Travel Bookings

Requirements Analysis

2022

Functional Requirements

1. Employee Request
a) Capture details
 Reference : B22071100001 (auto generated)
 Name : employee’s first name
 Surname : employee's surname name
 Department* : automatically displayed
 Section* : automatically displayed
 Destination : Zimbabwean town/city
 Service requested*
Description Start Date End Date Total
- Accommodation 21.07.2022 25.07.2022 4 days
- Conference 2 hours
- Etc.
b) Send request details for a quotation from service provider
(Email link/capture on client portal)

2. Quotation
a) Receive quotation from service provider (if portal isn’t ready)
 Capture cost of service : from quote
b) Verify budget
 Display budget account* : automatically displayed
 If there is no budget : decline request

3. Line Manager Authorization

a) Line manager : Automatically displayed
 Date : today’s date
 Approved : Yes/No

4. Head of Department Authorization

a) Head of Department : automatically displayed
 Date : today’s date
 Approved : Yes/No
5. Order Processing
a) Generate Order No. : for service provider

6. Close Order after Service Delivery

b) Capture Invoice No. : from service provider

*Drop Down List