AGENDAS FOR TRIPARTITE SITE VISIT PROGRESS MEETING

1. INTRODUCTION
i. Contract Data
 Contract Name: Construction Works of Soddo Junction (Dimtu) - Bilate Military Training Center
Road Project
 Funding: The Government of the Federal Democratic Republic of Ethiopia
 Project Location: SNNPRS, Wolayita Zone
 Project Length: 70 Km (25km Main Road, 23 km Compound Road, Airfield 3.12 km Runway +
0.45 km Taxiway/est. 22 km)
 Project Start & End Points: Dimtu Town (330 Km from Addis Ababa) and Bilate Military Training
Center
 Design Standard: Upgrading to DC-5 AC Paved Road Functional Classification
 Employer: Ethiopian Roads Administration
 Engineer: Gondwana Engineering PLC in sub-consultancy with YLS Engineering PLC
 Contractor: Powercon PLC

ii. Important Dates

 Commencement Date: April 14, 2022
 Original Contract Period: 3.0 Years (1,095 Calendar Days)
 Original Completion Date: April 13, 2025
 Extension of Time Granted so far: Nil
 Time Elapsed (As of October 20, 2023): 559 Calendar Days (51.05%)
2. MOBILIZATION
i. Personnel Mobilization
a) Consultant’s Staff Mobilization

Resident Engineer – Tamrat Abera (FT)
D. Resident Engineer – Ashebir Tajebe (FT)
P/Material Engineer – Bereket Yohannes (FT)
S. Quantity Surveyor – Recently Resigned (FT)
Senior Surveyor – Jibril Hussen (FT)
RoW Mag. Specialist – Achenef Mariye (FT)
Gender Specialist - Yonas Besha (FT)
Interm. P/ME – Dagmawi Yohannes (FT)
Interm. Str. Eng. – Kirubel Temesgen (FT)
Interm. H.Way Eng. Muluken Yirba – (FT)
Interm. Claim Exp. – Selamawit Amanuel (FT)
Interm. Environmentalist – Asasahegn Girma (FT)
Interm. Quantity Sur. – Melaku Minda (FT)
Sur. (2)–Wondwossen Gobezie & Habtamu
Getie (FT)
Lab.Tech. (2)– Eliyas Kedir & Olana Hailu (FT)
Material Inspector – Nebiyat Kedir (FT)
Structural Inspector – Yared Messele (FT)
Drafts Person – Eliyas Botola (FT)
Work Inspector (2) – Dejene Gizaw & Efrem Hailu
(FT)
Secretary – Lemlem Fisseha (FT)
Lab. Assistant (2) – Baye Tilahun & Musse
K/Mandersso (FT)
Surveyor Ass. (4) – Nahom Million, Matiwos
Masre, Abayneh Milkessa & Melat Birhanu (FT)
S. Highway Engineer – Daniel Legesse (Int)
S. Structural Engineer – Tezera Fikru (Int)
S. Geotechnical Engineer – To be Named (Int)
S. Claim Expert – Shawel Adal (Int)
S. Environmentalist – Solomon T/Yohannes (Int)
S. Hydrologist – Abiyu Darmulo (Int)
S. Road Safety Specialist – To be Named (Int)
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 b) Contractor’s Key Personnel Mobilization

Position Descriptions Total Available Number

Project Manager 1
Office Engineering Head 1
Construction Engineer 1
Project Administration 1
Material Engineer 1
Office Engineer 1
Junior Office Engineer 1
Junior Site Engineer 1
Chief Surveyor 1
Senior Laboratory Technician 1
Laboratory Technician 2
Forman 3
Structural Forman 2
Ass. Structural Forman 2
Equipment Administration 1
Camp Administration 1

ii. Equipment Mobilization

Reporting Month: October 2023

Equipment Description
Unit Planed Mobilized Active Shortage
Dozer No 3 3 3 -
Chain Excavator No 11 6 6 -5
Chain Excavator (JH) No 1 3 3 -
Grader No 6 5 5 -1
Single Drum Roller No 7 6 6 -1
Loader No 9 5 5 -4
Dump Truck No 48 32 32 -18
Quarry Truck No 5 2 2 -3
Water Truck No 8 15 15 -
Fuel Truck No 1 1 1 -
Wagon Drill with Air Compressor No 2 1 1 -1
Crusher (350 ton/hr.) No 2 1 1 -1
Concrete Mixer (250 Lts) No 15 1 1 -14
Generator (1000 kVA) No 1 1 1 -
Generator Camps (30 kVA) No 1 1 1 -

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 Reporting Month: October 2023
Equipment Description
Unit Planed Mobilized Active Shortage
Engineer’s Car No 9 9 9 -

iii. Material Mobilization and Production

Produced
S. Material Total Consumed Available on
Unit or
No Description Required Up to Date Stock
Supplied
1 Subbase m3 257,660.00 2,340 1,260.09 1,079.91
2 Base Course m3 238,050.00 8,450 - 8,450
3 Asphalt Agg. m3 105,772.02
4 Chipping m3 740.99
5 Concrete Agg. m3 39,112.00 12,780 8,700 4,080
6 Bitumen (AC 60/70) Ton 8,587.98
7 MC 3000 Lit. 108,810.01
8 MC 30 Lit. 27,100.01
9 Kerosene Lit. 352,220.01
10 Re Bar Ton 1,621.80
11 Cement Qt 169,152 800 800 -
12 Gasoil Lit 6,530,063.10 Local Market Supply

3. Facilities and Administration

i. Facilities provided through Works Contract for Supervision Consultant’s team

Item No Provisions / Facilities Current Status

- The construction of All type A, B, C, & D blocks is
completed but yet to complete housing facilities in
1 Housings accordance with the Contract. However, the
Contractor has mobilized housing furniture like
Sofa, Chairs and Tables in this reporting month.
- The Construction of Engineer’s office is completed
2 Engineer’s Office but Major office facilitates such Computers,
Printers, Tables, Chairs and Curtain to widows.

3 Office Tools & Furniture - Only about 50% furnished

4 Engineer’s Laboratory - Less than 50% Furnished

- Asphalt and Concrete testing apparatuses still

5 Laboratory Equipment
remains outstanding.

6 Type B Vehicles - All 4 (Four) permanent type-B Vehicles and 5 (Five)

rental vehicles are provided.
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 Item No Provisions / Facilities
7 Surveying Equipment
8 Radio Communication
Current Status
- Limitations of proper maintenance and provision of
tyres with good quality.
- All Surveying equipments are provided to the
Engineer and it is under the custody and utilization
of the Engineer.
- Not provided yet.

9 Engineer’s Vehicle Drivers - All Drivers are provided.

4. Health and Safety

i) Health and Safety Report from Contractor including STD/HIV/AIDS
 The Sub-contractor has been assigned since August 2023.

 OHS Implementation plan has been prepared and submitted.

ii) Road Safety:

 There have been improvements in safety and TMP issues.
 One motorbike accident was reported to date km 19+033. (Cause: Speed; Accident
record: 1-dead and 2 injured).
5. Public Coordination
i) Site Handover, land acquisition
ii) Traffic Management, Diversions
iii) Coordination with local authorities, key Stakeholders
6. Programme and Progress
a) Updated Progress Against Programme
PHYSICAL ACCOMPLISHMENT
Previous Months Previous Quarter To date
This Month
(Apr 14, 2022 to (1st Quarter of 2016 (Apr 14, 2022 to
Description (Oct 2023)
Sep 25, 2023) EFY) Oct 25, 2023)
% Km % Km % Km % Km
Plan (Master) 38.32% 26.82 9.01% 6.30 5.40 3.78 43.72% 30.60
Actual 18.50% 12.95 3.43% 2.40 1.44 1.01 19.93% 13.95
Actual/Plan 48.27% 38.08% 26.61% 45.60%
i) Linear Progress

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 FINANCIAL ACCOMPLISHMENT
To date
Previous Month Previous Quarter
st
(Apr 14, 2022 to Oct
Description (Sept 2023) (1 Quarter of 2016 EFY)
20, 2023)
% ETB % Km % ETB
Plan (Master) 3.70% 69.38 9.01% 168.85 43.72% 819.59
Actual 1.06% 18.08 3.43% 58.50 19.83% 338.25
Actual/Plan (Master) (%) 28.65% 38.08% 45.36%

From Mater Work Programme

From Elapsed Time
Original Revised
Slippage -31.12% -23.78%

ii) Progress by Activity

a) Earthworks

Main Access Road - Earthworks

Station
S. No. Work Description Side Remark
From To
1 Clearing and Grubbing 1+500 2+020 FW On Progress
2+960 3+280 RHS Completed
8+040 8+180 RHS Completed
8+280 8+480 RHS Completed
2 Roadbed Preparation
8+900 9+800 RHS On Progress
9+500 9+800 RHS Completed
9+360 9+800 LHS Completed
3 Excavation Works
11+240 11+500 RHS Completed
3.1 Removal of Unsuitable Material 16+000 16+800 RHS Completed
15+500 16+500 LHS Completed
4 Embankment Works
4+520 4+640 LHS Completed
4+500 4+640 RHS Completed
7+800 8+000 LHS Completed
4.1 1st Layer Embankment Fill 10+160 10+500 RHS Completed
10+700 11+240 RHS Completed
15+800 16+000 RHS Completed
19+620 19+980 RHS Completed
2+000 2+160 LHS Completed
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 Main Access Road - Earthworks
6+500 6+800 RHS Completed
10+500 10+700 RHS Completed
17+300 17+540 LHS Completed
18+140 18+340 RHS Completed
4.2 2nd Layer Embankment Fill
18+380 18+600 RHS Completed
19+800 19+980 LHS Completed
22+840 22+860 RHS Completed
23+300 24+400 FW Completed
2+760 3+280 LHS Completed
3+300 3+660 BHS Completed
4+300 4+500 RHS Completed
4+300 4+480 LHS Completed
15+060 15+200 LHS Completed
18+000 18+600 LHS Completed
19+040 19+620 RHS Completed
19+040 19+800 LHS Completed
4.3 3rd Layer Embankment Fill
20+030 20+160 FW Completed
20+240 20+500 FW Completed
20+500 20+900 LHS Completed
21+500 22+000 FW Completed
22+000 22+300 FW Completed
22+560 22+840 RHS Completed
22+860 22+980 RHS Completed
22+560 23+000 LHS Completed
2+260 2+480 LHS Completed
2+160 2+440 RHS Completed
3+660 4+020 LHS Completed
4+640 4+880 BHS Completed
4+440 5+160 RHS Completed
9+840 10+160 RHS Completed
4.4 4th Layer Embankment Fill
12+800 13+000 RHS Completed
13+000 14+000 RHS Completed
18+640 19+020 FW Completed
22+300 22+540 FW Completed
22+980 23+300 RHS Completed
23+000 23+300 LHS Completed
4.5 5th Layer Embankment Fill 2+160 2+260 LHS Completed
3+660 4+000 RHS Completed
4+100 4+280 RHS Completed
4+020 4+280 LHS Completed
5+060 5+140 LHS Completed
5+160 5+200 RHS Completed
5+300 5+620 LHS Completed
12+500 12+800 RHS Completed
13+380 13+720 RHS Completed
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 Main Access Road - Earthworks
16+600 16+900 LHS Completed
16+640 16+900 RHS Completed
4+000 4+100 RHS Completed
5+140 5+280 LHS Completed
5+640 5+760 RHS Completed
6+540 6+800 LHS Completed
4.6 6th Layer Embankment Fill 13+000 13+380 RHS Completed
15+160 15+500 RHS Completed
15+200 15+500 LHS Completed
17+040 17+260 RHS Completed
21+200 21+500 FW Completed
4+940 5+060 LHS Completed
5+300 5+560 RHS Completed
4.7 7th Layer Embankment Fill 5+860 6+000 RHS Completed
6+360 6+540 LHS Completed
20+940 21+260 FW Completed
5+640 6+000 LHS Completed
4.8 8th Layer Embankment Fill 5+760 5+860 RHS Completed
6+360 6+500 RHS Completed
4.9 9th Layer Embankment Fill 6+000 6+300 FW Completed
4.10 10th Layer Embankment Fill 6+000 6+300 RHS Completed
4.11 11th Layer Embankment Fill 6+000 6+300 LHS Completed
5 Rock fill
5.1 1st Layer Embankment Fill 6+840 7+140 LHS Completed

Airfield - Earthworks
Station
S. No. Work Description Side Remark
From To
3 Excavation Works
0+000 0+680 FW Completed
3.1 Removal of unsuitable material
1+740 2+000 FW Completed
0+680 1+400 FW Completed
3.2 Common Excavation
1+740 2+000 FW Completed
0+680 1+400 FW On progress
3.3 Hard Rock/Boulder Excavation
1+740 2+000 FW On progress
4 Final Subgrade
4.1 Subgrade Final Preparation 0+000 0+680 FW Not Completed
1+400 1+740 (-30,30)
FW Completed
2+000 2+080 LHS Completed
2+000 2+080 RHS Completed
2+080 2+200 LHS Completed
2+080 2+200 RHS Completed
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 Airfield - Earthworks
2+200 2+300 FW Completed
2+300 2+600 LHS Completed
2+300 2+800 RHS Completed
2+600 2+800 LHS Completed
2+600 2+800 LHS Completed
5 Capping Layer
1+600 1+720 FW Completed

b) Pavement
Airfield - Pavement
Sub base layer placing Pilot stretch from Km 1+600 – 1+720 (-7.5, CL, 7.5)
Not Started yet.
Base Course  Base course material has been produced about 8,450 m3 to
date.
Asphalt related works of any are not started yet.
 Asphalt plant is not mobilized and commissioned yet.
Bituminous Surfacing
 Bitumen is not procured.
 Crushing of Asphalt aggregate is not started yet.

Main Access Road - Pavement

Sub base layer placing Not Started yet
Not Started yet.
Base Course  Base course material has been produced about 8,450 m3 to
date.
Asphalt related works of any are not started yet.
 Asphalt plant is not mobilized and commissioned yet.
Bituminous Surfacing
 Bitumen is not procured.
 Crushing of Asphalt aggregate is not started yet.

c) Drainage Structures

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 Activity Station
Current Status Remarks
From To
- A total of 63 Minor Structures (MAR)
0+000 18+000 Not Yet Started
- A total of 53 PC, 10 SC/ BC
- 5 RCP locations are completed
18+000 22+500 On Progress - 48 RCP are not yet started.
Minor Drainage
- 12 SC/BC are not yet started.
(RCP, SC/BC)
- A total of 10 Minor Structures (8 RCP
and 2 SC/BC)
22+500 25+297 On progress
- 4 RCP locations completed
- 2 SC/BC locations not started yet
Secondary
Grouted Stone
0+000 3+300 Not Yet Started LHS
Pitched drain
(Runway)
Masonry Ditch
0+000 1+300 Not Yet Started RHS & LHS
(Runway)
Masonry Ditch
0+000 0+465 Not Yet Started RHS, LHS & Rear
(Apron)
Town Section
0+000 2+400 Not Yet Started Dimtu Town Section
U-Ditch
Village Section 8+300 10+300 Bilate Eta Village Section
U-Ditch Not Yet Started
14+000 14+900 Monopole Village Section
Military
Compound Road
U-Ditch 22+500 25+297 Not Yet Started RHS & LHS
(Extension of
MAR)
U-Ditch for
All Compound
Military Not Yet Started RHS & LHS
Roads
Compound Road
km 8+020-8+260 LHS, km 8+360-9+820
Secondary Main Access LHS, km 10+300-11+060 RHS, km 11+080-
Not Yet Started
Irrigation Canal Road 11+280 BHS, km 11+500-12+060 BHS, and
km 12+080-13+720 LHS

d) RoW Monitoring
Station Current Status Remarks

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From To
Public Utilities and Houses (Dimtu
0+007 0+640 Finalized
Town Section)
E-Pole at Monopol (14+000 to
0+640 25+297 Finalized
14+7000 Village not yet removed
E-Pole (0+000 to 0+500 not yet
Runway Finalized
removed)
E-Pole, Water Supply lines and
Compound Road Finalized
optic fibers along few segments

e) Appointment of Sub contractors:

 One (ET General Contractor & Machinery Renting) out of the two mandatory
subcontractors has been mobilized to the site, since August 2023, for the
permanent works only for Earthworks from Km 0+000 to 14+000.
 In addition, one sub-contractor (SABITTA Consultancy) has been also assigned for
HIV/STD Prevention and Control works of the project since August 2023.

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 f) Employment Opportunities:

Total Number of Youth & Above Job Beneficiaries' Report

New Staff
Project Employees
(Recruited by
(Recruited for ≥
July 2023 -
Level of One Year) by Age ≤ 29 by Gender Age ≥ 30 by Gender
No. Project Name September 2023)
Skill Gender Category Category Category

F M Total F M Total F M Total F M Total

Soddo Skilled 10 62 72 1 7 8 9 28 37 1 41 42
Junction
(Dimtu) - Semi-Skilled 42 105 147 0 0 0 41 50 91 1 55 56
1
Blate Military Unskilled 0 154 154 0 74 74 0 120 120 0 108 108
Training
Center Total 52 321 373 1 81 82 50 198 248 2 204 206

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7. OUTSTANDING ISSUES
i) Potential Delays, Early Warnings, Causes and Mitigation Measures
 Shortage of resources (Earthmoving Machineries, Concrete Mixers, Cement, Fuel etc.)
 To resume and improve daily production rate for the precast productions (RC Pipe, RC U-
Drain, Edge Cub Stone etc.)
 Poor and unsustainable performance of the crusher plant and inadequate quarry
development.
 Failure to start preparatory works for Asphalt Surfacing works (Bitumen supply, Asphalt
Plant Installation & Commissioning etc.)
 Limitations in the provision of Laboratory Equipments and Engineer’s Facilities (Office &
Housing Furniture, Tools, Lab Equipments, Potable Water etc.)
 Non-compliance on dust control and management of crusher site and access roads.

ii) Potential Variation or Claims Increase in Quantities, Early Warnings, Causes and
Mitigation Measures
Even though it will be identified after the consent from the Employer on the final
design review, the underlisted items could be the causes of cost variation or claims:

 Hard rock exaction at the Runway Section, Airfield.

 The new MTC Masterplan.

8. INFORMATION REQUIRED
 Final design review has already submitted.
 The Employer’s consent on the new MTC masterplan remains unclear.

9. QUALITY MANAGEMENT, PROCEDURES AND REPORTING

 Consultant’s progress and comments on performance appraisal systems.

10. QUALITY CONTROL

 Monthly laboratory report summarizing test result from on site, site laboratory or
external laboratories.
 Test result failures, causes, rectifications and avoidance measure.
 Concrete compressive strength test machine is mobilized.
 Concrete aggregate tests are done at the external laboratories.
 Mixed design for RC has done.
 Senior ME and LT are mobilized.

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11. ENVIRONMENTAL & SOCIAL MANAGEMENT
 Environmental and Social Management Plan, Preparation, management inspection
and audits.
 Life training skills, HIV/STD awareness campaign and testing.

12. FINANCIAL MANAGEMENT

 The Contractor has generated 12 interim payment certificates to date.
 The Engineer has collected 14 invoices (only 10 invoices paid).

13. CLAIM STATUS

 The Contractor has submitted the notice of claim for EoT and recovery of additional
cost due to the shortage of cement on the market through his letter of Ref. No.
PY/SBMTC/02/0029/15 dated August 17, 2023.

14. OTHER MATTERS

 RoW Matters
F Public utilities in the MTC
F Asphalt Plant Site possession

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