Subject: Candidate Update - BMS Operator Position

Dear [HR Manager's Name],

I hope this message finds you well. I wanted to provide you with an update regarding our recent hire for the
BMS Operator position.

Unfortunately, the candidate we hired for the BMS Operator role has expressed their decision not to continue
in the position. We have had a candid conversation with them to understand their reasons, and it appears that
their personal circumstances have changed, and they no longer wish to pursue this role.

We are currently in the process of conducting an exit interview to gather feedback from the candidate, which
may provide us with valuable insights into our hiring process and any potential areas for improvement.

Our team is working diligently to update our recruitment plan to fill the gap as quickly as possible. We
understand the importance of ensuring a smooth transition to maintain the effectiveness of our building
management systems.

Please let me know if there are any specific HR procedures or documentation that need to be followed in this
situation. We want to ensure that we handle this transition with professionalism and in compliance with
company policies and local labor laws.

If you have any questions or need further information, please don't hesitate to reach out to me. We appreciate
your support in addressing this situation and look forward to finding a suitable replacement for the role.

Thank you for your understanding and assistance.

Sincerely,

[Your Name]
[Your Position]
[Your Contact Information]