Academic Guidelines, EAMSC 2020

EAMSC 2020
EAST ASIAN MEDICAL STUDENTS’ CONFERENCE

Theme: Emergency Medicine: When Seconds Count...
January 5-10, 2020 | New Delhi, India
ACADEMIC GUIDELINES
Table of Contents
The Theme:Emergency Medicine: When Seconds Count ... 1
Compe on Overview, General Informa on 2
Eligibility 3
Important Dates 4
Scien fic Paper 5
Scien fic Poster 9
Public Poster 13
Clinical Case Presenta ons 17
Appendices: 21
Appendix A 22
Appendix B 23
Appendix C 24
Appendix D 25
The Academic Team 26

THEME OVERVIEW -
Emergency Medicine: When Seconds Count...
You are travelling in a train when a woman in your compartment collapses in front of you.
You are the doctor on duty, when a child screaming in pain is brought in the ER past midnight.
What do you do ?
The impulsive response aided by correct knowledge, that should make you rush to the
unresponsive child or the lady in the train is what emergency medicine is all about.
Life and death situa ons like these are a common occurrence in the emergency room. One cannot
stress enough on the importance of a na on's healthcare inclusive of efficient healthcare services.
While an ER team cons tutes a variable number of doctors, nurses and technical staff, one common
thing is how they work together, making quick decisions in seconds, making the seconds count and
saving lives.
According to the Interna onal Federa on for Emergency Medicine, Emergency Medicine is a
medical speciality based on the knowledge and skills required for the preven on, diagnosis and
management of acute and urgent aspects of illness and injury affec ng pa ents of all age groups,
with a full spectrum of undifferen ated physical and behavioural disorders. It further encompasses
an understanding of the development of pre-hospital and in-hospital emergency medical systems
and the skills necessary for these services. A rela vely newer aspect of healthcare, emergency
medicine has proven to be a necessity today. It has tremendously changed the way emergency
situa ons are being handled. Establishment of this specialty began in the late 1960s to early 1970s
and it has, since then, blossomed into a full fledged area of exper se.
By choosing this very important aspect of Medicine, we hope to delve into the importance and need
for emergency medicine in all hospitals, the advancements and protocols in the field of emergency
treatments and to learn from the present system at different hospitals. Through our workshops, we
plan to teach every par cipant, basic skills in some of the many fields that make up emergency care.
We hope to make the par cipants think and partake in a healthy discussion on the future of
emergency medicine and its various aspects dealing with pa ent care.
While emergency medicine is a separate specialisa on of medicine, the basics of managing acute,
life threatening illnesses and injuries is something every young medico must aspire to learn. As a
medical student, have you ever wondered what it would be like to specialise in emergency
medicine? If the answer is a resounding yes, it's going to be a life me experience for you. If no, we
welcome you for a conference that will change the way you think about emergency medicine.
1
COMPETITION OVERVIEW
There are a total of 4 academic compe ons in EAMSC 2020. They are:
1) Scien fic Paper
2) Scien fic Poster
3) Public Poster
4) Clinical Case Presenta ons
Details on each compe on are wri en in this academic guidelines. All ques ons should be emailed
to academics.eamsc2020@gmail.com.
Apart from these compe ons, certain online compe ons will be held pre-conference and during
the conference period. Please stay in touch with our social media pla orms for further updates.
GENERAL INFORMATION
 Submission of compe on entries officially opens on September 1st, 2019 at 0000 hrs
(GMT+5:30). The deadline for submission of all 4 compe ons is 17th November 2019.
Informa on on submission is provided in the following sec ons.
 All deadlines should be strictly adhered to. We will not be accep ng any late submissions should
the AMSA chapter fail to comply with the deadline.
 Only entries submi ed by the Regional Chairpersons will be considered in this conference.
 Each AMSA Chapter can submit up to 2 scien fic papers, 3 scien fic posters, 5 public posters and
5 clinical cases.
 All submissions must be in English.
 Plagiarism is not acceptable. Entries with any form of plagiarism will be eliminated immediately.
 Winners and par cipants of the finals shall receive awards and cer ficates.
 Delegates are not allowed to pull out of this conference a er payment of the registra on fee.
 The EAMSC 2020 Organising Commi ee reserves the right to change the content of the
academic compe on guidelines as necessary. Regional Chairpersons will be informed of the
revisions.
 The mestamp of the e-mail will be considered as submission me of the academic
compe ons. The academic commi ee will recognise the latest submission before the deadline,
with the condi on that the regional chairperson of the respec ve chapter submit a le er
detailing any changes.
 All decisions made by the judges are final.
2
ELIGIBILITY
 All par cipants and main research authors must be currently enrolled in any medical school that
is affiliated with AMSA Interna onal. However, they are allowed to have faculty members as co-
authors and/or advisors.
 Collabora ve researches may be admi ed under the assump on of internal agreement

between the authors. The agreement with all the affixed signatures of par es in ques on must
be emailed together with the entry to academics.eamsc2020@gmail.com
 Authors may not necessarily be representa ves of their respec ve medical schools.
 The presen ng authors must register as par cipants of East Asian Medical Students' Conference
2020.
 For group researches, the presen ng speakers shall be designated the primary authors for
compe on purposes.
 Studies SHOULD NOT have been published in a journal or be in the process of peer review.
 The same protocol cannot be submi ed for all compe ons, namely Scien fic Paper, Scien fic
Poster & Public Poster.
 Mul ple medical schools are accepted in each scien fic paper. However, all medical schools
involved in the paper must be from the same chapter.
3
IMPORTANT DATES
September 1st, 2019 Open Submission of Compe on Entries
November 17th, 2019 Deadline of Academic Submission

- Scien fic Paper Compe on: Abstract & Full Paper
- Scien fic Poster Compe on: Abstract & Digital Copy of poster
- Public Poster Compe on: Abstract & Digital Copy of poster
- Clinical Case Presenta on: Abstract & Case Report
December 15th, 2019 Announcement of Shortlisted Projects

- Scien fic Paper Compe on
- Scien fic Poster Compe on
- Public Poster Compe on
- Clinical Case Presenta on
January 5th, 2020 Submission of

- Scien fic Paper Compe on: Full Paper and Presenta ons
- Scien fic Poster Compe on: Digital version of poster
- Public Poster Compe on: Digital version of poster
- Clinical Case Presenta on: Presenta on
January 6th, 2020 Final presenta on of

- Scien fic Paper Compe on
- Scien fic Poster Compe on
January 8th, 2020 Final presenta on of

- Public Poster Compe on
- Clinical Case Presenta on
4
SCIENTIFIC PAPER
COMPETITION
‘To raise new ques ons, new possibili es, to
regard old problems from a new angle, requires
imagina on and marks real advance in science.'
Albert Einstein
5
Study Guidelines
 Studies have to be related to the theme of the conference.
 Studies should present a significant new contribu on to the biomedical, clinical and/or
community fields.
 Studies must be ini ated within the past 5 years and must be completed before the given
deadline.
Submission Procedure
 Regional Chairpersons must send their respec ve chapter's entry to academics.eamsc2020@gmail.com

with the corresponding subject header: “AMSA Chapter - Scien fic Paper - Short Title” on or before
November 17th, 2019 at 2359 hrs (GMT+5:30).
 The Scien fic Paper sent must be in .doc or .docx format. For larger files, a link to a Google Drive
folder must be included; the file name shall be “AMSA Chapter_SPaper_ Short Title”.
 An acknowledgment e-mail will be sent upon receipt of the entry.
 Shortlist of studies for the scien fic paper presenta on will be announced on December 15th,
2019 via email.
 Authors must submit the digital file of their presenta on on the first day of the conference during
registra on.
 Ques ons may be emailed to academics.eamsc2020@gmail.com
6
Entry Requirement
1. Abstract
 Sec ons
 Project Title : Full name of the project
 Authors
 Content : Background/Introduc on, Brief research methodology, Key findings
 Submission Specifica on
 Word limit : 350
 Font : Times New Roman
 Font size : 11
 Line spacing : 1.5
 Format : Microso word document (.doc or .docx)
 File name : AMSA Chapter_Abstract_SPaper_Short Title
2. Full Paper
 The scien fic paper should include:
 Cover page with tle, authors and chapter region/ins tu on
 Introduc on
 Materials & Methods (Methodology)
 Results
 Discussion (including limita ons)
 Conclusion
 Recommenda on
 References (to follow APA style)
 Appendix
 The paper should be completely wri en in English. Local words can be used with English
transla on.
 Submission Specifica ons
 Word limit : 4500 words
 Font size : 11
 File name : AMSA Chapter_Paper_SPaper_Short Title
7
Contest Mechanism
1. General Mechanism
 Each chapter can submit up to 2 scien fic papers.
 Screening: Three judges will be invited to evaluate all e-mailed entries based on the criteria
below (Appendix A). The mean total score of each entry (without points for 'Presenta on') will
be determined. The scores will be tallied by the organisers who will be blinded.
 Chapters with the top 8 mean scores will be selected for oral presenta on at the conference on
January 6th, 2020.
 E-mailed entries along with research data should not be edited with the excep on of adding the
names of the authors, schools, and other affilia ons. The content of the presenta on submi ed
will be counter checked by EAMSC 2020 organisers.
 Three experts will judge the final compe on. They may or may not be the same judges who
screened the e-mailed entries. Finalists will be judged based on criteria below (Appendix A).
 Abstracts of the scien fic papers presented in the conference will be sent to J-AMSA Chief Editor
to be published in J-AMSA.
 Teams with the top 3 mean scores of the Scien fic Paper Compe on will be awarded during the
Closing Ceremonies. In cases of e, the judges will be informed and may deliberate with one
another to break the e. The judges' decision will be final.
2. Presenta on
 Top 8 chapters will be presen ng during EAMSC 2020.
 The number of team members is not limited. However, each team is allowed to have a maximum
of 3 presenters for oral presenta on. All authors, that are medical students, may register as an
academic delegate but are not allowed to par cipate in the presenta ons period or Q&A
sessions.
 Format of Presenta on
 Time for Presenta on : 10 minutes
 Warning bell : 2 minutes le
 Time for Q&A session : 5 minutes
 Total Time : 15 minutes
 Submission Format : Microso PowerPoint Presenta on (.ppt or .pptx)
 File Name : AMSA Chapter_Ppt_SPaper_Short Title
 Presenta on file should be stored in a USB drive and submi ed upon registra on on the first
day of conference.
 Both paper and presenta on scores will be included in the final score.
8
SCIENTIFIC POSTER
COMPETITION
'The ability to simplify means to
eliminate the unnecessary so that the
necessary may speak.'
Hans Hoffman
9
Study Guidelines
 Studies have to be related to the theme of the conference.
 Studies should present a significant new contribu on to the biomedical, clinical and/or
community fields.
 Studies must be ini ated within the past 5 years and must be completed before the given
deadline.

with the corresponding subject header: “AMSA Chapter Scien fic Poster - Short Title” on or before
2019 via e-mail.
 Authors must submit the digital version of their poster on the first day of the conference during
registra on.
10
Entry Requirement
1. Abstract
 Sec ons
 Project Title : A full name of the project
 Authors
 Content : Background/Introduc on, Brief research methodology, Key findings
 Submission Specifica on:

 Font Size : 11
 Line Spacing : 1.5
 File name : AMSA Chapter_Abstract_SPoster_Short Title
2. Scien fic Poster
 Format of Poster
 e-Poster
 Orienta on : Portrait or Landscape
 Language : English, all local words should be provided with English transla on
 Sec ons : Title panel, Introduc on, Methods, Results, Discussion, Conclusion, References
(APA cita on style)
 Submission
 File Format : PDF file
 File Name : AMSA Chapter_Poster_SPoster_Short Title
11
Contest Mechanism
 Each chapter may submit up to 3 scien fic posters.
below (Appendix B). The mean total score of each entry (without points for 'Poster' and
'Presenta on') will be determined. The scores will be tallied by the organisers who will be
blinded.
 Top 30 posters will be demonstrated in the exhibi on hall, but only top 12 posters will be
shortlisted for presenta on at the conference on January 6th, 2020.
names of the authors, schools, and other affilia ons. The content of the presenta on submi ed
will be counter checked by EAMSC 2020 organisers. Three experts will judge the final
compe on. They may or may not be the same judges who screened the e-mailed entries.
Finalists will be judged based on criteria below (Appendix B).
 Abstracts of the scien fic posters presented in the conference will be sent to J-AMSA Chief Editor
to be published in J-AMSA.
 Teams with the top 3 mean scores of the Scien fic Poster Compe on will be awarded during the
another to break the e. The judges' decision will be final.
2. Presenta on
 Top 12 posters will be presen ng during EAMSC 2020.
sessions.
 Format of presenta on
 Warning bell : 1 minute le
 Submission Format : PDF
 File Name : AMSA Chapter_Poster_SPoster_Short Title
 Presenta on file should be stored in a USB drive and submi ed upon registra on on the first
day of conference.
 The digital version of the poster should be submi ed upon registra on on the first day of
conference.
 There will be NO PRINTED COPIES on display.
 Both poster and presenta on scores will be included in final score.
12
PUBLIC POSTER
COMPETITION
'If you have knowledge,
let others light their candles in it.'
Margaret Fuller
13
Study Guidelines
 The Public Poster must be related to the theme of the conference. The poster may highlight
common emergencies, management of emergencies (and the role of general public) to raise
awareness in the medical field and the community.
 Introduce a crea ve way to address the problems to the public. Also introduce a way to prevent
those problems in the future.
 Include the difficul es that can arise during introducing this project to the public. Also state the
solu ons to deal with those problems.
 Poster will consist of mainly graphics and design.

with the corresponding subject header: “AMSA Chapter - Public Poster - Short Title” on or before
2019 via e-mail.
 Authors must submit the digital version of their poster on the first day of the conference during
registra on.
14
Entry Requirement
1. Abstract
 Sec ons
 Project Title : A full name of the project
 Authors
 Contents : Background/Introduc on, Objec ve
 Submission Specifica on:
 Font Size : 11
 Line Spacing : 1.5
 File name : AMSA Chapter_Abstract_PPoster_Short Title
 1.Public Poster
 Format of Poster
 e-Poster
 Orienta on : Portrait or Landscape
 Language : English, all local words should be provided with English transla on
 Slogan or catchphrase consis ng of maximum 20 words.
 File Format : PDF file
 File Name : AMSA Chapter_Poster_PPoster_Short Title
15
Contest Mechanism
 Each chapter may submit up to 5 public posters.
below (Appendix C). The mean total score of each entry (without points for 'Poster' and
'Presenta on') will be determined. The scores will be tallied by the organisers who will be
blinded.
 Chapters with the top 30 mean scores will be selected for presenta on at the conference on
January 8th, 2020.
 E-mailed entries along with research data should not be edited with the excep on of adding
the names of the authors, schools, and other affilia ons. The content of the presenta on
submi ed will be counter checked by EAMSC 2020 organisers.
 Scores from three experts and delegates' popular vote will judge the compe on finals (70%
Judges: 30% Delegates' vote). Finalists will be judged based on criteria below (Appendix C).
 Abstracts of the public posters presented in the conference will be sent to J-AMSA Editor-In-
Chief to be published as a special volume of J-AMSA
 Teams with the top 3 mean scores of the Public Poster Compe on will be awarded during
the Closing Ceremonies. In cases of e, the judges will be informed and may deliberate with
one another to break the e. The judges' decision will be final.
2. Presenta on
 A total of 30 posters will be shortlisted for presenta on at the conference on January 8th, 2020.
sessions.
 Submission Format : PDF
 File Name : AMSA Chapter_Poster_PPoster_Short Title
 Presenta on file should be stored in a USB drive and submi ed upon registra on on the
first day of conference.
 Both poster and presenta on scores will be included in the final score.
16
CLINICAL CASE
PRESENTATION
'To study the phenomenon of disease
without books is to sail an uncharted sea,
while to study books without pa ents
is not to go to sea at all.'
William Osler
17
Study Guidelines
 Cases have to be related to the theme of the conference.
 Cases may demonstrate a rare/common condi on, that presents a diagnos c, ethical or
management challenge and is deemed of par cular educa onal value.
 Cases must be those seen and studied by the par cipants. They must not have been
published in a journal or be in the process of peer review.

with the corresponding subject header: “AMSA Chapter - Clinical Case Presenta on - Short Title” on or
before November 17th, 2019 at 2359 hrs (GMT+5:30).
 Shortlist of studies for the scien fic paper presenta on will be announced on December 15th, 2019 via
e-mail.
 Authors must submit the digital version of their presenta on on the first day of the conference during
registra on.
18
Entry Requirement
1. Abstract
 Sec ons
 Case Title
 Presenters
 Content : Pa ent history, Challenges, Key findings, Management (in brief)
 Font size : 11
 File name : AMSA Chapter_Abstract_CCPresenta on_Short Title
2. Full Case Report

 Case report should contain pa ent's history, examina on and inves ga ons, diagnosis,
treatment and course, challenges faced, followed by discussion.
 The report should be completely wri en in English. Local words can be used with English
transla on.
 Relevant clinical photographs may be included.
 The report should include:
 Cover page with tle, presenters and chapter region/ins tu on
 Introduc on
 Pa ent's History
 Examina on and Inves ga ons
 Diagnosis
 Treatment and Course
 Challenges faced
 Discussion
 Conclusion/Recommenda ons
 Appendix
 Word limit : 4500 words
 Font size : 11
 File name : AMSA Chapter_Report_CCPresenta on_Short Title
19
Contest Mechanism
 Each chapter can submit up to 5 Clinical Cases.
below (Appendix D). The mean total score of each entry (without points for 'Presenta on') will
be determined. The scores will be tallied by the organisers who will be blinded.
 Chapter with the top 15 mean scores will be selected for oral presenta on at the conference on
January 8th, 2020.
names of the presenters, schools, and other affilia ons. The content of the presenta on
submi ed will be counter checked by EAMSC 2020 organisers.
 Three experts will judge the final compe on. They may or may not be the same judges who
screened the e-mailed entries. Finalists will be judged based on criteria below (Appendix D).
 Abstracts of clinical cases presented in the conference will be sent to J-AMSA Chief Editor to be
published in J-AMSA.
 Teams with the top 3 mean scores of the Clinical Case Presenta on will be awarded during the
another to break the e. The judges' decisions will be final.
2. Presenta on
 Top 15 chapters will be presen ng during EAMSC 2020.
sessions.
 Warning bell : 2 minutes le
 Submission Format : Microso PowerPoint Presenta on (.ppt or .pptx)
 File Name : AMSA Chapter_Presenta on_CCPresenta on_Short Title
 Presenta on file should be stored in USB drive and submi ed upon registra on on the first
day of conference.
 Both case report and presenta on scores will be included in the final score.
20
APPENDIX
CRITERIA FOR JUDGING
21
APPENDIX-A (SCIENTIFIC PAPER JUDGING RUBRICS)
Total: 100 points
Sec on 1: Paper - 40 points

Theme, Introduc on & Explana on of the Research Ques on (8 Points)
Sub-head Maximum Points

Adherence to the theme 2 points
Statement and background of the problem 2 points
Significance of the Study 2 points
Novelty of the Study 2 points
Materials & Methods (8 Points)

Research Design 2 points
Explana on of Methods 3 points
Sta s cal Analysis 3 points
Results & Discussion (16 Points)

Data Presenta on 8 points
Discussion of Results 8 points
Conclusion & Recommendations (8 Points)

Concluding remarks 4 points
Rela on to the Objec ves 2 points
Rela on to the Presented Results 2 points
Sec on 2: Oral Presenta on - 60 points

Delivery of the Presenta on 20 points
Presenta on Material (Models, etc.) 20 points
Ques on & Answer Session 20 points
22
APPENDIX-B (SCIENTIFIC POSTER JUDGING RUBRICS)
Total: 100 points
Sec on 1: Poster - 40 points

Theme, Introduc on & Explana on of the Research Ques on (8 Points)

Statement and background of the problem 2 points
Significance of the Study 2 points
Novelty of the Study 2 points
Materials & Methods (8 Points)

Research Design 2 points
Explana on of Methods 3 points
Sta s cal Analysis 3 points
Results & Discussion (16 Points)

Data Presenta on 8 points
Discussion of Results 8 points
Conclusion & Recommendations (8 Points)

Rela on to the Objec ves 2 points
Rela on to the Presented Results 2 points

23
APPENDIX-C (PUBLIC POSTER JUDGING RUBRICS)
Total: 100 points
Sec on 1: Poster - 20 points

Theme & Uniqueness of the Poster (8 Points)

Impact & Applica on 3 points
Novelty of the Poster 3 points
Content & Clarity (12 Points)

Content of the Poster 4 points
Clarity of content 4 points
Design & Aesthe cs of the Poster 4 points

Sec on 3: Popular Choice (Delegates' Votes)- 20 points

 Delegates will be given a list of every poster's names. They can choose to vote 3 posters at
most.
 Delegates need to drop the list in the box, which will be counted at the end of the public
poster compe on.
24
APPENDIX-D (CLINICAL CASE PRESENTATION JUDGING RUBRICS)
Total: 100 points
Sec on 1: Case Report - 40 points

Theme, Significance & Presenta on (8 Points)

Relevance to the theme 2 points
Significance of the Case 3 points
Case History & Examina on Presenta on 3 points
Challenges (8 Points)

Challenge Outline 3 points
Explana on of Problems 5 points
Discussion (16 Points)

Discussion of Solu ons 8 points
Lessons Learnt 8 points
Conclusion & Recommenda ons (8 Points)

Rela on to the Case 2 points
Rela on to the Theme 2 points

Presenta on Material
20 points
(Models, Photographs, etc.)
25

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EAMSC 2020

EAST ASIAN MEDICAL STUDENTS’ CONFERENCE

The Theme:Emergency Medicine: When Seconds Count ... 1

Compe on Overview, General Informa on 2

Clinical Case Presenta ons 17

The Academic Team 26

 Collabora ve researches may be admi ed under the assump on of internal agreement

September 1st, 2019 Open Submission of Compe on Entries

November 17th, 2019 Deadline of Academic Submission

December 15th, 2019 Announcement of Shortlisted Projects

January 5th, 2020 Submission of

January 6th, 2020 Final presenta on of

January 8th, 2020 Final presenta on of

 Studies have to be related to the theme of the conference.

 Regional Chairpersons must send their respec ve chapter's entry to academics.eamsc2020@gmail.com

 An acknowledgment e-mail will be sent upon receipt of the entry.

 Ques ons may be emailed to academics.eamsc2020@gmail.com

 Studies have to be related to the theme of the conference.

 Regional Chairpersons must send their respec ve chapter's entry to academics.eamsc2020@gmail.com

 An acknowledgment e-mail will be sent upon receipt of the entry.

 Ques ons may be emailed to academics.eamsc2020@gmail.com

 Submission Speciﬁca on:

 Poster will consist of mainly graphics and design.

 Regional Chairpersons must send their respec ve chapter's entry to academics.eamsc2020@gmail.com

 An acknowledgment e-mail will be sent upon receipt of the entry.

 Ques ons may be emailed to academics.eamsc2020@gmail.com

 Cases have to be related to the theme of the conference.

 Regional Chairpersons must send their respec ve chapter's entry to academics.eamsc2020@gmail.com

 An acknowledgment e-mail will be sent upon receipt of the entry.

 Ques ons may be emailed to academics.eamsc2020@gmail.com

2. Full Case Report

Sec on 1: Paper - 40 points

Sub-head Maximum Points

Materials & Methods (8 Points)

Sub-head Maximum Points

Results & Discussion (16 Points)

Sub-head Maximum Points

Conclusion & Recommendations (8 Points)

Sec on 2: Oral Presenta on - 60 points

Sub-head Maximum Points

Sec on 1: Poster - 40 points

Sub-head Maximum Points

Materials & Methods (8 Points)

Sub-head Maximum Points

Results & Discussion (16 Points)

Sub-head Maximum Points

Conclusion & Recommendations (8 Points)

Sec on 2: Oral Presenta on - 60 points

Sub-head Maximum Points

Sec on 1: Poster - 20 points

Sub-head Maximum Points

Content & Clarity (12 Points)

Sub-head Maximum Points

Sec on 2: Oral Presenta on - 60 points

Sub-head Maximum Points

Sec on 3: Popular Choice (Delegates' Votes)- 20 points

Sec on 1: Case Report - 40 points

Sub-head Maximum Points

Sub-head Maximum Points

Discussion (16 Points)

Sub-head Maximum Points

Conclusion & Recommenda ons (8 Points)