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1. Payments Terms:
The running on account payments may be made once in a month. The Bidder/Service Provider has to submit the
monthly bills in GeM portal after observing all the necessary formalities and obtaining all required clearances, as
per the following:-
1. Monthly running bills shall be paid at 100% (Hundred percent) of executed work value.
2. Bills against the reimbursement of consumables as stipulated at CL No.1(G) and 1.6 of Scope of Work
shall be made separately on monthly basis.

Payment of on account bill will be made to the bidder/service provider on the certification of Officer in
Charge, the sum to which the Bidder/Service Provider is considered entitled by way of interim payment for the
following :

The payments shall be released against the final bill subject to all deductions which may be made on account of
other dues payable by the Bidder/Service Provider to the Mahanadi Coalfields Limited subject to furnishing a ‘No
Claim Certificate’ by the Bidder/Service Provider to Officer in Charge concerned of Mahanadi Coalfields
Limited.
Mahanadi Coalfields Limited reserves the right to recover/enforce recovery of any over payments detected
after the payment as a result of post payment audit or technical examination or by any other means,
notwithstanding the fact that the amount of disputed claims, if any, of the Bidder/Service Provider exceeds the
amount of such overpayment and irrespective of the facts whether such disputed claims of the Bidder/Service
Provider are the subject matter of arbitration or not.
The amount of such over payments shall be recovered from subsequent bills under the contract, failing that
from Bidder’s/Service Provider's claim under any other contract with Mahanadi Coalfields Limited or form the
Bidder’s/Service Provider's performance security deposit or the Bidder/Service Provider shall pay the amount of
over payment on demand. In case of Bidder’s/Service Provider's non- payment on such demand, the same should
be realized from the Bidder’s/Service Provider's dues, if any, with Coal India Limited or any of its subsidiaries.
If, such dues are not available with Mahanadi Coalfields Limited or with the Coal India Limited or any of its
subsidiaries, such dues shall be recovered from the bidder/service provider as per law.
The Bidder/Service Provider is required to execute the works satisfactorily and according to the specifications
laid down in the contract/ work order.
Service Provider shall submit following documents along with monthly bill:
Challan and documents in support for compliance of CMPF/EPF of all employees including any other
contractual workers hired by Service provider.
Copy of wage sheets duly signed with date and stamp by Bidder/Service Provider of all employees including
any other contractual workers hired by Service provider.
Bank statement of wage payments (duly signed/ stamped by bank) of all employees including any other
contractual workers hired by Service provider.
The monthly running bill payment shall be processed /approved by the OFFICER IN
CHARGE/CONSIGNEE.
Income tax deduction at prevailing rate on the gross value of each bill or at the rate as amended from time to
time, shall be made unless exempted by the competent authority of the Income Tax Department.
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2. Taxes and Duties:

Contract Prices are all inclusive i.e. including all taxes, duties, local levies / transportation / loading- unloading charges
etc. Break up of GST shall be indicated by the Seller while raising invoice / bill on GeM. While submitting the bill /
invoice, Bidder/Service Provider shall undertake that the Goods and Services Tax (GST) charged on this bill is not
more than what is payable under the provision on the relevant Act or the Rules made there under and that the Goods
on which GST has been charged have not been exempted under the GST Act or the Rules made thereunder and the
charges on account of GST on these goods are correct under the provision of that Act or the rules made there under.

3. Liquidated Damages:

Mahanadi Coalfields Limited may impose Liquidated Damages (LD) on the Bidder/Service Provider
for each occurrence of events or non-compliance of any instruction(s) or violation of any of the terms and
conditions of the Contract. Each penalty as described below is independent of one another and can be
imposed by Mahanadi Coalfields Limited parallelly.

Non deployment of Man Power (Doctors) as per Annexure-XII of SLA in each Hospital:

1. Beyond continuous 5 days up to 10 days: Initial Basic + DA +NPA per day of the prevailing rate of E-3
Grade Specialists of Mahanadi Coalfields Limited will be deducted for entire duration of absence.
However, the period of non-deployment of manpower without deduction will be limited to a total of 30
days in a Calendar year to each Department /Specialist and not by person.

2. Beyond 10 days: Twice the amount of Initial Basic + DA +NPA at the prevailing rate of E-3 Grade
Specialist of Mahanadi Coalfields Limited will be deducted for entire period of absence.

4. FORCE MAJEURE CLAUSE:

The contract shall be governed by the following Force Majeure Clause: "If at any time, during the continuance of this
contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or
delayed by reason of any wars or revolutions, hostility, acts of public enemy, civil commotion, sabotage, fires, floods,
explosions, epidemics, quarantine restrictions, strikes, lockouts, freight embargoes or act of God (herein after referred
to "events") provided, notice of the happening of any such event is given by either party to the other within 21 days
from the date of occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract
nor shall either party have any claim for damages against the other in respect of such non- performance or delay in
performance, and deliveries under the contract shall be resumed as soon as practicable after such event has come to an
end or ceased to exist, PROVIDED FURTHER that if the performance in whole or part or any obligation under this
contract is prevented or delayed by reason of any such event for a period exceeding 60 days, either party may at its
option terminate the contract.”