personnel; accident; use of the Equipment with
installation for newly installed equipment (inclusive of standard embedded Canon brand non-compatible hardware or software components; electrical power malfunction or heating,
software) (the “Equipment”) covered under toner inclusive service. For all other newly installed cooling or humidity ambient conditions; (c) de-installation, re-installation or relocation of
Equipment, the Start Date shall be at the end of the relevant Equipment warranty or 90 days Equipment; (d) repairs to or realignment of Equipment, and related training, necessitated by
from installation, whichever comes first. The Start Date is stated on the face page for all changes you made to your system configuration or network environment; (e) work which you
previously in place Equipment. (a) The initial term specified on the face page shall renew for request to be performed outside of CSA’s regular business hours; or (f) repair of any
successive 12 month period unless either party gives written notice of non-renewal at least 30 network/system connection device, except when listed on face page.
days prior to the expiration of the then-current term. The renewal charges shall be reflected on 5. DATA. You acknowledge that the hard drive(s) on the Equipment, including attached
the invoice for the first billing cycle of the renewal period. You shall have the right to terminate devices, may retain images, content or other data that you may store for purposes of normal
the renewal contract with 30 days advance written notice to CSA. operation of the Equipment (“Data”). You acknowledge that CSA is not storing Data on behalf of
2. CHARGES. Base charges shall be billed in advance and per image charges, shall be billed you and that exposure or access to the Data by CSA, if any, is purely incidental to the services
in arrears. For Equipment designated as Corporate Advantage, the meter shall record a quantity performed by CSA. Neither CSA nor any of their affiliates has an obligation to erase or overwrite
of 2 images for any image produced on media wider than 8½”. Invoices shall be due and Data upon your return of the Equipment to CSA or any leasing company. You are solely
payable within 30 days of the invoice date unless otherwise stated on the invoice. Applicable responsible for: (i) your compliance with applicable law and legal requirements pertaining to data
taxes shall be added to the charges. If payments are late, (i) you shall pay the actual and privacy, storage, security, retention and protection; and (ii) all decisions related to erasing or
reasonable costs and expenses of collection incurred by CSA, including the maximum attorney’s overwriting Data. Without limiting the foregoing, you should, (a) enable the Hard Disk Drive
fees permitted by law and (ii) CSA may charge you and you agree to pay, a late charge equal to (HDD) data erase functionality that is a standard feature on certain Equipment and/or (b) prior to
five percent (5%) of the amount due for each billing period or portion of a billing period such return or other disposition of the Equipment, utilize HDD (or comparable) formatting function
payment is delayed or $10 as reasonable collection fees, not to exceed the maximum amount (which may be referred to as “Initialized All Data/Settings” function) if found on the Equipment to
permitted by law. If the Standard Price Plan is selected on the face side, during the initial term, perform a one pass overwrite of Data or, if you have higher security requirements, you may
the charges specified on the face page are subject to an annual increase up to 10% (as purchase from CSA at current rates an available option for the Equipment, which may include (x)
determined by CSA in its sole discretion) either (i) on each anniversary of the start date or (ii) an HDD Data Encryption Kit option which disguises information before it is written to the hard
once in each calendar year if you have selected the Aggregate Coverage Plan. Fixed Price drive using encryption algorithms, (y) a HDD Data Erase Kit that can perform up to a 3-pass
Plans shall not increase during the initial term. If you have selected CFS on the face page as the overwrite of Data (for Equipment not containing data erase functionality as a standard feature),
billing entity, your maintenance charges will appear on your periodic lease invoice along with or (z) a replacement hard drive (in which case you should properly destroy the replaced hard
standard lease charges. CFS will remit your payment of maintenance charges to CSA upon drive). The terms of this Section 5 shall solely govern as to Data, notwithstanding that any
receipt. (a) Consumables Inclusive service includes replenishment of consumables specified on provisions of this Agreement or any separate confidentiality or data security or other agreement
the face page for exclusive use with the Equipment. CSA may terminate this Agreement if you now or hereafter entered into between you and CSA could be construed to apply to Data.
use the consumables in a different manner. In the event your toner usage exceeds by more than 6. EXCLUSION OF WARRANTIES AND LIMITATION OF LIABILITY. CSA EXPRESSLY
10% the published manufacturer specifications for conventional office image coverage, as DISCLAIMS ALL WARRANTIES EXPRESS OR IMPLIED INCLUDING IMPLIED
determined by CSA, CSA may invoice you for such excess usage. You may purchase additional WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
toner from CSA if required during the term. You shall bear all risk of loss, theft or damage to RELATING TO THE USE OR PERFORMANCE OF THE EQUIPMENT AND SOFTWARE OR
unused consumables, which shall remain CSA’s property and shall be returned promptly upon ANY METER READ COLLECTION METHOD PROVIDED BY CSA. YOU EXPRESSLY
termination of this Agreement. (b) If you have selected the Fleet or Aggregate Coverage Plan, ACKNOWLEDGE THAT THE FURNISHING OF MAINTENANCE SERVICE UNDER THIS
the Base Charge and the Covered Images shall apply to all of the Equipment on the Schedule AGREEMENT DOES NOT ASSURE UNINTERRUPTED OPERATION AND USE OF THE
unless otherwise indicated. If specified on the face page that the Listed Items are being added EQUIPMENT, SOFTWARE OR METER COLLECTION METHODS. CSA SHALL NOT BE
to an existing Fleet Coverage Plan under a previous agreement between you and CSA, (i) the LIABLE FOR INJURY OR DAMAGE EXCEPT TO THE EXTENT CAUSED BY CSA’S
fleet shall include the listed items under the previous agreement, and all other agreements for NEGLIGENCE OR WILLFUL MISCONDUCT. CSA SHALL NOT BE LIABLE FOR
which the add to existing fleet option was selected, and (ii) the maintenance term for all Listed EXPENDITURES FOR SUBSTITUTE EQUIPMENT OR SERVICES, LOSS OF REVENUE OR
Items under this Agreement shall be the same as the maintenance term for all listed items under PROFIT, LOSS, CORRUPTION OR RELEASE OF DATA, FAILURE TO REALIZE SAVINGS
all such previous agreements. (c) If specified on the face page that the Listed Items are being OR OTHER BENEFITS, STORAGE CHARGES OR INCIDENTAL, SPECIAL, PUNITIVE OR
added to an existing Aggregate Coverage Plan under a previous agreement between you and CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS
CSA, the Covered Images shall apply to all of the Equipment on the schedule, unless otherwise AGREEMENT REGARDLESS OF THE LEGAL THEORY ON WHICH THE CLAIM IS BASED
indicated, plus the listed items under the previous agreement(s), and all other agreements for AND EVEN IF CSA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
which the add to existing Aggregate Coverage Plan was selected, on an aggregated basis, for 7. DEFAULT. You shall be in default of this Agreement if you fail to perform any of your
so long as the maintenance term for all such listed items continues. (d) Unless otherwise obligations under this Agreement, including making prompt undisputed payments when due.
indicated on the face page, you authorize CSA to use networked features of the Equipment CSA may withhold service under this Agreement in whole or in part until any delinquent payment
including imageWARE Remote to receive software updates, activate features/new licenses is received by CSA. CSA may terminate this Agreement in whole or in part upon your default
and/or transmit use and service data accumulated by the Equipment over your network by with thirty (30) days notice to you, unless such default is cured by you within the thirty (30) day
means of an HTTPS protocol and to store, analyze and use such data for purposes related to period. If an overdue payment is disputed in good faith within thirty (30) days after the due date
servicing the Equipment and product improvement. (e) You agree to provide meter readings to thereof, you shall pay all undisputed amounts and promptly make a good faith effort to resolve
CSA, if applicable, in accordance with the meter read option selected and CSA’s normal such dispute with CSA. In the event of your default, CSA may, without limiting its other rights
procedures. If you selected the myCSA website, you, your employees or agents shall complete and remedies available under applicable law and this Agreement, require you to pay all charges
CSA’s registration process governing access to and use of such website, and you agree to be then due but unpaid, including any applicable late charges, plus an early termination fee equal to
bound by, and comply with its Terms of Use. CSA may change your meter read options from three (3) times the average monthly billing to date and any excess toner charges per Section
time to time upon 60 days notice. If CSA does not receive timely meter readings from you, you 2(b). You agree that such charges are reasonable liquidated damages for loss of bargain and
agree to pay invoices that reflect CSA’s estimates of meter readings. CSA reserves the right to not a penalty.
verify the accuracy of any meter readings from time to time, and to invoice you for any shortfall 8. GOVERNING LAW. THIS AGREEMENT AND ALL CLAIMS, DISPUTES AND CAUSES
in the invoice for the next periodic billing cycle. OF ACTION RELATING THERETO, WHETHER SOUNDING IN CONTRACT, TORT OR
3. COVERED SERVICE. CSA shall provide all routine preventive maintenance and emergency STATUTE, SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE
service necessary to keep the Equipment in good working order in accordance with this LAWS OF THE STATE OF NEW YORK. YOU CONSENT TO THE EXCLUSIVE
Agreement and CSA’s normal practice. Such service shall be performed during CSA’s local JURISDICTION AND VENUE OF ANY STATE OR FEDERAL COURT LOCATED WITHIN
regular business hours (8:30 A.M. to 5:00 P.M. Monday through Friday, except holidays). THE CITY OF NEW YORK UPON SERVICE OF PROCESS MADE IN ACCORDANCE
(a) You shall afford CSA reasonable and safe access to the Equipment to perform on-site WITH THE APPLICABLE STATUTES AND RULES OF THE STATE OF NEW YORK OR
service. CSA may terminate its maintenance obligations as to any Equipment if you relocate it to THE UNITED STATES. ANY AND ALL SUITS YOU COMMENCEAGAINST CSA,
a site outside CSA’s service territory. If, in CSA’s opinion, any Equipment cannot be maintained WHETHER OR NOT ARISING UNDER THIS AGREEMENT, SHALL BE BROUGHT ONLY
in good working order through CSA’s routine maintenance services, CSA may, at its option, (i) IN THE STATE OR FEDERAL COURTS LOCATED WITHIN THE CITY OF NEW YORK.
substitute comparable Equipment or (ii) cancel any balance of the term of this Agreement as to YOU HEREBY WAIVE OBJECTIONS AS TO VENUE AND CONVENIENCE OF FORUM.
such Equipment and refund the unearned portion of any prepaid charges hereunder. Parts or ANY SUIT, OTHER THAN ONE SEEKING PAYMENT OF AMOUNTS DUE HEREUNDER,
Equipment replaced or removed by CSA in connection with maintenance services hereunder SHALL BE COMMENCED, IF AT ALL, WITHIN ONE (1) YEAR OF THE DATE THAT THE
shall become the property of CSA and you disclaim any interest therein. (b) CSA shall make CLAIM ACCRUES. THE PARTIES IRREVOCABLY WAIVE ANY RIGHT TO A JURY TRIAL
available to you from time to time upgrades and bug fixes for the software licensed as part of the IN ANY SUIT BETWEEN THEM.
Equipment (“Embedded Software”), but: (i) only if such upgrades and bug fixes are provided to 9. ENTIRE AGREEMENT. This Agreement shall be binding upon your signature and upon the
CSA by the developers of such Embedded Software, (ii) availability of upgrades and bug fixes installation of the Equipment by CSA or commencement of the covered services if this
may be at additional charge, and (iii) installation of such upgrades and bug fixes by CSA if Agreement is for renewal of a prior maintenance agreement or for equipment previously
requested by you shall be at additional charge. You are not required to use CSA for installation installed. This Agreement constitutes the entire agreement between the parties with respect to
of any upgrades and bug fixes, but if installation is done by anyone other than CSA, CSA shall the furnishing of maintenance service for the Equipment, superseding all previous proposals and
have no responsibility for any performance or other issues that may result from such agreements, oral or written. All provisions of this Agreement including Section 5, which by their
installation. CSA shall also use reasonable efforts to provide Level 1 support for the Embedded nature can be construed to survive the expiration or termination of the Agreement shall so
Software. Level 1 support consists of (i) providing help-line telephone assistance in operating survive. Any purchase order utilized by you shall be for your administrative convenience only,
the Embedded Software and identifying service problems and attempting to troubleshoot any and any terms therein which conflict with, vary from or supplement the provisions of this
such problems in the Embedded Software; (ii) escalating operating problems to the available Agreement shall be deemed null and void. No representation or statement not contained on the
developer of the Embedded Software as needed to rectify such problems, including facilitating original of this Agreement shall be binding upon CSA as a warranty or otherwise, nor shall this
contact between you and the developer of the Embedded Software as necessary; and (iii) Agreement be modified or amended except by a writing signed by both you and a designated
maintaining a log of such problems to assist in tracking the same. Embedded Software as used representative of CSA. If a court finds any provision of this Agreement (or part thereof) to be
herein does not include separately-priced application software supplied by CSA to you under unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.
any separate acquisition agreement, and support therefor shall be solely governed by the This Agreement shall not be assignable by you without CSA’s prior written consent, and any
provisions thereof. attempted assignment without such consent shall be void. You expressly disclaim having relied
4. NON-COVERED SERVICE. The following services, and any other work beyond the scope of upon any representation or statement concerning the capability, condition, operation,
this Agreement, shall be invoiced in accordance with CSA’s then current labor, parts and supply performance or specifications of the Equipment and Software, except to the extent set forth on
charges: (a) replacement of any consumable supply item not provided as part of toner inclusive the original of this Agreement. You agree that CSA may accept an electronic image of this
service identified on the face page, including, without limitation, paper, toner, ink, waste Agreement as an original, and that electronic copies of your signature will be treated as an
containers, fuser oil , staples, other media, print heads and puncher dies; (b) repairs original for all purposes.
SER-023 September 2018 CSA Page 2
National IPA Program Summary
National IPA Cooperative Purchasing Organization

Program Summary
The National IPA Cooperative Purchasing Program provides members with favorable, negotiated
terms and significant pricing discounts. The National IPA Program utilizes the County of DuPage
(“County”) Contract No: FI-R-0251-18 effective October 1, 2018 (“the Master Contract”) with
Canon Solutions America, Inc. (“CSA”). The National IPA Program can be used by any
“Customer” who is also a National IPA member. “Customer” means the public agencies nationally,
including state and local governmental entities, public and private primary, secondary and higher
education entities, non-profit entities, and agencies for the public benefit purchasing under the
Master Contract. Information on how to participate, and the entire Master Contract, can be found at
http://nationalipa.org. Currently there is no fee to join National IPA.
Under the National IPA Program:
• For multifunctional copiers and their maintenance services, the Customer can simply issue a
purchase order with the below provision incorporating the Master Contract, or sign a form
Canon Solutions America Unified Lease or Purchase and Maintenance Agreement, which
will be subject to the terms of the Master Contract.
• For production and wide format models, managed print services and facilities management
services, additional specialized terms will be provided with the Canon Solutions America
proposal or RFP response.
• For all products and services, customized pricing and configurations will be included in the
proposal or response. If staples, surge protectors, dedicated technicians, or removal and
relocation services are not requested by the Customer, Canon Solutions America will exclude
them and shall further reduce already discounted National IPA prices.
If issuing a purchase order for multifunctional copiers and their maintenance services, the language
to be included is as follows:
“Notwithstanding any provision of this purchase order to the contrary‚ the use of this
purchase order shall be for Customer’s [or Buyer’s] administrative convenience and any
terms and conditions on this purchase order which conflict with or vary from the terms
contained in Contract FI-R-0251-18 effective 10–1–2018 between Canon Solutions America,
Inc. and DuPage County‚ shall be deemed null and void.”
Issued 10/1/18 – Replaces All Prior Versions 1

The Customer purchase order, signed Canon Solutions America documents, Canon Solutions
America proposal, and/or RFP response, issued pursuant to the Master Contract, and this Program
Summary shall be considered the “Customer Agreement”. Unless otherwise agreed to in writing by
Canon Solutions America and the Customer, the terms of the Master Contract shall be controlling.
Leasing will be through Canon Solutions America’s affiliate, Canon Financial Services, Inc. (“CFS”).
The following favorable terms from the Master Contract modify the terms of the Canon
Solutions America Form Agreements attached thereto and such Master Contract terms are
controlling [as noted]. They apply to Customer unless otherwise noted.
1. Venue
By submitting this response, for The County of DuPage only, Canon Solutions America has agreed
that the venue for all disputes, arising out of the solicitation process, including but not limited to
judicial review of any protest decision, will be exclusively in the circuit court for the Eighteenth
Judicial Circuit in DuPage, Illinois and that Illinois law will control. For all other Customers purchasing or
leasing cooperatively off the agreement, disputes that may result between the Customer and Canon Solutions America
are to be resolved in accord with the law and venue rules of the State of purchase. (See Master Contract, Canon
Solutions America Response to Section 6, Additional Comments, Subsection 4. a., “Venue”)
2. Fiscal Funding Out Clause

When Municipalities are allowed by their state or local laws to cancel an equipment lease obligation
if the Municipality's legislative body or funding authority elects not to appropriate funding for a new
fiscal year the Leases and Service Agreements (or Customer Agreements) resulting for this Master
Contract allows for termination due to fiscal funding, provided the Customer can: 1) Provide proof
that funding was requested; 2) Provide proof funding was denied; and 3) that no similar service will
be provided by another vendor for a period of one (1) year. (See Master Contract, Canon Solutions
America Response to Section 6, Additional Comments, Subsection 4. b., “Fiscal Funding Out
Clause”)
3. Pricing and Additional Costs

Canon Solutions America will lock in its net price for the term of the Customer Agreement. For
products with a coterminous end date, additions will be based on remaining term of the Customer
Agreement and Canon Solutions America will provide a lease rate factor to be utilized to calculate
the payment for that remaining term. If Customer wishes to cancel any existing equipment or
accessories, Customer shall be responsible for any remaining payments and the return of the
cancelled items. (See Master Contract, Response to Section 6, County of DuPage Exceptions /
Standard Review of Bid Terms and Conditions, Chart, Row entitled “Section 4 – Special Conditions,
Quantities”). Additional costs may be incurred for toner abuse, any applicable taxes including
personal property tax, documentation fees, security deposits (subject to credit approval), overnight
delivery of supplies, and credit card payments. See enclosed agreements for full details of any and all
of the above costs. (See Master Contract, Forms and Documents, Purchase and Acquisition

Agreements)
4. Title, Risk of Loss and Acceptance

Title to equipment shall pass to the Customer or CFS, as applicable, upon payment of the purchase
price. Risk of loss shall pass to the Customer upon delivery. Title to software shall remain with the
developer or licensor. Equipment and software shall be deemed accepted by Customer upon
successful delivery and installation so that the products are operating in accordance with the
manufacturer’s or developer’s specification. (See Master Contract, Forms and Documents)
5. Delivery and Installation

All lease and purchase charges quoted are inclusive of delivery and installation of all Canon brand
equipment. Canon Solutions America will deliver all equipment hardware within twenty (20)
business days from receipt of appropriately signed and executed order document, barring any
circumstances outside of our control, such as national backorder. Canon Solutions America makes
every reasonable attempt to meet Customer’s requested delivery dates/times. However, because
Canon Solutions America may be subject, from time to time, to manufacturer production or
shipping delays (or both), Canon Solutions America may allocate distribution among all of our
customers. Unfortunately, at times, this limits the delivery of requested quantities. Lead times for
some products and services, including third-party software solutions and Canon Solutions America’s
Managed Print Services offering, are determined by a mutually approved statement of work and
formal project plan developed during the discovery phase of the project. (See Master Contract,
Response to Section 6, Additional Comments, Subsection 4.e., “Delivery Commitment”)
6. Additional Delivery Costs

In the event special rigging is required, an additional charge will be assessed. “Special rigging” shall
include, but not be limited to, the use of cranes, forklifts, or other mechanical devices, and the
engagement of additional personnel beyond those ordinarily required for Canon Solutions America
to deliver equipment via delivery van and maneuver unimpeded into and through the loading dock,
hallways, and, if necessary, stairs and/or elements of Customer’s facility manually through the use of
a hand truck or dolly. (See Master Contract, Form and Documents, Purchase and Acquisition
Agreements)
7. Warranty and Customer Satisfaction Guarantee

Limited Warranty. All equipment supplied by Canon Solutions America comes with the original
manufacturer’s warranty. In the case of Canon or Océ branded equipment, the manufacturer’s
warranty is provided by Canon U.S.A., Inc. for the period specified on the Equipment
Schedule/Cover Sheet period of ninety (90) days (or longer as specified) Canon Solutions America,
as an authorized Canon USA Dealer, provides all warranty service covered by the Canon Océ
manufacturer warranties. Application software supplied by Canon Solutions America comes with the
original developer’s warranty, if any. All other equipment comes with the original equipment
manufacturer’s warranty, if any. CANON SOLUTIONS AMERICA EXPRESSLY DISCLAIMS

ALL WARRANTIES EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE RELATING TO
THE USE OR PERFORMANCE OF THE EQUIPMENT AND SOFTWARE OR ANY
METER READ COLLECTION METHOD PROVIDED BY CANON SOLUTIONS
AMERICA. (See Master Contract, Response to Section 6, County of DuPage Exceptions / Standard
Review of Bid Terms and Conditions, Chart, Row entitled “Section 3 – General Conditions,
Warranty”).
If Customer is not satisfied with the performance of a Canon or Océ brand product, upon
Customer’s written request, Canon Solutions America in its sole discretion will repair or replace the
product with a like unit with equivalent capabilities. Prior to replacement Canon Solutions America
shall have the opportunity to return the product to good working order in accordance with the
terms of this Contract. This policy shall apply for 3 years from the date of installation or for the
initial term of any Canon Financial Services, Inc. lease, if longer, provided Customer is not in default
of its Customer Agreement and such maintenance services have not been canceled or terminated.
(See Master Contract, Response to Section 6, County of DuPage Exceptions / Standard Review of
Bid Terms and Conditions, Chart, Row entitled “Section 4 – Special Conditions, Extension of
Warranty”).
8. Rightsizing
Canon Solutions America will allow the Customer to upgrade or downgrade 5% of the cumulative
installed population of machines over the term of the Customer Agreement, provided Customer has
installed a minimum fleet of 200 units of Equipment [as provided to the County]. This provision
excludes imageRUNNER machines with rated speeds of 110 pages per minute or greater, or
imagePRESS products. (See Master Contract, Response to Section 6, County of DuPage Exceptions
/ Standard Review of Bid Terms and Conditions, Chart, Row entitled “Section 6 – Scope of Work
and Specifications, Copier Rightsizing”)
9. Relocation of Copiers [multifunctional copiers only and if requested by

Customer]
During the course of this Master Contract, it may be necessary for various reasons to relocate
installed copiers. After initial installation, any copier between 20 PPM and 105 PPM may be
relocated two (2) times per Customer Agreement period at no additional charge, and with an
aggregate fleet relocation total not to exceed the number of units installed per member under this
Customer Agreement. (See Master Contract, Response to Section 6, County of DuPage Exceptions
/ Standard Review of Bid Terms and Conditions, Chart, Row entitled “Section 6 – Scope of Work
and Specifications, Copier Relocation”)

10. End of Term Options

Except in the case of a lease schedule containing a $1.00 purchase option, each schedule shall
automatically renew on a month to month basis at the same payment amount and frequency unless
Customer, at least sixty (60) days before the end of the scheduled term or any renewal term, either;
(i) Exercises the purchase option in accordance with the terms hereof, or;
(ii) Sends to CFS written notice that Customer does not want to renew the Schedule and at the end
of such term returns the respective Equipment as provided below. CFS may cancel the automatic
renewal term by, at least sixty (60) days before the end of any term, sending Customer written notice
that CFS does not want the respective Schedule to renew. Unless a Schedule automatically renews or
Customer purchases the Equipment as provided in the agreement, Customer shall, at the
termination of the respective schedule, return the Equipment in good operating condition as set
forth in the Return and Restocking Policy. (See Master Contract, Response to Section 6, Additional
Comments, Subsection 4.c., “End of term Options”)
11. Return and Restocking Policy

Customer shall at the termination of the respective lease or rental schedule, return the equipment at
its sole cost and expense in good operating condition, ordinary wear and tear resulting from proper
use excepted, to a location specified by CFS. [However, under this National IPA Program, Canon
Solutions America will pick up and return the equipment to CFS at no additional charge]. If, for any
reason, Customer shall fail to return any equipment subject to a lease or a rental schedule to CFS, as
provided in the agreement, by the last day of the applicable term, Customer shall pay to CFS upon
demand, one billing period's payment (as specified in the applicable lease schedule), for each billing
period, or portion thereof that such delivery is delayed. If Customer wishes to return supplies, you
can call the toll free number located on your Canon equipment to reach a Customer Service
Representative who will facilitate the return process. Canon Solutions America will pick up over
shipped or defective supplies at no cost to Customer. Additionally, when Customer upgrades
equipment, Canon Solutions America will pick up any leftover toner, at no cost to Customer. CFS
will assess other restocking fees on a case-by-case basis based on factors including, but not limited
to, reason, type, and locations. CFS’s supply department pre-approves all billable pickups before we
issue a Return Merchandise Authorization (RMA). (See Master Contract, Response to Section 6,
Additional Comments, Subsection 4.d., “Return and Restocking Policy”)
12. Termination, Cancellation and Damages

The County or a Customer, as applicable, will allow a 30 day period following Vendor’s (Canon
Solutions America’s) receipt of written notice detailing its default under the Agreement, to
reasonably cure such default. All terminations by the County or Customer for breach shall require a
material default by Canon Solutions America as reasonably determined by County or Customer, and
shall apply only to the County or such Customer. CANON SOLUTIONS AMERICA SHALL
NOT BE LIABLE FOR INJURY OR DAMAGE EXCEPT TO THE EXTENT CAUSED BY
ITS NEGLIGENCE OR WILLFUL MISCONDUCT. CANON SOLUTIONS AMERICA
SHALL NOT BE LIABLE FOR EXPENDITURES FOR SUBSTITUTE EQUIPMENT OR

SERVICES, LOSS OF REVENUE OR PROFIT, LOSS, CORRUPTION OR RELEASE OF

DATA, FAILURE TO REALIZE SAVINGS OR OTHER BENEFITS, STORAGE CHARGES
OR INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES ARISING
OUT OF THE USE OF OR IN CONNECTION WITH THIS AGREEMENT REGARDLESS
OF THE LEGAL THEORY ON WHICH THE CLAIM IS BASED AND EVEN IF CANON
SOLUTIONS AMERICA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. (See Master Contract, Response to Section 6, County of DuPage Exceptions /
Standard Review of Bid Terms and Conditions, Chart, Row entitled “Section 3 – General
Conditions, Termination, Cancellation and Damages”)
13. Technical On-site Response Time [multifunctional copiers only]

Response time for Fleets with Dedicated On-Site Technicians: Canon Solutions America will
commit to a fleet average response of two (2) hours, over four fixed quarterly intervals per year.
Response time shall be calculated from the time the County [or a Customer] call is placed with
Canon Solutions America’s dispatch department, until the time the technician arrives at the
individual location. Response times are calculated between 8:30am and 5:00pm, Monday through
Friday, excluding Canon Solutions America's recognized holidays. For the individual location which
has multiple machines and active service calls, the technician's arrival shall stop the response time
calculation for all open service calls at that location. (See Master Contract, Canon Solutions America
Response to Section 6, Additional Comments, Subsection 4.i., “Technical On-site Response Time”)
14. Response Time for Public Agencies [multifunctional copiers only]

Canon Solutions America will commit to a fleet average response of four (4) hours, over four fixed
quarterly intervals per year. Response time shall be calculated from the time the Customer call is
placed with Canon Solutions America's Dispatch department, until the time the Technician arrives at
the individual location. Response times are calculated between 8:30am and 5:00pm, Monday through
Friday, excluding Canon Solutions America’s recognized holidays. For the individual location which
has multiple machines and active service calls, the Technician's arrival shall stop the response time
calculation for all open service calls at that location. (See Master Contract, Canon Solutions America
Response to Section 6, Subsection 4. j., “Response Time for Public Agencies”)
15. Uptime
Canon Solutions America will commit to a fleet average uptime of 95% over the 4 fixed quarterly
intervals per year, for devices within Canon Solutions America’s Servicing Territory. (Excludes
devices with rated speeds of 105ppm or greater). Canon Solutions America will commit to a fleet
average uptime of 80% on all production equipment over the 4 fixed quarterly intervals per year on
production level equipment within Canon Solutions America’s Servicing Territory. Downtime is
calculated from the time a service call is placed with Canon Solutions America’s dispatch department
until the time the Technician completes the repair. An uptime criterion is calculated between 8:30am
and 5:00pm, Monday through Friday, excluding Canon Solutions America holidays. Uptime
requirements will not include preventative maintenance service calls, calls which could have been

prevented by key operator functions outlined in unit's operation manual, calls created by user
mishandling, units which are running outside the manufacturer's optimum performance volume, or
units which need to be over-hauled as a result of reaching useful life, in the opinion of Canon
Solutions America’s Service Department. (See Master Contract, Response to Section 6, County of
DuPage Exceptions / Standard Review of Bid Terms and Conditions, Chart, Row entitled “Section
6 – Scope of Work and Specifications, Parts, Staples, Toner, Distribution, and Supplies 1st bullet
point”)
16. Training [multifunctional copiers only]

Canon Solutions America will provide Key Operator and Casual User; Canon Product Training via
eLearning as our standard offer. For National IPA Participants that require on-premises Key
Operator Training, Canon Solutions America will continue to provide at no additional cost, an
operator training program for the key operators and operations demonstration for the casual users
to be scheduled at mutually agreed times shortly after the initial installation and as needed thereafter.
Key Operators shall be trained in the removal of simple misfeeds, the addition of supplies and toner,
and the cleaning disciplines required of the specific machine. They must also be instructed in the
routine necessary to acquire service, phone numbers to call and people to reach. This information
must also be clearly posted on each unit. Training for use of software provided with equipment shall
be provided shortly after installation, and additional training and support for future enhancements
will be required. Product trainers must be certified by the manufacturer on the equipment and
software supplied through this Master Contract. (See Master Contract, Response to Section 6,
Additional Comments, Subsection 4.k., “Training”)
17. Replacement of Canon Branded Equipment [multifunctional copiers only]

Notwithstanding any provision of this Master Contract and specifically for units not placed at the
County [or a Customer] , Canon Solutions America warrants the Canon Brand equipment it supplies
will be free from defects in material and workmanship for ninety (90) days from the date of delivery.
In addition, after such ninety (90) day period, Canon Solutions America will maintain such
equipment in good operating order per manufacturer's specifications provided subject to normal
use. Within five (5) years for purchase or the term of the lease, of original installation of any newly
installed Canon brand equipment covered by this Master Contract, Canon Solutions America will at
Customer's written request, replace such equipment with a like unit if Customer meets the following
three conditions:
(1) The equipment is continuously and exclusively serviced by Canon Solutions America from
and including the date of original installation;
(2) Customer fulfills all terms of this Master Contract;
(3) Before requesting a replacement unit, Customer gives Canon Solutions America the
opportunity to cure any service problems which Customer may have with the equipment.
(4) In the event that an item of equipment is inoperable for a period in excess of sixteen (16)
consecutive business hours, Canon Solutions America will supply a loaner unit until the

machine is restored to good working order. (See Master Contract, Canon Solutions America
Response to Section 6, Additional Comments, Subsection 4. h., “Replacement of Canon
Branded Equipment”)
18. Open Market

Products not offered on the National IPA website (Open Market). Canon Solutions America's intent
is to offer the majority of Canon Solutions America’s Canon and Alliance products, software and
services within the published pricing list. There will always be items that are not listed on the
National IPA website. These items will be known as “open market items.” These Open Market
items can include but are not be limited to; products, software, services subscription services, trade-
ins, etc. Open Market items are subject to best available discounting that would be given to
governmental customer following Canon Solutions America’s national cooperative discount process.
(See Master Contract, Canon Solutions America Response to Section 6, Additional Comments,
Subsection 4. f., Products not offered on the National IPA website)
19. General Indemnity

Canon Solutions America shall, at all times, to the extent permitted by law, fully indemnify, hold
harmless, and defend the County [or a Customer] and its officers, agents, and employees from and
against any and all claims and demands, actions, causes of action, and cost and fees of any character
whatsoever made by any third party to the extent resulting from the willful misconduct or negligent
performance of services pursuant to this Agreement by the Vendor, its employees and agents or its
subcontractors (collectively “Claims”) including, but not limited to, any claims that may be made by
the employees themselves for injuries to their person or property or otherwise, and any claims that
may be made by the employees themselves or by the Illinois Department of Labor for the Vendor’s
violation of the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.), provided the County shall
give Canon Solutions America prompt written notice of the Claim, allow Canon Solutions America
sole control over the defense and settlement thereof, and provide Canon Solutions America with
such assistance, at Canon Solutions America’s expense, as Canon Solutions America shall reasonably
request. Such indemnity shall not be limited by reason of the enumeration of any insurance coverage
or bond herein provided. Unless Canon Solutions America fails to provide a timely and diligent
defense, the County, its officers, agents, or its employees, may defend such Claim through the
selection and use of their own agents, attorneys and experts. In such instance, the Canon Solutions
America shall likewise be liable for the cost, fees and expenses incurred in the County’s or the
Canon Solutions America’s defense of any such claims, actions, or suits. The Canon Solutions
America shall be responsible for any property damages incurred as a result of its errors, omissions or
negligent acts and for any losses or costs to repair or remedy construction as a result of its errors,
omissions or negligent acts. The County does not waive its defenses or immunities under the Local
Government and Governmental Employees Tort Immunity Act, 745 ILCS 10/1 et seq. by reason of
indemnification or insurance. (See Master Contract, Response to Section 6, County of DuPage
Exceptions / Standard Review of Bid Terms and Conditions, Chart, Row entitled “Section 3 –
General Conditions, Indemnity”)

20. Patent Indemnity

Canon Solutions America shall indemnify, defend and hold the County [or a Customer] harmless for
any loss, expense and liability incurred by the County (Customer) from any third party claims that
Customer’s use or possession of Canon or Océ branded equipment (collectively “Products”)
infringes or violates the U.S. patent, copyright or trade secret rights of that third party (collectively,
“IP Claims”). This indemnity shall not apply to (a) modifications made to the Products without C
Canon Solutions America’s written consent, (b) any use of the Products in connection or
combination with hardware or software for which the Products were not designed, (c) any
throughput processed in connection with the Products, or (d) equipment made pursuant to
specifications furnished by Customer, in all of which instances Customer shall indemnify and hold
harmless Canon Solutions America. Canon Solutions America’s indemnification obligation
hereunder is subject to Customer providing Canon Solutions America prompt written notice of the
IP Claim, allowing Canon Solutions America sole control of the defense and settlement thereof, and
providing assistance therewith, at Canon Solutions America’s expense, as Canon Solutions America
reasonably requests. Canon Solutions America’s obligation under this Section is conditioned on
Customer’s agreement that if such Products, or the use thereof, becomes, or in Canon Solutions
America’s opinion is likely to become, the subject of such an IP Claim, Customer shall permit
Canon Solutions America, at Canon Solutions America’s option and expense, either to procure the
right for Customer to continue using the Products or to replace or modify the Products so that they
become non-infringing, and if neither of the foregoing alternatives is available on terms which are
reasonable in Canon Solutions America’s judgment, Customer shall return the Products upon
request by Canon Solutions America and shall have no further payment obligation except for
payment obligations incurred prior to the date of return. For purchased Products, Canon Solutions
America shall refund the applicable Products purchase price paid by Customer, less depreciation
deducted on a five year straight-line basis. THE FOREGOING STATES THE ENTIRE
OBLIGATION AND LIABILITY OF CANON SOLUTIONS AMERICA WITH RESPECT TO
INFRINGEMENT OF ANY PATENT, COPYRIGHTS, TRADE SECRET AND ALL OTHER
INTELLECTUAL PROPERTY RIGHTS OF ANY THIRD PARTY AND IS IN IS IN LIEU OF
ALL WARRANTIES, EXPRESS OR IMPLIED, WITH RESPECT THERETO. (See Master
Contract, Response to Section 6, County of DuPage Exceptions / Standard Review of Bid Terms
and Conditions, Chart, Row entitled “Section 3 – General Conditions, Patents”)
21. Hard Drives

Customer acknowledges that the hard drive(s) on the Equipment, including attached devices, may
retain images, content or other data during normal operation of the Equipment (“Data”), and that
Canon Solutions America is not storing Data on its behalf and that exposure or access to the Data
by Canon Solutions America, if any, is purely incidental to the services performed by Canon
Solutions America. Neither Canon Solutions America nor any of their affiliates has an obligation to
erase or overwrite Data upon the return of the Equipment to Canon Solutions America or any
leasing company. Customer is solely responsible for: (i) Customer compliance with applicable law
and legal requirements pertaining to data privacy, storage, security, retention and protection; and (ii)

all decisions related to erasing or overwriting Data. Without limiting the foregoing, Customer
should, (a) enable the Hard Disk Drive (HDD) data erase functionality that is a standard feature on
certain Equipment and/or (b) prior to return or other disposition of the Equipment, utilize the
HDD (or comparable) formatting function (which may be referred to as “Initialized All
Data/Settings” function) if found on the Equipment to perform a one pass overwrite of Data or, if
Customer has higher security requirements, Customer may purchase from Canon Solutions America
at current rates an appropriate option for the Equipment, which may include (x) an HDD Data
Encryption Kit option which disguises information before it is written to the hard drive using
encryption algorithms, (y) a HDD Data Erase Kit that can perform up to a 3-pass overwrite of Data
(for Equipment not containing data erase functionality as a standard feature), or (z) a replacement
hard drive (in which case Customer should properly destroy the replaced hard drive). The terms of
this Section shall solely govern as to Data, notwithstanding that any provisions of this Agreement or
any separate confidentiality or data security or other agreement now or hereafter entered into
between Customer and Canon Solutions America could be construed to apply to Data. (See Master
Contract, Response to Section 6, County of DuPage Exceptions / Standard Review of Bid Terms
and Conditions, Chart, Row entitled “Section 4 – Special Conditions, End of Lease”)
22. Software
Installation/Implementation of software may be at an additional charge, and may be conditioned on
Customer’s agreement to a separate statement of work or other document covering the scope and
schedule of installation/implementation, configuration options, responsibilities of each party, and
other matters, which shall solely govern as to the matters covered therein. Additional charges may
apply for work beyond the initial scope described in such separate document. Support for software
is provided directly by the respective developers thereof and as set forth in each developer’s
applicable separate support contract, and is not provided by Canon Solutions America under this
Customer Agreement except as expressly provided herein. Support for software may require
separate purchase by Customer of a support contract. The terms of support contracts for software
are available from the developers, or will be provided to Customer by Canon Solutions America
upon request. Notwithstanding any provision in the support contract to the contrary, it shall
automatically renew on an annual basis, subject to a price increase after the initial term. Canon
Solutions America shall make available to Customer from time to time upgrades and bug fixes for
the software, but: (i) only if such upgrades and bug fixes are provided to Canon Solutions America
by the developers of such software, (ii) availability of upgrades and bug fixes may be at additional
charge, and (iii) installation of such upgrades and bug fixes by Canon Solutions America if requested
by Customer shall be at additional charge. Customer is not required to use Canon Solutions America
for installation of either software or for any upgrades and bug fixes, but if installation is done by
anyone other than Canon Solutions America, Canon Solutions America shall have no responsibility
for any performance or other issues that may result from such installation. Canon Solutions America
shall also use reasonable efforts to provide Level 1 support for the software for so long as a Canon
Solutions America maintenance agreement for the related equipment remains in effect, except that
for certain software, Level 1 support shall be provided only if and so long as a separate software

support contract for such software from the developer thereof is in effect. Level 1 support consists
of (i) providing help-line telephone assistance in operating the software and identifying service
problems and attempting to troubleshoot any such problems in the software; (ii) escalating operating
problems to the available developer of the software as needed to rectify such problems, including
facilitating contact between Customer and the developer of the software as necessary; and (iii)
maintaining a log of such problems to assist in tracking the same. If Customer acquired uniFLOW,
an authorized Canon Solutions America representative may receive a print usage report for business
reviews. (See Master Contract, Forms and Documents, Purchase and Acquisition Agreements)

BUYER CASE STUDY
Wethersfield Public Schools Heightens Productivity

with Canon's Managed Print Services
Holly Muscolino Terry Frazier
IDC OPINION
Wethersfield Public Schools, a K–12 school system, selected Canon as the
organization's managed print services (MPS) vendor in an effort to increase employee
www.idc.com
productivity through added product functionality, increased device accessibility, and

outsourced device management. Selecting an MPS vendor for the first time,
Wethersfield Public Schools followed a selection process involving the following key
aspects:
F.508.935.4015
 The school system's print environment was identified as a major technological

weakness and impediment to productivity during the 2010–2011 school year.
 Canon's initial professionalism, detailed assessment and analysis, and

P.508.872.8200
technology demonstration were core differentiators and win factors during the
RFP and evaluation process.
 Wethersfield Public Schools completed a seamless implementation and has not

faced any substantial challenges while using the solution.
Global Headquarters: 5 Speen Street Framingham, MA 01701 USA
 Additional software purchased as part of the Canon MPS investment had a

substantial positive impact on print volumes and particular aspects of educational
instruction within the school system.
IN THIS BUYER CASE STUDY

This IDC Buyer Case Study examines why Wethersfield Public Schools, a public
school district in Wethersfield, Connecticut, selected Canon to provide the
organization with managed print services and additional software solutions to
enhance the productivity of the organization's teachers and administrators.
It details why Wethersfield Public Schools needed a solution, the organization's core
requirements, the vendor selection process, the implementation of the solution, and
the results of the implementation.
Filing Information: May 2013, IDC #241277, Volume: 1

BuyerPulse Analysis: Managed Print and Document Services: Buyer Case Study
SITUATION OVERVIEW
Organization Overview
Wethersfield Public Schools is a K–12 public school system located in Wethersfield,

Connecticut. The town has a population of roughly 26,000 and is located 10 minutes
south of Hartford in the suburbs of Hartford County, Connecticut. There are
approximately 4,000 students and 625 employees across the system's seven schools:
Wethersfield High School, Silas Deane Middle School, and five elementary schools.
For this Buyer Case Study, we interviewed Timothy Howes, the assistant
superintendent of Finance and Human Resources for Wethersfield Public Schools.
Challenges and Solution
In late 2010, the state of technology at the school system was identified as a core
weakness. Through a series of meetings focused on needs-based analysis of
operations and technological infrastructure, Howes identified a number of problems
around the existing print solution, including scattered printer locations, high print
costs, and long print queues associated with diminished employee productivity. In
November 2010, Howes began to look for a managed print solution to address these
issues and update the organization's aged and scattered fleet of printers, copiers, and
scanners.
Table 1 provides a summary of factors that led Wethersfield Public Schools to select
and purchase Canon's MPS solution.
TABLE 1
Buyer Case Study Capsule
Category Details
Vendor/offering Canon MPS with uniFLOW software solution
User organization Wethersfield Public Schools
Vertical Education
Size 4,000–5,000 users
Purchase trigger/need Update and optimize print fleet and functionality
Key requirements Update technology, increase employee productivity
Key win factors Vendor professionalism, demo performance, support resources
Decision cycle time Five months
Implementation time Three months
Source: IDC, May 2013
2 #241277 ©2013 IDC

Key Requirements: Fleet Optimization and
Productivity Enablement
Wethersfield Public Schools' previous print environment consisted of an aged and

unorganized deployment of printers and copiers. The school system's primary desire
was to find a managed solution that could increase access to devices and provide
users with added functionality. Accordingly, the organization needed a well-rounded
solution to optimize and streamline the print environment.
Long print queues, malfunctioning print equipment, and high device downtimes were
causing significant delays and frustration for employees. The organization needed a
vendor that could provide and manage a solution that would increase the productivity
of employees by eliminating the need to waste excessive time on printing activities.
To accomplish this goal, the school system also needed a vendor that could provide
best-in-class service, support, and training. The training component was crucial to
making sure that the organization's user base, which was not exceedingly well versed
in technology use, could take full advantage of the upgraded solution to achieve
maximum productivity gains.
Product Selection
At the beginning of the selection process, Wethersfield Public Schools sent an RFP to
six vendors and received responses from Xerox, Canon, Ricoh, and Savin. Following
the RFP process, each of the vendors performed an onsite analysis of the
organization and offered metrics around print volume and strategies for cost
reduction. It took approximately five months to make a final decision and sign a
contract after the initial decision to find an MPS solution was made.
While most of the vendors performed a superficial analysis that consisted largely of
installing click-count software and a brief walk-around, Canon began to differentiate
itself early based on the very thorough and illuminating analysis it provided back to
the school system. Howes described how Canon "went to every single room and
dissected our network," a strategy that yielded numerous insights such as phantom
print costs, a more accurate view of print volumes and number of devices, and areas
for significant cost reductions. One of the most surprising findings was that the
organization had over 250 devices throughout the school system, some of which were
not networked and seldom, if ever, used.
Despite being impressed with the initial professionalism from Canon, Howes decided
to involve some of the heaviest and most battle-scarred users of the school system's
copy-and-print technology to test the usability and durability of the prospective
products. This evaluation period proved to be another key differentiator for Canon as
the teachers and administrators selected to demo the product were immediately
impressed with the product's ease of use and the quality of the output. This process
also represented an opportunity for the end users to help identify potential problems
that the organization might have experienced with the solution after it was deployed.
The cost of the solution was obviously a pertinent factor to the decision, but it was not
the primary driver in selecting a vendor. "I don't run everything based off of cost
because it never works out," Howes said. The final selection ultimately came down to
©2013 IDC #241277 3

choosing the most professional and reliable vendor that could offer the most
comprehensive and well-engineered product at a reasonable price. Wethersfield
Public Schools selected Canon based on the strength of its analysis and
presentation, the functionality of the product, and the ability to deliver significant cost
savings.
Implementation
The school system completed a strategic and seamless implementation of the new
Canon fleet by waiting to implement the solution during summer vacation when only a
minimal amount of staff were working in the facilities. Canon's team members
removed the old equipment, installed and tested the new devices, and initiated
training for teachers and administrators. In addition to optimizing the fleet, Canon
helped consolidate the fleet from 252 devices down to approximately 80.
Following the upgrade, the process of training, onboarding, and issuing user IDs was
conducted for the minimal crew working during the summer. This process was
repeated for an additional 550 employees in the fall and took approximately two to
three weeks. Canon also offered retraining for teachers and administrators who were
struggling to master the technology.
In addition to leasing the physical fleet of devices, Wethersfield Public Schools also
chose to implement a broad range of software solutions and technology, including
document storage, document management, cloud-based management, and scanning
capabilities. The organization also purchased Canon's uniFLOW software solution to
manage and monitor print activities and access.
Results
The implementation of the Canon MPS solution at Wethersfield Public Schools

helped achieve the organization's initial goal of increasing productivity through an
optimized fleet and has also delivered marked cost savings. The school system is
now in the third year of its five-year contract with Canon, and satisfaction levels have
been extremely high.
Following the implementation, teachers and administrators have witnessed a dramatic

reduction in time and effort dedicated to printing and copying activities. "They started
to see the efficiency right away. They were loving it. They got time back," Howes said.
The installation of a number of multifunction devices helped consolidate the fleet and
provided employees with a centralized vehicle to complete multistep print-and-copy
tasks. The use of Canon software, specifically the uniFLOW solution, has also been
critical to enabling employee productivity through increased accessibility to devices
and more centralized monitoring to reduce downtimes.
Howes also credits Canon's exceptional service and maintenance of the fleet as an
integral aspect of the solution's overall ability to boost performance within the
organization. Whereas device fixes and repairs had previously been a multiple-day
endeavor, Canon has been able to make remarkably fast repairs and typically
resolves problems in the time frame of less than an hour to four hours. "Before, my
downtime was incredible. Now, my downtime is next to nothing. I don't have lines. I
4 #241277 ©2013 IDC

don't have people waiting. I have people working," Howes commented. In addition to
speedily resolving problems, Canon has also provided highly proactive service to the
school system and has even gone as far as to switch out parts before they have
actually malfunctioned. Having all the organization's devices networked and cloud
enabled has helped Canon continually provide this high degree of service by
proactively monitoring the fleet remotely and sending alerts and support resources
when needed.
In addition to the productivity gains and cost savings, the organization's specific
decision to purchase software solutions from Canon has helped initiate two
significant, game-changing cultural changes within the organization around
sustainable use and the way educators in the school system instruct their students:
 Monitoring of print activities through the uniFLOW software solution has

increased awareness of printer use and waste and has led faculty and students
to make more environmentally conscious decisions in regard to printing and
copying. The rules and routing module of the uniFLOW software solution has
helped users select the appropriate device for a given print job and reduce
wasteful and excessive color printing where possible. The uniFLOW software
also automatically deletes print jobs that remain in the print queue for more than
12 hours, further helping eliminate unnecessary printing. All of these components
of the solution and its user base have helped reduce the amount of prints and
copies by tens of thousands per month, from 11 million per year down to
approximately 9 million or 9.5 million per year. Howes expects these numbers to
decline even more over the coming year as the initial overexcitement and novelty
around the solution wear off.
 The software implementation and centralized monitoring capabilities from Canon

has also made a direct and unexpected impact in classrooms at Wethersfield
Public Schools. While evaluating metrics gathered by the uniFLOW solution,
Howes detected two distinct patterns of device usage by teachers. One group
would print relatively small volumes on a regular basis, and the other would print
huge volumes infrequently. Howes then correlated teachers' print volumes and
frequencies with classroom instruction style. He found that those who printed
huge volumes were distributing oversized print packets to their students and
practicing a "drill and kill" style of teaching. This observation prompted Howes to
intercede and work with those teachers who were printing and distributing in a
bulk fashion to switch to a more involved and deliberate manner of disseminating
information and engaging students.
Lessons Learned
Challenges and obstacles in this deployment were minor and related to the process of
building necessary skills and fully acclimating to the new solution. Canon proved to be
an exemplary implementation partner in part due to its willingness to meet the
requests of employees at the school system and provide additional training and
support resources to minimize the impact of the cultural changes associated with the
project.
©2013 IDC #241277 5

Almost all of the errors associated with the solution have actually been user errors,
which have caused minor technical issues such as paper jams. As the user base
often does not have extensive technological expertise, both Wethersfield Public
Schools and Canon have made a concerted and continued effort to make sure
employees are fully trained and knowledgeable of the functionality around the
solution.
Wethersfield Public Schools has already accomplished major victories in regard to

print volume reduction, fleet consolidation, and increased energy efficiency. Howes
noted that the print usage has the potential to decline even further and hopes that
increased awareness and familiarity with the solution will help drive this goal.
ESSENTIAL GUIDANCE
Wethersfield Public Schools received major dividends from its decision to prioritize
vendor quality, product functionality, and service availability over other factors like
cost reduction.
The internal IT knowledge and expertise at Wethersfield Public Schools, as a K–12

educational institution, was obviously not at the level of that at many organizations in
industries such as banking, financial services, manufacturing, or even higher
education. Accordingly, the school system was wise to ensure that the vendor it
selected would be a steadfast partner during the implementation phase and beyond.
Canon helped Wethersfield Public Schools achieve its main goal of productivity
enablement by committing the time to engineer an appropriate MPS solution and
dedicating the resources to ensure that the user base has the knowledge and service
it needs to receive maximum utility from the solution.
Howes helped Wethersfield Public Schools achieve significant performance and

productivity gains from the solution in part by emphasizing that the purchasing
decision was primarily a means for employee enablement, not just a routine upgrade
of part of the school's IT infrastructure. In addition to the importance of the physical
infrastructure and other services from Canon, Howes benefitted from listening to the
needs of his user base and investing money into enabling it to perform at higher
levels. "I'm going to get you [the employees] this equipment. I'm going to get you
state-of-the-art technology and document management and all the other things that
go with it. I need you to teach," Howes said.
The insights, suggestions, and strategies that Canon generated during its initial
assessment at Wethersfield Public Schools helped drive the rest of the project,
delivering on the organization's initial requirements and helping the organization
achieve results that were completely unexpected from an MPS implementation. "I
knew that we had to make a change at the organization. This was a great starting
point, but it turned out to be way more bang for the buck in savings of time, money,
and actually for me to forward my agenda in some of the other areas," Howes stated.
Peers in similar situations should take the time to push vendors during the selection
process to prove that they have a thorough understanding of the organization's
environment and have identified strategies and areas of improvement to help the
buyer achieve its goals. Careful assessment and professionalism during the selection
6 #241277 ©2013 IDC

phase may be good indicators that a prospective vendor will turn into a dedicated and
long-lasting partner.
LEARN MORE
Related Research
 Worldwide and U.S. Managed Print Services and Basic Print Services 2013–
2017 Forecast (IDC #240851, May 2013)
 BuyerPulse Vendor Snapshot: Canon on Managed Print and Document Services

(IDC #lcUS24019013, March 2013)
 IDC's Worldwide Outsourced Document Services Taxonomy, 2013 (IDC

#239978, March 2013)
 Worldwide and U.S. Managed Print Services and Basic Print Services 2012–
2016 Forecast Update and Analysis (IDC #238570, December 2012)
 Worldwide and U.S. Outsourced Document Services 2012–2016 Forecast (IDC

#234570, May 2012)
 IDC MarketScape: Worldwide Managed Print Services 2011 Hardcopy Vendor

Analysis (IDC #232135, December 2011)
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Copyright 2013 IDC. Reproduction is forbidden unless authorized. All rights reserved.
©2013 IDC #241277 7

PROPOSAL FORM
COPIERS/PRINTERS
PROPOSAL LPS-0046
PROPOSER’S FULL LEGAL NAME:

______________________________________________________________________
Pursuant to and in full compliance with the RFP, the undersigned proposer, having visited
the site or property if applicable, and having thoroughly examined each and every
document comprising the RFP, including any addenda, hereby offers and agrees as
follows:
To provide the products and/or services specified in, and upon the terms and conditions
of, the RFP for the total sum of
/100 Dollars (write out
in words) ($____________________________________________________________).
ACKNOWLEDGEMENT
In submitting this Proposal Form, the undersigned proposer acknowledges that the
price(s) include all labor, materials, transportation, hauling, overhead, fees and
insurances, bonds or letters of credit, profit, security, permits and licenses, and all other
costs to cover the completed work called for in the RFP. Except as otherwise expressly
stated in the RFP, no additional payment of any kind will be made for work accomplished
under the price(s) as proposed.
REQUIRED DISCLOSURES
1. Exceptions to or Modifications or Clarifications of the RFP
______ This proposal does not take exception to or seek to modify or

clarify any requirement of the RFP, including but not only any of the
Contract Terms set forth in Section 26 of the Standard Instructions to
Proposers.
OR
______ This proposal takes exception(s) to or seeks to modify or clarify

certain of the RFP requirements, including but not only the following
Contract Terms set forth in Section 26 of the Standard Instructions to
Proposers. Attached is a sheet fully describing each such
exception.
2. State Debarment List
Is the proposer on the State of Connecticut’s Debarment List?
______ Yes
______ No
3. Occupational Safety and Health Law Violations
Has the proposer or any firm, corporation, partnership or association in

which it has an interest (1) been cited for three (3) or more willful or
serious violations of any occupational safety and health act or of any
standard, order or regulation promulgated pursuant to such act, during
the three-year period preceding the proposal (provided such violations
were cited in accordance with the provisions of any state occupational
safety and health act or the Occupational Safety and Health Act of 1970,
and not abated within the time fixed by the citation and such citation has
not been set aside following appeal to the appropriate agency or court
having jurisdiction) or (2) received one or more criminal convictions
related to the injury or death of any employee in the three-year period
preceding the proposal?
______ Yes
______ No
If “yes,” attach a sheet fully describing each such matter.
4. Arbitration/Litigation
Has either the proposer or any of its principals (regardless of place of

employment) been involved for the most recent ten (10) years in any
pending or resolved arbitration or litigation?
______ Yes
______ No
5. Criminal Proceedings
Has the proposer or any of its principals (regardless of place of

employment) ever been the subject of any criminal proceedings?
______ Yes
______ No

6. Ethics and Offenses in Public Projects or Contracts
Has either the proposer or any of its principals (regardless of place of

employment) ever been found to have violated any state or local ethics
law, regulation, ordinance, code, policy or standard, or to have committed
any other offense arising out of the submission of proposals or bids or
the performance of work on public works projects or contracts?
______ Yes
______ No
PROPOSAL (BID) SECURITY
No bid security is required for this proposal
NOTE: THIS DOCUMENT, IN ORDER TO BE CONSIDERED A VALID PROPOSAL,

MUST BE SIGNED BY A PRINCIPAL OFFICER OR OWNER OF THE BUSINESS
ENTITY THAT IS SUBMITTING THE PROPOSAL. SUCH SIGNATURE CONSTITUTES
THE PROPOSER’S REPRESENTATIONS THAT IT HAS READ, UNDERSTOOD AND
FULLY ACCEPTED EACH AND EVERY PROVISION OF EACH DOCUMENT
COMPROMISING THE RFP, UNLESS AN EXCEPTION IS DESCRIBED ABOVE.
BY ___________________________
TITLE:
_____________________________
(PRINT NAME)
______________________________ DATE:_____________________________
(SIGNATURE)
END OF PROPOSAL FORM

PROPOSER’S LEGAL STATUS DISCLOSURE
Please fully complete the applicable section below, attaching a separate sheet if you
need additional space.
For purposes of this disclosure, “permanent place of business” means an office

continuously maintained, occupied and used by the proposer’s regular employees regularly in
attendance to carry on the proposer’s business in the proposer’s own name. An office
maintained, occupied and used by a proposer only for the duration of a contract will not be
considered a permanent place of business. An office maintained, occupied and used by a
person affiliated with a proposer will not be considered a permanent place of business of the
proposer.
IF A SOLELY OWNED BUSINESS:
Proposer’s Full Legal Name

Street Address
Mailing Address (if different from Street Address)
Owner’s Full Legal Name
Number of years engaged in business under sole proprietor or trade name
Does the proposer have a “permanent place of business” in Connecticut, as defined
above?
________ Yes ________ No
If yes, please state the full street address (not a post office box) of that
“permanent place of business.”
IF A CORPORATION:

Street Address
Number of years engaged in business
Names of Current Officers
_____________________ _____________________ _____________________
President Secretary Chief Financial Officer
above?
________ Yes ________ No
______________________________________________________
IF A LIMITED LIABILITY COMPANY:

Street Address
Names of Current Manager(s) and Member(s)
_______________________________ _______________________________
Name & Title (if any) Residential Address (street only)
_______________________________ _______________________________
_______________________________ _______________________________
_______________________________ _______________________________
_______________________________ _______________________________

above?
________ Yes ________ No
______________________________________________________
IF A PARTNERSHIP:

Street Address
Names of Current Partners
_______________________________ _______________________________
_______________________________ _______________________________
_______________________________ _______________________________
_______________________________ _______________________________

above?
________ Yes ________ No
______________________________________________________
___________________________________________
___________________________________________
(print)
Name and Title of Proposer’s Authorized Representative
___________________________________________
(signature)
Proposer’s Representative, Duly Authorized
___________________________________________
Date
END OF LEGAL STATUS DISCLOSURE FORM

COPIERS/PRINTERS
PROPOSAL LPS-0046
HOLD HARMLESS AGREEMENT
Contractor/organization agrees that it will indemnify and hold harmless the Ledyard
Board of Education its respective officers, agents and employees from any loss, costs,
damages, expenses, judgments and liability whatsoever kind or nature howsoever the
same may be caused resulting directly or indirectly by any act or omission of the
contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable resulting in bodily injury including
sickness and death, personal injury or damage to property directly or indirectly, including
the loss of use resulting there from as permitted by law unless and to the extent caused
by the Ledyard Board of Education’s willful acts.
I/we understand the conditions set forth within this instrument and agree to provide the
required certification and will hold the Ledyard Board of Education harmless as outlined
in the above statement.
CONTRACTOR/ORGANIZATION NAME
____________________________________________________________________
AUTHORIZED SIGNATURE
____________________________________________________________________
PRINTED NAME
____________________________________________________________________
AUTHORIZED SIGNATURE
____________________________________________________________________
PRINTED NAME
____________________________________________________________________
DATE
____________________________________________________________________

PROPOSAL LPS-0046
COPIERS/PRINTERS
PROPOSER’S CERTIFICATION
Concerning Equal Employment Opportunities
And Affirmative Action Policy
I/we, the proposer, certify that:
1) I/we are in compliance with the equal opportunity clause as set forth in Connecticut State
law (Executive Order No. Three, http://www.cslib.org/exeorder3.htm).
2) I/we do not maintain segregated facilities.
3) I/we have filed all required employer's information reports.
4) I/we have developed and maintain written affirmative action programs.
5) I/we list job openings with federal and state employment services.
6) I/we attempt to employ and advance in employment qualified handicapped individuals.
7) I/we are in compliance with the Americans with Disabilities Act.
8) I/we (check one):

______ have an Affirmative Action Program, or
______ employ 10 people or fewer.
______________________________________
Legal Name of Proposer
__________________________________________
(Signature)
__________________________________________
Name of Proposer’s Authorized Representative
__________________________________________
Title of Proposer’s Authorized Representative
__________________________________________
Date
PROPOSER’S NON COLLUSION AFFIDAVIT
PROPOSAL FOR:
PROPOSAL NUMBER:
The undersigned proposer, having fully informed himself/herself/itself regarding the accuracy of the
statements made herein, certifies that:
(1) the proposal is genuine; it is not a collusive or sham proposal;

(2) the proposer developed the proposal independently and submitted it without collusion with, and
without any agreement, understanding, communication or planned common course of action with,
any other person or entity designed to limit independent competition;
(3) the proposer, its employees and agents have not communicated the contents of the proposal to
any person not an employee or agent of the proposer and will not communicate the proposal to any
such person prior to the official opening of the proposal; and
(4) no elected or appointed official or other officer or employee of the Town of Ledyard is directly or
indirectly interested in the proposer’s proposal, or in the supplies, materials, equipment, work or
labor to which it relates, or in any of the profits thereof.
The undersigned proposer further certifies that this affidavit is executed for the purpose of inducing the
Town of Ledyard to consider its proposal and make an award in accordance therewith.
______________________________________
Legal Name of Proposer
__________________________________________
(Signature)
__________________________________________
Name of Proposer’s Authorized Representative
__________________________________________
Title of Proposer’s Authorized Representative
__________________________________________
Date
Subscribed and sworn to before me this _______ day of _____________________,

20___.
______________________________________
Notary Public
My Commission Expires:
CONTRACT FOR COPIERS/PRINTERS
This Contract is made as of the _____ day of _________, 20___ (the “Effective
Date”), by and between the Town of Ledyard, Ledyard, Connecticut, a municipal
corporation organized and existing under the laws of the State of Connecticut (the
“Town”), and _________________ (the “Contracting Party”).
RECITALS:
WHEREAS, the Town has issued a Request for Proposals for Copiers/Printers
(the “RFP”), a copy of which, along with any addenda, is attached as Exhibit A;
WHEREAS, the Contracting Party submitted a proposal to the Town dated

_________________ (the “Proposal”), a copy of which is attached as Exhibit B;
WHEREAS, the Town has selected the Contracting Party to perform the Work (as
defined in Section 1 below); and
WHEREAS, the Town and the Contracting Party desire to enter into a formal
contract for the performance of the Work.
NOW THEREFORE, in consideration of the recitals set forth above and the
parties’ mutual promises and obligations contained below, the parties agree as follows:
1. Work: The Contracting Party agrees to perform the Work described more
fully in the attached Exhibits A and B ,
The Contracting Party also agrees to comply with all of the terms and conditions
set forth herein and in the RFP, including but not only all of the terms set forth
in Section 26 (the “Contract Terms”) of the Standard Instructions to
Bidders.
2. Term: To be Determined by with Sam Kilpatrick III, the Director of

Buildings and Grounds beginning July 1,2019.
3. Contract Includes Exhibits; Order of Construction: The Contract includes

the RFP (Exhibit A) and the Proposal (Exhibit B), which are made a part hereof. In
the event of a conflict or inconsistency between or among this document, the RFP,
and the Proposal, this document shall have the highest priority, the RFP the second
priority, and the Proposal the third priority.
4. Price and Payment: TBD
5. Right to Terminate: If the Contracting Party’s fails to comply with any of

the terms, provisions or conditions of the Contract, including the exhibits, the Town
shall have the right, in addition to all other available remedies, to declare the
Contract in default and, therefore, to terminate it and to resubmit the subject matter
of the Contract to further public procurement. In that event, the Contracting Party
shall pay the Town, as liquidated damages, the amount of any excess of the price of
the new contract over the Contract price provided for herein, plus any legal or other
costs or expenses incurred by the Town in terminating this Contract and securing a
new contracting party.
6. No Waiver or Estoppel: Either party’s failure to insist upon the strict

performance by the other of any of the terms, provisions and conditions of the
Contract shall not be a waiver or create an estoppel. Notwithstanding any such
failure, each party shall have the right thereafter to insist upon the other party’s strict
performance, and neither party shall be relieved of such obligation because of the
other party’s failure to comply with or otherwise to enforce or to seek to enforce any
of the terms, provisions and conditions hereof.
7. Notice: Any notices provided for hereunder shall be given to the parties in
writing (which may be hardcopy, facsimile, or e-mail) and shall be effective upon
receipt at their respective addresses set forth below:
If to the Town:
Ledyard Public Schools,

Attention: Samuel Kilpatrick
4 Blonder Boulevard, Ledyard, CT 06339
860-464-9255 Phone
860-464-8589 Facsimile
If to the Contracting Party:
[name, address, fax and e-mail]
8. Execution: This Contract may be executed in one or more counterparts,

each of which shall be considered an original instrument, but all of which shall be
considered one and the same agreement, and shall become binding when one or
more counterparts have been signed by each of the parties hereto and delivered
(including delivery by facsimile) to each of the parties.
IN WITNESS THEREOF, the parties have executed this contract as of the
last date signed below.
TOWN OF LEDYARD
By______________________________
Sam Kilpatrick III, Director Buildings &
Grounds
Its Duly Authorized Agent
Date: __________
[CONTRACTING PARTY LEGAL NAME]
By______________________________
Name, Title
Its Duly Authorized Agent
Date: ___________________________
STATE OF CONNECTICUT BIDDER QUALIFICATION STATEMENT
SECTION 00 45 14
GENERAL CONTRACTOR'S
BIDDER QUALIFICATION STATEMENT
____________________________________________________________________________________
PAGE 1 OF 5
GENERAL CONTRACTOR
BIDDER'S QUALIFICATION STATEMENT
All bidders are required to file this form, properly completed, WITH THEIR PROPOSAL. Failure of a bidder
to answer any question or provide required information may be grounds for the awarding authority to
disqualify and reject the bid. If a question or request for information does not pertain to your organization in
any way, use the symbol "NA" (Not Applicable). Use additional 8 ½ x 11" sheets with your letterhead as
necessary.
THE DEPARTMENT RESERVES THE RIGHT TO REQUEST ANY ADDITIONAL OR SUPPLEMENTAL

INFORMATION NECESSARY TO COMPLETE ITS EVALUATION OF A BIDDER'S QUALIFICATION.
1. Indicate exactly the name by which this organization is known:
Name:___________________________________________________________________________
2. How many years has this organization been in business under its present business name?
Years____________________________________________________________________________
3. How many years has this organization been in business as a General Contractor?
Years:___________________________________________________________________________
4. Indicate all other names by which this organization has been known and the length of t1me known by
each name:
4.1 _____________________________________________________________________________
4.2 _____________________________________________________________________________
4.3 _____________________________________________________________________________
5. This firm is a:
Corporation
Partnership
Sole Proprietorship
Joint Venture
Other
_____________________________________________________________________________________
CT DCS • 6000 - Bid Phase Forms- 09.01.11 PROJECT NO.: LPS-00-046
SECTION 00 45 14
____________________________________________________________________________________
PAGE 2 0F 5
6. Attach resumes of all supervisory personnel, such as Principals, Project Managers, and
Superintendents, and Construction Scheduler (see Section 01 32 16 or 01 32 16.13 of the General
Requirements. as applicable) who will be directly involved with the project on which you are now a bidder.
Indicate their construction related training, certifications and licenses and the number of years of actual
construction experience. Indicate the number of years of this actual construction experience which were in
a Supervisory capacity.
7. List all sub-trades, which your firm customarily performs with own employees:
7.1 _____________________________________________________________________________
7.2 _____________________________________________________________________________
7.3 _____________________________________________________________________________
7.4 _____________________________________________________________________________
7.5 _____________________________________________________________________________
8. All Construction Projects your organization has in process (attach separate sheets using the following
format as necessary):
8.1 Specific Title & Location:___________________________________________________________

8.2 Contract Amount: ___________________________________________________________
8.3 Description of your scope of work performed: ____________________________________________
8.4 Owners Representatives____________________________________________________________
(Name) ___________________________________Telephone Number__________________
9. Has your organization ever failed to complete a contract, or has any officer or partner of your
organization ever been an officer or partner of another organization that failed to complete a contract?
NO
YES
If yes, indicate the circumstances leading to the project failure and the name of the company which
provided the bonding for the failed contract(s):
_____________________________________________________________________________________
_____________________________________________________________________________________
__________________________________________________________________________________

SECTION 00 45 14
____________________________________________________________________________________P
AGE 3 0F 5
10. Has your organization ever had a contract terminated?
NO
YES
If yes indicate the circumstances leading to the project termination of contract(s):

_____________________________________________________________________________________
_____________________________________________________________________________________
__________________________________________________________________________________
11. Has your organization had any legal or administrative proceedings against the organization, or any
officers, principals, partners, members, or employees of the organization currently pending or
concluded<adversely within the last five years, and any judicial or administrative sanctions that are still
in effect against such organization, and any of its officers, principals, partners, members, or
employees? (Exclude OSHA violations which are called for elsewhere in this statement.)
NO
YES
If yes, list and explain:
12. Has your organization had any disbarments or suspensions that have been imposed in the past five
years or that was still in effect during the five year period or is still in effect?
NO
YES
If yes, list and explain; such list must include disbarments and suspensions of officers, principals, partners,
members, and employees of your organization:
13. Has your organization had any other reason that precludes your organization or any officer, principal,
partner, member, or employees thereof from bidding on a contract in Connecticut or any other
jurisdiction?
NO
YES
If yes. list and explain:
____________________________________________________________________________________
CT DCS - 6000 - Bid Phase Forms- 09.01.11 PROJECT NO.: LPS-00-046
SECTION 00 45 14
____________________________________________________________________________________
PAGE 4 0F 5
14. Has your organization had any willful or serious violations of any Occupational Safety and Health Act
(OSHA) or of any standard, order or regulation promulgated pursuant to such act, during the three-year
period preceding the bid, provided such violations were cited in accordance with the provisions of any State
Occupational Safety and Health Act or Occupational Safety and Health Act of 1970?
NO
YES
If yes, list and explain; indicate whether these were abated within the time fixed by the citation or whether
the citation was appealed. If appealed, what is the status or disposition?
15. Has your organization had any criminal convictions related to the injury or death of any employee in the
three year period preceding the bid?
NO
YES
If yes, list and explain any such convictions:
16. Have there been any changes in your company's financial condition or business organization, which
might affect your company's ability to successfully complete this contract?
NO
YES
If yes, list and explain:
____________________________________________________________________________________
CT DCS - 6000 - Bid Phase Forms- 09.01.11 PROJECT NO.: LPS-00-046
SECTION 00 45 14
____________________________________________________________________________________
PAGE 5 0F 5
Dated at _____________________________________________________________________________
Signed this ____________________________________ day of ______________________20 ________
Name of Organization: __________________________________________________________________
________________________________________________________________________
_________________________________________________________________________
Signature ______________________________
(Print Name) ____________________________
Notary Statement:
Mr./Mrs./Ms. ____________________________________________________________ being duly sworn
Deposes and says that he/she is the ______________________________________________________

of
(Position or Title)
_______________________________________________________, and that the answers to the

foregoing
(Firm Name)
Questions and all statements therein contained are true and correct.
Notary Public _________________________________________________________________________
My Commission Expires ______________________________________________________, 20 __
END OF SECTION
_____________________________________________________________________________________
Directions to Contractor: Connecticut law requires that any contractor applying or bidding
for a contract (including individuals who are independent contractors) with a local or regional
board of education, a governing council of a state or local charter school, or interdistrict
magnet school operator require any employee with the contractor who would be in a position
involving direct student contact to supply the contractor with the information provided in this
form. Information may be collected either through a written communication or telephonically.
In addition, pursuant to Connecticut General Statutes (C.G.S.) § 10-233c, the contractor is

required to contact – either telephonically or through written communication – any current or
former employer of an employee if such employer was a local or regional board of education, a
governing council of a state or local charter school, or interdistrict magnet school operator or if
the employment caused the employee to have contact with children, to request any information
concerning whether there was a finding of abuse or neglect or sexual misconduct against the
employee. If the contractor receives any information indicating such a finding, or otherwise has
knowledge of such a condition, the contractor must immediately forward such information to
any local or regional board of education with which the contractor is under contract.
Directions to Employee of Contractor: Pursuant to Connecticut state law, employees of a

contractor who would be in a position involving direct student contact must supply all of the
information provided in Section 2 of this form.
Section 1 – To be completed by Contractor
Name
Street address
City, State, Zip Code
Contact person
Telephone number/email address

Section 2 – To be completed by Employee of Contractor
Part A. Please list the name, address and telephone number of each current or former employer
below, if such current or former employer was a local or regional board of education, a
governing council of a state or local charter school, or interdistrict magnet school operator, or if
such employment otherwise caused you to have contact with children.
Employer 1: Name _______________________ Address: __________________________Phone __________
Employer 9: Name _______________________ Address:___________________________Phone__________

Part B. Please complete the questions below in their entirety.
Have you ever:
Y N Been the subject of an abuse or neglect or sexual misconduct

investigation by any employer, state agency or municipal police
department (answer “no” if the investigation resulted in a finding that
all allegations were unsubstantiated)?
Y N Been disciplined or asked to resign from employment or resigned from or

otherwise separated from any employment while an allegation of abuse or
neglect was pending or under investigation by the Department of Children and
Families (the “department”), or an allegation of sexual misconduct was
pending or under investigation or due to an allegation substantiated pursuant to
section 17a-101g of abuse or neglect, or of sexual misconduct or a conviction
for abuse or neglect or sexual misconduct?
Y N Had a professional or occupational license or certificate suspended or revoked

or ever surrendered such a license or certificate while an allegation of abuse or
neglect was pending or under investigation by the department or an
investigation of sexual misconduct was pending or under investigation, or due
to an allegation substantiated by the department of abuse or neglect or of
sexual misconduct or a conviction for abuse or neglect or sexual misconduct
Part C – Written Consent and Disclosure Authorization. I hereby authorize the entities I
have listed in Section 2 of this form to release to the entity listed in Section 1
of this form the information required to be released by my previous employer
pursuant to (C.G.S.) § 10-222c along with any related records. I hereby
consent to and authorize disclosure by the State Department of Education of
the information requested pursuant to C.G.S. § 10-222c, as amended by Public
Act 16-67, and I hereby authorize the release by the State Department of
Education of any related records. I further hereby release the above-named
employer(s) and the State Department of Education from any and all liability
of any kind that may arise from the disclosure or release of records requested
pursuant to C.G.S. § 10-222c, as amended by Public Act 16-67.
____________________________________________ ______________________________
Signature Date
S
NOTES:
The terms provided below are currently defined in state law as follows. Please note that statutes
may be amended from time to time.
Sexual Misconduct means – “any verbal, nonverbal, written or electronic communication, or

any other act directed toward or with a student that is designed to establish a sexual relationship
with the student, including a sexual invitation, dating or soliciting a date, engaging in sexual
dialog, making sexually suggestive comments, self-disclosure or physical exposure of a sexual
or erotic nature and any other sexual, indecent or erotic contact with a student.” Connecticut
General Statutes § 10-222c(k).
Abuse or neglect means – “abuse or neglect as described in Section 46b-120, and includes any
violation of Sections 53a-70, 53a-70a, 53a-71, 53a-72a, 53a-72b or 53a-73a.” Connecticut
General Statutes § 10-222c(k).
The Connecticut State Department of Education is an affirmative action/equal opportunity employer and does not discriminate
on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, marital status, national origin, ancestry,
age, criminal record, political beliefs, genetic information, intellectual disability, past or present history of mental disability,
learning disability, or physical disability, including, but not limited to, blindness or any other basis prohibited by Connecticut
state and/or federal nondiscrimination laws.

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This proposal utilizes the Omnia Partners Contract

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Proposed Lease Payment: $3,847.88 per month

Proposed payment includes:

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PROPOSER’S STATEMENT OF REFERENCES

Provide at least three (3) references:

1. Wethersfield Public Schools

2. Area Cooperative Education Services

3. North Haven Public Schools

END OF STATEMENT OF REFERENCES

This information is CONFIDENTIAL

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