Company code 1000

1 Asset Master AR01

2 maintenance Report kob1
Asset Explorer Aw01n
KOB1 ---- Manpower Cost ---- Lab Alloc.-w/in PM - Labour Allocation to planned maintenance
3 Maintainable Equipment List IH08
4 Trial Balance F.01
5 FTB FAGLL03
6 Documents tracking FB03
7 SES checking ML83
8 Material Checking MIGO/MIRO
9 PM orders (Open Orders) IW 38
10 PM Maintenance history ZIW - 38
11 Settlement Run ko8g
12 IW32 Change Order
13 IW 33
14 fb03 GL view
15 MB51 Unit wise material cost
16 AS02 To check asset details with equipment numbers
17 IE 03 To check who creates details of equipment
18 IW 23 Work Order Notifications created
19 MCI8 Cost Analysis - By Order type
20 ME5A Purchase requisition of Material
21 CJ20N Track WBS of Project
22 AW01N - Asset Explorer
23 IW 13 Material Consumption equipment/order wise
24 MB22 Store Reservation

Settlement Reversal
KO88 Single Order Reversal
KO8G Bulk Reversal

Budget
S_ALR_87013558
CJI8 Check Released Budget
Cn48n
CJ13 - Display WBS Element
CJ36 Additional/Supplement Budget
CJ32` Release budget of CJ 36

New equipment Budget

CJ30/31 Change Original Budget
ZPS_Budg New equipment budget

In SAP - Equipment Number ---- of Expertise Assets starts with 1000

To check cost center mapping of asset - enter ordr number in IW - 32 , copy equipment number ----- open Equipm
To Check material order number - Go to FB 03 - Enter Document Number - Go to right hand corner - copy documen
To check Action log of person in IW 32 - click Extras - Document for order - Action Logs
To check settlemnt in IW-32 -Click Settlement icon in top left hand corner - Settlemnt receiver to be other than Mai
For Getting equipment number - enter document number in fb03- Copy order number from right hand s

Search in k0b1 by refrence number

Search in iw 38 By order number

WA Maintenance Department raised

WE PR for this so our cost
CO cost Setteled (our equipment)

FAGLL03 1
2
3
4
5

GL Code 1 to 6 Series
9 Series

Cost Settlement of maintenance dep[artment

 Sap Team - Mohan

Report date (YTD) Sort Variant - 0014 Tick ---- Use ALV Grid
ECC1--- psting date More setting 999999999

bour Allocation to planned maintenance Labour Alloc.-W/Dept: Within same division

GL A/C -50000000 to 5999999 Tick - All Items (select date)

Enter Document number Company Code ----1000

Tick Completed Select Period ***** Select only PM in entered by

Order = PM 01 to PM 09 Created on --- Select date range
settlement period - current month postingh period - current mnth
Enter order number Select settlement rule icon (Left side of Screen)

enter document number Company code - 1000 Fiscal year - 2023

with equipment numbers X

etails of equipment

100031769

equipment/order wise
Material reserved in store

Selection Variant --- ECCPMORDERS Settlement Period - eg. 5

wbs element = 2022- equip no. Tick - Overall values

Tick over all values too Text - 2022-equipment no. - Asset id - Supplementary budget
enter wbs - 2022- equip no. Click select all icon click check icon

s with 1000
er in IW - 32 , copy equipment number ----- open Equipment List file --- find asset number against equipment number ----Open AR01 and
cument Number - Go to right hand corner - copy document number. Now Go to IW -32 enter Order Number
ument for order - Action Logs
eft hand corner - Settlemnt receiver to be other than Maintenance separtment
mber in fb03- Copy order number from right hand side of screen-find order no., fpr that order no. in kob1-In KOB1 - CO Obje

start series End Series

Assets 10000000 19999999
Liabilities 20000000 29999999
Equity 30000000 39999999
Income 40000000 49999999
expense 50000000 59999999

Primary GL Series ### They effect our GL and trial Bal

Secondary GL series #### No financial Impact

Through PM orders
 Parvej@0405 Ja@9900672841

Enter Remove order starting from 9 as it is internal revenue booking and not related to maintenance

Layout - JSK - FAR Custom Selection (rainbow) Profit center -100003 Cost Center
Ficsal Year 2023/2022 Display Document Header Enviroment

PM in entered by Created on - 1.5.2022 to 31.XX.XXX For optaining break up of Material cost, enter equipment numb

urrent mnth prcessing type - automatic porocessing options - first - test run click
Sum total of % should be 100%.

To check supporting document of entry, Click envirment tab - select document enviroment - Select oiriginal document

Reversal document Entry Revesred

Posting Period - eg. 7 (we are running settlement for july) **** Click Settlement Tab on top left corner ---- Click Reverse

Receivr WBS element - 2022- equiop no. Cllick select all icon clicj check icon
Go to edit - copy view

ment number ----Open AR01 and enter Asset Number

no. in kob1-In KOB1 - CO Object Name - search the last digit in Assets Master
not related to maintenance

-10000307 Select - Save **execute

Document Enviroment Relationship Browser

terial cost, enter equipment number --- Go to Order number ----- Go to extras ----- select document for order ---- Goods Movement

(for final settlement untick test run)

- Select oiriginal document To check document details, click display document header on top left hand side of screen

top left corner ---- Click Reverse

Save and exit

-- Goods Movement

eft hand side of screen

Type Description
AA Asset Posting
AB Accounting Document
AF Depreciation Pstngs
AN Net Asset Posting
BR BRS Document
CH Contract Settlement
CO CO Posting
DA Customer Document
DG Customer Credit Memo
DR Customer Invoice
DZ Customer Payment
EU Euro Rounding Diff.
EX External Number
HO Payroll Off Cycle
HR Payroll Regular
HX Payroll Reverse
KA Vendor Document
KG Vendor Credit Memo
KN Net Vendors
KP Account Maintenance
KR Vendor Invoice
KZ Vendor Payment
M1 MCA Journal
M2 FX Swap
M3 P&L Lock
M4 P&L Close
M5 P&L Transformation
M6 FX Valuation
M7 MAR & Restatement
M8 IFX Correction
M9 Reversal
MD Data Load
ML ML Settlement
PR Price Change
RA Sub.Cred.Memo Stlmt
RB Reserve for Bad Debt
RE Invoice - Gross
RN Invoice - Net
RV Billing Doc.Transfer
SA G/L Account Document
SB G/L Account Posting
SK Cash Document
SU Adjustment Document
TN
UE Data Load
UP Upload-Prod. Cutover
WA Goods Issue
WE Goods Receipt
WI Inventory Document
WL Goods Issue/Delivery
WN Net Goods Receipt
WP Warranty Credit
WR Warranty Debit
WS
Z1 Accidental Repairs
ZP Payment Posting
ZR Bank Reconciliation
ZS Payment by Check
ZV Payment Clearing
To View SES Status ML83 …. Enter PO No. …. Tick Check Box ….. Click display output

To View PR and PO ME5A Tick all check boxes *** Execute …..
To check order No,. Double click PO number Go to Account assignment Ta

ME2M Plant - 1100 Scope of list - alv Dpcument number - PO no.

….. Click display output

Select PO column …. click filter ….. Enter PO No…... If Deletion indicator is Ticked , it means deleted
Go to Account assignment Tab … Refer … order No./WBS element
is Ticked , it means deleted
Sl# Designation
1 WorkShop manager
2 Sr Supervisor
3 Supervisor
4 Equipment Scheduler Light Vehicle and Light Equipment
5 Planner heavy
6 Planner Light
7 Supervisor
8 Planner Heavy
9 Supervisor Lifting Equipment
10 Supervisor
11 Supervisor
12 Document Controller heavy Division
13 Document Controller Light Division
14 Supervisor
15 Material Controller heavy Yard
16 Customer Service Planner
17 Material Controller heavy Site
18 Material Controller Light Yard
19 Quality Control
20 Material Controller Light Site
21 Planner Light
22 Planner heavy
23 Supervisor
24 Supervisor
25 Material Controller heavy yard
26 Material Controller heavy Site
27 Supervisor
28 Supervisor
29 Sap Equipment Hour meter updation and Servcie reminders
30 Pm Scheduling Heavy Equipment
31 Parts Support Maintenance dept
32 Maintenance Engineer
33 Supervisor
34 Supervisor
35 Tranee planning Engineer
36 Site Supervisor

37 Financial Analysts Maintenance dept

Names Sap Id Email id Password
Mr. Shrikant Ecc-pm01 Shrikant.g@expertindus.com
Mr. Elvis Ecc-pm02 elvis.v@experindus.com
Mr. Nameer Ecc-pm03 eastmaint@expertindus.com
Mr. Irshad Ecc-pm04 maintenance04@expertindus.com
Mr.Rajesh Ecc-pm05 bo.maintenance08@expertindus.com
Mr. Aditya Ecc-pm06 bo.maintenacne02@expertindus.com
Mr. Sarvanan Ecc-pm07 saravanan@expertindus.com
Mr. Gopi Ecc-pm08 maintenance10@expertindus.com
Mr.Ramkumar Ecc-pm09 maintenance26@expertindus.com
Mr. Asif ECC-PM10 maintenance19@expertindus.com
Mr. Fasle Imam Ecc-pm11 maintenance06@expertindus.com
Mr.Munafar abdul rahim Ecc-pm12 heplanning@expertindus.com
MR.Waseem Ecc-pm13 maintenance01@expertindus.com
Mr. Vikram Ecc-pm14 maintenance18@expertindus.com
MR. Ace Ecc-pm15 ace.g@expertindus.com
Mr. Murshid Ecc-pm16 maintenance20@expertindus.com
Mr.Farhan heavy vehicles Ecc-pm17 maintenance02@expertindus.com
Feroze Khan Ecc-pm18 Maintenance21@expertindus.com
Mr. Sadiq Ecc-pm19 maintenance02@expertindus.com
Mr. Majeed Ecc-pm20 maintenance01@expertindus.com
Mr. jumann ECC-PM23 Maintenance12@expertindus.com
Mr. Karthik Ecc-pm24 maintenance10@expertindus.com
Mr. Vedendra Ecc-pm25 eastmaint@expertindus.com
Mr. Kiruba Ecc-pm36 rabighmaint@expertindus.com
Mr. Jaleel Ecc-pm37 ace.g@expertindus.com
Mr. Nasrudeen Ecc-pm38 maintenance02@expertindus.com
Mr.Prithvi/ Mr.Madarasan / Mr. Sajeev Ecc-pm39 qcmaint@expertindus.com
Mr. Bhuhari Ecc-pm41 mohideen.b@expertindus.com
Miss Asiya Ecc-pm42 bo.maintenance01@expertindus.com
Mr.Masum Ecc-pm29 maintenance14@expertindus.com
Mr.Nikhith Ecc-pm28 maintenance02@expertindus.com
Mr. Tayyab ECC-PM21 tayyab@expertindus.com
Mr. Shoaib ECC-PM26 maintenance16@expertindus.com
Mr. Muthavel ECC-PM27 maintenance05@experdindus.com
Mr Sathish ECC-PM30 bo.maintenance03@expertindus.com
Mr. Vishal Ecc-pm22 maintenance23@expertindus.com

Mr.Parvej Alam Ansari Ecc-Fi40 maintenance27@expertindus.com

User T-COD
Core
Core
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iw38 iw32 iw33 iw21 iw22 iw23 zpmmhis zstock iw13 iw37n
Core
Core
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m mb41 mb45
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m mb41 mb45
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw45 iw32 iw41 iw37n iw38 iw47 ih08 me2m me5a zpmmhis
iw32 ih08 iw41 iw45 iw47 ie02 iw38 zpmmhis
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m iw31 mb41
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m mb41 mb45
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m mb41 mb45
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m iw31 mb41
Core
Core
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m mb41 mb45
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m mb41 mb45
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 iw21 iw22 iw23 zpmmhis zstock iw13 iw37n
iw38 iw32 iw41 iw45 iw47 ih08 zpmmhis iw37n
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13
iw38 iw32 iw33 zstock mb23 mb25 me5a me2m zpmmhis iw13

iw38 iw32 iw33 MB23 me5a me2m ih08 iw47 zpmmhis zprtext
 T-CODES

zpmmhis
iw47 ik11 ik12 ik17 ik18 ik02 ie03 ih08

zpmmhis IE36 IH08 MM60 IW41 ME2M IW22 IW23

mb47 zpmmhis zstock iw13 mb21 mb60 ih08 iw31 iw22 iw28
mb47 zpmmhis zstock iw14 mb21 mb60 ih09 iw31 iw22 iw28
zpmmhis
zpmmhis

iw31 iw22 iw28 ih08 ik18 iw37n iw47 iw41

mb45 mb47 zpmmhis zstock iw13 mb21 mb60 ih08
mb47 zpmmhis zstock iw13 mb21 mb60 ih08 iw31 iw22 iw28
mb47 zpmmhis zstock iw13 mb21 mb60 ih08
zpmmhis
zpmmhis
mb45 mb47 zpmmhis zstock iw13 mb21 mb60 ih08

zpmmhis
zpmmhis
mb47 zpmmhis zstock iw13 mb21 mb60 ih08
mb47 zpmmhis zstock iw13 mb21 mb60 ih08
zpmmhis
zpmmhis
iw47 ik11 ik12 ik17 ik18 ik02 ie03 ih08

zpmmhis mb21
iw31 iw22 iw28 ih08 ik18 iw37n iw47 iw41
iw31 iw22 iw28 ih08 ik18 iw37n iw47 iw41
iw31 iw22 iw28 ih08 ik18 iw37n iw47 iw41
iw31 iw22 iw28 ih08 ik18 iw37n iw47 iw41

s_alr_870 s_alr_870
ziw38 13558 13560 ar01 Kob1 f.01 fagll03 fb03 iw32
ml83 ml83n
ml84 ml83n

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First do test run by selecting same month and posting period
Then do test run by making blank

If all good untick test run and do final settlement

Settlemnt result check

Copy order number of each settlement and upload in IW - 38 using multiple selection
check each order number
Double Click on equipment number
Go to Organisation Tab
check cost center ---- match this cost center with settlement rule icon

For General Mainetnance order like Car Washing

Go to IW 32/38 Open order no.
Go to IE 03 Enter *legacy Number*
Go to organisation tab
Copy Cost Center

For PM - 08 Work Orders, Refurbishment cost of material will settle on material cost and not on cost center
So look for material number in settlement rule
 Settlement Reversal
Find out Order Numbers from Settlement run error
Copy order number in KO8G --- Change Selection Variant
Enter Settlement Period and Posting Period
Enter Fiscal Year
Go to Settlement Tab
Reverse
ultiple selection
Again Repeat for next settlement period but posting period same

Open order no. Go to operations Copy lagacy no. from operation short text tab
Enter *legacy Number*

n material cost and not on cost center

Enter Save and Go Back
maintenance Repokob1 ECC1--- psting date More setting
KOB1 ---- Manpow Lab Alloc.-w/in PM - Labour Allocation to planned maintenance Labour Alloc.-W/Dept: Within s
PM 08 is settled on Material Cost

To check ortder wise settlemnt details

Enter Order number in Kob1

Enter date - 5/1/20222 to 30/06/2022

Sort oldest to newedt date in Posting Date
Reversal document - X This sign refers reversed entry
Reference procedure - AUAK for settlement

In Receiver CC - For PM 08 orders - ECC (fabrication works where differ

To Verify Settlement amount, Dump the GL and serach in GL by reference code of KOB1 (Only consider PM 1 to 7
From reference number of KOB1, search order no. in GL
Filter the order number in KOB1 and Match the settlement cost in GL with KOB 1

GL Code GL Description
94300007 Lab Alloc.-w/in PM Time Sheet Upload Entry
94300003 Labour Alloc.-W/Dept
92100001 Settlement Cost Settlement Run Entry

To Reconcile GL and KOB1 Dump any of above GL --- Write the Formula in GL dump
Now Filter the GL name in KOB 1 (Cost elemnent Name) (Only Cost filed should come an
If total is not Match , List all order numbers and match amount as per KOB 1 and as per GL
 999999999 Enter Remove order starting from 9 as it is internal revenue booking and not related to main
ur Alloc.-W/Dept: Within same division

gn refers reversed entry

for settlement

cation works where different vmaterials are mixed to create product so not charged to cost center)

Only consider PM 1 to 7

the Formula in GL dump ---- If order = blank than Blank otherwise Amount in rep currency Filter Non Blank rows
Cost filed should come and not settlement)
e booking and not related to maintenance

Filter Non Blank rows

Select object type 11 (For Boom truck)

Technical identification no. 5140-11-108 There should be object type i.e. 11 between (-)

Remove duplicates in equipment number and Technical identification Number

11 between (-)
 WBS - Work Breakdown structure
Order number always unique
For 1 work order, single PR but multiple PO (eg. From different vendors)

Maintenance Workflow

1 Notification created by the department who needs service (Operation)

2 Notification is received by maintenance department = Planner will create work order and assign to super
3 Selection of order Type PM 01 to PM 09 by the planner
4 Work is assigned to respective supervisor by the planner
5 Planner will inform to the Foreman
6 Foreman will assign Technician
7 Spare parts and material requirement will be determined by Technician
8 Foreman will inform the material coordinator to check availability of material in store
9 If materials are available in warehouse, material cordinator will make reservation and technician will get the spare p
10 If the materials are non-stock, PR will be done by material cordinator and if material iks received get GRN from stor
11 Once the job is done technician will inform through message or whatsapp and the job will be confirmed by the docu
12 If spatre parts not required, technician will complete the job and Planner will close the order.
13 For material already in store, reservation will be prepared. If material not in store, PR will be prepared
14 Materials are stock material and non-stock material. For nin stock material always PR will be created
15 On completion of the activity, actual work hour will be entered by the supervisor
16 CNF - confirmation that work is completed (given by supervisor)
17 Document controller - confirm the work orders
18 Planner will do TECO. Technically completed - planner will check whether work is as per order or not
19 After TECO by planner, work order is closed
20 Now Finance Department will run the settlement the CLSD will apper in system status

PCNF Partially confirmed i.e. all activities are not completed

REL - In process of Planning by planner
CRTD - Work order created

Maintenance Work Process

Site BreakDown

Notification received from store (Operation)

Planner Open the Work orders

Inform to Foreman

Parts
Stock Non Stock

Reservation PR

Issue the Parts GRN (Store)

Fix the Problem Issue the Parts

Document controller confirm work orders Fix the Problem

Planner close the work orders Document controller fix the work order

Planner close the work orders

 Work Breakdown structure - used for project costing

work order and assign to supervisor

technician will get the spare parts from warehouse.

ks received get GRN from store , oarts will be issued by the store
b will be confirmed by the document controller, planner will verify all details and will close the work orders

will be prepared
will be created

er order or not

Maintenance Team Location

Eastern Region Western Region Turaif, Maaden

Duba Al Jubail
Umluj Al Hofuf
Yanbu Haradh
Jeddah Buraydah
Rabigh Ras Al khair
Al Kunfudhah
Jizan
Neom
 No Parts

Fix the Problem

Document Controller to confirm the work orders

Planner close the work Orders

t controller fix the work order

ose the work orders

Turaif, Maaden
Material Order Process (Material not in Store)
(Purchased from Vendor)
Step 1 Purchase Requisition (PR) Request for all materail and components and approved by line manager

Step 2 PR will be forwarded to Store and Store will provide quotation from different vendors

Step 3 Purchase order (PO) is prepared on the basis of PR Prepared by Store

(1 PO is Prepared for many PR eg. Single PO is prepared for PR received from Many departments

Step 4 PO is delivered to Vendor for delivering Material

Step 5 Vendor will prepare deivery note by mentioning the PO no. Delivery note will be provided for signin

Step 6 On receipt of goods, store will prepare Goods Receipt Note (GRN)

Step 7 Store will deliver the material to respective department

Material Order Process (Material in Store)

(Already in Store)

Step 1 Reservation will be prepared by the respective department seeking material on the basis of work order

Step 2` Store will prepare issue Note against the Reservation and issue material

SAP Module Material

FI-CO Service
Mm
PS
PM
PP
HRM
ETM
SD
and approved by line manager

m Many departments

ote will be provided for signing (acknowledgement) by department ordering the goods

Cost center

Against Profit center

Purchase Requisiion Project WBS
Can be issued PM Order

Types of Revenue
al on the basis of work order Billed Invoice issued
Unbilled On basis of proforma invoice
POC As per Percentage of completion

PR
SES
Cost per Unit of Material MM60 (Refer Price Tab)

IW 13 Total Quantity of any material consumed in a month

ZMB51 Material Document List

Z stock Plant - 1100 Storage Location - 1103,1104,1117

If Material number available - put material number
Unrestricted -- Total qty of material available
Total Value = Qty X Rate
1 We will prepare Service PR and get it approved from the manager T code:
2 We will forward Service PR to Procurement
3 Procurement will get quotation from the vendors
4 We will approve the quotation
5 Procurement will generate Service PO
6 Service PO will be forwarded to the Vendor
7 After Service is completed, supplier will forward us delivery note
8 On the basis of delivery note SES is prepared
ML81N Creating SS

ML83 Checking and Printing SES

 SAP PM-Maintenance Process

Sr.No Business Process TCode Key Business inputs

1 Create Notification IW21 Enter Notification Type

Enter Notification No
2 Update Notification and Create Job Order IW22 Create Order
Select Order Type

Enter Job Card No

3 Reservation Creation through Job Card IW32 Add Material

Enter Job Card No

4 PR for Material from Job Card IW32 Add Material with N

Enter Job Card No

Add New Operation With
5 Out Side Repaire PR creation IW32 Control Key PM03
Add Service

Enter Order No
6 Confirm Maintenance Order IW41/42 Confirm Activity

Enter Notification No and

7 Maintenance Activity Confirmation IW22 Update the Task

8 Complete the Job Card IW32 Enter Job Card No

9 Run Settlement KO88 Enter Job Card No

10 Complete Business Closer IW32 Enter Job Card

Expected Results Tested By Pass/Fail Remarks
Notification No
Created

Job Order Created

Reservation No
Generated

PR Created

Service Pr Created

Confirmation Done

Notification Updated

Technically
Completed

Settlement
Completed

Business Completion
Completed
Reference date - Capitalisation date
MatCst - Individual wise Material Ignore
Fuel Cost - Facility management vears Ignore

Maintenance Cost = Labour Cost + Material Cost

Settlement GL 92100001

FAGLL03 Enter GL Code - 92100001

Tick All Items
Select Period 1.1 to 31.12
Execute
In dump excel, In amount column - + debit and - Credit
If All items settled then Dr + C r = 0

Now Go to KOB1
In the cost element ---- Select ---- Settlement Cost
In Amount Column Filter only negative Amounts
 Amount Profit Center Cost Center Order No.
1 Salary Paid to Maintenance Staff
Salary A/c - Dr 600
To Salary Control A/c 600

2 When Time sheet against the work order is uploaded

Lab w/PM A/c - Dr 100 10003 2501
To Lab w/PM 100 10003 1000307
(Labour Cost is debited to HERD and Credited to Maintenance Dept)

Net salary cost of Maintenance dept 600-100 = 500

3 Settlement Cost - Dr 100 10002

To Settlement Cost 100 10003 2501
Cost is transferred from HERD to PMTA on Settlement Run)

Effect to HERD
Amount Profit Center Cost Center Order No.
Salary 100 10003 1000307 2501
Labour cost w/PM -100 100003 1000307
<> 100% SHOULD BE 100% . CHECK IN IW 3
WBS element is not an account assignment element wbs is not mentioned - to correct
Cost center ECC1/10000108 is blocked against indirect postings on 30.06.2023 No posting allowed against this w
BE 100% . CHECK IN IW 32
t mentioned - to correct change project id to wbs id
g allowed against this work order - check closing date
 Order Created for PMTA

Date Posting Date G/L Account: Short Text Profit Center Cost Center
Material received from store
5/21/2023 Spare parts 100003
5/21/2023 Stores and Spares Inventory 100001

Manpower Timesheet approved by Supervisor

5/22/2023 Lab Allocation - w/in PM 100003
5/22/2023 Lab Allocation - w/in PM 100003 10000307

Material Cost Settled to PMTA (On Settlement Run)

5/31/2023 Spare Parts 100002 10000218
5/31/2023 Spare Parts 100003

Manpower Cost Settled to PMTA

5/31/2023 Settlement Cost 100002 1000218
5/31/2023 Settlement Cost 100003

MM - 45 Store
MM Material Procurement
FI Overhead Settlement

Order Created for HERD

Date Posting Date G/L Account: Short Text Profit Center Cost Center
Material Received from Store
1/6/2023 Consumable Supplies 100003
Consumable Inventory 100001

Manpower Timesheet Approved in SAP by Supervisor

1/7/2023 Labour Allocation - w/Dept 100003
1/7/2023 Labour Allocation - w/Dept 100003 10000307

Material Cost Settled to Cost/Proj

1/31/2023 Consumable Supplies 100003 10000303
1/31/2023 Consumable Supplies 100003

Manpower Cost Settled to Cost/Proj

1/31/2023 Settlement Cost 100003 10000303
1/31/2023 Settlement Cost 100003

SAP Start Date - -- 09/05/2022

IW - 38 Main Report
Assets
SAP Id Legacy ID

Asset Coding

System Status
CLSD closed
Teco Technically Closed

Equiupment number iske basis par order banata hai

PM - 06 Third Party Work

Zed Teport Complete Cost

PMS Checklist
Others Service reports

SAP Cost Center 100000307

Items Category
Stock Items L
Non-Stock Items M

Labour Cost Charge

HERD 37
Others 42.2
Rental from Outside 75

IW 37 Kya kya Kaam Kiya ek Particulart work order par

Z stock Stock availability of material + Cost of Material + Locati

ZOMMHIS Overall Cost Records

TA

Order No. Amount (Dr/Cr.)

65 Dr Cost Charged to Maintenance Department under HERD

100025963
-65 Cr

84.4 Dr Transfering Labour cost from maintenance to HERD

100025963
-84.4 Cr

65 Dr On Settlement Run - Material Cost transferred from HERD to PMTA

100025963
-65 Cr

84.4
100025963 -84.4

RD

Order No. Amount (Dr/Cr.) (Dr/Cr.)

100008841 24.48
-24.48

100008841 112
-112
Maintenance Cost charged to HERD Operations

24.48
1000008841 -24.48

112
100008841 -112
 Equipment Number

Moveable Assets (mobilised for Income generation)

k Particulart work order par

material + Cost of Material + Location wise availability
t under HERD

rred from HERD to PMTA

Order type Description
PM01 Breakdown Maintenance Order
PM02 Preventive Maintenance Order
PM03 Predictive Maintenance Order
PM04 Accidental and Damage Maintenance Order
PM05 Inspection and Testing Maintenance Order
PM06 Customer Repair Maintenance Order
PM07 Equipment Painting Activity Order
PM08 Refurbishment Order
PM09 Equipment Capital FAS

Always ensure material is issued against order and not cost center
T-Codes Description
IW21 Create PM notification - General
IW22 Change PM notification
IW31 Create Maintenance Order
IW32 Change Maintenance Order
IW41 Enter PM Order confirmation
IW38 Change PM Orders
IW37N Change Orders and Operations
Zstock Material Part Stock Report
MM60 Material List
ME5A Purchase Requisition - List display
IW47 Confirmation List SAP enter hours
ZPMMHIS Maintenance Cost Report
ZAR 06 -------- For Assets Sold
IW38 …. click icon besides equipment number ….. Select search by equipment lis
For Leased Asset …....... In AR01 …...... ECC0010
For Attachment ---- Subnumber
….. In General data Tab ----- Put Acquisition date
 SAP PM- Master Data

Sr.No Business Process TCode Key Business inputs

Fleet Obj. Typ

Planning Plan
Planner Group
Main WorkCtr
1 Update Equipment IE02 Catalog Profi
Functional lo
Fleet Obj.Type
Engine DATA
Fuel and Lubricat Data

Equipment No
Plant
BOM Usage
2 Create BOM IB01 Item Cat
Componenent
Quanituty
UOM

Group Counter
Planning Plan
Work Center
Usage
3 General Task List IA05 Planner Group
Overall Status
Operation Detail
Componenent Data

Name
4 Cycle Set IP11z Description
Fill Cycle Details

Name
Description
Strategy Unit
Package No
Cycle Length
5 Create Strategy IP11 Unit
Maintenance Cycel Text
Cycle Short Text
Package Hierachy
Hierachy Short Text

Measuring Point No
6 Counter Update IK02 Annual Estimation
Master Data

Expected Results Tested By Pass/Fail Remarks

Equipment Updated

BOM Created

Task List Created

Cycle Set Created

Strategy Created

Counter Updated
CUREMENT RELEVANT SAP T-CODESS

RFQ Processing, Creation/Change/quote Entry/Price Comparison/RFQ print, RFQ List

RFQ Creation: ME41
RFQ Change: ME42
RFQ Display : ME43
Create Quotation: ME47
Change Quotation: ME48
Price Comparison: ME49
RFQ Print: ME9A
List of RFQs: ME4S

PR Processing, Creation/Change/Approval
PR Creation: ME51N
PR Change: ME52N
PR Display : ME53N
PR Approval: ME54N
PR List: ME5A,ME5J

PO Creation W and W/O reference to PR, RFQ, Change, PO List, Approval, Print
PO Creation: ME21N
PO Change: ME22N
PO Display : ME23N
PO Approval : ME29N
PO List: ME2N, ME2J,ME80FN
STORE RELEVANT SAP T-CODESS

Material Creation / Change / Display / Misc. Reports

MATERIAL CREATION: MM01
Material Change: MM02
Material Display: MM03
List of Materials: MM60
Stock Overview: MMBE
Material Stock List: ZSTOCK
Material Doc. List: MB51
Warehouse Stock Level: MB52
Enter Incoming Invoice: MIRO
Display Stock / Requirements Situation: MD04
MRP Run: MD02
_____________________________________________________________________________________
Store Processing for Reservations
Store Processing / Issuance: ZSTOREMAT
_____________________________________________________________________________________
Reservation Creation / Change / Display / Reports
Reservation Creation: MB21
Reservation Change: MB22
Reservation Display: MB23
Reservation List: MB24
Pick List: MB26
­_____________________________________________________________________________________
Goods Receipt / Printout
Goods Movement: MIGO
Printout of GRN: MB90

Batch Creation / Change / Display

CREATE BATCH: MSC1N
BATCH CHANGE: MSC2N
BATCH DISPLAY: MSC3N

Serial Creation / Change / Display/Report

Single Serial Creation: IQ01
Single Serial Change: IQ02
Multiple Serial Creation: IQ04
Display Material Serial Number: IQ09

Service Display / Report

Display Service: AC03
Service Master List: AC06

Purchase Requisition Creation / Change / Display / Approval / Report

PR Creation: ME51N
PR Change: ME52N
PR Display : ME53N
PR Approval: ME54N
PR List: ME5A,ME5J
_____________________________________________________________________________________
 To create order , notification is required (Service Order) from SAP
Maintenance people create the order
Material cost is charged to order level by crediting Inventory Control Account so it will not appear in cost
Once we run settlement, cost will be transferred from maintenance department to respective cost cente

PM 06 - for outside order (customer Vehicle)

Cost center is under HERD sp Maintenance dept focus on order only

T - code kob1
unt so it will not appear in cost center level
tment to respective cost center
ioij

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